<p>We are looking for a detail-oriented Administrative Assistant to join our team in Miami, Florida. This position offers the potential for long-term employment and is ideal for someone who excels in managing office tasks, supporting executives, and maintaining smooth daily operations. If you have a passion for organization and efficiency, this role provides an excellent opportunity to grow professionally.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Answer and manage inbound calls, directing inquiries to the appropriate personnel.</p><p>• Perform accurate data entry tasks to maintain organized and up-to-date records.</p><p>• Serve as the receptionist by welcoming guests and managing front desk responsibilities.</p><p>• Coordinate schedules and meetings for executives, ensuring timely communication and preparation.</p><p>• Assist with document preparation, filing, and other clerical duties as needed.</p><p>• Monitor office supplies and place orders to ensure uninterrupted workflow.</p><p>• Support executives with various tasks, including correspondence and reporting.</p><p>• Maintain confidentiality and handle sensitive information with professionalism.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Miami, Florida. This is a long-term contract position offering an opportunity to support daily office operations in a dynamic and organized environment. The ideal candidate will be bilingual and possess strong organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks such as scheduling meetings, maintaining records, and handling correspondence.</p><p>• Assist with office organization and ensure all documents and files are properly maintained.</p><p>• Provide support for both internal and external communications, ensuring clear and effective interactions.</p><p>• Coordinate schedules, including adjustments for weekend work and time off during the week.</p><p>• Address and resolve inquiries promptly and efficiently, ensuring excellent customer service.</p><p>• Support the team by preparing reports, presentations, and other necessary documents.</p><p>• Handle bilingual communication needs, translating and interpreting as required.</p><p>• Ensure compliance with office policies and procedures to maintain smooth operations.</p><p>• Collaborate with colleagues to ensure all tasks and deadlines are met effectively.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@Roberthalf and call Jacqueline @ 786-698-7072</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Deerfield Beach, Florida. This long-term contract position offers a dynamic work environment where you will play a key role in ensuring smooth office operations and exceptional patient service. The role requires flexibility, as the schedule varies between 2-3 days per week, with potential for additional hours based on need.<br><br>Responsibilities:<br>• Greet and assist patients at the front desk, ensuring a welcoming and organized environment.<br>• Handle incoming calls, direct inquiries, and manage correspondence effectively.<br>• Schedule appointments and manage patient check-ins and check-outs with accuracy.<br>• Perform data entry and maintain electronic health records (EHR) using practice management software.<br>• Verify insurance information and ensure accurate documentation for billing purposes.<br>• Collaborate with team members to maintain an organized and efficient office workflow.<br>• Adapt to varying schedules and provide coverage as needed, including during staff absences.<br>• Utilize Allscripts or similar electronic medical record systems to support daily operations.<br>• Support the office in managing a high volume of patients, ensuring timely service delivery.
We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. In this role, you will provide essential support to the Director of Donor Services, ensuring smooth operations through effective communication and organization. This is a Contract-to-permanent position, offering an opportunity to contribute to a meaningful mission within the non-profit sector.<br><br>Responsibilities:<br>• Serve as a key point of contact between the Director of Donor Services and team members, ensuring timely communication and resolution of issues.<br>• Manage incoming calls for the Director, directing inquiries to the appropriate parties.<br>• Maintain and review the Director's daily schedule and task list to ensure priorities are addressed.<br>• Track employee time off and flex days using Excel for accurate record-keeping.<br>• Coordinate internal meetings, ensuring follow-up actions are completed.<br>• Organize and maintain both paper and electronic filing systems to support efficient workflow.<br>• Monitor office supplies and manage inventory to ensure availability.<br>• Arrange departmental lunches and events to foster team engagement.<br>• Assist with various projects as needed, providing administrative support.<br>• Handle sensitive and confidential information with discretion and professionalism.
