51 results for Legal Secretary in Washington, DC

Legal Secretary We are seeking a Legal Secretary to join our team in Vienna, Virginia. The role involves carrying out various secretarial tasks related to firm administrative tasks, processing new client requests, and maintaining accurate client records. This position is an integral part of our team, ensuring efficient and smooth day-to-day operations. Responsibilities:• Process new client/matter requests and maintain accurate client records.• Handle court filings, including e-filing, under the supervision of attorneys.• Perform word processing tasks, including drafting, revising, and finalizing client-related documents such as correspondence, memoranda, bills, timesheets, and project work.• Maintain physical and electronic files.• Calendar deadlines associated with federal and state rules of procedure.• Coordinate travel arrangements and meetings, and properly receive clients/guests as requested.• Answer attorneys’ phones and take messages, ensuring effective communication within the team.• Compose correspondence for client-related matters and handle incoming and outgoing mail.• Ensure the proper distribution, sending, filing, and handling of completed work.• Use various litigation skills, such as calendar management, case management software, civil litigation experience, court filing, and drafting legal documents.

Legal Assistant We are looking for a meticulous Legal Assistant to join a dynamic law firm in Washington, District of Columbia. In this role, you will provide administrative and organizational support to a team of attorneys, including partners, counsel, and associates. This position requires adaptability and the ability to work across multiple practice areas, such as litigation, antitrust, and intellectual property. Responsibilities: • Assist attorneys with case management tasks, including organizing client files and maintaining accurate records. • Manage attorney calendars, schedule meetings, and coordinate travel arrangements. • Prepare, edit, and format legal documents using tools like Adobe Acrobat and case management software. • Handle billing functions and ensure timely processing of invoices and expense reports. • Conduct research and compile information using systems such as Aderant and Automated City Register Information System (ACRIS). • Act as a liaison between attorneys and clients, ensuring clear and effective communication. • Monitor deadlines and court dates using tools like CompuLaw to ensure compliance. • Support claim administration processes, including tracking and reporting claims. • Collaborate with team members to ensure efficient workflow and adherence to firm guidelines.

Legal Assistant We are looking for a motivated and detail-oriented Legal Assistant to join our team in Washington, District of Columbia. In this role, you will play a crucial part in supporting legal operations by managing client communications, preparing essential documentation, and coordinating with medical providers and insurance companies. This position requires strong organizational skills and the ability to handle multiple tasks efficiently in a fast-paced environment. Responsibilities:• Conduct client intake processes to gather necessary information and documentation.• Request and manage medical records, bills, and liens from providers.• File health insurance claims with medical providers and ensure accuracy.• Verify payments and adjustments with medical providers to maintain accurate records.• Follow up on bill reductions and ensure compliance with agreements.• Communicate with insurance companies to track claim statuses and resolve issues.• Maintain regular contact with clients to monitor their medical treatment progress.• Compile and prepare comprehensive demand packages for legal cases.• Assist with claims processing and documentation for various cases.• Open and organize new case files to ensure efficient workflow. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Paralegal Role: Paralegal - Full-TimeLocation: Arlington - On-SiteSalary: DOE up to $70K Benefits: Health insurance, 401k, pto, etc. Our client is hiring an experienced Family Law Paralegal in Arlington, VA. Responsibilities: • Thoroughly coordinate and manage document production tasks, which includes the issuance of subpoenas.• Address and rectify any deficiencies in responses by creating deficiency letters and drafting necessary motions to compel.• Contribute to all stages of litigation, including monitoring deadlines, managing court filings, and assisting in preparing for depositions, trial, and settlement/mediation.• Draft and prepare pleadings, complaints, motions, and discovery requests and responses in an accurate and timely manner.• Carry out the process of preparing exhibit binders and other materials needed for trial preparation.

