45 results for Accounts Payable Specialist in San Diego, CA

Accounts Payable Specialist Are you an experienced Accounts Payable professional looking to join a dynamic team? Our client, a prominent professional services company in Carlsbad, CA, is searching for a detail-oriented AP Specialist to join their innovative financial team. This opportunity offers competitive pay, growth potential, and the opportunity to work with a group of dedicated professionals in a fast-paced office. Key Responsibilities:<ul><li>Process high-volume invoices in a timely and accurate manner, ensuring proper coding and entry into the ERP system (Oracle, SAP, or similar).</li><li>Perform three-way matching for purchase orders, goods receipts, and invoices to ensure compliance and accuracy.</li><li>Monitor accounts payable aging reports, preparing vendor payments and reconciling vendor statements.</li><li>Assist with month-end close processes, including accruals and AP reconciliations.</li><li>Handle inquiries from vendors or internal colleagues regarding payment issues and discrepancies.</li></ul>

Accounts Payable Specialist We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Chula Vista, California. In this role, you will play a crucial part in maintaining accurate financial records by handling invoice processing, matching, and coding. This position offers an excellent opportunity to contribute to a dynamic and collaborative work environment. Responsibilities:• Work from the Received Not Invoiced Report to identify missing invoices then communicate with vendors to request missing invoices. • Perform three-way matching of invoices, purchase orders, and receipts to verify accuracy.• Batch invoices for efficient processing and recordkeeping.• Assist in addressing and clearing a backlog of invoices to ensure timely payments.• Collaborate with internal teams to resolve discrepancies in invoice details or payment processes.• Maintain organized records of all processed invoices for auditing purposes.• Utilize Infor software to manage and process financial data effectively.

Accounts Payable Specialist Looking for a role where you can make a difference in the healthcare field? A dynamic organization in San Marcos is seeking a highly organized Accounts Payable Specialist to support its growing operations. This is a fantastic opportunity for someone who thrives in structured environments and values teamwork and collaboration. Key Responsibilities:<ul><li>Accurately input, review, and process invoices in a timely fashion, ensuring compliance with company and industry standards.</li><li>Manage vendor correspondences, providing solutions to billing concerns and inquiries.</li><li>Reconcile accounts and resolve outstanding payment issues with vendors.</li><li>Prepare month-end accruals and assist management with financial reporting as required.</li><li>Maintain compliance with healthcare regulations and company protocols in all AP processes.</li><li>Collaborate with the purchasing and finance departments to optimize payment workflows.</li></ul>

Accounts Payable Specialist Are you inspired by a fast-paced environment and have a passion for streamlined processes? A growing manufacturing company in Carlsbad is seeking a detail-oriented Accounts Payable Specialist to join their team! This role will allow you to put your organizational and accounting skills to work in an exciting industry. Key Responsibilities:<ul><li>Process high-volume invoices, including verifying, matching, and coding, in compliance with company policies.</li><li>Collaborate with internal departments to ensure proper approvals and resolve discrepancies.</li><li>Reconcile vendor statements to maintain up-to-date financial records.</li><li>Manage payment cycles, including preparing payment runs by ACH, wire transfers, and checks.</li><li>Assist with month-end closing tasks, such as journal entries and reconciliations.</li><li>Support compliance efforts by maintaining proper documentation for internal and external audits.</li></ul>

Accounting Assistant We are looking for a detail-oriented Accounting Assistant to join our team in Vista, California. This is a long-term contract position within the healthcare industry, offering an excellent opportunity to contribute to financial operations. The ideal candidate will support daily accounting tasks and ensure accuracy in financial records. Responsibilities: • Audit daily cash reports and verify the accuracy of cash receipts. • Prepare and maintain daily cash reconciliation reports. • Coordinate and process bi-weekly bank deposits with precision. • Provide support to the Accounts Payable Specialist by scanning and processing invoices as needed. • Perform general administrative tasks to assist the accounting team. • Reconcile bank statements to ensure financial accuracy and compliance. • Utilize ERP systems to manage and organize accounting functions.

