23 results for Administrative Assistant in Barnegat, NJ

Administrative Assistant We are looking for a dedicated Administrative Assistant to support the Sr. Executive Vice President of Operations at a public sector organization in Philadelphia, Pennsylvania. This is a long-term contract position, ideal for an Administrative Assistant who is detail-oriented, thrives in a fast-paced environment, and enjoys contributing to organizational success. The role involves managing a variety of administrative tasks and maintaining accurate records while fostering effective communication within and outside the organization. What you get to do every single day:• Provide comprehensive administrative support to the department, ensuring smooth day-to-day operations.• Oversee email correspondence, responding promptly and effectively to internal and external inquiries.• Serve as a liaison between internal teams and external stakeholders to facilitate effective communication.• Create, update, and maintain Excel spreadsheets to track and analyze data.• Assist with project coordination, ensuring tasks are completed efficiently and deadlines are met.• Perform accurate data entry and maintain organized databases.• Handle filing, e-filing, and other clerical tasks to maintain organized records.• Manage confidential information with discretion and integrity.• Schedule appointments and coordinate meetings for executives.• Take on additional tasks and projects as needed to support department objectives.

Administrative Assistant We are seeking a highly organized, detail-oriented, and proactive Bilingual Administrative Assistant (Spanish/English) to join our team. The ideal candidate will possess excellent communication skills in both languages, play a critical role in supporting daily office operations, and ensure smooth coordination between internal teams, clients, and vendors. This role is ideal for someone who thrives in a fast-paced environment and is passionate about delivering exceptional administrative and language support. <ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members.</li><li>Prepare, edit, and proofread correspondence, reports, and presentations in both Spanish and English.</li><li>Handle data entry, filing, and document management to maintain organized and efficient workflows.</li><li>Assist in creating and distributing communication materials, ensuring language accuracy for both English- and Spanish-speaking audiences.</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Marlton, New Jersey. This is a long-term contract position that requires excellent organizational skills, proficiency in Microsoft Office applications, and a strong ability to manage multiple tasks efficiently. The role is based onsite and offers a dynamic work environment to support the team’s daily operations. Responsibilities: • Manage and organize schedules, including setting up appointments and maintaining calendars. • Handle inbound and outbound calls, providing courteous and attentive customer service. • Perform data entry tasks with a high degree of accuracy and attention to detail. • Draft, edit, and manage email correspondence to ensure effective communication. • Utilize Microsoft Word, Excel, Outlook, and PowerPoint to create and manage documents, spreadsheets, and presentations. • Respond to inquiries and resolve issues promptly to support team objectives. • Coordinate and maintain office records and documentation for easy accessibility. • Assist in preparing reports and other administrative tasks as needed. • Support the team in managing daily operations during busy periods. • Ensure adherence to company policies and procedures in all administrative tasks.

Administrative Assistant A construction company is seeking a highly organized and detail-oriented Administrative Assistant to support daily operations and ensure the smooth functioning of the office. This role requires strong communication, multitasking, and problem-solving skills, as well as familiarity with construction or related industries. Responsibilities<ul><li>Administrative Support: Provide general administrative and clerical assistance, including managing correspondence, scheduling meetings, and preparing reports.</li><li>Documentation Management: Maintain accurate records, organize project files, and update databases related to contracts, permits, invoices, and other construction documents.</li><li>Scheduling and Calendar Management: Coordinate meetings, project timelines, and schedules for project managers and other team members.</li><li>Communication Liaison: Act as the primary point of contact for internal teams, contractors, and clients, ensuring effective communication and timely follow-ups.</li><li>Financial Support: Handle basic bookkeeping tasks, including invoice tracking, purchase order processing, and expense reporting.</li><li>Technology Management: Use software programs such as Microsoft Office, ERP systems, and construction management tools to generate reports, track project progress, and communicate updates.</li></ul>

