We are looking for an organized and detail-oriented Accounting Assistant to join our team in Clearwater, Florida. This position offers an opportunity to support our Director of Finance in managing essential accounting and bookkeeping tasks. The role also involves overseeing billing operations, ensuring accuracy and efficiency in financial processes.<br><br>Responsibilities:<br>• Provide direct support to the Director of Finance in managing daily accounting functions.<br>• Oversee billing operations, including invoice preparation, payment collection, and compliance with financial regulations.<br>• Utilize QuickBooks to maintain and update accurate financial records.<br>• Address and resolve billing discrepancies to ensure seamless operations.<br>• Monitor and review financial data to identify opportunities for process improvements.<br>• Assist in the preparation of financial reports and ensure data accuracy.<br>• Collaborate with other departments to maintain the integrity of financial information.<br>• Manage accounts payable (AP) and accounts receivable (AR) processes.<br>• Process credit card payments and ensure timely reconciliations.
We are looking for a detail-oriented Accounting Assistant III to join our team in Land O’ Lakes, Florida. In this Contract-to-Permanent position, you will play a crucial role in supporting accounting operations and ensuring compliance with organizational policies and best practices. This is an excellent opportunity to contribute to a dynamic healthcare environment while advancing your accounting expertise.<br><br>Responsibilities:<br>• Support the Business Office Manager and Accounting Assistant II with departmental tasks and responsibilities.<br>• Prepare and maintain complex deposit logs with precision and accuracy.<br>• Execute daily uploads for mass payments and adjustments to ensure timely processing.<br>• Assist in analyzing and completing the weekly Cash Team variance report.<br>• Facilitate the conversion of virtual credit card payments to EFTs for improved efficiency.<br>• Oversee the accurate entry of refunds for funds not belonging to the organization.<br>• Ensure compliance with audits, organizational standards, and internal controls.<br>• Respond promptly to escalated issues and rework assignments related to job responsibilities.<br>• Organize and manage workloads effectively to meet deadlines and departmental goals.<br>• Participate in special projects and complete additional tasks as needed to support the organization.
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Osprey, Florida. This role is essential in maintaining accurate financial records and ensuring timely collection of payments while providing excellent customer service to both internal and external stakeholders. You will have the opportunity to grow within the organization and contribute to a dynamic team in the hospitality industry.</p><p><br></p><p>Responsibilities:</p><p>• Process and post payments and ensure accuracy in billing.</p><p>• Audit receipts and amenities to verify proper coding and adherence to documented procedures.</p><p>• Resolve member inquiries regarding billing and accounts with professionalism and clarity.</p><p>• Monitor sales tax compliance and assign transactions to the appropriate general ledger codes.</p><p>• Collaborate with other departments to address internal and external communication needs.</p><p>• Cross-train on additional accounting functions to provide support during absences.</p><p>• Generate reports and sort data using Excel to assist with financial analysis.</p><p>• Ensure timely responses to all account-related inquiries within a few hours.</p><p>• Contribute to maintaining high standards of customer service in a hospitality-focused environment. </p><p><br></p><p>This is a permanent opportunity that will pay up to $27/hr. depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>Join the world’s leading provider of expert, impartial, and tech-enabled services that bring value and liquidity to collectibles. As the largest third-party coin grading service globally—and home to the foremost professional coin conservation company—this organization is known for its high standards, meticulous attention to detail, and industry expertise.</p><p><br></p><p>We’re seeking an Accounts Payable (AP) Specialist for a 3-month assignment starting June 9th to support the AP function during a departmental restructure. This role is critical in helping the team manage high volumes of invoices across multiple entities and bank accounts. Reporting to Marlene, the selected candidate will work closely with the existing AP team to process invoices, ensure proper coding, manage 3-way and 2-way matching across systems, and help with ongoing file clean-up and integration efforts. This is a hybrid position: remote on Mondays and Fridays, and onsite Tuesday through Thursday.</p><p><br></p><p>Must-Haves:</p><p><br></p><p>Proven understanding of full-cycle accounts payable</p><p><br></p><p>Ability to read and process invoices with attention to vendor code, GL account, tax coding, and vertical</p><p><br></p><p>Experience handling high-volume invoice processing (100+ online and 170+ via email daily)</p><p><br></p><p>Proficient with 3-way matching across multiple systems</p><p><br></p><p>Strong attention to detail and organizational skills</p><p><br></p><p>Experience working with multiple bank accounts and legal entities (27 bank accounts, 20 companies)</p><p><br></p><p>Ability to take ownership of AP for at least two domestic companies</p><p><br></p><p>Comfortable working with AS-400 (DOS-based system)</p><p><br></p><p>Schedule: Monday–Friday, 8 AM – 5 PM (hybrid)</p><p>Location: Hybrid – Remote on Mon/Fri, Onsite Tues–Thurs</p>
<p>We are offering an exciting opportunity for a Full Charge Bookkeeper in Sarasota, Florida!</p><p><br></p><p>Responsibilities:</p><p>• Monitor customer accounts and take necessary action when required.</p><p>• Handle a high volume of Accounts Payable tasks, including processing incoming bills, GL coding, obtaining approval, entering data into the system, issuing checks, and mailing out checks.</p><p>• Manage Accounts Receivable tasks, including bank deposits, applying payments, generating invoices, and performing light collections.</p><p>• Perform bank reconciliations for multiple bank accounts </p><p>• Provide input for budget preparation and get draft forms ready for review b.</p><p>• Prepare financial statements for review, requiring a strong understanding of debits/credits, assets/liabilities, and depreciation.</p><p>• Maintain W9s and Certificates of Insurance for Vendors.</p><p><br></p>
