Job Listing
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| Job ID: 14492822 |
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| Job Location: |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Administrative Associate 1 - Department of Surgery |
| Work Type: | Work Days: Work Vary: Yes , Shift: Other, Hours Per Week: 40, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | Bachelor's Degree |
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| Experience Required: | Unspecified |
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| Required Skills: | Please see the job description for information about required job skills. |
| Preferred Skills: |
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| Job Description: |
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Job ID365508
LocationTwin Cities
Job FamilyAdministration-General
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code8208A1
Employee ClassCivil Service
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About the Job
Department of Surgery
Administrative Associate 1 (8208A1), Vascular Division
About the job:
As a key staff member and representative of the Department of Surgery team, the Administrative Associate 1 is a vital partner in the management of faculty administration. This position is responsible for analyzing, researching and consulting on behalf of the Vascular Division Chief, as well as additional surgical faculty and adjunct faculty. This position is also responsible for researching and coordinating administrative services, clinical services and research support across the MHealth matrix (UMP, Fairview and University of MN). This Administrator interacts with all levels across the organization and requires a high degree of professional communication, interpersonal skills and program management skills including excellent organization, prioritization, attention-to-detail, and follow through skills.
Additionally the position analyzes, develops and creates the clinic and call schedule in Qgenda (software used by the matrix organization for Clinic, OR, and call schedules across the entire system). This individual also works closely with UMP and FV-employed staff to coordinate on behalf of the surgeons when additional cases need to be added to their schedules to ensure optimal functioning of the operating rooms.
Responsibilities:
Division Chief Administrative Support 50%:
Partner with the Division Chief specifically on the daily administrative operations of the Vascular Surgery Division
Develop and oversee administrative, financial and operational workflow for assigned programs/projects
Manage complex schedules for Division Chief to include scheduling meetings, managing calendars, prioritization of commitments, and executing last minute decisions on the Chief's behalf
Consult and manage initiatives to support faculty research based activities and dispatch financial requests for research projects
Build and maintain collaborative working relationships with all internal and external stakeholders from diverse backgrounds at all levels of the organization.
Review, analyze, consult and implement complex policies and procedures and independently resolve problems/questions
Consultant on behalf of the Division Chief and the division as subject matter expert with regards to the division, department and UMN administrative policies and procedures
Manage call schedule and additions/cancellations in QGenda
Coordinate travel arrangements for meetings, conferences, and speaking engagements (airline reservations, hotel reservations and meeting registration) and submit travel and miscellaneous expenses for reimbursement
Administrative Division Support 25%:
Consult and collaborate closely with the Surgical Education Office regarding resident education and fellowship coordination
Develop, coordinate and implement event planning initiatives on behalf of the Division (faculty retirements, Division specific initiatives)
Manage complex schedules for Vascular faculty to include scheduling meetings, managing calendars, prioritization of commitments
Evaluate and forecast Faculty clinical and administrative schedules with internal and external stakeholders
Independently update faculty CVs, biosketches and trainee mentorship tables on a regular ongoing basis for assigned faculty
Research, coordinate and implement all logistical operations involved to onboard new faculty members including, coordinating meetings, ordering computers, phones, pagers, and other equipment as necessary
Coordinate process documentation for performance appraisals, promotion and tenure, and committee responsibilities as assigned
Manage professional and journal memberships for assigned faculty
Other duties as assigned 25%
Manage Qgenda schedules for Cardiac and Vascular faculty
Oversee credentialing for Cardiac and Vascular faculty
Other duties as assigned
Qualifications
All required qualifications must be included in the application materials
Required Qualifications:
BA/BS or a combination of related education and work experience to equal four years
Applies knowledge and skills to a recurring task or activity with emphasis on accuracy and timeliness of execution
Demonstrates superior organizational skills with the ability to meet strict deadlines
Demonstrates a high level of confidentiality and professionalism
Demonstrates a commitment to learning, leading to independence and the application of a variety of complex policies and procedures
Proficient in the use of specific technology including Google Workspace (Gmail, Calendar, Docs, Forms, Chat) and Microsoft Office Suite (Word, Excel, PowerPoint)
Preferred Qualifications:
Experience with University of Minnesota financial application systems (ChromeRiver, EFS, etc) and patient care systems (Epic, Qgenda, etc).
Experience working within a team environment, and contributions to the development of best practices
Experience supporting leaders and/or faculty with their administrative needs
About the Department
Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.
To learn more about the Department of Surgery, please visit:https://med.umn.edu/surgery
Pay and Benefits
Pay Range: $42,000-$71,500; depending on education/qualifications/experienceTime Appointment: 75%-100% Appointment Position Type: Civil-Service & Non-Faculty Labor Represented StaffPlease visit the Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF) opportunity
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
Employee Transit Pass with free or reduced rates in the Twin Cities metro area
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To... For full info follow application link.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Refer to ID 81660605_2 when applying |
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