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Onsite - Work onsite all of the time

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Position range in Alabama

$30k - $47k

Per year

Recovery Administrative Assistantt City of Selma Occupation: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Location: Selma, AL - 36701-1485 Positions available: 1

Job #: 3664041 Work At Home option: No

Posted: 4/4/2024 Updated: 4/9/2024 Expires: 6/3/2024

Source: alabamaworks.alabama.gov Site: alabamaworks.alabama.gov

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Job Requirements

Job Properties

Job Description

ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the Americans with Disabilities Act (ADA) must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.

ESSENTIAL FUNCTION: Support, Communication and Correspondence.

Provide general administrative support to the disaster recovery team, including answering phones, responding to emails, scheduling meetings, and maintaining calendars.
Draft and proofread correspondence, memos, and other written materials on behalf of the disaster recovery team, ensuring accuracy and professionalism in all communications.
Assist with the coordination of meetings, workshops, and community outreach events related to disaster recovery efforts, including scheduling, logistics, and preparation of materials.

ESSENTIAL FUNCTION: Document Management, Data Entry, and Reporting.

Assist with the organization, filing, and tracking of documents related to disaster recovery projects, including contracts, permits, invoices, and correspondence.
Input data into databases and spreadsheets, generate reports, and assist with the preparation of documentation for grant applications, progress reports, and compliance reporting.
Ensure compliance with federal, state, and local regulations governing disaster recovery housing projects, including environmental regulations, zoning ordinances, and fair housing laws.
Assist with procurement activities, including soliciting bids, processing purchase orders, and tracking deliveries of goods and services related to disaster recovery projects.
Maintain accurate records of project activities, including work progress, expenditures, and compliance documentation, and prepare regular reports for submission to USDA, partners, Director, and other stakeholders.
Document progress in detailed reports, including photographs, presentations, meeting minutes, and maintain accurate records of housing, construction, development activities.
Prepare proposals for potential developers, funders, government agencies, and other stakeholders, documenting project activities, goals, and outcomes in accordance with reporting requirements.

ESSENTIAL FUNCTION: Stakeholder Engagement and Community Outreach.

Maintain contact lists, databases, and communication channels for stakeholders involved in disaster recovery projects, including government agencies, contractors, community organizations, and disaster survivors.
Coordinate travel arrangements for staff members, including booking flights, hotels, and rental cars, and processing travel expense reports.
Collaborate with USDA officials, local housing authorities, property owners, tenants, and community organizations to facilitate project implementation and address any concerns or issues that may arise.
Engage with government agencies, community organizations, disaster survivors, and other stakeholders to solicit input, address concerns, and foster collaboration throughout the project lifecycle.
Provide education and outreach to property owners, tenants, and other stakeholders on resources for homeownership, financial literacy, mortgage counseling services.

ESSENTIAL FUNCTION: Design and Construction Management, Quality Assurance, and Inspection.

Collaborate with architects, engineers, and construction contractors to design and build disaster recovery housing units that meet applicable building codes, safety standards, and accessibility requirements.
Collaborate with partners and contractors and other service providers to develop plans, construction activities, and verify completion of work in accordance with all applicable regulations and safety protocols.
Conduct regular inspections and quality assurance checks to verify that construction activities are performed correctly and in compliance with local and state building requirements.
Conduct quality assurance inspections and audits of lead hazard control activities to ensure that work is performed safely, effectively, and in compliance with HID requirements and industry standards.
Monitor project progress, evaluate outcomes, and assess the effectiveness of disaster recovery housing programs in meeting the needs of affected populations, making adjustments as needed to improve program performance.

Employer Research

City of Selma
Is a State Government employer with 3 locations
Company Profile:
City Government

250-499 employees

Location/Work Site Information

Address: 222 Broad Street, Selma, AL 36701-1485

Work At Home option:

Public Transportation Accessible:

Location/Work Site Industry (NAICS):

Executive and Legislative Offices, Combined (921140)

Cost of Living:

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Compensation and Hours

Salary Range: Not Available Will discuss with applicant Benefits Provided: Holidays, Medical, Retirement/Pension, Sick Leave, Vacation Other Benefits: Not Available Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular

Day Shift

Evening/Swing Shift

Night/Graveyard Shift

Rotating Shift

Split Shift

Flexible Shift

12AM

12PM

Hours per Week:
40

View what local employers are paying Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Work Experience

Minimum Experience Required: 12 months

Education and Training

Minimum Education Level Required: High School Diploma or Equivalent

Required License/Certification: No

Related Education Opportunities

Skills Required

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Specialized Job Requirements

Occupation Information

Occupation:

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Other Matching Jobs:

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Other Related Jobs:

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Job Distribution:

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Supply and Demand:

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Future Employment Outlook:

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Other Employers:

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Jobs Available

This section shows the number of job openings advertised online in Dallas County, AL for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive and for the related occupational group of Office and Administrative Support Occupations on May 18, 2024 (Jobs De-duplication Level 2).

This table contains Occupation, and Job Openings
Occupation	Job Openings
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive	3
Office and Administrative Support Occupations	18

Occupation is in National High Growth industry

There were 3 job openings advertised online in Dallas County, AL for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive on May 18, 2024. There are also 18 job openings advertised online for the related occupation group of Office and Administrative Support Occupations in Dallas County, AL on May 18, 2024.

Source: Online advertised jobs data

Career Ladder

Personal Requirements

Knowledge:

View the knowledge typically needed by Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Abilities:

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Work Styles:

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Nature of the Work

Importance:

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Work Activities:

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Tasks:

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Working Conditions:

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Tools and Technology Skills:

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Occupational Videos:

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