41 results for Front Desk Coordinator in Los Angeles, CA

Front Desk Coordinator Position OverviewAs the Receptionist/Office Assistant, you’ll serve as the first point of contact for clients, visitors, and team members—playing a key role in shaping the first impressions of our organization. Your welcoming demeanor, proactive mindset, and strong organizational skills will be essential to creating a professional and positive office environment. From greeting guests to supporting executive functions, your role is at the heart of our daily operations.Key Responsibilities<ul><li>Serve as the front desk ambassador by managing phone calls, greeting guests, and directing inquiries with professionalism and warmth</li><li>Deliver exceptional customer service to clients, candidates, vendors, and internal staff</li><li>Maintain digital filing systems through scanning, uploading, and organizing documents</li><li>Manage records and data entry into company systems, ensuring accuracy and confidentiality</li><li>Provide administrative and executive support, including calendar coordination and report generation</li><li>Create and maintain basic spreadsheets, reports, and documents in Excel and Word</li><li>Monitor and restock office and kitchen supplies to keep the workspace running smoothly</li><li>Assist with internal meetings and company events, including setup and coordination</li><li>Support marketing initiatives by drafting social media posts and content captions</li><li> </li></ul>

Front Office Coordinator We are seeking a polished Front Office Coordinator for our client in the hospitality industry. This role is ideal for someone who thrives in a customer-facing environment, has exceptional organizational abilities, and is ready to deliver a top-tier experience to guests and clients. Key Responsibilities:<ul><li>Greet all clients, guests, and visitors with a professional and welcoming demeanor.</li><li>Oversee the day-to-day operations of the front desk, including answering phones and managing the lobby area.</li><li>Assist with scheduling and coordination for meetings, conference rooms, and event spaces.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Manage administrative support responsibilities, including data entry, filing, and report preparation.</li><li>Collaborate with other departments to maintain smooth guest services and ensure a five-star experience.</li></ul>

Front Desk Receptionist We are looking for a dependable and organized Bilingual Administrative Assistant for a contract to permanent role, someone who is fluent in both English and Spanish and thrives in a fast-paced environment. This role is perfect for someone with excellent communication skills and a passion for helping people — especially someone who can confidently handle high-volume phone calls and appointment scheduling with professionalism and poise.

Receptionist We are seeking a professional, detail-oriented, and personable Temp-to-Hire Receptionist for a growing organization in Whittier, CA. As the first point of contact for visitors and clients, you will play a key role in providing exceptional front-office support while maintaining a welcoming and organized environment. This is a great opportunity for candidates looking to establish a long-term career in administrative support! Key Responsibilities:<ul><li>Front Desk Operations: Greet and check in visitors, clients, and vendors, ensuring a positive and professional first impression.</li><li>Call Management: Answer high-volume inbound calls, screen and forward calls, or take accurate messages as needed.</li><li>Administrative Tasks: Perform data entry, update records, and assist with scheduling appointments or meetings.</li><li>Mail Handling: Receive, sort, and distribute incoming mail and packages; facilitate outgoing mail and courier services.</li><li>Office Supplies: Monitor and manage inventory of front-office supplies and place orders as necessary.</li><li>Team Support: Provide administrative and clerical assistance to various departments when required.</li></ul>

Front Desk/Legal Assistant Growing trial firm based in West Los Angeles is seeking a Front Desk Receptionist/Legal Assistant to join our team of professionals. In this role, you will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support within the legal industry. This role will involve handling incoming calls, managing correspondence, organizing documents, and maintaining the office environment. Responsibilities: • Serve as the primary point of contact for incoming calls, ensuring they are directed to the appropriate personnel.• Effectively manage email correspondence, ensuring all communications are responded to in a timely and detail-oriented manner.• Execute data entry tasks with accuracy, updating and maintaining our internal systems with relevant information.• Oversee the distribution and dispatch of mail, ensuring all correspondence is handled efficiently.• Facilitate the preparation of documents for court filings and service on individuals, ensuring all paperwork is accurate and submitted within required timeframes.• Maintain an organized filing system, managing both digital and hard copy files and binders.• Assist in the ordering and restocking of office supplies, ensuring the office environment is well-maintained and fully equipped.• Utilize Microsoft Excel, Outlook, and Word to perform various tasks, demonstrating proficiency in these applications.• Schedule appointments, managing the calendars of attorneys and paralegals.• Provide support with other receptionist duties and legal assistant tasks as required. Skills: • Experience with answering multi-line phone systems• Strong customer service abilities• Proficiency in data entry• Excellent email correspondence skills• Strong interpersonal skills• Proficiency in Microsoft Excel, Outlook, and Word• Experience with organizing files• Experience with scheduling appointments• Experience with receptionist duties• Experience as a legal assistant How to Apply:Please submit your resume ONLY to Vice President Quidana Dove at Quidana.Dove< at >RobertHalf.< com >

