9 results for Event Coordinator in Burbank, CA

Special Events Administrative Coordinator We are looking for a skilled and detail-oriented Special Events Administrative Coordinator to join our team in Los Angeles, California. In this long-term contract position, you will play a key role in supporting event planning and administrative activities that contribute to organizational success. This is an excellent opportunity for an individual with strong organizational and communication skills to collaborate across teams and make a meaningful impact in the education sector. Responsibilities: • Maintain and manage confidential records related to donor contributions and prospect information. • Assist in creating, producing, and distributing marketing and solicitation materials to support fundraising efforts. • Coordinate logistics for cultivation events, including Board or Council meetings and seminars, by managing invitations, RSVPs, and event setup. • Act as a liaison between departments to request research and ensure smooth event planning and execution. • Support major gift officers and academic leaders in achieving fundraising goals by collaborating with administrative staff across colleges and schools. • Provide high-quality administrative assistance to ensure efficient and organized operations. • Promote the organization’s values by fostering an inclusive and respectful workplace. • Perform additional duties as assigned to support the department’s overall objectives.

Marketing Manager We are looking for a dynamic and results-driven Marketing Manager to lead strategic initiatives and enhance brand visibility for our detail-oriented services firm. Based in Cerritos, California, this role offers the opportunity to collaborate with key stakeholders and contribute to impactful marketing campaigns. The ideal candidate will bring creativity, analytical skills, and a proven ability to manage diverse projects. Responsibilities:• Design and execute comprehensive marketing strategies in collaboration with practice group leaders, attorneys, and the Marketing Director.• Create compelling marketing materials to strengthen brand presence and foster client relationships.• Analyze campaign performance metrics to identify areas for improvement and optimize marketing efforts.• Conduct in-depth market research to stay informed about industry trends and competitive positioning.• Organize and manage a large quantity of events (web and in person) from planning to execution, including negotiating contracts, managing registrations, and overseeing event logistics.• Coordinate with external organizations to host receptions and other networking events.• Support attorneys in establishing thought leadership through speaking engagements, online learning, and other detail-oriented opportunities.• Manage the firm's social media presence by creating and scheduling engaging content.• Develop and implement digital marketing campaigns to promote the firm's services and expertise.• Collaborate across departments to tailor marketing strategies that align with specific practice group goals.

Location Services Specialist <ul><li>Position: Location Service Specialist (CONTRACT ROLE ONLY)</li><li>Location: 17400 Laguna Canyon Rd, Suite 200, Irvine, California, United States of America, 92618</li><li>Type: 100% ONSITE</li><li>Hourly Pay Range: $23-$25/Hourly</li></ul>This position will actively contribute to the firm culture through participation in internal and client facing activities that enhance the RSM experience.Essential Duties<ul><li>Plans with Location Services Manager or Supervisor then executes under minimal to no direction the completion of Location Services projects such as moves repairs cleaning conference room preparation meeting and event coordination and ensuring pantries are adequately supplied.</li><li>Will also perform daily walk throughs of the location and follow up on maintenance issues raised by the Location Services Manager or Supervisor or others within the location.</li><li>Will coordinate with vendors and building management on life/safety and repair items.</li><li>Will escalate and provide status to the Location Services Supervisor or Manager when necessary.</li><li>Looks to streamline and improve inefficient processes in order to successfully manage ordering and maintaining inventory.</li><li>Purchases and maintains inventory of facilities/janitorial supplies and equipment by monitoring inventory and reordering materials before depletion.</li><li>Determines if supplies should be purchased directly from an approved vendor or put out to bid.</li><li>Maintains vendor relationships processes payments and meets with Location Services Supervisor or Manager to track and analyze total spend as it relates to the budget.</li><li>When performing daily walk throughs take note of possible issues and investigate cost efficient ways to upgrade or replace failed/failing building systems water lines/electric lines/lighting/HVAC.</li><li>Determine trends from frequent requests and advise Location Services Supervisor or Manager of necessary projects which would be cost beneficial to the Firm.</li></ul>

Admin Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Bilingual Admin. Assistant We are currently seeking a Bilingual Administrative Assistant for an available opportunity in the Construction sector. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Ability to speak fluent Spanish & experience working with QuickBooks is a MUST. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Project Manager We are looking for an experienced Operations Manager to join our team in Orange County, CA. This is a Contract-to-permanent position offering a dynamic hybrid work environment that combines in-office collaboration and remote flexibility. The ideal candidate will excel in managing both operational and accounting tasks, contributing to the company’s growth and efficiency. Responsibilities:• Manage day-to-day operations, including event coordination, recruiting efforts, and supporting business development initiatives.• Handle accounting tasks such as accounts payable, inventory reconciliation, and assisting with month-end processes.• Oversee communication between the company and hospitals, distributors, surgeons, and vendors to ensure seamless collaboration.• Prepare and manage expense reports, calendars, and meeting schedules for leadership teams.• Monitor supply chain processes, including updating product databases, tracking purchase orders, and managing billing.• Facilitate document handling through DocuSign, ensuring contracts and agreements are processed efficiently.• Support the Vice President with various operational tasks and business development activities.• Coordinate logistics for training and travel arrangements.• Contribute to inventory management, ensuring accuracy and timely updates.• Assist in implementing new technologies and improving operational workflows.