<p><br></p><p><strong> Robert Half is seeking a Bilingual Administrative Assistant to provide professional administrative support for a busy office environment. The ideal candidate will be fluent in both Spanish and English, highly organized, and capable of handling multiple tasks while maintaining a high level of accuracy and professionalism.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general administrative tasks including answering phones, responding to emails, and managing correspondence in Spanish and English</li><li>Prepare, edit, and proofread documents, reports, and presentations</li><li>Schedule meetings, coordinate calendars, and arrange travel as needed</li><li>Maintain and organize physical and digital filing systems</li><li>Assist with data entry, record-keeping, and database management</li><li>Translate documents and facilitate communication between Spanish-speaking clients and staff</li><li>Support various departments with project coordination and administrative needs</li><li>Handle sensitive and confidential information with discretion</li></ul><p><br></p>
<p><strong><u>Description of Position</u></strong></p><p>We’re looking for a reliable and detail-oriented Administrative Assistant to support daily office operations in a fast-paced environment. This role is ideal for someone who enjoys multitasking, staying organized, and being a helpful resource to both staff and visitors.</p><p>If you’re bilingual, proactive, and professional, we encourage you to apply.</p><p><br></p><p> <strong><u>What You'll Be Responsible For</u></strong></p><ul><li>Answering phones and greeting visitors</li><li>Managing calendars, scheduling meetings, and coordinating appointments</li><li>Filing, scanning, and organizing documents (digital and physical)</li><li>Assisting with data entry, reporting, and basic recordkeeping</li><li>Supporting internal teams with clerical tasks and project coordination</li><li>Handling mail, deliveries, and office supply inventory</li><li>Communicating clearly with staff, clients, and vendors</li><li>Maintaining confidentiality and professionalism in all interactions</li></ul><p><br></p>
<p>We are looking for a bilingual Spanish Administrative Assistant to join our team in Miami, Florida. This is a long-term contract position where you will play a key role in ensuring the smooth operation of administrative tasks and supporting various departments. If you thrive in a fast-paced environment and excel at multitasking, this is an excellent opportunity to showcase your organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage office supplies by monitoring inventory levels and placing monthly orders as needed.</p><p>• Coordinate travel arrangements for team members, including flights, accommodations, and transportation, ensuring compliance with company policies.</p><p>• Conduct research and oversee both short-term and long-term projects with attention to detail and accuracy.</p><p>• Organize and facilitate virtual meetings and conference calls, including WebEx setups.</p><p>• Provide support to other administrative staff during busy periods or vacations to maintain workflow consistency.</p><p>• Handle mail services, including regular US mail, FedEx, and courier deliveries.</p><p>• Prepare and clean up conference rooms for meetings, including IT equipment setup, furniture arrangement, and catering needs.</p><p>• Create and compile high-quality documents, books, and presentations as requested.</p><p>• Maintain calendars for executives, scheduling meetings and resolving conflicts effectively.</p><p>• Process expense reports promptly and ensure accurate reconciliation of costs.</p>
We are looking for an experienced Administrative Assistant to join our team in Pompano Beach, Florida. This is a Contract-to-permanent position within the manufacturing industry, offering the opportunity to contribute to a fast-paced and dynamic environment. The ideal candidate will excel under pressure, possess strong organizational skills, and have the ability to handle a high volume of tasks with professionalism.<br><br>Responsibilities:<br>• Manage incoming and outgoing calls with a focus on excellent customer service.<br>• Perform accurate data entry to maintain records and databases.<br>• Handle email correspondence and ensure timely responses to inquiries.<br>• Schedule appointments and manage calendars efficiently.<br>• Assist with receptionist duties, including greeting visitors and answering inquiries.<br>• Provide clerical support to ensure smooth day-to-day operations.<br>• Utilize dispatching skills to coordinate services and resources effectively.<br>• Collaborate with team members to meet deadlines and ensure operational success.<br>• Use Microsoft Office tools, including Excel, Outlook, and Word, to complete tasks efficiently.
