<p><strong>Description of the Position</strong></p><p>We’re partnering with a growing company in Palo Alto that’s looking for a <strong>Payroll Specialist</strong> to join their HR/People team. This role is a key part of ensuring accurate and timely payroll for a mixed workforce of hourly and salaried employees. The ideal candidate has strong experience with bi-weekly payroll cycles, knows their way around modern payroll systems, and can collaborate cross-functionally with HR and finance.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process bi-weekly payroll for 100–150 employees, including hourly, salaried, and seasonal staff</li><li>Manage onboarding and offboarding changes in payroll system (status, pay rates, deductions, etc.)</li><li>Ensure payroll is accurate, on time, and compliant with federal and state labor laws</li><li>Handle garnishments, benefits deductions, taxes, bonuses, and retro pay adjustments</li><li>Reconcile payroll reports and resolve discrepancies</li><li>Generate payroll-related reports for finance and audits</li><li>Support audits and maintain up-to-date payroll documentation and records</li><li>Respond to employee payroll questions and provide support with professionalism</li></ul><p><br></p>
We are looking for a detail-oriented Payroll Specialist to join our dynamic HR team in Woodside, California. In this Contract-to-permanent position, you will oversee and manage the payroll process for a growing workforce of hourly and salaried employees. Reporting to the Director of People Operations, you’ll play an essential role in ensuring payroll accuracy and compliance while contributing to a collaborative workplace.<br><br>Responsibilities:<br>• Process bi-weekly payroll for both hourly and salaried employees using ADP Workforce Now.<br>• Review and verify payroll data to ensure accuracy and compliance with company policies and labor laws.<br>• Collaborate with HR and other departments to streamline payroll workflows and support seasonal workforce increases.<br>• Maintain up-to-date knowledge of payroll regulations and ensure adherence to all applicable laws.<br>• Address payroll-related inquiries from employees and resolve discrepancies in a timely manner.<br>• Assist in managing payroll tax filings and reporting requirements.<br>• Support the implementation and improvement of payroll-related systems and processes.<br>• Partner with HR to ensure seamless integration of employee benefits with payroll.
<p>We are seeking a dedicated Payroll Manager to join our team in Newark, California. In this role, you will be managing all aspects of payroll processing and employee benefits, ensuring accurate and timely completion. This role is within the manufacturing industry, offering an exciting opportunity for individuals proficient in multi-state payroll to develop among other skills.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage payroll for US-based exempt and non-exempt employees, ensuring compliance with Federal, State, and Local laws.</li><li>Oversee automated time and attendance system, including time-off accruals for employees and temporary workers.</li><li>Process annual merit increases, promotional increases, commission checks, and special payroll runs under HR Director’s guidance.</li><li>Ensure payroll procedures, deductions, garnishments, and benefit deductions align with company policies and government regulations.</li><li>Collaborate with External Auditors for Annual Financial, 401k, and Worker’s Comp Audits.</li><li>Reconcile payroll-related GL accounts and make adjustments as needed.</li><li>Ensure timely payroll tax payments, compliance with laws, and work with third-party consultants.</li><li>Assist in evaluating and improving payroll operations, internal controls, and policies.</li><li>Supervise and develop direct reports, addressing escalated issues and promoting teamwork.</li><li>Administer 401k, 409A benefit plans, FSAs, and Transit Plans.</li><li>Maintain confidentiality when handling sensitive payroll matters with employees.</li><li>Prepare payroll estimates and reports for management, including regular rate calculations for non-exempt employees’ annual bonuses.</li><li>Monitor Leased Vehicle Program for accurate tax reporting.</li><li>Align with company objectives, quality systems, and regulatory standards to maintain a positive work environment.</li></ul>
<p>Colleen McAuliffe is looking for an experienced Payroll Administrator to join our team in Santa Clara, California. This role involves managing payroll operations with precision, ensuring compliance with tax regulations, and maintaining accurate employee records. The ideal candidate will bring expertise in payroll systems, attention to detail, and a commitment to supporting employees across multiple states and locations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate with internal teams to ensure smooth payroll processes, including verifying and correcting data for accuracy.</p><p>• Assist with onboarding new hires by reviewing documentation for completeness and compliance across multiple locations.</p><p>• Manage payroll tax submissions, ensuring timely and accurate reporting on a monthly basis.</p><p>• Utilize payroll systems to streamline operations, including testing and adopting new features for improved efficiency.</p><p>• Maintain up-to-date employee records, including tax information, banking details, pay rates, and address changes.</p><p>• Handle deductions for employee benefits programs, such as retirement plans and health insurance.</p><p>• Administer employee leave programs and ensure payroll accurately reflects approved absences.</p><p>• Prepare and submit quarterly and year-end reporting, including W-2s and 1099s.</p><p>• Conduct regular audits and reviews of payroll data to ensure consistency and compliance with regulations.</p><p>• Ensure adherence to federal, state, and local payroll laws, while implementing best practices for payroll management.</p>
<p>We are offering an exciting opportunity for a Payroll Supervisor/Manager/Director in Santa Clara, California. In this role you will be responsible for managing and overseeing all aspects of payroll delivery and ensuring compliance with Federal, state, and local laws. You will also have a crucial role in responding to requests from various stakeholders and maintaining a high degree of professionalism and confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage all payroll and payroll tax delivery systems</p><p>• Ensure timely and accurate processing of customer credit applications</p><p>• Maintain meticulous records of customer credit</p><p>• Monitor internal controls to ensure compliance with control objectives</p><p>• Ensure all payroll processes are SOX compliant</p><p>• Display a thorough understanding of supervisory principles including hiring, scheduling, direction, development, and managing others </p><p><br></p><p>For more information regarding this position please reach out to Gary Daum at Robert Half. </p>
<p><strong>Sr. Manager - Payroll & Equity </strong></p><p>This will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company’s equity compensation process, including option grants and the ESPP plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and financial auditors.</p><p><br></p><p><strong><u> Responsibilities</u></strong></p><p>· Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state locations.</p><p>· Review and process transactions including benefit changes, special compensation, other adjustments.</p><p>· Ensure compliance with internal controls, federal/state/local requirements, deadlines.</p><p>· Manage regulatory filings, notices, audits, and other communications from federal and state agencies.</p><p>· Work with payroll vendor on system administration, maintenance, reporting needs.</p><p>· Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training.</p><p>· Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits.</p><p>· Ad hoc projects including compensation research for annual compensation process and employee changes, board reports.</p><p>· Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings.</p><p>· Track and report W-2 income from stock exercises and dispositions</p><p>· Execute trading blackout periods and enforcement of insider trading policy restrictions.</p><p>· Manage open enrollment process and purchases for ESPP including monitoring limits.</p><p>· Interact with transfer agent to ensure that trades are settled timely.</p><p>· Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits.</p><p><br></p>
<p><strong>Payroll Manager - Construction Industry</strong></p><p>We have an exciting onsite direct hire opportunity for a Payroll Manager with a Fremont-based construction client. This role is responsible for overseeing all aspects of payroll, including collaborating with external payroll partners to ensure timely and accurate payroll administration.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer all facets of payroll, ensuring accuracy and compliance.</li><li>Partner with external payroll providers for timely payroll processing.</li><li>Ensure proper handling of Union Construction payroll.</li></ul><p><strong>Interested?</strong> Contact Gary Daum at Robert Half for more details. We look forward to connecting with you!</p>
<p>We are offering an exciting opportunity for an Accounting Specialist in Scotts Valley, California. This role is crucial in our team, handling a range of tasks from processing invoices to maintaining accurate credit records for our customers. You'll be a vital part of our team, ensuring our financial operations run smoothly and efficiently.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficient and accurate processing of customer invoices.</p><p>• Maintaining precise records of Accounts Receivable (AR) and Accounts Payable (AP).</p><p>• Handling account reconciliation tasks with a keen eye for detail.</p><p>• Effectively using Microsoft Excel and QuickBooks for various accounting tasks.</p><p>• Conducting data entry tasks as required, ensuring accuracy at all times.</p><p>• Executing billing procedures, ensuring all transactions are recorded correctly.</p><p>• Utilizing ADP - Payroll to manage payroll processes.</p><p>• Ensuring all financial data is up-to-date and accurate, contributing to the overall efficiency of the financial operations.</p><p><br></p><p>Posted by Recruiting Director Scott Moore</p>