Accounts Payable Clerk Join a mission-driven nonprofit organization as an AP Clerk in Oceanside, CA, where you'll contribute to meaningful community-driven projects by ensuring seamless financial operations. This role combines accounts payable expertise with the opportunity to support a company with an impactful cause. Key Responsibilities:<ul><li>Process vendor invoices and expense reimbursements, ensuring compliance with organizational budgets and policies.</li><li>Help manage grant funding disbursements, properly coding payments to respective programs/projects.</li><li>Maintain accurate records and assist in the preparation of audit-related documentation.</li><li>Collaborate with the finance team to streamline AP processes and ensure smooth operations during quarterly and year-end closings.</li><li>Communicate effectively with vendors and program managers to resolve any invoicing-related issues.</li></ul>

Accounts Payable Clerk Step into a dynamic AP Clerk role directly contributing to the operations of a growing manufacturing company based in San Marcos, CA. In this role, your exceptional attention to detail will ensure that vendor invoices are processed efficiently, while maximizing accuracy and compliance with internal protocols. Key Responsibilities:<ul><li>Process high volumes of invoices, ensuring proper coding to general ledger accounts and timely payments using SAP or another ERP system.</li><li>Perform three-way matching for POs, packing slips, and invoices to ensure completeness for invoice processing.</li><li>Respond to vendor inquiries regarding payments, resolving discrepancies professionally and promptly.</li><li>Assist with month-end close processes, such as accruals and AP aging reports, to ensure accurate reporting.</li><li>Reconcile vendor statements, maintaining well-organized records in compliance with company regulations.</li></ul>

Accounting Specialist Our client is seeking a skilled and detail-oriented Accounting Specialist to join their team. This role will involve managing critical aspects of financial processes, ensuring accuracy in transactions, and providing essential support to the overall accounting function. Responsibilities:<ul><li>Process accounts payable (AP) and accounts receivable (AR) transactions accurately and timely.</li><li>Ensure proper coding and documentation for invoices and expense reports.</li><li>Perform daily, weekly, and monthly reconciliations of financial accounts.</li><li>Monitor and resolve discrepancies in vendor and client accounts.</li><li>Collaborate with internal teams to track and maintain budget accuracy.</li><li>Prepare financial reports related to account activity (e.g., aging reports, account balances).</li><li>Assist with audits by gathering and organizing required documentation.</li><li>Maintain financial records in compliance with company and regulatory standards.</li><li>Support month-end and year-end close processes.</li><li>Communicate with vendors and clients to address payment issues or inquiries.</li></ul>

Accounting Specialist Robert Half is actively seeking an Account Specialist to join a growing client’s team in San Diego, CA. This role is ideal for detail-oriented professionals who excel in managing account operations, maintaining client relationships, and ensuring accurate financial data. Key Responsibilities<ul><li>Manage client account records, ensuring all information is up to date and accurate in the system.</li><li>Process and track payments, invoices, and client-related financial transactions with precision.</li><li>Build and maintain positive relationships with clients, providing exceptional customer service and responding promptly to inquiries.</li><li>Monitor account balances, resolve discrepancies, and ensure timely resolution of any outstanding issues.</li><li>Work collaboratively with internal teams, including accounting, sales, and customer service, to manage account operations efficiently.</li><li>Prepare and distribute account status reports to internal stakeholders and clients.</li><li>Assist with month-end close processes, account reconciliations, and reporting as needed.</li><li>Ensure compliance with company policies, procedures, and applicable regulations.</li></ul>

Account Specialist Are you a highly organized professional with an eye for detail and a passion for financial accuracy? Join our team as an Account Specialist, where you'll play a key role in managing accounts and ensuring outstanding client service. Responsibilities<ul><li>Process and manage accounts payable and receivable transactions.</li><li>Reconcile financial data, including bank and ledger accounts.</li><li>Address and resolve discrepancies in account balances.</li><li>Assist with financial reporting and billing processes.</li><li>Maintain accurate records of account activity and client communications.</li><li>Collaborate with internal teams to streamline accounting workflows.</li><li>Support month-end and year-end closing efforts.</li><li>Ensure compliance with company policies and accounting regulations.</li><li>Provide exceptional service to clients, resolving account-related questions and concerns.</li></ul>

