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7 results for Senior Executive Assistant in Indianapolis, IN

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The Executive Assistant provides high-level administrative support to senior leadership, with a focus on organization, discretion, and effective communication. This role requires a strong attention to detail, a high degree of integrity, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, tech-savvy, and capable of working independently with minimal supervision.

Key Responsibilities:

Manage calendars, meetings, travel arrangements, and correspondence for senior leaders
Act as a liaison with internal departments, external partners, and board members
Prepare and organize reports, presentations, and meeting materials
Maintain confidential records and filing systems
Support strategic initiatives and special projects
Assist with policy development, internal communications, and event coordination
Oversee office supply inventory and vendor coordination as needed

Associate’s or Bachelor’s degree in business, communications, or related field
5+ years of experience supporting executives or senior leadership
Excellent verbal and written communication skills
Proficient in Microsoft Office Suite and other office technologies
Strong organizational skills and attention to detail
Ability to maintain confidentiality and handle sensitive information
Flexible and able to adapt to shifting priorities

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

7 results for Senior Executive Assistant in Indianapolis, IN

Executive Assistant

Indianapolis, IN
onsite
Permanent
65000.00 - 70000.00 USD / Yearly
The Executive Assistant provides high-level administrative support to senior leadership, with a focus on organization, discretion, and effective communication. This role requires a strong attention to detail, a high degree of integrity, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, tech-savvy, and capable of working independently with minimal supervision. Key Responsibilities:<ul><li>Manage calendars, meetings, travel arrangements, and correspondence for senior leaders</li><li>Act as a liaison with internal departments, external partners, and board members</li><li>Prepare and organize reports, presentations, and meeting materials</li><li>Maintain confidential records and filing systems</li><li>Support strategic initiatives and special projects</li><li>Assist with policy development, internal communications, and event coordination</li><li>Oversee office supply inventory and vendor coordination as needed</li></ul>
2025-07-08T20:53:45Z

Executive Assistant

Indianapolis, IN
onsite
Permanent
100000.00 - 120000.00 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to support their CEO. This is a direct hire opportunity with a company known for its innovative approach, high-performance culture, and commitment to excellence.This role is ideal for a proactive, resourceful professional who thrives in a fast-paced, dynamic environment and is comfortable supporting high-level leadership with professionalism, confidentiality, and poise. Key Responsibilities<ul><li>Manage complex travel arrangements, including real-time changes and detailed itineraries</li><li>Coordinate and manage a dynamic calendar, prioritizing both internal and external meetings</li><li>Plan and organize high-level events, client engagements, offsite meetings, and executive functions</li><li>Draft and manage correspondence; monitor and respond to the CEO’s inbox as appropriate</li><li>Prepare and distribute meeting agendas and presentation materials</li><li>Arrange logistics for meetings, conferences, and team offsites</li><li>Notarize documents as needed</li><li>Complete and manage expense reports through Concur</li><li>Maintain contact databases in Outlook and CRM systems</li><li>Track deadlines, follow up on tasks, and manage timelines across projects</li><li>Collaborate closely with other administrative professionals for coordinated support</li><li>Support special projects and strategic initiatives as assigned</li></ul>
2025-06-27T18:53:44Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary
16.00 - 16.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This long-term contract position offers an opportunity to support career exploration and self-discovery initiatives while utilizing your organizational and data management skills. The ideal candidate will be proactive, independent, and committed to delivering excellent customer service. Responsibilities: • Perform accurate data entry tasks and maintain organized records. • Utilize Microsoft Excel to analyze and manage data effectively. • Collaborate on email marketing campaigns using tools like Mailchimp. • Provide exceptional customer service by addressing inquiries and resolving issues promptly. • Work independently to complete assigned tasks and meet deadlines. • Ensure all communications are clear, precise, and aligned with organizational standards. • Assist with data analytics to support decision-making processes. • Maintain attention to detail in all aspects of administrative work. • Contribute to the continuous improvement of processes and workflows.
2025-07-14T12:58:58Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary
17.10 - 19.80 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. In this long-term contract position, you will play a vital role in supporting executives, managing client accounts, and ensuring smooth office operations. If you have strong organizational skills, patience, and the ability to build lasting relationships, we invite you to apply. Responsibilities:• Provide comprehensive administrative support to executives, including scheduling meetings and preparing reports.• Manage client accounts and maintain strong relationships to ensure satisfaction and growth.• Handle various office operations, such as organizing supplies, coordinating equipment maintenance, and updating schedules.• Assist with preparing invoices, purchase orders, and other financial documents.• Utilize software tools like Microsoft Word, Salesforce, and QuickBooks to create reports, presentations, and correspondence.• Coordinate occasional weekend tasks and adapt to flexible training hours based on individual capabilities.• Maintain accurate records and documentation, ensuring compliance with company policies and procedures.• Communicate professionally with C-suite clients, fostering trust and building lasting impressions.• Collaborate with team members to ensure smooth onboarding and training processes.• Record meeting minutes and assist in preparing documents for executive presentations.
2025-07-14T19:49:10Z