<p>Administrative Assistant</p><p><br></p><p>If you're a talented, ambitious Administrative Assistant who's looking for a new challenge - RobertHalf has an exciting opportunity for you to check out. You will perform a number of different administrative and office support duties in this Administrative Assistant position. This Administrative Assistant opportunity is located in the Miami area.</p><p><br></p><p>Your responsibilities in this role:</p><p><br></p><p>Receive and direct visitors</p><p>Answer telephone calls (multi-line phone system) and return voicemails</p><p>Tend to word processing, filing, and faxing duties</p><p>Back various projects for other employees</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf And call Jacqueline @ 786-698-7072</p>
<p>Are you an organized and proactive individual with strong administrative skills? Robert Half is seeking an experienced Administrative Assistant for a reputable company in the Miami area. This position offers a fantastic opportunity to support a dynamic team while honing your office and organizational skills. This role is offered through Robert Half and is a long-term contract/temporary-to-hire position.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support to ensure efficient office operations.</li><li>Manage calendars, schedule appointments, and coordinate meetings for team members.</li><li>Prepare, format, and edit documents, reports, and presentations.</li><li>Answer and direct phone calls, emails, and other inquiries in a professional manner.</li><li>Assist with data entry, record-keeping, and maintaining office filing systems.</li><li>Order office supplies and manage inventory to ensure smooth day-to-day operations.</li><li>Support the preparation and coordination of company meetings, events, and travel arrangements.</li><li>Process and track expense reports, invoices, and other financial documents.</li><li>Handle sensitive and confidential information with discretion.</li><li>Collaborate with various departments to support cross-functional projects.</li><li>Assist with additional administrative tasks and special projects as needed.</li></ul><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>We are looking for an experienced Executive Assistant to join our team in Boca Raton, Florida. This Contract-to-Permanent position offers a dynamic work environment where you will play a crucial role in supporting executive-level functions and ensuring the smooth operation of administrative tasks. The role is onsite, requiring a proactive and meticulous individual who excels in multitasking and organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring efficient scheduling of meetings and appointments.</p><p>• Coordinate and arrange travel logistics, including booking flights, accommodations, and transportation.</p><p>• Prepare and process expense reports using Emburse software to ensure accurate and timely submissions.</p><p>• Facilitate executive meetings by organizing agendas, materials, and follow-up tasks.</p><p>• Handle general administrative duties, such as drafting correspondence, filing documents, and maintaining records.</p><p>• Ensure all administrative processes are streamlined and efficient to support executive functions.</p><p>• Maintain a well-organized and welcoming office environment for staff and visitors.</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Palm Beach Gardens, Florida. This position offers an excellent opportunity to support trade and sales operations by assisting advisors with account management and transaction processes. If you have strong organizational skills and a passion for providing outstanding service, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Assist advisors in opening and managing new accounts, ensuring all submissions are accurately processed.</p><p>• Facilitate the execution of financial transactions such as deposits and withdrawals.</p><p>• Provide guidance to advisors on setting up systematic transactions within the platform.</p><p>• Address inquiries from advisors, offering prompt and effective support.</p><p>• Manage transactions involving both experienced and non-experienced money management processes.</p><p>• Process and maintain accurate records of cash activity and account transactions.</p><p>• Utilize CRM tools and Microsoft Excel to manage data and support administrative tasks.</p><p>• Handle inbound calls professionally, providing clear and helpful responses to client and advisor questions</p>
<p>We are looking for an experienced Office Clerk to act as the assistant to the Owner of a small Insurance company. </p><p><br></p><p><strong>Position Summary:</strong></p><p>Seeking a highly organized and professional Assistant to the CEO to provide comprehensive administrative support. The ideal candidate will have excellent communication skills, be detail-oriented, and thrive in a fast-paced environment. This role requires a proactive individual who can manage multiple tasks while maintaining confidentiality and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>· Assist the CEO with daily administrative tasks and scheduling</p><p>· Manage emails, phone calls, and correspondence</p><p>· Prepare reports, presentations, and documents as needed</p><p>· Coordinate meetings, appointments, and travel arrangements</p><p>· Maintain organized records and files</p><p>· Assist with client communications and follow-ups</p><p>· Support special projects as assigned</p><p><br></p><p><br></p>