Office Coordinator Position: Office Coordinator Location: Beverly Hills, CA Overview: An established organization committed to philanthropic endeavors is currently hiring for the role of Office Coordinator. This contract to hire, in-office position plays a central role in ensuring operational efficiency and providing administrative support to executive leadership and staff. The Office Coordinator frequently serves as a point of contact for inquiries from the community and works in a collaborative team environment. The hours are 8:30-5 with a one-hour lunch. The ideal candidate for this role is someone with prior experience in philanthropic, nonprofit, or similar organizations. The employer prioritizes applicants who are familiar with organizational dynamics in these environments and capable of adapting quickly to the needs of a mission-driven enterprise. Key Responsibilities:Administrative Support:<ul><li>Assist executive leadership with managing schedules, correspondence, event RSVPs, expense reports, and projects.</li><li>Oversee daily office operations, including reception duties, mail handling, calendar coordination, meeting setups, and maintaining office organization.</li><li>Coordinate telephone and IT system services and address staff equipment requests.</li><li>Maintain office supplies, liaise with vendors, and manage equipment and service needs efficiently.</li></ul>Grants Management Support:<ul><li>Provide administrative assistance to the grants process, including supporting applications and monitoring grant activity.</li><li>Support customer service interactions with grantees and applicants while maintaining accurate record-keeping in grant databases.</li></ul>Qualifications:<ul><li>Bachelor’s Degree required.</li><li>5+ years of professional work experience, preferably in nonprofit, philanthropic, or related organizations.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with grants software like GivingData is a plus.</li><li>Possesses exceptional organizational, multitasking, and communication skills.</li><li>Highly detail-oriented with the ability to meet deadlines and resolve issues independently or as part of a team.</li><li>Demonstrated flexibility and professionalism in an office environment.</li><li>Candidates should have access to reliable transportation for work-related errands.</li></ul>About Us: The hiring organization has a longstanding history of supporting nonprofit organizations through grant-making that positively impacts communities in areas such as arts and culture, education, health and medicine, and human services. Applicants passionate about nonprofit work and making a difference in their local community are encouraged to apply. Important Notes: A pre-employment skills assessment, background investigation, and verification of legal work authorization in the U.S. will be required for hire.

Medical Receptionist About Us:If you're passionate about supporting patient care while ensuring the seamless management of daily office operations, this opportunity is for you! At Robert Half, we specialize in connecting healthcare professionals with dynamic organizations that share a commitment to outstanding patient service. Our client is seeking a Medical Receptionist to join their fast-paced, patient-focused team and play a vital role in ensuring operational excellence. Job Summary:The Medical Receptionist is the face of the healthcare facility, creating a positive experience for patients, visitors, and medical staff. You’ll be responsible for managing front-desk operations, handling patient inquiries, scheduling appointments, and maintaining accurate records to support exceptional care delivery.

Bilingual Receptionist We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information.

Office Coordinator Join a thriving renewable energy company in Vista, CA, as their Office Coordinator and become the go-to person for day-to-day administrative operations. This role is geared toward someone who loves multitasking, excels at organization, and enjoys serving as a central support resource for the entire office team. Key Responsibilities:<ul><li>Act as the primary point of contact for all administrative support needs, including answering phones, managing emails, and distributing mail.</li><li>Organize meeting logistics, prepare agendas, and track action items to ensure follow-through.</li><li>Monitor office supplies inventory and handle order requests in alignment with the departmental budget.</li><li>Assist with employee onboarding by preparing workstations and orientation materials for new hires.</li><li>Maintain a clean and organized office environment, coordinating with internal teams and external vendors as needed.</li></ul>