Office Assistant We are looking for a dedicated Office Assistant to join our team on a contract basis in Hamilton, New Jersey. The ideal candidate will bring strong organizational skills and attention to detail to support daily administrative tasks. This position offers an opportunity to engage in a variety of clerical and office duties while contributing to the smooth operation of the workplace. Responsibilities: • Respond to incoming phone calls and direct them to the appropriate department or individual. • Perform general clerical tasks, including filing, data entry, and document organization. • Assist in day-to-day office administration to ensure operations run efficiently. • Provide administrative support to team members and management as needed. • Process paperwork accurately and in a timely manner. • Maintain a well-organized and efficient office environment. • Coordinate communication and schedule appointments when necessary. • Handle inquiries with care and resolve basic issues promptly. • Ensure compliance with company policies and procedures in all administrative tasks.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Camden, New Jersey. In this role, you will provide essential administrative support, ensure the smooth operation of daily tasks and contribute to the overall efficiency of the organization. Responsibilities:• Provide outstanding customer service by handling inbound and outbound calls effectively.• Manage email correspondence, ensuring timely and accurate responses.• Perform data entry tasks with a high level of accuracy and attention to detail.• Schedule and coordinate appointments, meetings, and events as needed.• Prepare, edit, and format documents using Microsoft Word, Excel, and PowerPoint.• Maintain organization by managing calendars and prioritizing tasks effectively.• Utilize Google Suite tools to support administrative functions and team collaboration.• Support the team by handling various clerical duties and special projects.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in FORT WASHINGTON, Pennsylvania. This role involves working in a hybrid setting within the architectural services industry, providing key support to a fast-paced production team. Responsibilities: • Facilitate constant communication and collaboration within the Architecture Product Development Team • Carry out billing tasks including entry, support, and reporting • Work with various software tools for different tasks • Transition smoothly from one project to another in a fast-paced environment • Follow checklists and standard workflows, demonstrating coachability • Handle reporting and project tracking tasks diligently • Manage scheduling tasks, including projects, staff availability, and team events • Maintain a positive attitude and contribute as a team player • Work on work orders using software tools like Docusign and .pdf forms • Process tasks related to Deltek billing for production and design • Monitor and close out Deltek billing tasks on a weekly basis • Effectively use Microsoft Excel, Docusign, and PDF for various tasks.

Executive Assistant to VP of Ops We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department. Responsibilities:• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.• Track and maintain records of project progress, budgets, and other important operational metrics.• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.• Manage expenses, prepare expense reports, and assist with financial tracking as needed.• Perform other administrative tasks as required to support the VP and the operations team.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Princeton, New Jersey. In this long-term contract position, you will play a pivotal role in ensuring smooth day-to-day operations through effective coordination and organizational support. This opportunity is perfect for someone who thrives in a fast-paced environment. Responsibilities:• Coordinate logistics for events, including scheduling, catering arrangements, and venue setup.• Handle email correspondence with professionalism and accuracy, ensuring timely responses to inquiries.• Manage inbound and outbound phone calls, providing excellent communication and customer service.• Organize and oversee travel arrangements for staff, ensuring all details are accurately planned.• Utilize Microsoft Outlook to manage calendars, schedule meetings, and maintain organized communication.• Process expense reports through Concur and ensure timely submissions.• Foster relationships with vendors and ensure services are delivered according to expectations.• Assist in the planning and execution of special events and meetings, ensuring all requirements are met.• Maintain organized records and documentation to support administrative functions.• Collaborate with team members to improve efficiency in office operations.

Administrative Assistant 2 We are seeking a reliable and detail-oriented Administrative Assistant to support the Employment Processing Center at our premier client location in Atlantic City. In this role, you will assist with all phases of new hire processing, provide administrative support, and communicate directly with candidates to ensure a smooth onboarding experience. Responsibilities:• Assist in various stages of new permanent employee processing, including orientation scheduling.• Conduct pre-processing audits, including coordination and confirmation of new permanent employee schedules.• Ensure compliance with I-9, WOTC, Gaming Control Board, and other requirements in the processing of new permanent employees and prior employees.• Respond promptly and professionally to requests for I-9 audit changes and additional information from Corporate Compliance.• Provide overall administrative support, including assisting candidates with employment processing via phone and computer.• Communicate effectively with all levels of the organization to ensure smooth processing and compliance.

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in the insurance industry, based in CONSHOHOCKEN, Pennsylvania. The role primarily involves administrative duties in an office setting, with the option to work from home on Fridays. Responsibilities: • Manage executive schedules, including arranging meetings and appointments. • Handle a variety of communication tasks such as conference calls and correspondence. • Coordinate travel arrangements and manage expense reporting using Office Suite and Workday. • Maintain accurate customer credit records. • Process customer credit applications in a timely and efficient manner. • Effectively use CRM, Cisco Webex Meetings, Concur, and Kronos Timekeeping System for various administrative tasks. • Ensure confidentiality is maintained at all times. • Utilize ADP - Financial Services and About Time software for various tasks. • Act as a point of contact for inquiries related to customer accounts and take necessary actions.