<p>We are looking for a dynamic and organized Personal Assistant to join our start-up vision. Work and residence are between Coconut Grove and Brickell. In this role, you will utilize your expertise in managing calendars, coordinating meetings and travel, support the CEO's logistical needs, while also managing administrative tasks and coordinating schedules effectively. This position offers an opportunity to work in a fast-paced environment, requiring exceptional attention to detail and strong communication skills. WE ALRE LOOKING FOR A CANDIDATE FLUENT IN PORTUGUESE. </p><p><br></p><p>Responsibilities:</p><p> Manage the CEO’s calendar, coordinating meetings, appointments, travel, and events with accuracy and efficiency </p><p> Serve as a liaison between the CEO and internal departments, clients, partners, and investors Prepare and review executive-level documents, presentations, and reports, ensuring quality and confidentiality; </p><p> Organize domestic and international travel, including logistics, flights, accommodations, visas, and itineraries; </p><p> Support board meetings by preparing agendas, materials, meeting minutes, and tracking follow-ups; </p><p> Ensure the smooth flow of sensitive information and documents with discretion and professionalism; </p><p> Assist with administrative tasks related to office operations and executive routines</p><p><br></p><p><strong>INTERESTED AND QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903 </strong></p>
<p><strong><u>Description of Position</u></strong></p><p>We’re seeking a detail-oriented and people-focused Human Resources Assistant to support daily HR operations for one of our trusted clients. In this role, you’ll provide administrative and clerical support across various HR functions, helping to maintain a smooth and efficient workplace.</p><p>This is a contract or contract-to-hire opportunity offering hands-on experience in a fast-paced, professional environment.</p><p>If you’re organized, proactive, and passionate about supporting both people and processes, we encourage you to apply.</p><p><br></p><p><strong>What You’ll Be Responsible For:</strong></p><ul><li>Assisting with onboarding, orientation, and employee documentation</li><li>Maintaining and updating personnel records and HR databases</li><li>Responding to internal HR-related inquiries and redirecting as needed</li><li>Supporting payroll, benefits administration, and timekeeping processes</li><li>Assisting with the recruitment process, including scheduling interviews and reviewing resumes</li><li>Preparing reports, letters, and other HR-related documentation</li><li>Ensuring confidentiality and accuracy in all employee records</li><li>Helping with compliance and policy updates as directed by HR leadership</li></ul><p><br></p>
<p><strong><u>Description of Position</u></strong></p><p>We’re looking for a highly organized Administrative Assistant / Office Manager to support daily operations and executive leadership in a fast-paced, international office setting. This full-time, on-site role is ideal for someone who thrives in a professional environment, enjoys multitasking, and is fluent in both English and Spanish.</p><p>You’ll manage office services, assist with executive scheduling, and help maintain a smooth and efficient workplace. If you’re tech-savvy, detail-oriented, and passionate about supporting a dynamic team, we encourage you to apply.</p><p><br></p><p><strong><u>What You'll Be Responsible For</u></strong></p><ul><li>Manage the reception area, answer phones, and handle incoming/outgoing mail and packages</li><li>Order and maintain office supplies and support general office upkeep</li><li>Coordinate travel arrangements and assist with meeting logistics, including room setup, IT equipment, and refreshments</li><li>Support administrative tasks such as document preparation, data entry, filing, and creating presentations</li><li>Assist with scheduling, calendar management, and correspondence for executive leadership</li><li>Organize and maintain both digital and physical files</li><li>Facilitate conference calls and virtual meetings</li><li>Collaborate with other administrative staff and provide backup support as needed</li><li>Handle special projects and research assignments with minimal supervision</li></ul><p><br></p>
<p><strong><u>Description of Position</u></strong></p><p>Robert Half is seeking a detail-oriented and reliable Administrative Support Specialist to join one of our healthcare-affiliated client offices in Miami. This is a permanent opportunity ideal for someone who thrives in a structured clinical or medical setting and values providing high-quality support to both internal teams and the public.</p><p>If you're fluent in Spanish and English, enjoy staying organized, and have experience working in an administrative or healthcare support role, this could be an excellent fit.</p><p><br></p><p><strong><u>What You’ll Do Each Day</u></strong></p><ul><li>Coordinate pre-employment requirements, including background checks and drug screenings</li><li>Perform general administrative duties such as document filing, scanning, and data entry</li><li>Support daily operations within a medical or clinical environment</li><li>Welcome and communicate with clients and staff in both Spanish and English</li><li>Maintain organized records and assist with reporting tasks</li><li>Help manage schedules, track follow-ups, and support team workflows</li><li>Provide clerical support for departmental needs and special projects</li></ul><p><br></p>
We are looking for a skilled Administrative Technician to join our team in Juno Beach, Florida. This is a long-term contract position where you will play a vital role in ensuring efficient administrative operations, supporting both internal and external processes. The ideal candidate will bring a strong combination of organizational expertise, analytical skills, and technical proficiency to manage diverse responsibilities effectively.<br><br>Responsibilities:<br>• Perform advanced administrative tasks, ensuring compliance with organizational policies and practices.<br>• Prepare, interpret, and analyze reports to address various reporting needs and issues.<br>• Conduct routine assignments and provide analytical insights to improve decision-making.<br>• Document and recommend enhancements to processes and procedures for greater efficiency.<br>• Collaborate with internal and external customers to address inquiries and resolve issues.<br>• Develop presentations and spreadsheet reports to support business needs.<br>• Participate in special projects, taking a lead role in planning and execution.<br>• Validate and enhance operational plans to align with business objectives.<br>• Manage documentation and tracking for onboarding, staffing, and expense accounts.<br>• Support business unit functions by ensuring timely and accurate reporting.
