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8 results for Executive Assistant in Davis, CA

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We are offering an exciting opportunity for an Executive Assistant in the professional services industry based in Sacramento, California. As an Executive Assistant, your main focus will be to provide support to the CEO, ensuring smooth operations and efficient management of tasks. This role involves a variety of responsibilities, including the use of Concur and CRM systems.

Responsibilities:

• Effectively utilize Concur for various administrative tasks

• Manage CRM systems to keep track of client relationships and communications

• Organize and maintain the CEO's calendar, scheduling appointments and meetings as required

• Assist in the preparation of reports and presentations, ensuring accuracy and timeliness

• Act as the first point of contact for the CEO, handling inquiries and requests when necessary

• Oversee administrative procedures and processes, initiating improvements where needed

• Maintain confidential information, ensuring it is secured and properly handled

• Participate in the planning and organization of company events and meetings

• Support other departments with various administrative tasks as needed

• Keep up-to-date with the latest trends and developments in the agriculture industry to assist in strategic planning

• Minimum of 5 years experience in an Executive Assistant role or similar position
• Proficient in Concur for managing travel and expenses
• Strong knowledge and experience with CRM systems for effective customer relationship management
• Exceptional organizational skills and ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills
• Ability to maintain a high level of confidentiality and discretion
• Strong problem-solving skills and proactive approach to work
• Proficient in Microsoft Office including Word, Excel, and PowerPoint
• Ability to work independently and as part of a team
• High level of professionalism and strong work ethic
• Attention to detail and accuracy in all work
• Flexibility to work outside of normal business hours as needed.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

8 results for Executive Assistant in Davis, CA

Executive Assistant

Sacramento, CA
onsite
Permanent
90000.00 - 100000.00 USD / Yearly
We are offering an exciting opportunity for an Executive Assistant in the professional services industry based in Sacramento, California. As an Executive Assistant, your main focus will be to provide support to the CEO, ensuring smooth operations and efficient management of tasks. This role involves a variety of responsibilities, including the use of Concur and CRM systems. Responsibilities:• Effectively utilize Concur for various administrative tasks• Manage CRM systems to keep track of client relationships and communications• Organize and maintain the CEO's calendar, scheduling appointments and meetings as required• Assist in the preparation of reports and presentations, ensuring accuracy and timeliness• Act as the first point of contact for the CEO, handling inquiries and requests when necessary• Oversee administrative procedures and processes, initiating improvements where needed• Maintain confidential information, ensuring it is secured and properly handled• Participate in the planning and organization of company events and meetings• Support other departments with various administrative tasks as needed• Keep up-to-date with the latest trends and developments in the agriculture industry to assist in strategic planning
2025-05-16T15:09:02Z

Executive Assistant

Rancho Cordova, CA
onsite
Temporary
25.00 - 35.00 USD / Hourly
At Robert Half, an Executive Assistant (EA) plays a pivotal role in supporting senior-level management, including directors, vice presidents, or C-suite executives. The position involves a range of high-level administrative tasks and requires adaptability, professionalism, and excellent organizational skills. Below is a general job description for an Executive Assistant:Key Responsibilities:<ol><li>Executive Support:</li></ol><ul><li>Manage executive calendars, schedule meetings, and coordinate appointments.</li><li>Prepare reports, presentations, and correspondence on behalf of executives.</li><li>Screen and prioritize emails, phone calls, and other communications.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li></ul><ol><li>Meeting Coordination:</li></ol><ul><li>Organize and attend meetings to take minutes or prepare action items as needed.</li><li>Handle logistics for virtual or in-person meetings, such as booking conference rooms and arranging technical support.</li></ul><ol><li>Confidentiality:</li></ol><ul><li>Handle sensitive information with utmost discretion and confidentiality.</li></ul><ol><li>Project Management:</li></ol><ul><li>Assist in planning and executing special projects or company initiatives.</li><li>Collaborate with cross-functional teams to ensure project deadlines are met.</li></ul><ol><li>Administrative Tasks:</li></ol><ul><li>Oversee expenses, invoices, and budgets for executives, ensuring accurate tracking and reporting.</li><li>Maintain organization of files, records, and office supplies.</li></ul><ol><li>Process Improvement:</li></ol><ul><li>Identify opportunities to enhance administrative processes to improve efficiency.</li><li>Act as a point of contact between executives, staff, and external stakeholders.</li></ul>Skills & Qualifications:<ul><li>Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).</li><li>Exceptional organizational and time-management skills.</li><li>Ability to work independently and prioritize multiple responsibilities effectively.</li><li>Excellent written and verbal communication skills.</li><li>A proactive mindset with problem-solving abilities.</li><li>Familiarity with project management tools or systems is a plus.</li></ul> Work Environment:<ul><li>Collaborative, fast-paced, and often deadline-driven.</li><li>Occasionally requires flexibility with working hours to support executive schedules.</li></ul>This description may vary depending on specific executives' needs and the company's industry focus. If you are hiring for this role or applying to one, always tailor the job responsibilities and qualifications to reflect the organization's specific requirements.
2025-05-21T21:24:24Z