<p>This role is 100% onsite in Mountain View </p><p><br></p><p>We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage a team of 4 in the payroll department</p><p>• Handle a high volume, multi-state payroll environment using ADP Workforce Now</p><p>• Manage payroll for a large non-exempt employee population</p><p>• Ensure the accuracy and efficiency of processing customer credit applications</p><p>• Maintain accurate customer credit records</p><p>• Effectively handle additions and terminations each bi-weekly pay period</p><p>• Manage a workforce of over 1000 employees across multiple states</p><p>• Handle complex commissions</p><p>• Apply effective payroll management strategies.</p>
<p><strong>Description of the Position</strong></p><p>We’re currently hiring an <strong>Accounts Payable Specialist</strong> for a contract-to-hire opportunity with a growing company in Mountain View. This role is a great fit for someone who’s detail-oriented, organized, and experienced in high-volume AP environments. You’ll be part of a collaborative finance team responsible for supporting the full accounts payable cycle, vendor relationships, and accurate financial reporting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process a high volume of invoices and ensure proper coding, approvals, and timely payments</li><li>Maintain vendor records and respond to inquiries in a professional and timely manner</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Prepare weekly check runs, ACH payments, and credit card reconciliations</li><li>Assist with month-end close by preparing AP accruals and reports</li><li>Support audits by organizing and providing documentation</li><li>Collaborate with internal departments to improve workflow and maintain internal controls</li><li>Assist with ad hoc finance and administrative tasks as needed</li></ul><p><br></p>
<p><strong>Description of the Position</strong></p><p>We’re looking for an <strong>Accounts Receivable Specialist</strong> to support a fast-growing company in Mountain View on a contract-to-hire basis. This role is perfect for someone who is highly detail-oriented, communicative, and comfortable managing invoicing, collections, and reconciliations in a high-volume setting. You’ll work closely with finance and operations teams to ensure timely and accurate revenue tracking and cash flow.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and issue accurate invoices to customers based on contracts and service agreements</li><li>Monitor accounts to identify outstanding balances and follow up on overdue payments</li><li>Apply customer payments and reconcile discrepancies between payments and invoices</li><li>Communicate professionally with clients regarding billing questions or disputes</li><li>Maintain aging reports and provide regular updates on AR status to management</li><li>Support cash application and assist with revenue recognition as needed</li><li>Assist with month-end close, AR reporting, and audit preparation</li><li>Help improve AR processes and documentation for internal controls</li></ul><p><br></p>
<p>We are offering an exciting opportunity in the financial services industry located in Carmel, California. The role is for an Accounting Manager/Supervisor who will be instrumental in managing and overseeing various accounting functions within our organization. </p><p><br></p><p>Responsibilities:</p><p>• Overseeing the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives</p><p>• Supervising and managing all aspects of accounting including billing, financial statements, general ledger, cost accounting, payroll, accounts payable, accounts receivable, budgeting, tax compliance, and various special analyses</p><p>• Managing the accuracy and productivity of day-to-day activities of accounts payable, cash disbursements, invoicing/billing, customer credits and collections, payroll, perpetual inventory integrity, fixed asset records, general and entity accounting, cost accounting, and Human Resources</p><p>• Ensuring the timely and accurate processing of all financial transactions and the maintenance of all financial records</p><p>• Handling customer inquiries promptly and professionally, ensuring customer satisfaction</p><p>• Managing the implementation and maintenance of accounting software systems to ensure the accurate and timely dissemination of financial management reports</p><p>• Overseeing the use of BlackLine, Concur, and ERP for enterprise resource planning</p><p>• Managing the auditing process to ensure the company's financial operations are in compliance with legal requirements</p><p>• Facilitating the continuous improvement of the accounting department's processes and procedures.</p><p><br></p><p>For more information about this role please contact Scott Moore, Practice Director - Permanent Placement Division, Robert Half.</p>
<p><strong>Description of the Position</strong></p><p>We’re working with a growing company in Palo Alto that’s looking to bring on a <strong>Full-Charge Bookkeeper</strong> to oversee the day-to-day accounting operations. This role is ideal for someone who is confident managing the full general ledger, from data entry to financial reporting, and can operate independently while collaborating with leadership. If you enjoy taking full ownership of the books and working in a fast-paced, evolving environment, this could be a great fit.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Handle full-cycle bookkeeping, including AR, AP, and payroll</li><li>Manage month-end and year-end close procedures</li><li>Maintain general ledger and reconcile all balance sheet accounts</li><li>Prepare financial statements: income statement, balance sheet, and cash flow</li><li>Process payroll and related tax filings, benefits tracking, and deductions</li><li>Manage vendor payments, invoicing, and collections</li><li>Prepare reports for leadership and assist with budgeting and forecasting</li><li>Coordinate with CPA firm during tax season or audit reviews</li><li>Ensure compliance with company policies and accounting best practices</li></ul><p><br></p>
<p>We are seeking an Accounting Manager/Supervisor to join our team located in Watsonville, California. In this role, you will be in charge of various financial duties, including managing the accounting staff, ensuring adherence to GAAP standards, and providing financial reports for the company.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the Accounting Department, which includes an Accounts Receivable & Credit Specialist, Accounts Payable Clerk, and Inventory Management Clerk.</p><p>• Ensure the accounting staff is well-trained, organized and efficient in time management.</p><p>• Participate in monthly close and consolidation processes, including cash reconciliations and account analysis.</p><p>• Prepare and post journal entries to the General Ledger.</p><p>• Ensure timely preparation and presentation of monthly commission reports.</p><p>• Review transactions for adherence to GAAP and recommend business process improvements.</p><p>• Assist in the preparation of monthly and annual financial reporting packages.</p><p>• Provide recommendations for improving the organization's accounting operations.</p><p>• Assist in periodic budgeting/forecasting processes and annual CPA review and audit.</p><p>• Prepare governmental related returns and forms such as Payroll tax, Sales Tax, Property Tax, and Value Added Tax.</p><p>• Review credit balances, refunds, and adjustments, and apply adjustments to billing records.</p><p>• Ensure strict confidentiality of financial records.</p><p>• Work with external accounting and banking personnel for annual review processes.</p><p><br></p><p>Posted by Director of Recruiting </p>
<p>Are you an experienced Accounts Payable Specialist looking for a new opportunity with a growing organization? Robert Half is seeking a detail-oriented professional to support accounts payable functions for one of our clients. The ideal candidate will have impeccable accuracy, excellent organizational skills, and a strong understanding of accounting processes. This role offers room for growth and a chance to work in a fast-paced, team-oriented environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process high-volume invoices, ensuring accuracy and timely payment.</li><li>Match invoices with purchase orders and verify discrepancies for resolution.</li><li>Maintain detailed and organized vendor records and reconcile statements.</li><li>Ensure compliance with company policies and procedures, as well as regulatory guidelines.</li><li>Collaborate with internal and external stakeholders to resolve invoice and payment issues.</li><li>Support month-end and year-end closing activities related to accounts payable.</li><li>Assist in improving workflows and processes for accounts payable efficiencies.</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis for our Austin client. In this role, you will play a vital part in maintaining smooth and accurate payment processes, ensuring vendors are managed effectively, and supporting overall financial operations. If you are detail-oriented and skilled in handling invoices and payments, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process and accurately code invoices while ensuring timely data entry into the system.</p><p>• Manage the accounts payable inbox by responding to inquiries and maintaining organized communication.</p><p>• Prepare and execute vendor payments, ensuring compliance with company policies.</p><p>• Oversee vendor management, including maintaining accurate records and resolving discrepancies.</p><p>• Collaborate with internal teams to ensure purchase orders are correctly matched and approved.</p><p>• Utilize Microsoft Excel to create reports, analyze data, and support payment-related tasks.</p><p>• Maintain accurate and up-to-date documentation for all accounts payable activities.</p><p>• Provide support during audits by ensuring all financial records are accessible and complete.</p>
<p>We are seeking a detail-oriented and proactive <strong>Accounts Receivable Specialist</strong> to join our Full Time Engagement Team in the east bay. Manage the full-cycle AR process, from processing credit applications to reconciling accounts and managing collections. This position plays a key role in ensuring timely payments, resolving disputes, and maintaining accurate records in compliance with company policies.