Job Listing
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| Job ID: 14423480 |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Administrator - MN Center for Philosophy of Science |
| Work Type: | Work Days: Work Vary: Yes , Shift: Other, Hours Per Week: 20, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | High School Diploma/GED |
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| Experience Required: | Unspecified |
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| Required Skills: | Please see the job description for information about required job skills. |
| Preferred Skills: |
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| Job Description: |
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Job ID366147
LocationTwin Cities
Job FamilyLR-Clerical
Full/Part TimePart-Time
Regular/TemporaryRegular
Job Code1885
Employee ClassAFSCME Unit 6 - Clerical
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About the Job
The Minnesota Center for Philosophy of Science is located on the West Bank of the
Minneapolis campus of the University of Minnesota. We offer a flexible working
environment and encourage Center members, visitors and staff to engage in the vibrant
intellectual community of faculty, postdocs, and graduate students created by the
diverse interest groups, colloquia, and other activities the Center organizes. This
position provides day-to-day administrative support. They will also serve a vital role as
the first point of contact for students, visitors, and community members and perform
other office duties as assigned.
Please note: The schedule for this position is Monday - Friday, 30 hours/week. This is a
flexible hybrid position based on the Twin Cities UMN Campus.
Bargaining unit consideration begins on December 23, 2024 and ends on December 30, 2024.
Duties/Responsibilities: Requires the regular use of judgment and discretion in
order to professionally and independently perform the following representative
job functions:
Center Director Administrative Support (40%)
Serve as information resource for Center members, fellows, graduate students,
visitors, and others associated with Center programs and activities
Monitor MCPS central email account; respond to queries, concerns (received via
telephone, email, in-person visits)
Schedule Center discussion and business meetings, provide other calendar
assistance such as reserving rooms, ordering refreshments, issuing reminders of
upcoming meetings, and confirming participant attendance
Prepare documents, draft correspondence, and process mailings and other print
and electronic communications
Oversee purchasing, supplier management, and HR documentation for financial
and hiring processes
Maintain an adequate store of office supplies, most often ordering through the
UMarket online ordering system
Manage Center conference room and library collection
Provide administrative assistance for graduate minor program in Studies of
Science and Technology
Facilitate the hiring process for post-doctoral candidates, including advertising,
application management, and onboarding
Marketing and Communications Support (35%)
Design, organize and prepare materials for workshops and conferences,
including contributing to layout decisions with external designer
Edit and manage the Center's video content on its YouTube channel
Develop and execute social media strategies, including competitive research,
platform management, and audience engagement for the MCPS community and
grant-related initiatives
Manage and update the Center's website content and design
Assist with advertising Center colloquia series, workshops and other events,
including providing support in the design and production of flyers, posters and
other printed materials, and mailing flyers via campus and U.S. mail
Facilitate Center Colloquia and workshops (15%)
Communicate with visiting speakers to inform them about procedures and
schedule for their visit, request a title and abstract
Coordinate schedule for each speaker's visit, reserve hotel and lecture rooms,
make dinner reservations, make arrangements for graduate student lunch and
post-lecture reception, set up faculty and graduate student meetings
Make hospitality arrangements including refreshments
Complete paper work for payment of colloquia expenses and honoraria and
workshop expenses
Assist workshop convener(s) in drafting and sending invitations to attend
Record and confirm participant reservations, and maintain communications with
participants
Collect and distribute pre-workshop materials
Coordinate schedule workshop events, reserve hotel and discussion rooms,
make arrangements for meals
Assist Center members and fellows with preparation, submission and
administration of grants and with interdisciplinary research related activities (5%)
Develop budget
Organize proposal submission
Process queries from accountants and subawards during period of grant
Work on publication of volumes in Center series, Minnesota Studies in
Philosophy of Science (5%)
Collect and deliver manuscripts and other documents to publisher
Serve as liaison between editor(s) and contributors
Serve as liaison between editor(s) and publisher
Oversee publication stages, keeping editor(s) and contributors informed of
deadlines and assisting with various editorial tasks
Qualifications
Required Qualifications:
High School Diploma/GED and four (4) years of progressively more responsible
executive-level administrative support experience. Training or education may be
substituted for some of the years of experience.
Preferred Qualifications:
Demonstrated ability to multi-task, organize, prioritize, and coordinate work
assignments
Skilled in handling sensitive and confidential information with professionalism
when working with diverse stakeholders, including staff, graduate students,
faculty, and visiting scholars.
Excellent oral and written communication skills
Working knowledge of MS Office, Google Workspace, Adobe Acrobat, basic
website maintenance, and social media tools.
Ability to quickly learn and adapt to software for website management, financial
tasks (e.g., bill payment, travel reimbursement, grant applications), and hiring
processes.
Grammatical, video and design software editing skills
Strong social media skills
Experience in a higher education setting
Strong editing skills, with a mastery of AP style and experience drafting business
correspondence and professional documents.
Experience managing print publication processes and producing annual reports
or marketing newsletters.
Event management experience
Successful track record of managing multiple projects and meeting deadlines in
a fast-paced, dynamic office environment with minimal supervision.
Proficiency in setting up computer hardware and providing technical assistance.
Familiarity with Adobe Photoshop, Canva, and Media Space, Drupal, HTML/CSS
Pay and Benefits
Pay Range: $24.08 - $28.09; depending on education/qualifications/experience
Time Appointment: 75% Appointment
Position Type:Civil-Service & Non-Faculty Labor Represented Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF) opportunity
Financial counseling services
Employee Assistance Program with eight sessions of... For full info follow application link.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Refer to ID 82132552 when applying |
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