Administrative Assistant

Indianapolis, IN
onsite
Contract / Temporary to Hire
21.00 - 21.00 USD / Hourly
Position Summary: We are seeking a motivated and detail-oriented Service Administrative Assistant to join our team. The ideal candidate will play a vital role in supporting administrative operations by managing job tracking, coordinating purchase orders, and maintaining organized records. They will also assist with dispatching, payroll preparation, invoice processing, and various administrative tasks to ensure efficiency and accuracy across service workflows. Key Responsibilities: Job Tracking and Document Management<ul><li>Track hours for jobs, create check sheets, e-file them, and maintain stocked copies.</li><li>File and organize incoming paperwork to ensure accessibility and consistency.</li></ul>Purchase Order and Vendor Coordination:<ul><li>Pull specific purchase orders as needed for operations and technicians.</li><li>Call vendors to request invoice copies and research purchase orders (POs).</li></ul>Invoice Processing:<ul><li>Process incoming invoices from technicians and accounting.</li></ul>Administrative Assistance:<ul><li>Backup dispatching and payroll processes as needed.</li><li>Prep materials and labor transfers.</li><li>Process approved vacation requests.</li></ul><ol><li>Customer and Technician Support:</li></ol><ul><li>Send warranty letters to customers.</li><li>Pull purchase orders for technicians and create work orders.</li><li>Order parts for technicians on spot numbers.</li></ul>Logistics and Document Handling:<ul><li>Check mailboxes, manage packing slips, and e-file them for tracking.</li><li>Send out gas receipts for technicians.</li><li>Enter new equipment data into company software (e.g., AS400).</li><li>Track warehouse refrigerant disbursements via spreadsheets and AS400.</li></ul>
2025-07-01T12:09:16Z

Administrative Assistant

Indianapolis, IN
onsite
Contract / Temporary to Hire
19.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-Permanent position offers an excellent opportunity to contribute to the smooth operation of our office while supporting multiple departments. The ideal candidate will have strong organizational skills, a proactive approach, and the ability to handle sensitive information with discretion. Responsibilities: • Maintain accurate and up-to-date records of equipment financing applications, contracts, and client information in company databases. • Organize and manage loan and lease applications by reviewing documents for completeness and forwarding them to appropriate teams. • Schedule and coordinate meetings, client appointments, and team events, ensuring all necessary materials are prepared in advance. • Perform general office tasks such as drafting correspondence, managing incoming and outgoing mail, maintaining office supplies, and filing documents. • Assist the sales team by preparing proposals, tracking pending deals, and generating reports to monitor application progress. • Safeguard sensitive client and financial information by adhering to company policies and compliance requirements. • Collaborate on special projects assigned by management, which may include audits, training programs, or process improvement initiatives.
2025-07-01T14:08:49Z

Office Assistant

Indianapolis, IN
onsite
Temporary
15.00 - 16.00 USD / Hourly
We are looking for a proactive and organized Office Assistant to join our team in Indianapolis, Indiana. This is a long-term contract position suitable for someone who enjoys supporting a dynamic office environment and ensuring smooth daily operations. The role requires attention to detail, strong communication skills, and the ability to manage multiple tasks simultaneously. Responsibilities: • Coordinate weekly catering and lunch orders for the office. • Manage the procurement of office supplies to ensure adequate inventory levels. • Prepare and submit expense reports accurately and in a timely manner. • Arrange and set up conference rooms for staff meetings and lunch events. • Perform receptionist duties, including answering inbound calls and greeting visitors. • Scan and organize documents to maintain digital and physical records. • Assist with general clerical tasks to support office operations effectively. • Ensure conference rooms are cleaned and reset after meetings or events. • Handle parking expense reimbursements for street parking as needed.
2025-07-07T19:49:01Z