Office Coordinator Position: Office Coordinator Location: Beverly Hills, CA Overview: An established organization committed to philanthropic endeavors is currently hiring for the role of Office Coordinator. This contract to hire, in-office position plays a central role in ensuring operational efficiency and providing administrative support to executive leadership and staff. The Office Coordinator frequently serves as a point of contact for inquiries from the community and works in a collaborative team environment. The hours are 8:30-5 with a one-hour lunch. The ideal candidate for this role is someone with prior experience in philanthropic, nonprofit, or similar organizations. The employer prioritizes applicants who are familiar with organizational dynamics in these environments and capable of adapting quickly to the needs of a mission-driven enterprise. Key Responsibilities:Administrative Support:<ul><li>Assist executive leadership with managing schedules, correspondence, event RSVPs, expense reports, and projects.</li><li>Oversee daily office operations, including reception duties, mail handling, calendar coordination, meeting setups, and maintaining office organization.</li><li>Coordinate telephone and IT system services and address staff equipment requests.</li><li>Maintain office supplies, liaise with vendors, and manage equipment and service needs efficiently.</li></ul>Grants Management Support:<ul><li>Provide administrative assistance to the grants process, including supporting applications and monitoring grant activity.</li><li>Support customer service interactions with grantees and applicants while maintaining accurate record-keeping in grant databases.</li></ul>Qualifications:<ul><li>Bachelor’s Degree required.</li><li>5+ years of professional work experience, preferably in nonprofit, philanthropic, or related organizations.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with grants software like GivingData is a plus.</li><li>Possesses exceptional organizational, multitasking, and communication skills.</li><li>Highly detail-oriented with the ability to meet deadlines and resolve issues independently or as part of a team.</li><li>Demonstrated flexibility and professionalism in an office environment.</li><li>Candidates should have access to reliable transportation for work-related errands.</li></ul>About Us: The hiring organization has a longstanding history of supporting nonprofit organizations through grant-making that positively impacts communities in areas such as arts and culture, education, health and medicine, and human services. Applicants passionate about nonprofit work and making a difference in their local community are encouraged to apply. Important Notes: A pre-employment skills assessment, background investigation, and verification of legal work authorization in the U.S. will be required for hire.

Graphic Designer We are in search of a talented Graphic Designer to join our financial client. As a Graphic Designer, you will be vital in managing a variety of projects including social media posts, internal marketing requests, and event/conference materials. Our team works collaboratively using tools like Monday.com and Basecamp for job management, and Adobe Dam for asset sharing. This role provides an opportunity to expand your skills and creativity within the investment banking sector in an environment that encourages innovative thinking. This role has a hybrid schedule located in Los Angeles and must be able to design on a PC. Responsibilities: • Design and create marketing assets for social media platforms such as LinkedIn, focusing on announcements for new hires, awards, and rankings.• Develop materials for internal marketing requests, including training materials and recruitment assets.• Design branding and merchandise for charity groups.• Contribute to the planning and execution of major conferences held throughout the year, creating promotional materials and ensuring brand consistency.• Collaborate with project managers and service departments to ensure the smooth flow of projects.• Utilize Adobe Creative Cloud, Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Adobe After Effects, and Adobe Premiere Pro to create and manage designs.• Participate in the development of video marketing strategies, creating video animations to enhance conference videos.• Continually push the boundaries of design, thinking creatively to develop new template designs and innovative approaches to marketing.• Engage in opportunities for detail oriented growth and skills development through certification trainings.financial

Office Admin We are looking for a detail-oriented Office Administrator to join our team in Seal Beach, California. This is a contract position within the non-profit sector, offering an opportunity to contribute to essential office operations and engage with community members. The role involves a variety of administrative and clerical tasks to support organizational processes effectively. Responsibilities: • Welcome visitors to the Stock Transfer Office, address their inquiries, and provide assistance. • Manage intents to withdraw from stock ownership and prepare escrow packets for review and approval. • Facilitate inspection requests by coordinating efforts between the On-Site Sales Office, escrow companies, and the Physical Property Department. • Generate financial demands, forward them to the Finance Department, and process payments with the On-Site Sales Office or escrow company. • Prepare and process ownership transfer documents, including the collection of associated fees. • Distribute items to new stockholders, such as keys, welcome packets, payment cards, identification cards, and carport assignments. • Issue new or replacement identification cards as needed. • Compile lists of deceased residents and share them with relevant departments, including Finance, Golden Rain News, and the Leisure World Health Care Center. • Verify eligibility for family members, conservators, and trustees of deceased residents to receive service passes. • Assist with Mutual annual meetings and support the preparation of year-end mail-out packets.