EQUITY IN COUNTY CONTRACTS PROGRAM MANAGER (ADMINISTRATIVE MANAGER 10, ISD)

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EQUITY IN COUNTY CONTRACTS PROGRAM MANAGER (ADMINISTRATIVE MANAGER 10, ISD)

Salary

$119,695.68 - $161,306.16 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

W1078E-EA

Department

INTERNAL SERVICES

Opening Date

09/03/2024

Closing Date

Continuous

Position/Program Information


TYPE OF RECRUITMENT
OPEN COMPETITIVE - EMERGENCY
 
APPLICATION FILING PERIOD
Applications will be accepted from September 4, 2024, at 7:00 a.m. Pacific Time (PT).
 
This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

EXAM NUMBER
W1078E-EA
 
The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected.  We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

Internal Services Department is seeking qualified candidates to fill emergency Administrative Manager 10, ISD vacancies related to the homelessness crisis. 
 
Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.
 
Before the end of your initial work period, you will be assessed on your work performance. 

This assessment will be weighted 100%.  Those who successfully pass the assessment will be considered for permanent appointment to Administrative Manager 10, ISD.
 
The Opportunity
The Equity in County Contracts Program Manager will serve as a centralized contract authority with specific responsibility for managing and maintaining the strategic direction, approach, and governance framework for the Equity in County Contracting Office. Positions assigned to this Office will also be responsible for providing expert and strategic consultative services in the areas of contracts, purchasing, and procurement and collaborating with County contracting operations, end-user departments, local government agencies, small business, and Community-Based Organizations operations, including those that provide direct services and program support to People Experiencing Homelessness.

Essential Job Functions

Act as a consultant to County departments and advise on strategic and systematic approaches in the development of service contracts; provide recommendations on standardizing the County’s contracting processes to ensure solicitations and contracts are developed pursuant to best practices.
 
Review contracting opportunities with applicability to Community-Based Organizations (CBOs), non-profits, small, local, diverse businesses, and Community-Based Enterprises (CBEs) to broaden the diversity of entities that can participate in such solicitations and ensure that proper technical assistance and advertisements are provided and facilitate opportunities for competition.
 
Review Department solicitation practices to provide strategic recommendations and execution plans to achieve the County’s utilization goal for Local Small Business Enterprises (LSBEs), Disabled Veteran Business Enterprises (DVBSEs), and CBEs under County contracts, including opportunities for subcontracting as a means to meet target goals.
 
Review applicability for innovative solicitation design opportunities, including the potential unbundling and contract tiering opportunities in solicitations to divide large contract into multiple smaller contracts as a viable procurement strategy to create more opportunities and access to CBOs, Non-Profits, small, local diverse businesses, and CBE utilization.
 
Consult and coordinate contracting efforts with technical or professional specialists in program areas and appropriate department managers to define and establish contract specifications, scope of work to ensure completeness and accuracy of findings to draft contract specifications for services.
 
Conduct, attend and participate in meetings with stakeholders; confer with departments, CBOs, Non-Profits, and Contractors/vendors to continually identify opportunities for improvement and ensure compliance with contract requirements.
 
Assist with implementing program changes that impact contracting processes across departments, including eProcurement modernization.
 
Analyze and conduct research on equity-based Board motions and draft related reports; establish guidelines and processes to report Countywide contract progress/data effectively and accurately to the Board.
 
Provide direction to contracts analysts, managers, and senior level staff in County departments on the most complex contracting matters using best practices developed from the Equity in County Contracts (ECC) Workgroups.
 
Analyze and make recommendations for the preparation, development, negotiation, and administration of highly specialized and technically complex contracts.

Requirements

TO QUALIFY FOR THE OPTIONS BELOW you must POSSESS and CLEARLY EXPRESS detailed years of experience performing relevant duties related to the requirements below and within your online job application under the "Experience" area and Supplemental Questionnaire. 

MINIMUM REQUIREMENTS:
Option I: Three years of experience in an administrative*, advisory**, or staff capacity** dealing with the investigation and solution of procedural, personnel, budgetary, legislative, community, governmental or similar complex problems.
 
Option II: Two years’ experience at the level of Administrative Manager 8, ISD*** or higher.

You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment. 

SPECIAL REQUIREMENT INFORMATION:  

*Administrative is defined as work performed typically in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formulation. Experience at the level of independent responsibility for assignments of average difficulty analyzing and making recommendations for the solution of problems of organization, budget, personnel, information services, programs, facilities planning, materials management, and general management. 

**Advisory or Staff capacity is defined as work performed in an advisory capacity to line managers to provide program and administrative support by doing research and making recommendations to administration for the solution of problems of organization, procedure, program, budget, or personnel.

***Experience in the County of Los Angeles at the level of Administrative Manager 8, ISD or higher is defined as assists in the administration of a variety of activities in an area of expertise, including strategies, policies, and special programs.  

License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Expectations
Physical Class II - Light:  This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting.  Considerable ambulation may be involved.

DESIRABLE QUALIFICATIONS:
  • Experience working with and/or for non-profits, local small businesses, community-based organizations, disabled veteran businesses, social enterprises, or similar type organizations with responsibility for managing and/or developing contracts from inception to completion which includes: developing contract specifications, statements of work, solicitation vehicles and contracting strategies, conducting proposer’s conferences, evaluating proposals and bids, leading and negotiating contracts, making recommendations for contract awards, consulting with Counsel on contractual issues, and responding to protests from bidders after awards are made.
 
  • Experience providing technical assistance, training, and contracting consulting services to internal or external customers and stakeholders on complex contracting processes, including how to develop contracts specifications, statements of work, evaluate documents, award contracts, and negotiate with vendors and Counsel to arrive at a mutually agreeable term.
 
  • Bachelor’s Degree or higher from an accredited college or university in Business Administration, Public Administration, Contract Law, Negotiation, Finance, Economics, Procurement, Purchasing, or a closely related field.
Closely related Fields: Will be determined by the hiring manager.

Additional Information

Our Assessment Process: 

Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

How to Apply:
Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty.

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts.  This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Note: All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add DLin@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.

Computer and Internet Access at Public Libraries:
For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.  

Fair Chance Initiative: 
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Have questions about anything listed above?

Contact us:
Exam Number: W1078E-EA
Department Contact Name: Debbie Lin
Department Contact Phone: (323) 643-2645
Department Contact Email: DLin@isd.lacounty.gov
California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (323) 881-3932
Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077]   

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: https://employee.hr.lacounty.gov/eeo-programs/.


Testing Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/.


Fair Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).


Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.


Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at http://career-pathfinder.hr.lacounty.gov.

 

Revised January 2025

For detailed information, please click here

01
Many important notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add DLin@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of your email subscription settings, you may always check for notifications by logging into www.governmentjobs.com/careers/lacounty and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence.
  • I understand and agree to the information above.
02
The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. CHECK YOUR ANSWERS CAREFULLY. Any mistakes you make and/or any responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. Be specific as possible and include all information requested. Comments such as "see resume or application" will NOT be considered a response. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.
  • I understand the above information and instructions.
03
This Equity in County Contracts Program Manager (Administrative Manager X, ISD) position has a nexus to support the County's response to the homelessness emergency.
  • I acknowledge and attest that I am willing to perform all the necessary work duties.
04
This position is permanent but there is an assessment that will occur prior to 90 days after appointment and a determination will be made regarding the selected candidate's ongoing employment. Additional information and explanation regarding the emergency appointment hiring process can be provided to applicants upon request. Do you understand this information?
  • Yes, I understand the information.
05
Do you possess three years of experience in an administrative, advisory, or staff capacity dealing with the investigation and solution of procedural, personnel, budgetary or legislative, community, governmental or similar complex problems?

*Administrative is defined as work performed typically in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formulation. Experience at the level of independent responsibility for assignments of average difficulty analyzing and making recommendations for the solution of problems of organization, budget, personnel, information services, programs, facilities planning, materials management, and general management.

**Advisory or Staff capacity is defined as work performed in an advisory capacity to line managers to provide program and administrative support by doing research and making recommendations to administration for the solution of problems of organization, procedure, program, budget, or personnel.

  • Yes
  • No
06
If you answered yes to the previous question, please describe your three years of experience in an administrative, advisory, or staff capacity dealing with the investigation and solution of procedural, personnel, budgetary or legislative, community, governmental or similar complex problems.

Please be as specific as possible when answering and include all the information requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately. Please do not use "see resume" as a response.

If you DO NOT have the required experience, indicate "N/A".

Note: For each experience, please indication the following information:

1. Name and address of employer:

2. Position(s)/Title(s) Held:

3. Dates From: (MM/YYYY) – Date To: (MM/YYYY):

4. Hours worked per week:

5. Please describe, in full detail, your specific level and scope of responsibility performed related to the investigation and solution of procedural, personnel, budgetary, legislative, community, governmental or similar complex problems.
07
Do you possess two years' experience at the level of Administrative Manager 8, ISD or higher?

***Experience in the County of Los Angeles at the level of Administrative Manager 8, ISD or higher is defined as assists in the administration of a variety of activities in an area of expertise, including strategies, policies, and special programs.

  • Yes
  • No
08
If you answered yes to the previous question, please describe your two years' experience at the level of Administrative Manager 8, ISD or higher. Please be as specific as possible when answering and include all the information requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately.

Please do not use "see resume" as a response. If you DO NOT have the required experience, indicate "N/A".

Note: For each experience, please indicate the following information:

1. Name and address of employer:

2. Position(s)/Title(s) Held:

3. Dates From: (MM/YYYY) – Date To: (MM/YYYY):

4. Hours worked per week:

5. Please describe, in full detail, your specific level and scope of responsibility, and area of experience related to assisting in the administration of a variety of activities in an area of expertise, including strategies, policies, and special programs.
09
Do you possess experience working with and/or for non-profits, local small businesses, community-based organizations, disabled veteran businesses, social enterprises, or similar type organizations with responsibility for managing and/or developing contracts from inception to completion which includes: developing contract specifications, statements of work, solicitation vehicles and contracting strategies, conducting proposer's conferences, evaluating proposals and bids, leading and negotiating contracts, making recommendations for contract awards, consulting with Counsel on contractual issues, and responding to protests from bidders after awards are made?
  • Yes
  • No
10
If you answered "yes" to the previous question, please describe, in full detail, your experience working with and/or for non-profits, local small businesses, community-based organizations, disabled veteran businesses, social enterprises, or similar type organizations with responsibility for managing and/or developing contracts from inception to completion which includes: developing contract specifications, statements of work, solicitation vehicles and contracting strategies, conducting proposer's conferences, evaluating proposals and bids, leading and negotiating contracts, making recommendations for contract awards, consulting with Counsel on contractual issues, and responding to protests from bidders after awards are made.

If you DO NOT possess the experience, please indicate "N/A".

NOTE: For each experience at the required level, please indicate the following information:

1. Name and address of employer:

2. Position(s)/Title(s) held:

3. Date From: (MM/YYYY) – Date To: (MM/YYYY):

4. Hours worked per week:

5. Please describe your level and scope of responsibility and experience in all areas listed above in full detail.
11
Do you possess experience providing technical assistance, training, and contracting consulting services to internal or external customers and stakeholders on complex contracting processes, including how to develop contracts specifications, statements of work, evaluate documents, award contracts, and negotiate with vendors and Counsel to arrive at a mutually agreeable award?
  • Yes
  • No
12
If you answered "yes" to the previous question, please describe your experience providing technical assistance, training, and contracting consulting services to internal or external customers and stakeholders on complex contracting processes, including how to develop contracts specifications, statements of work, evaluate documents, award contracts, and negotiate with vendors and Counsel to arrive at a mutually agreeable award.

If you do not possess the experience, please indicate "N/A".

NOTE: For each experience at the required level, please indicate the following information:

1. Name and address of employer:

2. Position(s) and Title(s) held:

3. Date From: (MM/YYYY) – Date To: (MM/YYYY):

4. Hours worked per week:

5. Please describe your experience performing the specific duties and responsibilities detailing the above experience.
13
Do you possess a Bachelor's Degree or higher from an accredited college or university in Business Administration, Public Administration, Contract Law, Negotiation, Finance, Economics, Procurement, Purchasing, or a closely related field?
  • Yes, I possess a Bachelor's Degree or higher from an accredited college or university in Business Administration, Public Administration, Contract Law, Negotiation, Finance, Economics, Procurement, Purchasing, or a closely related field.
  • No, I do not possess a Bachelor's Degree or higher from an accredited college or university.
14
If your response is "yes" to the previous question above, in order to receive credit for any type of college or university degree, such as a Bachelor's Degree or higher, you must attach a legible copy of the official diploma, official transcripts, or official letter from the accredited institution, which shows the date the degree was awarded, with the Registrar's signature and school seal, to the application at the time of filing, or email to DLin@isd.lacounty.gov within five (5) days from application submission. Please submit documentation to DLin@isd.lacounty.gov and indicate your name, exam name, and the exam number (W1078E-EA).

Required Question

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