We are looking for an Administrative Assistant to join our team in Washington, Pennsylvania. In this long-term contract role, you will play a vital part in ensuring smooth office operations by managing communications, scheduling, and administrative tasks. This position offers an excellent opportunity to showcase your organizational skills and proficiency with office software.<br><br>Responsibilities:<br>• Respond to inbound calls and provide accurate information or assistance.<br>• Deliver exceptional customer service by addressing inquiries and resolving issues.<br>• Perform data entry tasks efficiently to maintain accurate records.<br>• Manage email correspondence effectively, ensuring timely responses.<br>• Handle both inbound and outbound calls as part of daily operations.<br>• Utilize Microsoft Excel to create and update spreadsheets and reports.<br>• Organize schedules and appointments, ensuring timely coordination.<br>• Prepare presentations using Microsoft PowerPoint.<br>• Draft documents and reports with Microsoft Word.<br>• Maintain and update calendars using Microsoft Outlook.
We are looking for a detail-oriented Administrative Assistant to support a large-scale airport project in Pittsburgh, Pennsylvania. This position offers a unique blend of on-site and remote work, with the flexibility of working three days at the project site and up to two days remotely. As this is a Contract-to-continuing role, it presents an excellent opportunity for long-term growth.<br><br>Responsibilities:<br>• Coordinate daily administrative tasks to ensure smooth project operations.<br>• Manage and organize data using tools like Microsoft Access and Excel.<br>• Create and edit visual materials using Adobe Photoshop and Adobe editing software.<br>• Assist in document management and review using Bluebeam Revu, ensuring accuracy and compliance.<br>• Facilitate communication and collaboration through Microsoft Teams and Outlook.<br>• Prepare reports, presentations, and other documents using Microsoft Office Suite.<br>• Maintain and update project records and files systematically.<br>• Support remote and on-site team members with administrative needs.<br>• Track and manage schedules to ensure project deadlines are met.
<p>Our client in Verona, PA is seeking a part-time Office Assistant on a contract-only basis. This role is ideal for a college student home for the summer with prior office experience or anyone seeking part-time administrative work. Dependent on experience, pay ranges from $15-$16.</p><p><br></p><p>The schedule is 3–4 days per week, 9:00 AM – 3:30 PM (with a 30-minute lunch), fully onsite.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>- Answering and directing phone calls</p><p><br></p><p>- Filing and organizing documents</p><p><br></p><p>- Taking and processing work orders</p><p><br></p><p>- Communicating with the Regional Manager and Site Superintendent</p><p><br></p><p>- Providing general administrative support as needed</p><p><br></p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in McKees Rocks, Pennsylvania. In this long-term contract role, you will play a key part in ensuring smooth office operations by providing essential administrative support. The ideal candidate will excel in multitasking and possess strong communication and organizational skills.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring clear and prompt communication.<br>• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Handle email correspondence, ensuring timely responses and proper follow-ups.<br>• Coordinate and schedule appointments to optimize workflow and team productivity.<br>• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to create and manage documents and presentations.<br>• Assist with administrative tasks to support daily office operations.<br>• Collaborate with team members to ensure projects and tasks are completed effectively.