<p>We are looking for a detail-oriented Bilingual Spanish Accounting Assistant to join our team in Boca Raton, Florida. This Contract-to-permanent position offers an excellent opportunity to showcase your bilingual Spanish skills and accounting expertise in a fast-paced environment. The ideal candidate will bring professionalism, strong organizational abilities, and a commitment to excellence.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes, ensuring accuracy and timeliness.</p><p>• Perform bank reconciliations to maintain accurate financial records.</p><p>• Utilize QuickBooks to track and manage financial transactions.</p><p>• Code invoices and verify their compliance with company policies.</p><p>• Provide administrative support to the accounting team, including maintaining files and preparing reports.</p><p>• Communicate effectively in Spanish for various business purposes, including written and verbal correspondence.</p><p>• Collaborate with team members to ensure smooth workflow and adherence to deadlines.</p><p>• Participate in meetings and provide insights to improve accounting procedures.</p><p>• Assist with resolving discrepancies and troubleshooting financial issues.</p><p>• Uphold business casual professionalism during all interactions and tasks.</p>
<p><strong><u>Description of Position</u></strong></p><p>We’re looking for a dependable and detail-oriented Administrative Support Specialist / Medical Assistant to assist with day-to-day operations in a medical office environment. This role supports onboarding processes, manages files, and communicates with new hires and team members especially Spanish-speaking individuals.</p><p>If you’re organized, bilingual, and comfortable in a clinical setting, this is a great opportunity to contribute to a mission-driven team.</p><p><br></p><p><strong><u>What You'll Be Responsible For</u></strong></p><ul><li>Coordinating background checks and drug testing for new hires</li><li>Supporting basic clinical onboarding tasks (e.g., blood pressure checks—no needles or injections)</li><li>Answering phone calls and assisting walk-in clients</li><li>Filing, organizing, and maintaining confidential documents</li><li>Communicating clearly with Spanish-speaking clients and staff</li><li>Assisting with scheduling, reporting, and clerical support across departments</li><li>Ensuring smooth day-to-day operations in a medical office setting</li></ul>
<p>Inventory Management (40%)</p><p>• Assist in order processing and maintaining inventory databases</p><p>• Create Purchase Requisitions for Marketing and other departments</p><p>• Help with maintaining swag inventory, allocations and intake</p><p>• Ensure that swag and inventory are in inventory ahead of events and prepare them for deployment</p><p>Administration (30%)</p><p>• Responsible for sending out Marketing meeting invitations company wide</p><p>• Prepare reports, presentations, and correspondence with accuracy and professionalism</p><p>• Capture meeting notes and deliver meeting minutes to Marketing Team, manage meeting flow/timeline </p><p>Promotions/Marketing (30%)</p><p>• Uploads In-Store Sales Event calendar to the company website for promotion </p><p>• Actively look for ways to improve processes and bring new ideas</p><p>• Support logistics and event planning for ISSE’s, Company owned events, MVE’s and trade shows</p><p>• Perform other duties as assigned to support company operations</p><p>Skills & Abilities </p><p>• Ability to multitask and prioritize in a fast-paced environment</p><p>• Ability to work in teams or on an individual basis </p><p>• Ability to communicate effectively to all levels of staff</p><p>• Great organizational and problem-solving skills</p><p>• Great communication skills</p><p>• Detail-oriented and ability to work with minimal supervision</p><p>• Familiarity with CRM software (ZenDesk, NetSuite)</p><p>• Proficiency with MS Office products (Word, Excel, Outlook, Powerpoint)</p><p>• Familiarity with project management software (e.g. Monday.com)</p><p>Education & Experience Requirements </p><p>• One to 2 years of related experience required</p><p>• Associate’s degree in marketing, Business or related field preferred</p><p>• Spanish speaking preferred</p><p><br></p><p>Monday - Friday 9am - 5:30PM</p><p>Up to $20 Temp / $21.50 - $24 Perm - Depending on experience and performance</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p><strong>Job Posting: HR Assistant</strong></p><p><strong>Location:</strong> Doral, FL 33166</p><p><strong>Salary:</strong> $18 per hour (Temporary) / $20-21 per hour (Permanent)</p><p>Are you a detail-oriented and organized individual with a passion for human resources? Do you thrive in a dynamic work environment where you can make a significant impact? If so, we want you to join our team as an HR Assistant!