Financial Reporting Manager • We are seeking an experienced Reporting Manager with 4+ years of experience in real estate or investment management whose strengths lie in financial analysis and reporting• Ability to prioritize and handle multiple tasks with flexibility to adapt and adjust on an ad hoc basis, as needed• Excellent organizational and communication skills, both written and oral• Team player with a collaborative approach• Bachelor’s Degree in Accounting or Finance required• CPA required• Strong, general, full-cycle accounting experience, preferably in real estate• Big 4 and/or with industry experience preferred• IFRS experience preferred Responsibilities:• As a member of the Finance & Accounting team, you will interact with management• Duties include, but are not limited to, maintaining and analyzing accounting and reporting records, reviewing quarterly financial reports, preparing interim and year-end audit work papers, submitting lender and tax compliance reports, as well as other financial reports to management and/or owners, under specific deadlines• This is a permanent position, hybrid role, daily hours of 9:00 a.m. to 5:00 p.m.• Provide regular reporting regarding financial and operating trends and metrics, as well as analyze and benchmark performance of assets, and progress of ad-hoc business and digital transformation projects to the Director of Accounting and Reporting• The position is based at the Company’s Costa Mesa offices and reports to the Director of Accounting and Reporting

Account Representative Robert Half is seeking highly motivated and detail-oriented Account Representative for our clients across diverse industries, including finance, non-profit, construction, and property management. The Account Specialist will be responsible for handling a variety of financial transactions, ensuring accuracy, and supporting day-to-day business operations. This is an excellent opportunity to develop your accounting career within an innovative work culture. Key Responsibilities:<ul><li>Manage accounts payable (AP) and accounts receivable (AR) processes, including invoicing, payment posting, and reconciliations.</li><li>Maintain accurate records of financial transactions, ensuring proper coding of expenses and revenue in the general ledger.</li><li>Reconcile company bank accounts, credit cards, and other financial accounts on a monthly basis.</li><li>Monitor outstanding balances and coordinate with clients/customers to collect overdue payments.</li><li>Generate financial reports such as aging reports, account statements, and billing summaries for management review.</li><li>Collaborate with internal teams to process expense reports, provide financial insights, and ensure department alignment on budgets.</li><li>Communicate with vendors and customers to resolve discrepancies or inquiries regarding invoices and payments.</li><li>Support month-end and year-end closing activities, including accrual calculations and journal entry preparation.</li><li>Ensure compliance with company policies and applicable accounting standards (e.g., GAAP).</li><li>Assist with audit preparation by organizing and providing necessary financial documentation.</li></ul>

Staff Accountant We are looking for a detail-oriented Staff Accountant to join our team in Newport Beach, California. In this role, you will oversee key accounting functions, including accounts payable and receivable, while supporting financial activities related to ongoing projects. The ideal candidate will bring strong organizational skills and a commitment to ensuring accurate financial reporting. Responsibilities: • Process and review accounting documents related to various projects to ensure accuracy and compliance. • Manage all postings, allocations, and payments associated with project accounting activities. • Collaborate with project teams to reflect changes in project scope, budgets, or timelines. • Track budget variances, monitor expenses, and conduct financial analysis to support decision-making. • Prepare detailed financial reports and handle special projects as requested. • Maintain and update budgets while adhering to project close-out procedures. • Oversee invoice tracking and regularly review accounts receivable ledgers. • Focus on accounts payable processes during initial months, transitioning to accounts receivable responsibilities as needed. • Provide support for month-end close activities, including journal entries and reconciliations. • Report directly to the Accounting Manager and ensure alignment with company financial goals.