Administrative Assistant

Sacramento, CA
onsite
Temporary
18.00 - 19.00 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Milwaukee, Wisconsin. In this long-term contract position, you will play a key role in providing essential clerical and administrative support to ensure smooth operations across various departments. If you excel in multitasking, communication, and time management, this opportunity is ideal for you. Responsibilities: • Provide routine clerical support, including copying, distributing mail, performing simple calculations, and maintaining records and files in compliance with established procedures. • Accurately gather, compile, and verify information for reports, presentations, forms, and office systems such as databases, spreadsheets, and billing software. • Resolve scheduling conflicts and coordinate calendars while effectively communicating with employees and external contacts. • Organize logistics for meetings and events, including facility selection, menu planning, travel arrangements, and audio/visual equipment setup. • Participate in team meetings and relay concerns or updates to management as needed. • Maintain confidentiality and handle sensitive information with professionalism. • Assist in planning and managing deadlines for multiple tasks, ensuring a sense of urgency when required. • Explore and learn new software applications quickly to enhance workflow and efficiency. • Perform additional administrative duties as assigned by supervisors.
2025-05-28T12:24:05Z

Legal Secretary

Sacramento, CA
onsite
Permanent
60000.00 - 82000.00 USD / Yearly
Collegial growing firm is seeking a tech-savvy Legal Secretary to join their boutique law firm in Sacramento, California. In this role, you will provide critical administrative support to attorneys by managing calendars, creating and revising legal documents, and ensuring all correspondence adheres to the firm’s high standards. This is a unique opportunity to work in a non-litigation-focused environment with high-profile clients while contributing to a collegial and dynamic team. Responsibilities:• Draft, format, and revise correspondence, reports, and legal documents, ensuring accuracy and adherence to firm guidelines.• Manage attorney schedules and calendars, coordinating meetings and appointments efficiently.• Proofread and edit documents for grammar, punctuation, and style consistency.• Utilize advanced features of Microsoft Office to create complex tables, headings, and tables of contents.• Analyze data and compile reports as needed for attorneys and clients.• Maintain confidentiality of sensitive client information and uphold the firm’s high standards.• Collaborate with multiple attorneys to support their administrative needs while managing competing priorities.• Ensure timely and accurate completion of assigned tasks with strong attention to detail.
2025-05-28T15:13:44Z

Property Administrator

Rancho Cordova, CA
onsite
Temporary
19.00 - 24.00 USD / Hourly
Property Management Assistant (Property Admin) Job DescriptionA Property Management Assistant plays a vital role in supporting property managers by handling administrative tasks, coordinating tenant and lease activities, and maintaining operational efficiency in property management. This role requires excellent organizational skills, communication abilities, and familiarity with property management practices. Key Responsibilities:<ol><li>Administrative Support:</li></ol><ul><li>Assist property managers with day-to-day administrative tasks, ensuring smooth operations </li><li>Maintain accurate records related to leases, tenant communications, and property expenses</li><li>Prepare and distribute notices, correspondence, and reports as required </li></ul><ol><li>Tenant Coordination:</li></ol><ul><li>Serve as the main point of contact for tenants, addressing questions, concerns, and repair requests</li><li>Schedule and coordinate maintenance services with contractors to meet tenant needs</li><li>Assist with tenant move-ins, lease renewals, and move-outs, following established processes </li></ul><ol><li>Lease Administration:</li></ol><ul><li>Track and manage lease agreements, terms, and renewals to ensure compliance </li><li>Oversee rent collection processes and assist with late payments or disputes</li></ul><ol><li>Financial Management:</li></ol><ul><li>Assist property managers with budgeting, invoice processing, and monitoring property expenses</li><li>Compile financial reports as needed to support decision-making </li></ul><ol><li>Property Inspections:</li></ol><ul><li>Coordinate property inspections to ensure building safety and compliance with local regulations </li><li>Document inspection findings and follow up on required repairs or improvements </li></ul><ol><li>Customer Service:</li></ol><ul><li>Foster positive relationships with tenants and vendors through professional communication </li><li>Handle property-related issues with a focus on efficiency and customer satisfaction </li></ul> Skills & Qualifications:<ul><li>Technical Proficiency: Proficient in property management software (e.g., Yardi, AppFolio) and standard office tools (e.g., Microsoft Office Suite) </li><li>Organizational Skills: Strong time management and ability to handle multiple tasks simultaneously </li><li>Communication Skills: Excellent written and verbal communication skills for tenant and vendor interactions </li><li>Problem-Solving Abilities: Resourceful mindset to resolve tenant issues or handle emergencies</li></ul> Work Environment:<ul><li>Collaborative office setting with occasional travel to property sites for inspections or tenant interaction </li><li>May require flexible hours to manage tenant emergencies or property needs outside of regular work hours </li></ul>
2025-05-21T21:34:30Z

Administrative Support specialist

Roseville, CA
onsite
Temporary
25.00 - 27.00 USD / Hourly
Job Posting: Part-Time Administrative Support SpecialistPosition Overview:We’re seeking a detail-oriented and organized Administrative Support Specialist to join our team on a part-time basis. This role offers 25 to 30 hours per week and requires working fully on-site (with time we may be able to go up to 40 ). We’re flexible with the schedule to accommodate a work-life balance. This is a multi-faceted role that supports various operational, technical, and administrative functions.Key Responsibilities:<ul><li>Public Bid Coordination: Review and send public bid opportunities, ensuring accuracy and timely submissions.</li><li>Technical Support: Assist with troubleshooting phone and computer email issues.</li><li>Benefits Administration: Manage workflows related to medical and dental plan benefit renewals, and track employee eligibility for benefits.</li><li>HR Support: Help maintain compliance and updates for employee benefits and HR records.</li><li>Safety Program Coordination: Update safety programs, coordinate with crew members, and manage safety awards.</li><li>Driver & Fleet Management: Track driver logs, oversee fleet programs, and assist with license renewals.</li><li>Bookkeeping Support: Provide assistance with bookkeeping tasks as needed.</li><li>Organizational Tasks: Manage various other administrative duties to ensure operational efficiency.</li></ul>Qualifications:<ul><li>Proven ability to handle and prioritize multiple tasks with strong attention to detail.</li><li>Strong organizational and time-management skills.</li><li>Experience in administrative tasks such as benefits administration, HR workflows, or bookkeeping (preferred).</li><li>Proficient in computer and technical troubleshooting for basic phone and email issues.</li><li>Excellent communication and coordination skills.</li></ul>Schedule:<ul><li>Part-time (25-30 hours per week).</li><li>Fully on-site role, with flexibility in scheduling.</li></ul>What We Offer:<ul><li>A dynamic and collaborative work environment.</li><li>Opportunity to work on a variety of tasks and contribute to key operational processes.</li><li>Competitive hourly rate and a flexible schedule.</li></ul>If you’re someone who enjoys working in a detail-oriented role and thrives on keeping things organized, we’d love to have you on our team!
2025-06-02T16:23:59Z

