<p>We are looking for a skilled Full Charge Bookkeeper to join our team in Boerne, TX. This Contract-to-Permanent position offers an excellent opportunity for growth within a dynamic construction industry environment. The ideal candidate will have strong expertise in accrual accounting, QuickBooks Online, and financial management tailored to construction projects.</p><p><br></p><p>Responsibilities:</p><p>• Perform comprehensive bookkeeping tasks, including reconciling bank accounts, credit card statements, and company financials.</p><p>• Manage accounts payable and accounts receivable processes, ensuring timely payments and collections.</p><p>• Assist with collections by engaging with clients to resolve overdue accounts and improve cash flow.</p><p>• Utilize QuickBooks Online to track job costs, monitor project budgets, and analyze profitability using tools such as QuickBooks Projects.</p><p>• Prepare and record journal entries, ensuring accurate month-end closings and maintaining up-to-date financial records.</p><p>• Collaborate with the payroll administrator to ensure payroll entries are accurate and completed efficiently.</p><p>• Apply construction-specific accounting practices, including job costing, project accounting, and adherence to contract requirements.</p><p>• Provide detailed financial reporting for construction projects, focusing on progress, margins, and budget adherence.</p><p>• Support compliance with industry standards and deadlines to maintain accurate financial positioning.</p>
<p><strong>Legal Office Manager</strong></p><p><strong>Location:</strong> Downtown Austin, TX</p><p><strong>Schedule:</strong> Monday – Friday | Full-time, On-site</p><p><strong>About the Role:</strong></p><p>As the Legal Office Manager, you’ll be the organizational backbone of our busy downtown Austin law office. You’ll take charge of day-to-day operations, ensuring that attorneys and staff can focus on client service while you keep everything running smoothly behind the scenes.</p><p>You’ll manage the administrative functions of the office, oversee support staff, and maintain compliance with legal and ethical obligations. Your attention to detail, problem-solving skills, and ability to juggle competing priorities will be essential to your success in this role.</p><p><br></p><p><strong>What You'll Do:</strong></p><ul><li>Oversee daily office operations and workflows to ensure efficiency and professionalism.</li><li>Supervise administrative and support staff, including scheduling, training, and performance reviews.</li><li>Manage office budget, vendor relationships, and supplies procurement.</li><li>Coordinate onboarding and offboarding of attorneys and staff.</li><li>Handle facilities management, technology needs, and office maintenance in coordination with vendors.</li><li>Maintain and improve administrative systems, including case management and billing procedures.</li><li>Ensure compliance with state bar rules, court deadlines, and internal protocols.</li><li>Support the partners with operational and HR-related tasks as needed.</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Austin, Texas. This Contract-to-Permanent position offers a dynamic opportunity to contribute to financial operations and collaborate across departments. The ideal candidate will have strong organizational skills and the ability to manage multiple tasks with precision and professionalism.<br><br>Responsibilities:<br>• Process departmental credit card transactions monthly, ensuring all entries are accurately coded and supported by appropriate documentation.<br>• Assist in the maintenance of the Microix AP invoice and requisition system, providing support to senior team members.<br>• Communicate effectively with staff members across departments, including nearly 40 credit card holders, to address inquiries and ensure smooth operations.<br>• Demonstrate respect and compassion while interacting with clients facing challenges such as homelessness, mental health concerns, and financial hardship, ensuring a client-focused approach.<br>• Perform monthly reconciliations of credit card statements and resolve discrepancies promptly.<br>• Handle invoice coding and processing with attention to detail and adherence to company policies.<br>• Support expense management activities, including allocation, reimbursement, and reporting.<br>• Facilitate check runs and ensure timely payments to vendors while maintaining accurate records.<br>• Utilize Microsoft Excel for data entry and financial analysis to improve operational efficiency.<br>• Collaborate with the finance team to streamline accounts payable processes and maintain compliance.
We are looking for an experienced Accounts Payable Specialist to join our team in Austin, Texas on a contract basis. This role offers a flexible part-time schedule of 20-30 hours per week and involves supporting a small, publicly traded company in the manufacturing industry. The ideal candidate will bring expertise in managing accounts payable processes and have a strong working knowledge of NetSuite.<br><br>Responsibilities:<br>• Oversee and manage the accounts payable inbox, ensuring timely responses and processing of invoices.<br>• Perform reconciliations, including handling credit card reconciliations across multiple accounts.<br>• Accurately enter and code invoices into the accounting system using NetSuite.<br>• Review and process purchase orders and expense reports in compliance with company policies.<br>• Collaborate with subsidiaries to ensure accurate financial reporting and payment processing.<br>• Utilize tools like Microsoft Excel and Expensify for data management and reporting.<br>• Maintain accurate records of accounts payable transactions and resolve discrepancies as needed.<br>• Support the preparation of financial documents and reports for internal and external stakeholders.<br>• Ensure compliance with accounting standards and company policies throughout all accounts payable activities.
We are looking for an experienced Grant Accountant to join our team on a contract basis in San Antonio, Texas. In this role, you will play a critical part in managing grant accounting activities and ensuring compliance with governmental accounting standards. This position requires a detail-oriented individual who can work independently while delivering accurate financial reports and analysis.<br><br>Responsibilities:<br>• Prepare and oversee the creation of financial analyses, tenant ledgers, and detailed reports.<br>• Design and maintain accounting systems, procedures, and controls to ensure accurate financial management.<br>• Monitor the proper allocation and expenditure of funds in compliance with federal, state, and local guidelines.<br>• Conduct general ledger reconciliations and produce periodic financial reports with precision and timeliness.<br>• Provide technical support to program managers, ensuring expenditures align with budgetary and regulatory requirements.<br>• Develop cost allocation plans for shared agency costs in collaboration with the Budget Officer.<br>• Review and validate expenditures to ensure budget limits are adhered to and financial variances are minimized.<br>• Audit and approve payment documentation, ensuring accuracy and timely processing of subcontractor and vendor payments.<br>• Maintain up-to-date knowledge of federal and state fiscal requirements related to grant accounting and auditing.<br>• Perform sample testing to verify transaction accuracy and prepare journal entries reflecting the financial status of projects.
We are looking for a detail-oriented Billing Analyst for a Contract-to-Permanent position in San Antonio, Texas. This role involves managing a backlog of invoice requests, ensuring accuracy in complex billing processes, and collaborating across teams to maintain financial consistency. If you thrive in fast-paced environments and have a strong analytical mindset, this opportunity could be an excellent fit for you.<br><br>Responsibilities:<br>• Process a high volume of invoice requests efficiently while maintaining accuracy.<br>• Review and analyze complex contracts and budgets to ensure accurate billing and invoicing.<br>• Perform reconciliations to verify the consistency and accuracy of billing and accounting records.<br>• Leverage intermediate Excel skills, such as creating formulas, to streamline billing processes and organize data.<br>• Utilize enterprise resource planning systems for billing purposes; experience with Great Plains is highly preferred.<br>• Collaborate with internal departments to resolve billing discrepancies and clarify contract terms.<br>• Ensure compliance with company policies and procedures in all billing activities.<br>• Proactively identify process improvement opportunities to enhance efficiency in billing operations.<br>• Manage priorities effectively to meet tight deadlines in a fast-paced environment.