Executive Assistant We are looking for a highly organized and detail-oriented Executive Assistant to join our team on a long-term contract basis in Keasbey, New Jersey. In this role, you will provide crucial administrative and logistical support, ensuring seamless operations and efficient coordination for various business functions. This position requires strong communication skills, discretion, and the ability to maintain confidentiality while managing complex tasks. Responsibilities: • Coordinate and manage travel arrangements, including flights, accommodations, and transportation, ensuring compliance with company policies. • Troubleshoot travel-related issues and provide real-time support for last-minute changes or emergencies. • Schedule and manage in-office meetings using Outlook calendars, including room bookings and lunch arrangements. • Provide administrative support for the events team, assisting with logistics and on-site coordination as required. • Oversee vendor relationships, negotiate contracts, and ensure timely delivery of services. • Prepare detailed reports, presentations, and correspondence to support business activities. • Assist with planning and executing business travel by creating comprehensive travel itineraries. • Maintain confidentiality and handle sensitive information with the utmost discretion. • Travel to event locations as needed, with an estimated travel requirement of 25%-30%. • Ensure all logistical details for meetings and events are executed flawlessly.

Administrative Assistant Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then: We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally. Key Responsibilities: Administrative Support:<ul><li>Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.</li><li>Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.</li></ul>Reception Duties:<ul><li>Serve as the first point of contact for visitors, clients, and vendors.</li><li>Answer and route calls appropriately, greet visitors warmly, and provide accurate information.</li></ul>Construction Industry Coordination:<ul><li>Manage and update project documentation according to construction schedules and deadlines.</li><li>Assist with the preparation of bids, proposals, and contracts specific to construction projects.</li><li>Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.</li></ul>Scheduling and Meetings:<ul><li>Coordinate appointments and meetings for upper management.</li><li>Prepare meeting agendas and take detailed minutes when required.</li></ul>Data Entry and Reporting:<ul><li>Maintain accurate records and assist with data entry related to ongoing or completed construction projects.</li><li>Prepare reports or summaries relevant to construction operations.</li></ul>

Leasing Assistant We are looking for a dedicated Leasing Assistant to join our team on a long-term contract basis in Princeton, NJ. In this role, you will play a pivotal part in managing leasing processes, supporting tenant needs, and ensuring smooth operations within apartment communities. This position offers an excellent opportunity to contribute to the success of a dynamic property management environment. Responsibilities:• Coordinate leasing activities, including interacting with prospective tenants and conducting property tours.• Assist in preparing and managing tenant lease agreements to ensure compliance with regulations.• Provide exceptional customer service by addressing inquiries and resolving tenant concerns promptly.• Support apartment community operations by maintaining accurate records and documentation.• Collaborate with property management teams to ensure seamless communication and efficient processes.• Monitor leasing performance metrics and provide recommendations for improvement.• Facilitate move-in and move-out procedures to ensure a positive tenant experience.• Maintain knowledge of property offerings and market trends to effectively promote leasing opportunities.• Handle administrative tasks related to leasing and tenant management with attention to detail.• Assist customers in navigating leasing options and provide guidance throughout the application process.

General Office Clerk We are looking for a detail-oriented General Office Clerk to join our team in Vineland, New Jersey. This is a long-term contract position that offers the opportunity to contribute to daily office operations and support essential administrative tasks. The ideal candidate will excel in organization, communication, and multitasking while working in an onsite environment. Responsibilities: • Perform routine administrative support tasks such as filing, organizing documents, and managing office supplies. • Enter and update data accurately in spreadsheets and software systems, ensuring information remains current and accessible. • Schedule appointments and coordinate meetings, maintaining an organized calendar for relevant personnel. • Handle customer service inquiries professionally, providing prompt assistance and resolving issues effectively. • Prepare shipping documentation and coordinate logistics to ensure timely delivery of materials. • Utilize Microsoft Office applications, including Word, Excel, and Outlook, to create reports, communicate, and manage tasks. • Scan and digitize documents as required for recordkeeping and accessibility. • Collaborate with team members to ensure smooth office operations and address daily challenges. • Assist with other clerical duties as assigned to support business needs.

