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Coordinator of Administrative Services

Posting Details

Position Information

Fiscal Year 2024-2025
Position Title Coordinator of Administrative Services
Classification Title Senior Staff Assistant
Department VPSL Dean of Students
Posting Number P250067
Posting Link https://www.ubjobs.buffalo.edu/postings/55897
Employer State
Position Type
Professional Appointment Term Term
Salary Grade SL3
Posting Detail Information

Position Summary
The Dean of Students Office is seeking a Coordinator of Administrative Services, a highly visible staff member who will serve as a primary liaison with all parts of the university and a wide range of individuals in service to the Dean of Students Office, Veterans Support Services, Intercultural Diversity Center, Student Support and Resources, LGBTQ Center, Student Conduct and Accessibility Resources.

As Coordinator of Administrative Services, you will join a team that supports the University at Buffalo’s student success by helping students navigate a complex university life so that UB students can flourish during their time here. In this position you will be expected to exhibit strong organizational, communication and time management skills; attention to detail; the ability to work independently and to prioritize workload; an informed awareness of the university and, in particular, Student Life, and a high level of commitment to customer service. The individual must be skilled and experienced in dealing with sensitive and highly confidential information.

Responsibilities:
  • Coordinating administrative matters in support of Dean of Students and units
  • Leading financial, procurement and personnel transactions and workflow for the departments; ensure transactions are within approved budgets. Creation and submission of a variety of financial and human resource-related transactions
  • Developing and implement process improvement strategies in collaboration with the Dean
  • Providing guidance on Concur, ShopBlue, SIRI, ePTF, Pacrd, workorders and other university-wide software and programs
  • Creating resource management reports and analyze data as requested by the Director(s)
  • Collaborating with Student Life Finance and Human Resources to coordinate the resource management and personnel aspects of the department


Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university’s goals of inclusive excellence.

Learn more:

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
  • Bachelor’s degree with 2 years of experience; or Master’s degree or professional certification with no experience
Preferred Qualifications
  • Strong project management experience and analytical skills
  • Strong computer technology skills: Microsoft Suite and Outlook
  • Ability to effectively prioritize multiple projects
  • Articulate verbal and written communication skills
  • Ability to work independently and in a team setting
Physical Demands
Salary Range $55,151 - $60,000
Additional Salary Information
Job Type Full-Time
Campus North Campus
Posting Alerts
Special Instructions Summary
Additional Information
Is a background check required for this posting? No
Background Check Notification
Contact Information

Contact's Name Carmella Marinaccio
Contact's Pronouns
Contact's Title Assistant to the Dean of Students
Contact's Email cm257@buffalo.edu
Contact's Phone 716-645-2982
Posting Dates

Posted 02/24/2025
Deadline for Internal Applicants 03/10/2025
Deadline for External Applicants Open Until Filled
Date to be filled
References

Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other
  3. * What will be the highest level of education attained by the time of employment?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PhD/Doctoral Degree
    • MD
    • JD

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents