We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership within a dynamic construction environment. The ideal candidate will excel at managing schedules, coordinating meetings, and ensuring seamless communication across teams. This role requires the ability to handle multiple priorities with attention to detail and a commitment to excellence.
Responsibilities:
• Manage executive calendars, scheduling appointments, and organizing meetings to ensure efficient time management.
• Coordinate and facilitate conference calls, including preparing agendas and documenting key discussion points.
• Draft, proofread, and manage correspondence, ensuring clear and precise communication.
• Oversee travel arrangements, including booking transportation and accommodations, while managing expense reports through systems like Concur.
• Support the preparation of presentations, reports, and other documents as needed.
• Maintain and update CRM systems to ensure accurate and timely information.
• Monitor and track timekeeping systems such as Kronos to support accurate reporting.
• Act as the primary point of contact for internal and external stakeholders, ensuring inquiries are addressed promptly.
• Assist in organizing company events, meetings, and workshops to foster collaboration and engagement.
• Proactively identify opportunities to improve administrative processes and implement solutions.
Responsibilities:
• Manage executive calendars, scheduling appointments, and organizing meetings to ensure efficient time management.
• Coordinate and facilitate conference calls, including preparing agendas and documenting key discussion points.
• Draft, proofread, and manage correspondence, ensuring clear and precise communication.
• Oversee travel arrangements, including booking transportation and accommodations, while managing expense reports through systems like Concur.
• Support the preparation of presentations, reports, and other documents as needed.
• Maintain and update CRM systems to ensure accurate and timely information.
• Monitor and track timekeeping systems such as Kronos to support accurate reporting.
• Act as the primary point of contact for internal and external stakeholders, ensuring inquiries are addressed promptly.
• Assist in organizing company events, meetings, and workshops to foster collaboration and engagement.
• Proactively identify opportunities to improve administrative processes and implement solutions.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in calendar management and scheduling tools.
• Excellent communication skills, both written and verbal.
• Familiarity with CRM systems and data management.
• Proficient in using tools like Cisco Webex Meetings for virtual collaboration.
• Experience with timekeeping systems such as Kronos is a plus.
• Highly organized with the ability to manage multiple priorities effectively.
• Strong attention to detail and commitment to delivering high-quality work.
• Strong proficiency in calendar management and scheduling tools.
• Excellent communication skills, both written and verbal.
• Familiarity with CRM systems and data management.
• Proficient in using tools like Cisco Webex Meetings for virtual collaboration.
• Experience with timekeeping systems such as Kronos is a plus.
• Highly organized with the ability to manage multiple priorities effectively.
• Strong attention to detail and commitment to delivering high-quality work.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.2 results for Executive Assistant in Kalamazoo, MI
- Portage, MI
- remote
- Permanent
- 50000.00 - 70000.00 USD / Yearly
- We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership within a dynamic construction environment. The ideal candidate will excel at managing schedules, coordinating meetings, and ensuring seamless communication across teams. This role requires the ability to handle multiple priorities with attention to detail and a commitment to excellence.<br><br>Responsibilities:<br>• Manage executive calendars, scheduling appointments, and organizing meetings to ensure efficient time management.<br>• Coordinate and facilitate conference calls, including preparing agendas and documenting key discussion points.<br>• Draft, proofread, and manage correspondence, ensuring clear and precise communication.<br>• Oversee travel arrangements, including booking transportation and accommodations, while managing expense reports through systems like Concur.<br>• Support the preparation of presentations, reports, and other documents as needed.<br>• Maintain and update CRM systems to ensure accurate and timely information.<br>• Monitor and track timekeeping systems such as Kronos to support accurate reporting.<br>• Act as the primary point of contact for internal and external stakeholders, ensuring inquiries are addressed promptly.<br>• Assist in organizing company events, meetings, and workshops to foster collaboration and engagement.<br>• Proactively identify opportunities to improve administrative processes and implement solutions.
- 2025-06-09T21:34:43Z
- Ada, MI
- onsite
- Temporary
- 18.05 - 20.90 USD / Hourly
- We are looking for an Administrative Assistant to join our team on a contract basis in Ada, Michigan. This position involves transcribing meeting notes from monthly public meetings and delivering accurate, finalized minutes. The role requires strong organizational skills, attention to detail, and excellent written communication.<br><br>Responsibilities:<br>• Attend monthly public meetings onsite to take detailed notes, ensuring accuracy and completeness.<br>• Use provided recordings of meetings to refine and finalize meeting minutes from home.<br>• Deliver typed and well-organized meeting minutes to the organization promptly.<br>• Maintain professionalism and confidentiality when handling meeting content and communications.<br>• Manage correspondence related to meeting minutes and schedules using Microsoft Outlook.<br>• Utilize Microsoft Word to format and prepare finalized documents.<br>• Ensure all meeting minutes are recorded in a clear and concise manner.<br>• Demonstrate strong organizational skills to manage and meet deadlines for multiple meetings per month.<br>• Adapt to changing schedules and attendance variations for public meetings.
- 2025-06-13T14:34:52Z