Manager of Finance and Operations

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Manager of Finance and Operations

Salary

$62,171.20 Annually

Location

City County Building, IN

Job Type

Full Time

Job Number

09106

Department

Department of Metropolitan Development

Opening Date

05/02/2025

Closing Date

6/16/2025 11:59 PM Eastern

Position Summary

Position is responsible for assisting in activities related to planning, establishing, presenting and controlling the department's annual and strategic budgets, as well as related systems and procedures. Position is also responsible for processing department payroll, various accounts payable and purchasing activities.

Agency Summary
The purpose and mission of the Department of Metropolitan Development works to shape the city’s identity by strengthening people and places, building upon our history, and fostering visionary development. The DMD agency envisions the city as a growing, vibrant, and beautiful city where people and businesses thrive in an inclusive, world-class community. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.


Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

Assists with the scheduling, organizing and implementing the annual budget planning process. Compiles and analyzes data, in preparation to the submission of the Department's annual budget for approval.

Assists the Director and CFO/COO in the presentation of the budget to the City/County Council.

Prepares and presents audit information to the Office of Finance and Management (OFM) including information on the department's fixed assets, outstanding payables and receivables, revenue and expense variance, etc.

Monitors financial aspects of department's lease revenue and agreements.

Compiles & monitors personnel expenses for the Department throughout the year. Consisting of all aspects of Character (1) salary, health, dental and vision insurance, as well as benefit leave time and retirement planning.

Coordinates, complies and submits bi-weekly and weekly payrolls for the department and prepares various payroll reports.

Creates new task profiles each year for new grant projects to assure proper funding of Character (1).

Responsible for correct reporting of any type of leave time, FMLA, STD, or general leave of absence.

Prepares various financial reports in response to requests and inquiries from other City agencies, the public, CFO/COO, or the Director.

Develops and maintains accounting procedures for the department/division and trains department personnel in their use.

Monitors actual expenditure against budget, evaluates variances, and revises original budget, as appropriate, in consultation with CFO/COO.

Compiles and completes non-grant journal entries and budget transfers as needed.

Prepares procurement and accounts payable documents as well as prepares various reports concerning budgets and spending trends.

Coordinates with HR on personnel and other employee related issues.

Responsible for all parking-related matters for the Department.

Works with the CFO/COO to track revenue and identify ways in which to increase revenue.

Ensures all contracts are fully funded and within the respective fiscal year budget before delivering to the CFO/COO for signature.

Works closely with OFM and CFO/COO on monthly chargeback expenses throughout the year.

Responsible for accurately and timely monthly reporting to the Office of Minority Business.

Responsible for all aspects of the Department's usage of the City P-Card program and benefits.

Serves as liaison between Accounts Payable, ISA Telecom, Payroll, and Purchasing for the Department.

Assists the Real Estate section with budgeting and financial tracking for all maintenance, utilities, mowing and upkeep of properties owned by the Department.

Trains new employees on PeopleSoft Finance and Human Capital Management modules.

Serves as the financial resource for the project manager over all of the Department's "legacy properties."

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Bachelor's Degree in accounting/finance or related field and five (5) years' prior related experience with progressive responsibilities is preferred. One year of relevant experience may be substituted for each year of formal education not completed. Comprehensive knowledge of accounting standards and procedures relative to all areas assigned. Ability to analyze, project, and utilize spreadsheets, databases, and other software is required. Ability to coordinate multiple projects and meet various deadlines is a must. Experience with PeopleSoft Financial Management system is preferred. Ability to communicate effectively in both forms – oral and written.

Independent Judgment

Independent judgment is regularly utilized when there are no available policies and procedures. Errors in judgment may cause inconsistencies and inconveniences as well as regulatory and budgetary problems.

All rates are bi-weekly.

2025 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:5891862d-46b3-4120-b7af-391882e8e0e0

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional:

<25-29 $0.058

30-34 $0.083

35-39 $0.099

40-44 $0.132

45-49 $0.223

50-54 $0.363

55-59 $0.600

60-64 $0.795

65-69 $1.329

70 + $2.054

IMPORTANT PERF UPDATE:

*For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR

1. All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

2. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part two - This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:

• 20 percent vested after 1 full year of participation

• 40 percent vested after 2 full years of participation

• 60 percent vested after 3 full years of participation

• 80 percent vested after 4 full years of participation

• 100 percent vested after 5 full years of participation

3. All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

4. City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees' Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

(888) 236-3544

01
Do you have a bachelor's degree?
  • Yes
  • No
02
If yes what discipline is your bachelors degree in?

Required Question

Employer
City of Indianapolis and Marion County
Address
200 E. Washington Street
CCB 1501
Indianapolis, Indiana, 46204
Phone
317-327-5211