</p><p><strong>Responsibilities:</strong></p><p>As an HR Assistant, you will play a vital role in supporting our HR department and ensuring the smooth flow of HR operations. Your responsibilities will include:</p><ul><li><strong>Communication Hub:</strong> Answering emails and phone calls, taking messages, and ensuring timely responses to inquiries.</li><li><strong>Recruitment Support:</strong> Posting open positions on job boards, pre-screening candidates over the phone, and scheduling candidate interviews.</li><li><strong>Onboarding and Offboarding:</strong> Coordinating the onboarding of new hires and offboarding of employees with various departments.</li><li><strong>Administrative Tasks:</strong> Performing clerical duties such as data entry, document copying, filing, and other administrative tasks as needed.</li><li><strong>Record Maintenance:</strong> Maintaining employee files by updating records and scanning copies when necessary in Sharepoint.</li><li><strong>Event Coordination:</strong> Assisting in the preparation of company events by providing logistical support, coordinating dates and times, and ordering items for celebrations and parties.</li><li><strong>Flexibility:</strong> Being adaptable and ready to take on other duties as assigned by the HR Manager to contribute to the overall success of the HR department.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Previous experience in HR or administrative roles is preferred, but not required.</li><li>Strong communication skills, both written and verbal.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.</li><li>Detail-oriented and able to maintain confidentiality.</li><li>Ability to work independently and collaboratively in a team environment.</li></ul><p>If you are looking to kick-start your career in HR and contribute to a thriving organization, apply today!</p><p><strong>How to Apply:</strong></p><p>Please submit your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>We are a well-established property management group headquartered in Miami, Florida, managing over 35 commercial and residential properties across the region. Our team is growing, and we are looking for a motivated and organized Assistant Project Manager to support ongoing projects from our home office in Coral Gables and work on site, as well as, moving around the area. </p><p><strong>Position Summary:</strong></p><p>The Assistant Project Manager will support the Director of Operations in overseeing various property and facilities-related projects. The ideal candidate will have experience in the property management, construction, or real estate industries, and will be responsible for coordinating vendors, tracking procurement processes, and assisting with permitting and compliance with local municipalities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Support project planning, execution, and closeout across multiple property sites.</li><li>Communicate with vendors and contractors to collect bids, proposals, and project updates.</li><li>Assist in commercial procurement processes by gathering and organizing pricing, contracts, and product information.</li><li>Coordinate with city and municipal offices to obtain necessary permits, inspections, and approvals.</li><li>Maintain project documentation and status reports using Excel and Yardi.</li><li>Track project timelines and update internal stakeholders on progress and roadblocks.</li><li>Collaborate with property managers, maintenance teams, and leadership on operational needs.</li><li>Ensure compliance with safety regulations, zoning laws, and property codes.</li></ul><p><strong>INTERESTED AND QUALIFIED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS at 786-897-7903 </strong></p>
<p>Robert Half is partnering with an international law firm in Downtown Miami seeking a Legal Assistant. This corporate assistant role supports a growing team of attorneys handling corporate and global investor matters. The ideal candidate has 2+ years of legal assistant or litigation assistant experience, is highly organized, detail-oriented, and tech-savvy. Hours are 8:30 AM to 5:30 PM, with remote work from home on Fridays. Law firm provides sophisticated work and clients along with generous benefits.</p><p><strong>Responsibilities:</strong></p><ul><li>Prepare legal documents including commercial agreements</li><li>Organize and redact case files, exhibits, and legal documents</li><li>Conduct research on corporate structures and international legal procedures</li><li>Save and manage legal and corporate documentation in internal systems</li><li>Communicate with clients, custodian banks, and foreign attorneys across time zones</li><li>Coordinate across departments to gather necessary client information</li></ul><p>Please apply to Deb Montero on LinkedIn.</p>