Office Assistant We are looking for a detail-oriented Office Assistant in Los Angeles, California, to join our team on a Contract-to-continuing basis. In this role, you will support daily office operations, ensuring smooth interactions with guests, vendors, and internal teams. If you thrive in a dynamic environment and possess strong organizational and customer service skills, we encourage you to apply. Responsibilities: • Welcome and check in guests and vendors at the front desk with professionalism and courtesy. • Manage office supplies inventory and ensure necessary items are stocked and readily available. • Handle inbound calls and direct inquiries to the appropriate departments. • Provide exceptional customer service to guests, vendors, and team members. • Perform clerical duties such as filing, data entry, and document management. • Assist with billing functions and maintain accurate records. • Utilize accounting software systems and CRM tools to support office tasks. • Collaborate with team members to ensure efficient workflows and communication. • Address and resolve minor issues or concerns in a timely manner.

Jr. Administrative Assistant We are offering a short-term contract employment opportunity in Culver City, California, for a Showroom & Office Assistant in the nursery industry. This role is focused on maintaining organization and efficiency across multiple offices, with a strong emphasis on independent task management. We're seeking a highly organized and personable Showroom & Office Assistant to support our sales team, manage front desk responsibilities, and assist with marketing and social media at our Culver City showroom. This role is ideal for someone who thrives in a dynamic, design-forward environment and enjoys multitasking across customer service, admin, and creative work. Key Responsibilities: Greet clients, manage showroom appointments, and assist with initial walkthroughs Answer phones and direct inquiries to the appropriate Sales Rep or department Respond to online trade inquiries and assist with trade account setup Maintain kitchen and office supply stock; help with cleanliness and general upkeep Assist Sales Reps with pricing lookups, client profiles, work orders, and invoices Support inventory tagging, photography, audits, and showroom organization Coordinate pickups/drop-offs with shipping companies and maintain documentation Run occasional business-related errands Support basic IT troubleshooting and liaise with external tech support Assist with marketing initiatives, including social media content creation and scheduling Edit photos and promotional materials using Photoshop or other design tools (ex: Adobe photoshop or Canva) Help maintain a consistent and elevated brand presence across platforms Process resumes and manage craigslist adds Help with Instagram posting and content creation

Office Assistant We are looking for a highly organized and detail-oriented Office Assistant to join our team in Beverly Hills, California. In this contract role, you will play a vital part in ensuring the efficient operation of our facilities and providing exceptional service within a hospitality-focused environment. The ideal candidate will have experience managing office operations, coordinating with vendors, and supporting a dynamic workplace. Responsibilities: • Oversee daily office operations, including facility management for spaces accommodating up to 200 employees. • Coordinate with service vendors such as electricians to ensure timely maintenance and repairs. • Manage pantry supplies and inventory to support a well-stocked and organized workspace. • Serve as the first point of contact at the front desk, greeting visitors and ensuring a welcoming environment. • Collaborate with IT teams to utilize platforms like Zendesk for operational efficiency. • Support building property management tasks, including vendor coordination and space utilization. • Assist with scheduling and communication, maintaining calendars and correspondence. • Ensure the smooth functioning of office equipment and address any technical issues promptly. • Provide clerical support, including answering inbound calls and handling billing functions. • Maintain a detail-oriented and customer-focused approach in all interactions.

Receptionist We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed

Receptionist Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818. <ul><li>Answer and direct phone calls in a polite and friendly manner</li><li>Welcome visitors in a warm and friendly manner, and answer any questions visitors have</li><li>Maintain reception area and all common areas in a clean and tidy manner at all times</li><li>Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</li><li>Keep detailed and accurate records of visitor requests and of calls received</li><li>Receive deliveries; sort and distribute incoming mail</li><li>Take inventory of supplies and restock as needed</li><li>Maintain the general office filing system</li></ul>

Office Clerk 🌟 First Job? We’ve Got You Covered! | Office Assistant (Temp-to-Hire) – West LA 🌟Are you a recent high school grad ready to take the first step in your career? We have the perfect opportunity for you!An innovative IT company on the West Side of Los Angeles is looking for a dependable and motivated Office Clerk/Office Assistant to join their team on a part-time, temp-to-hire basis. No experience? No problem! Just bring a great attitude and a willingness to learn. 🛠️ What You'll Do:<ul><li>Keep the office neat, organized, and running smoothly</li><li>Restock office and kitchen supplies</li><li>Help with basic admin tasks and assist where needed</li></ul>📅 Schedule:<ul><li>20–30 hours/week with the potential to grow into full-time</li></ul>💰 Pay:<ul><li>Starting at minimum wage with room for growth over time</li></ul>🌱 Why You’ll Love It:<ul><li>Foot in the door at a growing tech company</li><li>Learn real-world office skills</li><li>Friendly, supportive team environment</li><li>Career growth potential</li></ul>📍 Location: 90045

Office Assistant We're working with a client in DTLA who are looking for an Office Assistant to join their team on a contract to hire basis. You'll provided clerical support to a busy department including scheduling and setting up conference rooms, acting as the back-up to the receptionist, ordering and restocking office supplies and mail room operations.

Office Assistant We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry

Administrative Assistant Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical

Property Management Administrative Assistant Our client is looking for a Property Administrator to support their high-end commercial buildings in beautiful Beverly Hills. This is a contract position that will start in May 2025 with the strong chance to go permanent for the right individual! You will be responsible for supporting the buildings tenants, Senior Property Manager, and Property Manager, with daily administrative tasks. Your main responsibilities will include answering a high volume of phone calls, dealing with tenant requests and issues, coordinating work orders, scheduling, and communicating with vendors. You will also be responsible for filing invoices and completing special administrative projects. The ideal candidate will have experience in property management, excellent customer service skills, and strong written and verbal communication skills. You will work on-site Monday-Thursday and remote on Fridays. Hours are 8am-5pm and parking is covered. Pay Range is $27-$31/hr during the temporary period

C- Administrative Assistant This role supports district operations through a variety of administrative and coordination tasks to ensure efficiency and accuracy in day-to-day functions. Key Responsibilities:<ul><li>Coordinate and dispatch service jobs, managing schedules effectively to meet operational demands.</li><li>Handle billing for service-related work, ensuring accuracy and timely submission.</li><li>Provide backup administrative support across the district, including reception duties and appointment scheduling.</li><li>Collaborate with the district team to assist in the completion of assignments and projects with speed and precision.</li><li>Liaise with corporate departments to provide required documentation and ensure compliance with internal procedures.</li><li>Review completed work for accuracy and completeness, identifying and correcting errors or inconsistencies.</li><li>Procure necessary materials, equipment, and office supplies to support operational needs.</li><li>Prepare and submit daily reports as requested by management.</li><li>Perform other duties as assigned to support overall business operations.</li></ul>

Office Services Associate We are offering a contract to permanent employment opportunity for an Office Services Associate in Newport Beach, California. The successful candidate will play a crucial role in supporting our teams with a wide array of office tasks. The role is primarily focused on handling customer interactions, processing office functions, and ensuring operations run smoothly. Responsibilities: • Accurately process and maintain logs for all office services work. • Handle customer interactions in person, over the phone, or electronically, offering excellent customer service. • Ensure job tickets are properly filled out before initiating work. • Perform tasks in office services, mainly reprographics, mail, and intake functions following established procedures. • Communicate effectively with supervisor or client on job or deadline issues. • Prioritize workflow and meet contracted deadlines for accepting, completing, and delivering all work. • Troubleshoot basic equipment problems and place service calls when needed. • Maintain a high level of confidentiality when handling sensitive documents and information. • Adhere to company policies in addition to client site policies. • Perform quality assurance on own work and work of others. • Maintain machines, including loading them with various paper toner supplies.

General Office Clerk We are looking for a meticulous General Office Clerk to join our team in Santa Barbara, California. This contract position involves managing circulation processes, supporting the development of the circulating collection, and delivering consistent, high-quality customer service. If you are organized, proactive, and skilled in administrative tasks, this role offers an excellent opportunity to contribute to a dynamic environment. Responsibilities:• Oversee the circulation of materials, ensuring smooth and efficient operations.• Provide exceptional customer service to library patrons, addressing inquiries and resolving issues promptly.• Manage and enhance the circulating collection by supporting development initiatives.• Perform data entry tasks to maintain accurate records.• Organize and maintain files, ensuring that documentation is easily accessible.• Utilize software tools such as Microsoft Excel, Word, and Outlook to support administrative functions.• Schedule appointments and manage calendars to optimize workflow and efficiency.• Handle scanning and shipping tasks to support library operations.• Assist in maintaining a welcoming and organized environment for all patrons

Admin Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

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