Legal Administrative Assistant We are looking for a highly organized and detail-oriented Legal Administrative Assistant to join our team in Washington, District of Columbia. This is a Contract to permanent position, offering an excellent opportunity to transition into a long-term role. The ideal candidate will provide essential administrative support to attorneys, assist in managing daily operations, and ensure the smooth execution of legal tasks in a meticulous and efficient environment. Apply today and contact Grace Nowlin at (202) 998-8423 for additional information. Responsibilities:• Coordinate and manage complex travel arrangements, including booking flights, accommodations, and transportation for attorneys.• Maintain and organize attorney calendars, scheduling meetings, and ensuring there are no conflicts.• Process expense reports and reimbursements using Concur software with accuracy and timeliness.• Assist with preparing and organizing binders, documents, and materials for meetings and legal proceedings.• Collaborate with office service coordinators to arrange in-office meetings and greet clients with professionalism.• Perform light legal research and support attorneys across various practice areas, including IP, Litigation, and Anti-Trust.• Utilize document management systems like NetDocs to organize and retrieve files efficiently.• Set up virtual meetings using Microsoft Teams and coordinate with the IT team to resolve any technical issues.• Ensure all tasks and communications are handled with a high level of attention to detail and precision.

Legal Assistant Our client is hiring a Conflicts Analyst to join their team in Washington, D.C. Responsibilities:Conduct research on corporate affiliations of clients and involved parties using Capital IQ, Hoover's/D& B, and other online resources to verify and cross-reference information.Execute routine conflicts of interest searches by identifying and validating party information, determining appropriate search parameters (including Boolean operators), running searches, and analyzing results based on the General Counsel's Office policies and procedures.Ensure all conflicts reports are thorough, accurate, consistent, and compliant with established firm-wide standards and procedures.Provide support to the legal team and conflicts manager by responding to inquiries and assisting with conflict resolution.Maintain and update client and matter data within Intapp, including modifications to client/matter names and the addition of new parties.Enforce high standards of accuracy, quality, and thoroughness in conflicts searches and analyses across all requests.Remain available for urgent and confidential matters as needed, including outside regular business hours.Assist in refining processes, procedures, and technologies to enhance efficiency and customer service.Demonstrate expertise in utilizing and maintaining the conflicts database, ensuring accuracy and completeness of data.Perform additional responsibilities as assigned.

Legal Assistant We are looking for a skilled Legal Assistant to provide comprehensive administrative and legal support to the Real Estate Finance Group. This role involves managing a variety of tasks to ensure the smooth operation of legal practices, including document preparation, communication coordination, and logistical organization. This is a hybrid position and requires in office days. Responsibilities:• Prepare, organize, and proofread legal documents, ensuring accuracy and completeness for closings and related activities.• Coordinate logistics for closing and post-closing processes, ensuring smooth execution.• Draft precise and well-structured correspondence, meeting agendas, presentation materials, and minutes to support internal and external communications.• Manage the calendar, scheduling meetings and appointments efficiently.• Integrate legal files into the firm’s records management system for proper tracking, retention, and destruction.• Facilitate travel arrangements and handle logistics for meetings and events.• Work collaboratively to achieve goals and objectives effectively.• Utilize dashboard reports to assist in tracking progress and outcomes.• Support all phases of transactions, including due diligence, term sheet preparation, financing, and closing

Legal Assistant/Contracts Support Our client is an established, privately held Real Estate Developer with a reputation for employee loyalty and tenure. They have an opportunity for a Legal Assistant to support the Assistant Vice President of Contracts by administering contracts as they relate to the acquisition, sale, lease, or joint venture of land, and assisting in preparing land instruments. This role will also involve some general administrative support for the General Counsel. This role is mostly in-office with one remote day per week. Job Duties:<ul><li>Draft, or assist in drafting, contracts for purchase, sale, lease or joint venture of improved or unimproved land, as well as related letters, amendments and supplemental agreements;</li><li>Draft, or assist in drafting, easements, declarations and related land instruments;</li><li>Manage, organize and settle on open contracts by establishing calendar events, preparing contract summaries, ordering due diligence reports, and supplying parties with materials and funds as dictated by the contract; and</li><li>Order and review due diligence materials including title, judgments and surveys on land, entities and individuals.</li></ul> Roles and Responsibilities: <ul><li>Working at the direction of the Assistant Vice President of Contracts;</li><li>Supporting the Acquisition and Development Departments;</li><li>Supporting Joint Venture and Regional Partners;</li><li>Interacting with Finance and Accounting Departments to disburse and track proper funds;</li><li>Notifying all departments of upcoming deadlines; and</li><li>Communicating with outsides parties and directing legal counsel.</li></ul>