<p>We are looking for a dedicated and detail-oriented Bookkeeper to join our team in St. Petersburg, Florida. In this role, you will handle a variety of accounting and administrative tasks, ensuring the smooth operation of our construction business. This is an excellent opportunity to contribute to a growing construction company.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable (AP) and accounts receivable (AR) processes efficiently.</p><p>• Prepare and submit monthly billing, including AIA billing and lien releases.</p><p>• Oversee payroll processing for a small team, ensuring accuracy and compliance.</p><p>• Reconcile accounts and bank statements to maintain financial accuracy.</p><p>• Draft proposals and assist in tracking project progress, permits, and deadlines.</p><p>• Collaborate with external CPA firms to make necessary accounting adjustments.</p><p>• Handle HR-related tasks such as onboarding, drug screenings, and vacation tracking.</p><p>• Coordinate month-end close activities and prepare financial reports as needed.</p><p>• Maintain clear and effective communication with team members and stakeholders.</p><p><br></p><p>This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested. </p>
Our company is currently looking for an experienced Accounts Receivable Clerk. This position will play an integral role in customer service and organizational strength of our company. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanor.<br><br>You will receive training from the beginning; overview of job functions, review of our plant and office process & facilities, review of office procedures and watch/do training.<br>On a regular basis your performance will be reviewed and discussed.<br><br>Responsibilities and Duties<br>Account Receivables :<br>• Review daily route paperwork<br>• Modify invoices as documented on route paperwork<br>• Enter cash, credit and check payments<br>• Build daily deposits from received payments<br>• Follow up on outstanding invoices<br><br>Invoicing/Billing :<br>• Create customer invoices based on customer needs<br>• Print daily route invoices<br>Reports :<br>• Create and print daily route cover sheets<br>• Print daily load sheets for each route<br>• Print Customer statements for each route<br>Filing:<br>• File customer invoices<br>• File route cover sheets<br>• Miscellaneous filing as needed<br><br>Phones:<br>• Answer phones<br>• Handle customer questions by taking orders or invoice modifications<br>• Take messages and ensure they are assigned to appropriate person<br><br>SKILLS AND COMPETENCIES:<br>• Excellent people skills<br>• Excellent organizational skills<br>• Excellent written and verbal communication skills<br>• Proven ability to exceed customer expectations<br>• Outgoing personality<br>• Self-motivation<br>• Hard working nature<br>• Positive attitude<br><br>QuickBooks Desktop
<p>We are looking for a dedicated Full Charge Bookkeeper to join our team in Venice, Florida. This position offers an exciting opportunity to work in a vibrant and casual environment with a close-knit team. </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes, including invoicing, payments, and reconciliations.</p><p>• Perform regular bank and credit card reconciliations to ensure financial accuracy.</p><p>• Calculate and manage sales tax filings across multiple entities.</p><p>• Track and update credit card charges using suspense reports within QuickBooks.</p><p>• Maintain loan spreadsheets and ensure timely updates to financial records.</p><p>• Process owner payments and oversee financial aspects of various projects.</p><p>• Generate and analyze reports for affiliated companies using QuickBooks.</p><p>• Conduct annual QuickBooks clean-up and ensure consistent data accuracy.</p><p>• Handle filing and provide basic administrative support as needed.</p><p><br></p><p>This is a permanent opportunity that will pay up to $75,000 depending upon experience. Please apply to Jane Gearhart if interested!</p>
We are looking for a dedicated Customer Relations & Accounts Receivable Support Analyst to join our team in Land O’ Lakes, Florida. In this Contract-to-permanent role, you will play a pivotal part in ensuring the accuracy of patient accounts while providing exceptional support to patients regarding billing and payment inquiries. This position requires strong analytical skills, attention to detail, and the ability to effectively resolve account-related issues.<br><br>Responsibilities:<br>• Ensure compliance with federal and state regulations related to patient billing, statements, and bad debt processes.<br>• Conduct outbound calls to follow up on patient balances, assist with financial applications, and propose payment solutions, including setting up payment plans.<br>• Respond to incoming patient calls and correspondence, providing support with account resolutions and payment plan arrangements.<br>• Serve as a resource for complex account cases, utilizing advanced problem-solving skills to determine the best course of action.<br>• Analyze patient balance inventories to develop strategies for work assignments and demonstrate proficiency with patient account and vendor software systems.<br>• Identify and report process inefficiencies within patient balance collection activities to management.<br>• Act as a liaison between home office and hospital leadership regarding patient balance disputes and refund issues.<br>• Troubleshoot and resolve issues related to payment processing and credit card transactions, including issuing refunds when necessary.<br>• Reconcile payments and charges across various insurance types, including commercial, Worker’s Comp, Auto, and VA, escalating discrepancies as needed.<br>• Conduct audits to ensure compliance with bad debt approval processes and quality assurance for account work completed by team members.