*</p><p><br></p><p>** To apply, please email Tawnia Kirshen to my email found on LinkedIn. Thank you! *** </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process incoming credit applications and enter data into internal and third-party finance systems</li><li>Post incoming payments and funding from finance companies using desktop deposit</li><li>Monitor and manage delinquent accounts, proactively contacting clients to resolve issues and request payment</li><li>Review AR reports monthly; write off balances to bad debt or closed layaway accounts</li><li>Investigate and resolve credit card and finance disputes</li><li>Issue refunds and credits, making adjustments to customer accounts as needed</li><li>Reconcile AR accounts and prepare/distribute aging and collection reports</li><li>Maintain detailed documentation on all accounts and collection activities</li><li>Research account issues and respond to internal and external inquiries</li><li>Prepare monthly reports for finance companies and credit card chargebacks</li><li>Review “No Tax” invoices to ensure compliance and accuracy</li><li>Ensure all AR practices align with internal policies and procedures</li><li>Escalate accounts requiring collections to the Accounting Manager</li></ul><p><br></p>
<p>We are seeking a detail-oriented and proactive <strong>Accounts Receivable Specialist</strong> to join our Full TIme Engagement Professionals Team at Robert Half. You will manage the full-cycle AR process, from processing credit applications to reconciling accounts and managing collections. This position plays a key role in ensuring timely payments, resolving disputes, and maintaining accurate records in compliance with company policies.</p><p><br></p><p>*** To apply, please call Tawnia Kirshen at (925)274-5416 of you can find me on LinkedIn and share your resume there. Thank you! *** </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process incoming credit applications and enter data into internal and third-party finance systems</li><li>Post incoming payments and funding from finance companies using desktop deposit</li><li>Monitor and manage delinquent accounts, proactively contacting clients to resolve issues and request payment</li><li>Review AR reports monthly; write off balances to bad debt or closed layaway accounts</li><li>Investigate and resolve credit card and finance disputes</li><li>Issue refunds and credits, making adjustments to customer accounts as needed</li><li>Reconcile AR accounts and prepare/distribute aging and collection reports</li><li>Maintain detailed documentation on all accounts and collection activities</li><li>Research account issues and respond to internal and external inquiries</li><li>Prepare monthly reports for finance companies and credit card chargebacks</li><li>Review “No Tax” invoices to ensure compliance and accuracy</li><li>Ensure all AR practices align with internal policies and procedures</li><li>Escalate accounts requiring collections to the Accounting Manager</li></ul><p><br></p>
We are looking for an experienced Accounts Receivable Specialist to join our team in Milpitas, California. This is a Contract-to-long-term opportunity with a growing company in the semiconductor industry. The ideal candidate will play a key role in managing accounts receivable processes, supporting month-end closing activities, and contributing to overall accounting operations.<br><br>Responsibilities:<br>• Manage accounts receivable functions, including invoicing, payment processing, and resolving discrepancies.<br>• Support month-end close activities by preparing accurate financial documentation and reconciling accounts.<br>• Investigate and resolve issues related to billing, cash handling, and account balances.<br>• Collaborate with team members to ensure cross-training in accounts payable, accruals, and general ledger entries.<br>• Assist with preparing financial reports and data for headquarters as required.<br>• Utilize and adapt to accounting software systems, including ERP and CRM tools.<br>• Provide support during the company’s planned transition to new systems, ensuring smooth implementation.<br>• Maintain accurate records and ensure compliance with financial policies and procedures.<br>• Work closely with the accounting team to streamline processes and improve efficiency.<br>• Contribute to a positive and collaborative team environment while handling increased workloads.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Burlingame, California. In this Contract-to-permanent position, you will play a crucial role in managing financial transactions, ensuring accuracy, and maintaining compliance with company policies. This is an excellent opportunity for professionals with a strong background in accounting and a passion for streamlining processes.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy, ensuring proper account coding and adherence to company policies.<br>• Manage accounts payable workflows using accounting software systems such as Concur.<br>• Reconcile vendor statements and resolve discrepancies in a timely manner.<br>• Perform regular audits to ensure compliance with financial regulations and internal controls.<br>• Handle Automated Clearing House (ACH) transactions and other payment methods.<br>• Maintain accurate records of accrual accounting activities and prepare reports as needed.<br>• Collaborate with internal teams to improve efficiency in accounts payable processes.<br>• Assist in month-end and year-end closing activities related to accounts payable.<br>• Respond to vendor inquiries and provide excellent customer service.<br>• Identify opportunities to automate and streamline financial processes.