Legal Assistant Position: Legal AssistantLocation: Columbia, MD Description: The ideal candidate will be proactive, organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Candidates considered must be able to work well both independently and within a team. Strong administrative, time management, and communication skills are required. Responsibilities:<ol><li>Providing support to attorneys and paralegals with extensive document management assistance, editing and proofreading documents, maintaining transactional spreadsheets, and assisting with closing logistics and binder assembly.</li><li>Coordinating and maintaining schedules and calendars, making travel arrangements, updating contracts, creating new business intake forms, saving and directing incoming and outgoing documents, overseeing document checklists, and organizing and maintaining files.</li><li>Tracking attorney expenses and ensuring time entries comply with firm and client guidelines, and assisting with new client business proposals as needed.</li></ol> Benefits:<ol><li>Medical, dental and vision coverage;</li><li>Life insurance, short and long-term disability;</li><li>401(k) retirement savings plan with a firm contribution; and a generous paid time off program.</li><li>Health care and dependent care flexible spending accounts,</li><li>Paid parental leave; family and medical leave; employee assistance program;</li><li>Pre-tax transportation benefit.</li></ol> Schedule:This full-time position is 5 days a week in the office, with an option to work a hybrid schedule of 4 days a week in the office after 1 year. May require overtime during peak periods or to meet deadlines. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Paralegal We are currently seeking a motivated Paralegal to join our team immediately. The ideal candidate will be organized, detail-oriented, and capable of handling a fast-paced workload. Responsibilities:<ul><li>Draft, review, and manage legal documents</li><li>Assist with case preparation and trial support</li><li>Maintain and organize case files and discovery materials</li><li>Communicate with clients, medical providers, and opposing counsel</li><li>Perform legal research and summarize findings</li></ul>

Legal Assistant We are looking for a dedicated Legal Assistant to join our Trust & Estates Litigation team in Baltimore, Maryland. This role is ideal for someone with a background in legal support, particularly in trusts and estates, who thrives in a fast-paced environment. The successful candidate will play a key role in ensuring efficient administrative and legal operations, while maintaining a high level of professionalism and confidentiality. Responsibilities: • Provide administrative support to attorneys, including managing calendars, scheduling meetings, and handling correspondence. • Draft, review, and format legal documents, contracts, agreements, and other relevant materials. • Organize and maintain case files, client records, and legal documentation to ensure accessibility and accuracy. • Coordinate the execution and filing of legal documents, including obtaining signatures and notarization. • Monitor and manage deadlines to ensure timely submissions and filings. • Assist in due diligence processes, document reviews, and compliance matters related to trusts and estates. • Prepare and file necessary regulatory and corporate documents in accordance with federal and state requirements. • Uphold strict confidentiality when handling sensitive legal and client information. • Facilitate team meetings by preparing materials, tracking action items, and ensuring follow-ups are completed. • Support attorneys with billing, time entry, and expense reporting tasks to optimize administrative efficiency.

Paralegal We are looking for an experienced Paralegal to join a boutique law firm in McLean, Virginia. In this role, you will provide essential support to attorneys by managing a variety of business transaction tasks and ensuring seamless client service. This is an excellent opportunity to work closely with an accomplished legal team on a wide range of corporate and business law matters. Responsibilities: • Prepare and organize documentation related to business entity formation, restructuring, and governance, including LLCs, S-corporations, and partnerships. • Assist attorneys in drafting and reviewing corporate documents such as operating agreements, bylaws, shareholder agreements, and meeting minutes. • Conduct legal research and stay updated on federal and state regulations that may affect clients. • Draft executive and employment agreements in compliance with relevant employment laws. • Maintain corporate records and ensure timely and accurate regulatory filings. • Collaborate with accountants and other advisors on general counsel and tax-related matters. • Provide administrative and transactional support to attorneys handling business law cases. • Monitor and manage deadlines to ensure all legal documentation and filings are completed on time.