Accounts Receivable Specialist Robert Half is currently seeking an experienced Accounts Receivable Specialist for a reputable organization in San Diego, CA. If you’re detail-oriented, skilled in accounts management, and thrive in fast-paced environments, this is an excellent opportunity to grow your career in finance and accounting. With Accounts Receivable Specialist roles listed among the most in-demand positions in the industry, this position offers long-term stability and career growth opportunities. Key Responsibilities<ul><li>Manage the full accounts receivable (AR) process, including generating invoices, collecting payments, and reconciling customer accounts.</li><li>Monitor AR aging reports to identify outstanding balances and follow up with clients for timely collections, maintaining professional communication.</li><li>Research and resolve billing errors, payment discrepancies, and client inquiries effectively and quickly.</li><li>Process and apply incoming payments (checks, ACH, wire transfers) accurately into accounting systems.</li><li>Collaborate with clients to establish payment arrangements or terms, as needed.</li><li>Create and maintain AR records, ensuring compliance with company policies and best practices.</li><li>Assist with month-end closing activities, including AR reconciliations and reporting.</li><li>Provide updates to management regarding cash flow, collection activities, and AR aging trends.</li><li>Support special projects related to process improvement and system upgrades.</li></ul>

Accounts Receivable Specialist Our client, a respected non-profit organization dedicated to making a difference in the community, is seeking a detail-oriented and organized Accounts Receivable Specialist to join their team. The ideal candidate will bring a passion for supporting a mission-driven organization while ensuring the efficient management of receivables and accurate financial records. Responsibilities:<ul><li>Process, record, and track incoming payments, including donations, grants, and other revenue sources specific to non-profit operations.</li><li>Accurately apply payments to appropriate accounts and ensure proper coding in the general ledger.</li><li>Maintain and reconcile receivable accounts, resolving any discrepancies in a timely manner.</li><li>Prepare and send invoices and donation acknowledgments to funding partners, members, or clients.</li><li>Monitor outstanding receivables and follow up on overdue accounts while maintaining positive donor and partner relationships.</li><li>Collaborate with development or fundraising teams to track pledged funds and ensure accurate reporting.</li><li>Assist with grant reporting by providing accounts receivable data and maintaining proper documentation.</li><li>Support the month-end and year-end closing processes, including preparing accounts receivable schedules and reports.</li><li>Ensure compliance with non-profit financial regulations, policies, and audit requirements.</li><li>Respond to inquiries related to receivables, donations, and grants from donors, funding agencies, and internal departments.</li></ul>

Office Manager with Full-Charge Bookkeeping Responsibilities Ready to take on a dual role with leadership and accounting responsibilities? Our Vista-based client, a renowned manufacturing company, is looking for an Office Manager with Full-Charge Bookkeeping Responsibilities. This is a hands-on position where you’ll manage office operations while overseeing the financial health of the business. If you’re highly organized and have a knack for numbers, this role is for you! Key Responsibilities:<ul><li>Oversee daily office functions, ensuring smooth operations and acting as the point of contact for internal and external stakeholders.</li><li>Perform full-charge bookkeeping duties, including accounts payable (AP), accounts receivable (AR), payroll, and bank reconciliations.</li><li>Prepare monthly financial reports and assist leadership with budget planning and cost analyses for manufacturing projects.</li><li>Manage inventory systems, including job costing and inventory tracking within the ERP system.</li><li>Supervise and support administrative staff, ensuring the office remains on track with internal deadlines.</li><li>Handle HR administration tasks, such as onboarding, PTO tracking, and benefits enrollment, as needed.</li></ul>

Cost Accounting Manager We are offering an exciting opportunity for a Cost Accounting Manager at our Lake Forest, California location. The individual will play a vital role in maintaining fiscal records in compliance with GAAP and emphasizing transactions like cash, accounts receivable, payable, inventory, fixed assets, and accruals. You will also be in charge of updating costs regularly and working closely with various departments to understand and validate the standard cost of each part. Responsibilities: • Maintain fiscal records in accordance with GAAP, with a focus on transactions such as cash, accounts receivable, and accounts payable, inventory, fixed assets, and accruals • Regularly update standard costs and work in collaboration with Engineering, Customer Service, and Production to understand and validate the standard cost of each part • Generate weekly, monthly, and annual financial reports and present them to plant leadership and the Corporate Finance team • Monitor key financial metrics, including EBITDA, operating cash flow, and other KPIs, and use this information to make accurate forecasts and decisions to maximize profitability • Prepare and/or approve the business case for capital investments and manage the capital budget • Use the Epicor (ERP) system to record accounting transactions and provide financial support to other members of the Management team to assist them in their decision-making processes • Analyze manufacturing variances and job profitability, and adjust to improve financial accuracy • Use Accounting Software Systems, ADP - Financial Services, Crystal Reports, Epicor, ERP - Enterprise Resource Planning, Accounting Functions, Accounts Payable (AP), Auditing, Budget Processes, Cost Accounting, and Annual Standard Cost skills to fulfill job responsibilities.