<p>We are looking for an experienced Accounts Receivable Specialist to join our team on a contract basis in Pleasanton, California. In this role, you will play a key part in managing the accounts receivable process, ensuring accurate financial reporting, and maintaining compliance with company policies. This position requires strong organizational skills and the ability to effectively resolve disputes and communicate with clients.</p><p><br></p><p>Responsibilities:</p><p>• Review and process incoming credit applications from third-party vendors, ensuring accurate entry into company and financial systems.</p><p>• Record funding from finance companies and post payments into the accounting system and bank using desktop deposit tools.</p><p>• Monitor monthly accounts receivable reports, writing off balances as necessary for bad debt and closed layaway accounts.</p><p>• Handle finance and credit card disputes, processing refunds and credits while making adjustments to customer accounts.</p><p>• Communicate proactively with clients and store teams to address overdue payments and resolve invoice disputes.</p><p>• Reconcile accounts receivable and prepare detailed collections and aging reports for distribution.</p><p>• Maintain comprehensive documentation of accounts and collection efforts, ensuring all records are orderly and complete.</p><p>• Conduct research on account discrepancies and respond promptly to inquiries.</p><p>• Monitor compliance with company policies, procedures, and requirements during all accounts receivable activities.</p><p>• Prepare monthly financial reports related to finance companies and credit card chargebacks, ensuring accuracy and completeness.</p>
<p>Are you an experienced <strong>Accounts Payable Specialist</strong> with expertise in <strong>Sage Intacct</strong>? Robert Half is seeking a detail-oriented and tech-savvy professional to support accounts payable functions for one of our clients. The ideal candidate will have strong proficiency with Sage Intacct, exceptional organizational skills, and a solid understanding of accounting processes. This is an excellent opportunity to work with a growing company in a dynamic and collaborative environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process high-volume invoices in <strong>Sage Intacct</strong>, ensuring accuracy and adherence to company policies.</li><li>Match invoices with purchase orders and resolve any discrepancies in a timely manner.</li><li>Manage vendor relationships, including maintaining accurate vendor records and reconciling vendor statements.</li><li>Generate and process payments via checks, ACH, and wires through <strong>Sage Intacct's Accounts Payable module</strong>.</li><li>Assist with the implementation and optimization of <strong>Sage Intacct</strong> functionalities to improve workflow efficiencies.</li><li>Prepare accounts payable reports, including aging reports, and assist with audit preparation and requests.</li><li>Support month-end and year-end close processes by reconciling accounts payable balances and preparing relevant schedules.</li><li>Ensure compliance with accounting standards and all applicable regulations.</li></ul><p><br></p>
<p> </p><p><strong>Job Posting: Accounts Payable Clerk </strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 - $ 30 hourly</p><p> </p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in <strong>QuickBooks</strong> and/or <strong>Sage</strong> accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul><p><br></p>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for an<strong> Operations Manager</strong> at a boutique <strong>Wealth Management firm</strong>. This is a full-time permanent role based in <strong>San Mateo</strong>.</p><p> </p><p>This is a fantastic opportunity to join a well-established, highly regarded firm known for its personalized approach to financial planning. They offer a wide range of investment solutions, including advisory services, 401(k) management, insurance, and brokerage accounts—all delivered with a focus on long-term relationships.</p><p> </p><p>You can step into a <strong>leadership role</strong> where <strong>work-life balance, strong team culture, and client care</strong> are top priorities. You'll be part of a collaborative, tight-knit team that truly values the work they do and the people they serve.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Lead the onboarding process for new clients and ensure a seamless, high-touch experience.</li><li>Manage account setup, transfers, and financial planning workflows, including e-delivery and beneficiary configurations.</li><li>Assist clients with accessing secure portals and using financial planning tools.</li><li>Prepare proposals, reports, and paperwork for client meetings, and handle all follow-up tasks.</li><li>Maintain accurate client records in CRM systems like ClientWorks and Redtail.</li><li>Support daily operations by refining procedures, monitoring compliance alerts, and managing marketing activities.</li><li>Oversee team operations, including task delegation, training, payroll, benefits, and performance reviews.</li><li>Plan and execute a minimum of three client events per year, handling logistics and ensuring brand and compliance alignment.</li></ul><p>*Please contact <strong><u>Michelle Espejo via LinkedIn or email</u></strong> for additional info and immediate consideration. </p>
We are looking for an experienced Office Manager to join our team in Salinas, California. This Contract-to-Employment position offers an opportunity to oversee daily operations and support the smooth functioning of our manufacturing plant. If you thrive in a dynamic office environment and are passionate about ensuring efficiency, compliance, and teamwork, we encourage you to apply.<br><br>Responsibilities:<br>• Oversee administrative operations, ensuring that office processes run smoothly and efficiently.<br>• Supervise maintenance technicians and monitor their adherence to safety standards and compliance requirements.<br>• Manage employee timecards and ensure accurate reporting for payroll processing.<br>• Coordinate preventative maintenance activities, including machinery cleanup and optimization for efficiency.<br>• Travel to Yuma for five months annually (November through March) to support operational needs at that location.<br>• Ensure proper documentation and record-keeping within the office environment located at the manufacturing plant.<br>• Maintain a cooler environment (34 degrees) while overseeing operations and workflows on production lines.<br>• Collaborate with other departments, including HR, Finance, Marketing, and Legal, to ensure alignment with organizational goals.<br>• Provide leadership and guidance to team members, fostering a productive and detail-focused work atmosphere.