Paralegal We are looking for an experienced Paralegal to join a leading law firm based in Chevy Chase, Maryland. This role offers the opportunity to contribute to a dynamic legal team by providing comprehensive support in case management, administrative tasks, and legal documentation. The ideal candidate will have a strong background in legal processes and tools, ensuring efficient and accurate delivery of services. Responsibilities: • Manage case files and legal documentation, ensuring accuracy and compliance with established procedures. • Utilize tools such as Aderant, Adobe Acrobat, and Automated City Register Information System (ACRIS) to maintain and organize case data. • Assist with drafting and briefing legal documents, including claims and correspondence. • Oversee calendar management to coordinate meetings, deadlines, and court dates. • Handle billing functions and monitor claim administration processes. • Communicate effectively with clients, attorneys, and staff to relay case updates and address inquiries. • Collaborate with attorneys to prepare for hearings, trials, and other legal proceedings. • Maintain proficiency in case management software and tools to streamline workflows. • Ensure timely filing and submission of documents to courts and regulatory agencies. • Support team members with administrative tasks to enhance overall efficiency.

Paralegal We are looking for an experienced Paralegal to join our team in Arlington, Virginia. In this long-term contract role, you will play a vital part in managing real estate transactions, legal documentation, and insurance coordination. Your expertise will contribute to ensuring compliance and efficiency across various legal and administrative processes. Apply today! By sending an updated to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Coordinate the closing process for real estate transactions and oversee the associated document management system.• Verify insurance coverage for developed properties and ensure vacant land is accurately registered with the insurance broker.• Monitor and track the terms of non-disclosure agreements.• Maintain records related to Bargain Sale tracking and ensure compliance.• Collaborate with the legal department and field staff to address fee and easement monitoring and management.• Facilitate the payment of real estate taxes and invoices for subsidiary entities.• Manage Certificates of Insurance for contractors and handle requests for new certificates.• Support the legal team with administrative tasks related to real estate and contract management.

Paralegal We are offering an exciting opportunity in the Legal industry. We are in search of a Paralegal to join our team. As a Paralegal, your tasks will encompass various aspects of commercial real estate transactions, including maintaining detailed records, reviewing titles and surveys, and preparing and filing UCCs. Responsibilities: • Assisting attorneys with a variety of commercial real estate transactions• Conducting extensive review of titles and surveys• Preparing comprehensive real estate closing documents• Creating detailed summaries of titles and surveys• Ensuring accurate and efficient preparation and filing of UCCs• Performing UCC and diligence searches• Maintaining accurate and up-to-date client records• Resolving client inquiries in a timely and detail-oriented manner• Monitoring client accounts and taking appropriate action as needed• Processing client credit applications accurately and efficiently For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Paralegal We are seeking experienced Paralegals for ongoing temporary and temp-to-perm positions with top law firms and corporate legal departments in the Annapolis area. These roles offer an excellent opportunity to gain hands-on experience, expand your legal expertise, and transition into long-term placements. Practice Areas May Include:<ul><li>Litigation</li><li>Family Law</li><li>Corporate/Transactional</li><li>Real Estate</li><li>Personal Injury</li><li>Trusts & Estates</li><li>Government/Administrative Law</li></ul>Key Responsibilities:<ul><li>Drafting and reviewing legal documents, pleadings, and correspondence</li><li>Organizing case files and managing discovery</li><li>Conducting legal research and summarizing findings</li><li>Filing documents with courts and government agencies (including e-filing)</li><li>Managing calendars, deadlines, and case timelines</li><li>Supporting attorneys during hearings, trials, and closings</li><li>Communicating with clients, courts, and opposing counsel</li></ul>