Accounting Manager/Supervisor We are offering an exciting opportunity for an Accounting Manager/Supervisor based in Irvine, California. The role encompasses the handling and supervision of the company's financial accounts, the administration of accounting software, and the management of accounting functions. Responsibilities: • Oversee the reconciliation of the company’s bank statements and bookkeeping ledgers • Execute comprehensive analysis of employee expenditures • Administer both income and expenditure accounts • Generate the company’s financial reports using income and expenditure data • Regularly monitor the company’s financial status • Ensure timely filing and remittance of taxes and other financial obligations • Implement and manage financial and accounting software used by the company • Utilize accounting software systems and enterprise resource planning tools • Supervise accounts payable and accounts receivable functions • Conduct auditing and oversee billing functions.

Office Manager Robert Half is assisting a reputable property management client in their search for a dedicated Office Manager. The Office Manager will play a central role in supporting the daily operations of our client’s property management business. This position involves supervising office staff, managing company resources, and ensuring smooth workflows between departments. The ideal candidate will have experience in the property management industry and demonstrate strong leadership and problem-solving skills. Key Responsibilities<ul><li>Oversee the day-to-day operations of the office, ensuring efficiency and productivity across all administrative functions.</li><li>Supervise and support office staff, delegating tasks and monitoring performance.</li><li>Manage property-related administrative duties, including lease documentation, tenant correspondence, and vendor communication.</li><li>Ensure proper maintenance of property management software and databases, updating tenant and financial records as needed.</li><li>Organize, track, and manage budgets, invoices, and accounts payable/receivable.</li><li>Coordinate with property managers, legal teams, and external vendors to facilitate property operations.</li><li>Maintain office procedures, policies, and compliance requirements, including property regulations.</li><li>Provide support for property inspections, meetings with stakeholders, and special projects as needed.</li></ul>

Accounts Receivable Specialist Accounts Receivable Specialist – contract to permanent Location: Irvine, CA Industry: Manufacturing / Distribution Type: permanent | On-Site | Contract-to-permanent We are seeking a detail-oriented and proactive Accounts Receivable Specialist to join a growing organization in Irvine, California. This contract-to-permanent opportunity is perfect for someone who thrives in a fast-paced environment and enjoys taking ownership of the AR cycle from start to finish. You’ll play a key role in managing customer accounts, ensuring timely payments, and supporting the finance team with accurate and efficient reporting. Key Responsibilities: Enter and process customer sales orders and invoices using Microsoft Dynamics or NetSuite Review and reconcile billing discrepancies and proactively resolve customer issues Monitor accounts receivable aging reports and follow up with customers regarding past-due balances Manage commercial collections and initiate timely communications to recover outstanding balances Post and apply cash receipts accurately to customer accounts Maintain and update customer credit applications and terms Prepare weekly AR reporting for leadership and assist with audit requests Support month-end close activities related to AR Collaborate with sales and customer service teams to streamline the order-to-cash process

Bookkeeper Our client is seeking a detail-oriented and organized Bookkeeper to join their team. The ideal candidate will excel in maintaining accurate financial records, managing day-to-day accounting transactions, and supporting financial processes. This is a fantastic opportunity for an experienced professional to thrive in a collaborative, fast-paced environment. Responsibilities:<ul><li>Record and maintain day-to-day financial transactions, including accounts payable (AP), accounts receivable (AR), and general ledger entries.</li><li>Reconcile bank accounts, credit card statements, and other financial records regularly.</li><li>Prepare and process invoices, manage vendor payments, and monitor outstanding receivables.</li><li>Track and categorize expenses to ensure accurate reporting and budgeting.</li><li>Assist in the preparation of financial reports, such as profit and loss statements and balance sheets.</li><li>Manage payroll processing and ensure compliance with tax regulations.</li><li>Handle month-end and year-end closings, ensuring accuracy and timeliness.</li><li>Support audits by providing requested documentation and reconciliations.</li><li>Maintain and organize financial records for internal and external use.</li><li>Collaborate with team members to identify and implement process improvements.</li></ul>