<p>Our client in the Northside of Pittsburgh is seeking an Administrative Assistant to provide operation and administrative oversight of its five program sites for its 40 plus staff and volunteers for the company's nonprofit organization. This is a contract to hire opportunity that is full-time hours and onsite. The client is looking for a self-starter who thrives in a fast-paced environment, seeks to influence the lives of youth while making a difference in the communities that we serve. Pay rate: $20-22. </p><p><strong>Must have a car. </strong></p><p><br></p><p><strong><em><u>Knowledge/Skills</u></em></strong></p><p>Ability to manage effectively in a fast-paced environment addressing competing customer, stakeholder, and partner requirements</p><p>Proficient in Microsoft Office Word, Excel, and Outlook</p><p>Attention to detail and problem-solving skills</p><p>Ability to work independently</p><p>Excellent analytical and organizational skills</p><p>Ability to multitask and prioritize tasks.</p><p>Ability to communicate information with clarity to staff.</p><p>Knowledge of human resource management policies and procedures</p><p>Ability for staff orientation, training, payroll</p><p>Ability to interpret and help implement grants and cooperative agreements</p><p><strong><em><u>Responsibilities</u></em></strong></p><p>Conducts staff orientations, training, benefits and provide backup to the payroll Paychex system.</p><p>Provides overall administrative assistance to the Executive Director including filing.</p><p>Communication coordination with staff to address issues and provide and disseminate information to Program Directors/Supervisors per Ex Director input.</p><p>Participates with Management in developing and implementing programs, policies, and procedures.</p><p>Anticipates and resolves issues that may affect the quality of services and/or interrupt day-to-day operations. Resolves technical, project management, and organizational problems with management input.</p><p>Oversight and assignment of tasks to administrative staff.</p><p>Maintains a key system for all agency sites.</p><p>Receives, prepares, maintains, and stores all information pertaining to staff personnel files including confidential and sensitive data. Maintains a filing system for all information as needed.</p><p>Composes complex documents from rough drafts or verbal instructions using Word.</p><p>Maintains Board of Director records and presentations, assists in the preparation of reports by preparing agenda information and summarizing information from a variety of sources with Ex Director assistance</p><p>Serves as lead contact for several contracts to include acquisition of office/program goods and services.</p><p>Maintains vendor agreements and monitors vendor performance.</p><p>Handles emergency maintenance issues with vendors.</p><p>Hand writes checks in needed cases.</p><p>Ensure staff licenses/credentials and Staff/ Van Driver information are maintained.</p><p><br></p>
<p>We are looking for a dedicated Legal Assistant to join our client's team in Pittsburgh, Pennsylvania. This role offers an exciting opportunity to provide comprehensive support to attorneys while managing a variety of legal and administrative tasks. The ideal candidate will thrive in a fast-paced environment and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and proofread legal and administrative documents with precision and attention to detail.</p><p>• Manage attorneys’ calendars, schedule meetings, and coordinate deadlines to ensure smooth workflow.</p><p>• Handle document production and delegate tasks to appropriate team members, ensuring timely completion.</p><p>• Track billable hours, Work in Progress (WIP), and Accounts Receivable (A/R), and review pre-bills for submission to accounting.</p><p>• Organize and coordinate domestic and international travel arrangements, including processing reimbursements.</p><p>• Maintain client files and records, ensuring compliance with firm standards and confidentiality requirements.</p><p>• Provide exceptional client service by responding to inquiries and facilitating communication between attorneys and clients.</p><p>• Utilize case management software and other tools to streamline administrative processes and improve efficiency.</p><p>• Support litigation tasks, including e-filing and preparing case-related materials as needed.</p>
<p>Robert Half is currently seeking a <strong>Temporary Payroll Clerk</strong> for a reputable company located in Crafton, PA. This is an excellent opportunity for individuals with strong payroll processing experience who are detail-oriented and have a knack for working collaboratively within a team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process weekly or bi-weekly employee payroll in a timely and accurate manner.</li><li>Verify employee timesheets, hours worked, and other payroll information.</li><li>Manage payroll discrepancies by collecting and analyzing information.</li><li>Maintain payroll operations by following policies and procedures and adhering to applicable laws.</li><li>Handle employee queries related to payroll in a friendly, professional, and timely manner.</li><li>Assist the payroll team in preparing reports and additional administrative tasks as required.</li></ul><p><br></p>
We are looking for a skilled Human Resources (HR) Assistant to join our team in Pittsburgh, Pennsylvania. This contract position offers an excellent opportunity to contribute to essential HR functions, including benefits administration, background checks, and leave management. The ideal candidate will bring expertise in HR systems and a strong commitment to providing outstanding customer service.<br><br>Responsibilities:<br>• Assist in managing employee benefits programs, including enrollment, changes, and inquiries.<br>• Conduct background checks for new hires and ensure compliance with company policies.<br>• Administer leave of absence processes, including FMLA tracking and documentation.<br>• Collaborate with team members to update and maintain HR systems such as ADP Workforce Now and Ceridian.<br>• Support auditing activities to ensure the accuracy of employee records and HR data.<br>• Provide exceptional customer service by addressing employee questions and resolving HR-related issues.<br>• Utilize applicant tracking systems (ATS) to manage recruitment workflows effectively.<br>• Facilitate communication between employees and management regarding HR matters.<br>• Ensure adherence to legal and organizational standards in all HR processes.<br>• Assist in organizing and maintaining HR documentation and records.