Accounting Assistant We are looking for a detail-oriented Accounting Assistant to join our team in Bridgewater, New Jersey. This is a long-term contract position ideal for someone with a strong background in accounting systems and financial processes. The role will involve supporting daily accounting operations, ensuring accuracy in financial records, and collaborating with internal teams to maintain compliance and efficiency. Responsibilities: • Manage accounts payable (AP) and accounts receivable (AR) processes, ensuring timely and accurate invoicing and payments. • Assist in reconciling bank statements to maintain an accurate and up-to-date ledger. • Utilize accounting software systems such as CaseWare and Concur to streamline financial operations. • Collaborate with the finance team to prepare and analyze financial reports. • Support auditing processes by gathering and organizing required documentation. • Maintain and update ERP systems to reflect current financial data and transactions. • Ensure compliance with company policies and financial regulations. • Handle routine accounting functions, including data entry and ledger maintenance. • Identify discrepancies in financial records and resolve them promptly. • Provide administrative support to the accounting team as needed.

Director of Finance/Assistant Controller We are offering an opportunity based in the Ewing, New Jersey area, for the position of Director of Finance/Assistant Controller. The role focuses on managing financial accounting and operations, driving process improvements, and supporting strategic initiatives. The individual will be a key player in maintaining financial integrity across various systems and processes while leading a team in the Finance Department. Responsibilities:<ul><li>Lead the Finance Office team, managing General Accounting and Endowment Accounting staff, as well as an outsourced contract handling Accounts Payable, Procurement, and Billing.</li><li>Drive professional development, mentoring, and growth opportunities for Finance Office team members.</li><li>Foster collaboration with key departments, including HR and Development, to ensure smooth operations and enhance cross-functional support.</li><li>Develop and implement financial policies and procedures to optimize efficiency while ensuring compliance with Internal Revenue Service (IRS) regulations and Generally Accepted Accounting Principles (GAAP).</li><li>Supervise General Ledger accounting system ensuring timely month-end and annual close, accurate reconciliations, and responsive end-user support.</li><li>Oversee endowment accounting processes using proprietary internal software ensuring alignment with donor requirements and the General Ledger.</li><li>Monitor capital spending and Renewal & Replacement (R& R) programs, ensuring accurate financial recording, reconciliations, and reporting.</li><li>Manage fixed assets and depreciation records, preparing audit schedules, and advancing lifecycle financial planning systems.</li></ul>

Assistant Controller We are in the search for a meticulous Assistant Controller to be part of our client's team in the Credit Union industry located in Philadelphia, Pennsylvania. In this role, the Assistant Controller will be responsible for various tasks such as maintaining accurate financial records, ensuring quality service to members and staff, and assisting in the development of financial reports. The role also involves overseeing the financial close process and participating in the budget process. Responsibilities:• Oversee the maintenance and processing of data used in the asset and liability model • Assist in the development and maintenance of all financial reporting including month-end, Board reports, Asset-Liability Committee reports, and regulatory and annual audits• Participate actively in the budget process, including the collection, development, and formalization of required data• Oversee the review and reporting of mortgage accounting activities, including accrued interest, service fees, portfolio inventory, and recordkeeping of loan sales and payoffs• Assist in maintaining a highly motivated, well-trained staff and evaluate job performance to ensure quality of work and service to members and staff• Analyze, document, and make recommendations related to lines of business, products, or services as needed• Oversee the Investment Accounting and Administration• Assist with the development and maintenance of financial and statistical metrics as defined in the organization's strategic plan• Aid in coordinating critical activities required during a disaster recovery event• Oversee accounting and review of all AES/PHEAA/Student Choice/Lendkey loan reporting• Assist with various federal, state, and local filings• Ensure completion and preparation of accurate and timely prepared general ledger reconciliations for all entities

Project Assistant We are looking for a detail-oriented Project Assistant to join our team in Piscataway, New Jersey, on a contract basis. In this role, you will support video transcription and formatting tasks, ensuring accuracy and consistency across deliverables. The ideal candidate will bring strong organizational and technical skills to handle various administrative and project-related responsibilities. Responsibilities: • Edit and format video transcripts by removing timestamps and applying consistent formatting based on provided guidelines. • Review video content alongside transcripts to ensure all text, including on-screen graphics, is accurately captured. • Organize and maintain project files to ensure easy access and retrieval. • Collaborate with team members to meet project deadlines and deliver high-quality results. • Utilize Microsoft Word and other Office tools to streamline transcription and formatting processes. • Perform data entry tasks to support project tracking and documentation. • Communicate effectively with team members to clarify project requirements. • Manage timelines to ensure tasks are completed within the assigned schedule. • Support general administrative tasks, such as scanning and organizing documents. • Handle shipping and logistics functions as needed for project deliverables.