We are looking for a detail-oriented Accounts Receivable Specialist to join our team on a contract basis in Bradenton, Florida. In this role, you will collaborate with both internal and external stakeholders to ensure seamless financial operations and contribute to process improvements. This position is ideal for individuals who thrive in a fast-paced environment and have a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage the full-cycle accounts receivable process, including verifying, entering, matching, and reconciling transactions.<br>• Support the Credit Control Manager in cash collection efforts, resolving outstanding payments, and responding to customer inquiries.<br>• Process customer credit card payments and handle intercompany billing activities.<br>• Oversee the creation and management of credit memos and returned goods transactions.<br>• Evaluate and process new credit requests while reviewing customer credit rankings.<br>• Assist in establishing terms and conditions for credit agreements with customers.<br>• Maintain accurate financial records in compliance with company standards.<br>• Identify and resolve discrepancies, providing actionable recommendations to address issues.<br>• Contribute to ad-hoc projects and other tasks as assigned by management.
<p>We are looking for an experienced Accounts Receivable Specialist to join our team in Palm Harbor, Florida. This role involves managing detailed billing processes and ensuring accurate cash applications. The ideal candidate will collaborate closely with managers and demonstrate strong attention to detail in financial reconciliation.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with managers to determine accurate billing amounts and ensure timely submission of invoices.</p><p>• Track payment statuses and follow up to secure approval and processing.</p><p>• Enter payments into organizational forms and reconcile records between software systems.</p><p>• Maintain accurate and up-to-date financial data across multiple systems.</p><p>• Ensure compliance with contract requirements during the billing process.</p><p>• Conduct regular reviews to verify the accuracy of financial entries and reconciliations.</p><p>• Support the team with payment-related inquiries and resolve discrepancies efficiently.</p><p>• Monitor accounts receivable processes to ensure smooth operations and timely reporting.</p>
<p><strong>Job Summary:</strong></p><p>We are seeking a detail-oriented, tech-savvy <strong>Part-Time Supply Chain Operations Assistant</strong> for our client to support and monitor transactional integrity between <strong>NetSuite ERP</strong> and the <strong>third-party fulfillment center</strong>. This role is crucial in ensuring seamless order-to-shipment processing, inventory reconciliation, and issue resolution on a daily basis. This position will be ~15-20 hours a week for 2-3+ months.</p><p><br></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor and validate order-to-shipment transactions between NetSuite and our 3PL partner to ensure accurate and timely processing.</li><li>Identify, log, and resolve transaction failures (such as order sync issues, fulfillment delays, or inventory mismatches) in a timely fashion.</li><li>Perform daily inventory reconciliations between NetSuite and 3PL warehouse reports, flagging and investigating discrepancies.</li><li>Assist with data interpretation with new BI tool-reconciling the timing needed for tasks due to synchronization and timing.</li><li>Collaborate with internal teams (eCommerce, Customer Operations, Accounting) and external 3PL contacts to resolve issues and ensure data alignment.</li><li>Maintain documentation of errors, resolutions, and recurring issues to support process improvements.</li><li>Generate and deliver daily/weekly status reports and exception summaries to the Supply Chain Manager.</li><li>Assist with ad hoc supply chain tasks, audits, and data clean-up projects.</li></ul><p><br></p>
We are looking for a meticulous Medical Payment Poster Specialist to join our team on a Contract-to-Ongoing basis. This role involves ensuring accurate processing of medical payments and maintaining precise patient records in a fast-paced healthcare environment. Based in St. Petersburg, Florida, this is an excellent opportunity for individuals with a background in medical billing and a strong focus on accuracy and customer service.<br><br>Responsibilities:<br>• Manage patient appointment schedules for medical providers using Nextech, ensuring accuracy and efficiency.<br>• Generate and process invoices for medical services and products using the clinic's management system.<br>• Maintain accurate documentation of patient communications, including loyalty programs, discounts, and prepaid packages.<br>• Update and verify patient information, treatment details, and appointment schedules to ensure records are complete and precise.<br>• Serve as a knowledgeable representative of the practice, effectively communicating provider qualifications and services to patients.<br>• Assist in executing special marketing or sales initiatives as assigned by the management team.<br>• Collaborate with staff members to promote a cohesive and supportive team environment.<br>• Demonstrate a positive attitude and strong work ethic in all tasks to uphold the practice's high standards.