Paralegal We are looking for an experienced Paralegal to join our team in Reston, Virginia. This role offers an exciting opportunity to manage and oversee legal and compliance processes related to contracts, corporate filings, and policy development. The ideal candidate will contribute to the organization’s growth by ensuring legal standards are met and supporting strategic business operations. Responsibilities:• Coordinate and oversee the execution of new contracts while maintaining compliance throughout their lifecycle.• Establish and file corporate entities, including drafting bylaws, operating agreements, and board resolutions, while ensuring timely annual filings.• Organize and schedule board meetings, ensuring alignment with company goals and regulatory requirements.• Develop and deliver compliance training programs while introducing best practices to mitigate risk.• Prepare and manage legal agreements such as NDAs, consulting agreements, and land purchase agreements, while maintaining standardized templates.• Collaborate with the legal department to support the development of utility-scale solar projects.• Update and refine company policies and procedures to ensure adherence to industry regulations and evolving legislation. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Paralegal We are looking for a skilled and detail-oriented Paralegal to join our team on a contract basis in Baltimore, Maryland. In this role, you will provide essential support to attorneys by managing estate planning and administration tasks as well as assisting with legal filings and client communications. This position offers an opportunity to apply your expertise in legal documentation and case management while working in a collaborative environment. Responsibilities: • Draft, review, and revise estate planning documents, including wills, trusts, powers of attorney, and healthcare directives. • Prepare and file probate documents such as petitions, inventories, and accountings, ensuring compliance with state and local regulations. • Oversee trust and estate administration activities, including asset collection, valuation, and distribution. • File legal documents with courts and government agencies, including probate courts and tax authorities. • Communicate with clients, financial institutions, and beneficiaries to address estate administration inquiries and updates. • Maintain organized client files using digital records and case management systems to ensure accessibility and accuracy. • Conduct legal research and assist attorneys with case preparation, correspondence, and briefing. • Support billing functions and manage calendars to ensure timely handling of case deadlines and appointments.

Paralegal We are looking for a dedicated and detail-oriented Paralegal to join our team in Reston, Virginia. This role offers an excellent opportunity to contribute to a stable and growing company with a diverse portfolio. The ideal candidate will have a strong background in corporate or commercial real estate law and thrive in a fast-paced, collaborative environment. Responsibilities: • Assist with the formation and maintenance of corporate entities, ensuring compliance with all legal requirements. • Prepare, review, and manage a variety of contracts and legal documents. • Conduct thorough compliance and regulatory research to support business operations. • Provide guidance on corporate governance practices and ensure adherence to policies. • Collaborate with internal teams to manage risk and address legal concerns. • Support commercial real estate transactions, including leasing, procurement, and negotiations. • Maintain and organize legal records, ensuring easy accessibility for the team. • Monitor and interpret changes in corporate and commercial laws that impact the organization. • Assist in the preparation of reports and presentations for internal and external stakeholders.

Paralegal We are extending an opportunity to join our team as a Paralegal in McLEAN, Virginia, United States. You will be a key part of our law firm, supporting our attorneys with administrative and legal tasks. Your role will entail processing business transactions, estate planning, and trust and estate administration, ensuring the smooth operation of the legal team. Responsibilities:• Draft, proofread, and edit legal documents, correspondence, and reports, ensuring accuracy and compliance.• Manage and organize trust and estate files, maintaining up-to-date information.• Handle the drafting of wills, trusts, powers of attorney, and other estate planning documents.• Oversee the probate process, including filing necessary court documents and communicating with executors and beneficiaries.• Assist with business formation tasks, including preparing and filing formation documents.• Support the sale of businesses or mergers by drafting and reviewing contracts and transactional documents.• Coordinate due diligence and closing process for business transactions.• Maintain and update corporate minute books to ensure organized records.• Prepare board of directors and shareholder resolutions, ensuring they align with corporate governance requirements.• Manage corporate filings and ensure compliance with corporate governance requirements.

Paralegal We are looking for a detail-oriented Paralegal to join our legal team in Baltimore, Maryland. The ideal candidate will have hands-on experience in managing legal documentation, trial preparation, and supporting attorneys with various case-related tasks. This role offers an opportunity to contribute to meaningful legal work while developing your expertise in a dynamic environment. Responsibilities: • Prepare and issue subpoenas, ensuring compliance with legal standards and deadlines. • Assist in trial preparation, including organizing exhibits, drafting trial documents, and coordinating logistics. • Obtain and review medical records to create concise and accurate medical summaries. • Analyze and investigate claims, identifying critical details to support case strategies. • Maintain detailed records of billable hours and ensure accurate reporting. • Utilize case management software, such as Time Matters, to organize and track case progress. • Collaborate with attorneys to conduct legal research and prepare case files. • Communicate with clients and other parties to gather necessary documentation and information. • Ensure all legal documents are properly formatted, filed, and stored in compliance with regulations.

Medical Malpractice Paralegal We are looking for a meticulous Medical Malpractice Paralegal to join our team on a Contract to Permanent basis in Towson, Maryland. In this role, you will support legal experts by managing medical records, preparing legal documents, and assisting with case management. This is an excellent opportunity for someone with experience in medical malpractice or related fields, such as workers' compensation, who is eager to contribute to a collaborative legal environment. Responsibilities: • Organize, review, and analyze medical records to support case preparation. • Create detailed medical chronologies and summaries for legal cases. • Draft and prepare legal documents, including motions and briefs. • Coordinate subpoenas and manage the collection of critical case information. • Conduct legal research and assist with trial preparation activities. • Schedule depositions and maintain accurate case calendars. • Handle electronic medical records (EMR) and ensure proper documentation. • Communicate with clients, attorneys, and other parties in a precise and respectful manner. • Assist with billing and case management using relevant software. • Support overall office operations and administrative tasks as needed.

Paralegal We are an entrepreneurial Estate Planning and Elder Law firm based in Annapolis, Maryland, seeking a positive-minded and client-focused Paralegal to join our collaborative team. This is an exciting opportunity to grow your career at a firm known for delivering high-quality legal services while genuinely caring about our clients and their families. As an Estate Planning Paralegal, you will be a key player in both client interaction and legal document preparation. The ideal candidate is warm, detail-oriented, and thrives in a team-centered, purpose-driven environment. What You’ll Do:<ul><li>Meet with clients to assist with questions and review documents</li><li>Draft and prepare estate planning documents, probate petitions, and accountings</li><li>Perform data entry using Microsoft Word and internal legal software</li><li>Draft correspondence to clients, courts, financial institutions, and related parties</li><li>Research legal issues and gather asset information as needed</li><li>Maintain accurate case timelines and meet all legal deadlines</li><li>Participate in team meetings and provide input on firm operations and client matters</li><li>Collaborate daily with attorneys and other paralegals</li><li>Bring creativity and attention to detail to each case file</li></ul>

Paralegal We are actively searching for a Paralegal to augment our team in the personal injury law space. This role is based in OWINGS MILLS, Maryland. As a Paralegal, you will be instrumental in managing a pre-litigation personal injury case load, ensuring the accuracy of medical records and legal documents, and handling various other tasks related to personal injury cases. Responsibilities:• Manage a range of pre-litigation personal injury cases• Ensure the correct filing of claims related to personal injury cases• Maintain the accuracy and orderliness of medical records and bills associated with each case• Draft and prepare legal documents and demands with precision and detail• Handle the request of liens, including Medicare & Medicaid• Uphold the firm's standards and procedures in all tasks related to personal injury litigation.

Commercial Litigation Paralegal We are looking for a proactive Paralegal to join our legal team in Baltimore, Maryland. In this role, you will provide essential support to attorneys in managing cases, preparing legal documents, and ensuring smooth trial preparation. This is an excellent opportunity for a motivated individual seeking to contribute to a dynamic and collaborative legal environment. Responsibilities: • Prepare legal documents, pleadings, and filings with precision to support attorneys in court proceedings. • Organize and maintain case files to ensure easy access to critical information and documentation. • Conduct in-depth legal research to strengthen case strategies and arguments. • Manage data entry tasks related to case management and client records, ensuring accuracy and confidentiality. • Communicate effectively with clients, witnesses, and experts to gather information and support case development. • File documents with courts and relevant agencies, ensuring compliance with deadlines and procedural rules. • Coordinate discovery materials and assist in the creation of trial exhibits. • Collaborate with trial teams and provide comprehensive support during trial preparation.

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