Human Resources Assistant We are offering a contract to permanent employment opportunity for a Human Resources Assistant in Philadelphia, Pennsylvania. The Human Resources Assistant will be a vital part of the Human Resource team, handling a variety of tasks ranging from responding to employee inquiries to coordinating meetings and interviews. What you get to do every single day:• Serve as the initial contact point for the Human Resource department, addressing employee inquiries via phone, email, and in-person interactions.• Provide comprehensive administrative support to the Human Resource division, including but not limited to areas such as onboarding, orientation, and managing employee grievances.• Undertake the creation, updating, and maintenance of employee personnel files.• Exercise discretion and confidentiality when handling sensitive information.• Perform clerical tasks such as filing and document management.• Coordinate and schedule meetings and interviews, optimizing the HR team's workflow.• Arrange catering for meetings as required.• Assist in conducting Human Resource audits and contribute to related tasks and projects.• Utilize Human Resource software such as Office Suite, UKG/Kronos for daily operations and administrative tasks.• Facilitate new-employee orientations, ensuring a smooth transition for new hires.

Administrative Coordinator We are looking for a detail-oriented and proactive Administrative Coordinator to join our team on a long-term contract position based in Greater Philadelphia, Pennsylvania region. As an Administrative Coordinator. you will provide critical administrative support to a college department and its chairperson, ensuring smooth day-to-day operations. This opportunity is perfect for an Administrative Coordinator who thrives in a dynamic environment and enjoys managing multiple priorities with precision. What you get to do every single day:• Oversee and maintain the department calendar using Google Calendar, ensuring all appointments and events are well-organized.• Schedule and coordinate meetings, including preparing agendas and ensuring necessary materials are available.• Assist with travel arrangements by collaborating with third-party travel vendors and managing travel details.• Compile and submit expense reports by gathering receipts and ensuring accuracy in financial documentation.• Monitor attendance records, verify timesheets, and submit payroll information in a timely manner.• Coordinate schedules for work-study students, ensuring efficient allocation of time and resources.• Organize and maintain department files, mail, research materials, and electronic records for easy accessibility.• Track office inventory levels and place orders for supplies while adhering to budget guidelines.• Perform additional administrative tasks and contribute to special projects as assigned by the department.• Communicate effectively with internal and external stakeholders to support departmental goals.

Office Coordinator We are seeking an Office Coordinator to join our client's team in North Brunswick, New Jersey. In this role, you will be a key component of our team, providing administrative support, coordinating projects, and maintaining customer relationships. Your role will be crucial in ensuring the smooth running of our office and the satisfaction of our clients. Responsibilities:• Administer crucial client support, ensuring client satisfaction and maintaining relationships• Coordinate and oversee projects, ensuring all documentation is accurate and up-to-date• Assist in coordinating sales and marketing efforts, contributing to the growth of the business• Manage 'air traffic control' of office operations, ensuring smooth and efficient processes• Provide administrative support including invoicing and job costing• Utilize CRM software for business operations and client management• Use Excel for various tasks requiring intermediate to advanced skills• Monitor and ensure efficient handling of 4-8 service tickets per day• Assist in the modernization and restructure of office processes• Contribute to the team-oriented, family-focused office culture

Associate Attorney Associate - Litigation Attorney (Law Firm) - Plymouth Meeting, PA-- Direct-Hire, Full-Time, In-Office -- 0-4+ Yeas Experience-- Base Salary: $100,000 - $140,000Are you a motivated Associate Attorney eager to dive into litigation at a thriving law firm in Plymouth Meeting, PA? We have an exciting opportunity that could be your next career move. Join our dynamic team where you'll focus on healthcare, personal injury, and detail-oriented liability cases. This role offers hands-on experience in case management, client interaction, and deposition preparation. Responsibilities:<ul><li>Provide legal counsel for healthcare, personal injury, and detail-oriented liability cases.</li><li>Prepare for and conduct depositions, showcasing strong litigation skills.</li><li>Participate actively in trials, contributing substantively from day one.</li><li>Maintain confidentiality and attention to detail in handling sensitive information.</li><li>Work independently within a supportive team environment, demonstrating initiative.</li><li>Engage directly with clients, delivering excellent service and clear communication.</li><li>Lead case management to ensure adherence to legal processes and procedures.</li><li>Stay updated on healthcare, personal injury, and liability laws and regulations.</li><li>Utilize IT skills effectively to manage case files and documentation.</li><li>Collaborate with paralegals, legal assistants, and team members for seamless workflow.</li></ul>