Accounts Receivable Specialist A respected construction company in Oceanside is seeking a detail-oriented Accounts Receivable (AR) Specialist to join their growing team! This client-focused role places you at the center of the company’s financial operations, offering ample opportunities to make a tangible impact. Key Responsibilities:<ul><li>Generate, issue, and process invoices and work closely with clients to maintain records of payments.</li><li>Monitor and reconcile customer accounts, ensuring timely collections to meet cash flow objectives.</li><li>Research and resolve discrepancies related to payments, chargebacks, or billing issues.</li><li>Collaborate with project managers to ensure accurate recording of billings and receivables.</li><li>Deliver regular AR aging reports and forecasts to the management team.</li><li>Support audit activities by preparing documentation and providing detailed account analysis.</li></ul>

Bookkeeper Robert Half is working with a growing client in San Diego, CA seeking a Bookkeeper to join their team. If you have excellent attention to detail, solid organizational skills, and proficiency with accounting software, this is a great opportunity to enhance your career in accounting. Key Responsibilities<ul><li>Manage day-to-day bookkeeping activities, including maintaining accurate records of financial transactions in compliance with company policies.</li><li>Reconcile bank, credit card, and vendor accounts on a daily, weekly, and monthly basis.</li><li>Handle accounts payable and receivable duties, ensuring all transactions are processed and recorded accurately and on time.</li><li>Process and record payroll transactions accurately, ensuring tax compliance.</li><li>Maintain and balance subsidiary accounts by verifying, allocating, and posting financial transactions.</li><li>Prepare financial reports, including balance sheets, profit-and-loss statements, and other reports as needed.</li><li>Assist with tax filing by ensuring proper documentation of transactions and account information.</li><li>Collaborate with accountants or tax professionals during audits or other financial reviews.</li><li>Identify and recommend process improvements for greater efficiency in bookkeeping and accounting operations.</li></ul>

Bookkeeper Our client, a well-established company in the property management industry, is seeking an experienced and detail-oriented Bookkeeper to manage financial transactions and ensure accurate record-keeping. This role offers an exciting opportunity to combine your bookkeeping expertise with the dynamic demands of the property management sector. Responsibilities:<ul><li>Record and maintain financial transactions, including tenant rents, lease agreements, and property expenses.</li><li>Manage accounts payable (AP) and accounts receivable (AR), ensuring timely processing of payments and collections.</li><li>Reconcile bank accounts, credit card statements, and other financial statements regularly.</li><li>Prepare financial reports, such as profit-and-loss statements, balance sheets, and rent roll summaries.</li><li>Track and categorize property-related expenses for accurate reporting and analysis of property financials.</li><li>Assist with budget preparation and variance analysis for individual properties.</li><li>Ensure compliance with property-specific accounting requirements and regulations.</li><li>File property-related sales tax, if applicable, and prepare information for tax filings.</li><li>Liaise with property managers and vendors to resolve billing discrepancies.</li><li>Support month-end and year-end closings.</li></ul>

Account Representative Are you a skilled accounting professional ready to make an impact in the property management industry? Our client is seeking an Account Specialist to join their team and ensure the seamless tracking, recording, and management of financial transactions. This is an exciting opportunity to contribute to a growing organization while honing your skills in a dynamic sector. Responsibilities:<ul><li>Prepare and process invoices related to tenant rents, utilities, and other charges.</li><li>Reconcile accounts and ensure accuracy of billing statements.</li><li>Assist with accounts payable (AP) and accounts receivable (AR) functions, including follow-up on overdue payments.</li><li>Maintain tenant ledgers and track financial transactions related to lease agreements.</li><li>Collaborate with property managers to resolve billing discrepancies and disputes.</li><li>Assist in month-end and year-end closing processes.</li><li>Generate financial reports, including rent roll and occupancy tracking.</li><li>Input and manage financial data in relevant accounting software systems.</li><li>Perform bank reconciliations and monitor cash flow for assigned properties.</li><li>Support audit preparation and compliance with financial regulations.</li></ul>

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