Administrative Coordinator

Sonoma, CA
onsite
Temporary
24.00 - 30.00 USD / Hourly
We are searching for a proficient Bilingual Administrative Coordinator with a strong background in the medical field to join our dynamic team. This role requires a detail-oriented individual who can seamlessly manage administrative tasks while communicating effectively in both English and [insert second language, e.g., Spanish, French, etc.]. The ideal candidate will have a deep understanding of medical terminology, healthcare workflows, and patient coordination to support our team and ensure operational efficiency.Key Responsibilities:<ul><li>Serve as the primary point of contact for bilingual communication with staff, patients, and external stakeholders, ensuring clarity and accuracy in both languages.</li><li>Coordinate and manage administrative tasks, including scheduling appointments, maintaining patient records, and liaising with medical staff.</li><li>Assist in the preparation and translation of medical documents, such as patient correspondence, informational brochures, and procedural instructions.</li><li>Oversee data entry and management of patient information, adhering to healthcare privacy regulations (e.g., HIPAA compliance).</li><li>Act as a liaison between patients and healthcare providers, facilitating smooth communication and addressing inquiries.</li><li>Support the onboarding process for new staff, including the preparation of bilingual training documents and resources.</li><li>Coordinate with internal teams to ensure medical inventory and supplies are maintained and ordered as necessary.</li><li>Assist in maintaining compliance with regulatory requirements and medical staff credentialing processes.</li><li>Handle sensitive information with a high degree of confidentiality and professionalism.</li></ul>Skills and Qualifications:<ul><li>Bilingual proficiency (e.g., English and [Insert second language]), with excellent verbal and written communication skills in both languages.</li><li>Medical background including relevant education (e.g., certification in medical assisting, degree in healthcare administration, or similar) or equivalent work experience in healthcare settings.</li><li>Proficient in medical terminology and understanding of healthcare operations.</li><li>Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.</li><li>Experience with electronic medical record (EMR) systems and data input.</li><li>Familiarity with healthcare privacy laws such as HIPAA and patient confidentiality requirements.</li><li>Detail-oriented with strong problem-solving and decision-making capabilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>
2025-05-01T15:39:05Z

Legal Secratary

Rancho Cordova, CA
onsite
Temporary
25.00 - 35.00 USD / Hourly
Legal Secretary Job Description (With Litigation Experience)A Legal Secretary specializing in litigation provides critical administrative and legal support to attorneys and legal teams, ensuring the efficient operation of casework and legal proceedings. This role requires expertise in litigation processes, exceptional organizational skills, and familiarity with court systems and procedures. Key Responsibilities:<ol><li>Administrative Support:</li></ol><ul><li>Prepare and format legal documents, including pleadings, motions, subpoenas, discovery responses, and correspondence </li><li>Maintain and organize case files, ensuring all relevant documentation is accurate and accessible </li><li>Manage attorneys’ calendars, including tracking court deadlines, depositions, hearings, and trial schedules</li></ul><ol><li>Litigation Assistance:</li></ol><ul><li>Coordinate e-filing of legal documents with courts and ensure compliance with court rules and deadlines</li><li>Assist with document production during discovery processes and maintain confidentiality of sensitive information </li><li>Liaise with court personnel, clients, witnesses, and opposing counsel as necessary </li></ul><ol><li>Case Preparation:</li></ol><ul><li>Schedule depositions, mediations, and expert witness appointments </li><li>Organize trial materials, including exhibits, binders, and electronic presentations for hearings and trials </li><li>Ensure proper service of legal documents to all parties involved </li></ul><ol><li>Technology and Software:</li></ol><ul><li>Utilize legal technology tools for eDiscovery, document management systems, and calendaring software</li><li>Conduct legal research using platforms like LexisNexis or Westlaw</li></ul><ol><li>Client Interaction:</li></ol><ul><li>Communicate professionally with clients to address questions or requests regarding case status and legal proceedings </li></ul> Skills & Qualifications:<ul><li>Litigation Expertise: In-depth knowledge of litigation processes, procedures, and court filing requirements </li><li>Technical Proficiency: Ability to use Microsoft Office Suite (Word, Excel, PowerPoint), litigation support tools, and e-filing systems</li><li>Communication Skills: Excellent written and verbal communication skills to interact with attorneys, courtroom personnel, and clients</li><li>Organizational Skills: Effective management of complex schedules, deadlines, and case files in a fast-paced environment </li></ul> Work Environment:<ul><li>Collaborative law firm environment, requiring flexibility to meet deadlines and assist attorneys during heavy workloads.</li><li>May require occasional overtime to support high-profile cases or trials</li></ul>
2025-05-21T21:29:24Z