20 results for Medical Receptionist in Rohnert Park, CA

Medical Receptionist We are looking for a proficient Medical Receptionist to join our team. The ideal candidate would be an organized, reliable, and welcoming individual who can assist our healthcare team in daily administrative tasks. The primary role includes welcoming and directing patients, answering phone calls, managing appointments, updating patient records, and complying with healthcare laws and regulations. Responsibilities:· Greet and attend to patients in person and over the phone in a polite and efficient manner.· Administer patient registration and scheduling of appointments.· Maintain and update patients' health records in strict compliance with confidentiality regulations.· Handle billing processes and insurance verifications.· Coordinate communication between patients, family members, medical staff, and administrative staff.· Develop an efficient workflow system to manage patient volumes and maintain smooth office operations.· Facilitate patient flow by notifying the provider's team of patients' arrival, delaying, or canceling appointments.· Uphold a professional appearance at all times to enhance patient comfort and confidence.· Keep the reception area clean, organized, and supplied will all the necessary materials.· Assist with other administrative tasks and duties as needed.

Bilingual Medical Receptionist (English/Spanish) We are seeking a highly organized and dedicated Medical Receptionist who is fluent in both English and Spanish. The ideal candidate has a passion for healthcare, excellent customer service skills, and can effectively manage front desk responsibilities in a busy medical facility. Key Duties and Responsibilities:· Managing appointment scheduling for patients, including sending reminders and handling cancellations or rescheduling.· Greeting patients upon arrival, checking them in, and providing necessary guidance.· Providing interpretations and translations for Spanish-speaking patients to facilitate effective communication between them and the healthcare staff.· Handling administrative tasks such as filing, photocopying, transcribing, and faxing.· Managing incoming and outgoing calls while providing detailed information when needed.· Ensuring the reception area remains clean and well organized.· Assisting with the processing of patient’s medical records in compliance with privacy laws.· Participating in healthcare team meetings and collaborating with the medical staff for smooth operations.

Medical Assistant We are seeking a seasoned and detail-oriented Medical Assistant to join our dynamic healthcare team. This position requires a highly skilled professional with extensive experience in both clinical and administrative duties. As a key member of our practice, you will play an essential role in providing exceptional care to patients, supporting healthcare providers, and ensuring operational efficiency. If you are looking for a meaningful and engaging employment opportunity, this may be the perfect fit for you! Key Responsibilities:Clinical Duties:<ul><li>Provide advanced support to physicians, nurse practitioners, and other healthcare providers during patient examinations and procedures.</li><li>Accurately collect and document patients' medical histories, vital signs, and lab specimens while ensuring strict adherence to safety standards.</li><li>Administer medications and vaccinations as directed, following all protocols.</li><li>Perform and assist with complex medical procedures and diagnostic testing, including EKGs, phlebotomy, and wound care.</li><li>Maintain a sterile and organized environment to ensure patient safety and infection control.</li></ul>

Medical Assistant We are seeking a dedicated and compassionate Medical Assistant to join our growing healthcare team. In this role, you will provide high-quality patient care by assisting providers with medical procedures, administrative duties, and front-office tasks to ensure the smooth operation of the practice. This is a fantastic opportunity for a motivated individual to make a meaningful impact in patient care while advancing your career in the medical field. Key Responsibilities:<ul><li>Prepare patients for examinations, including taking vitals, medical histories, and other necessary information.</li><li>Assist healthcare providers during medical procedures, ensuring patient comfort and safety.</li><li>Perform basic laboratory tests, collect specimens, and administer medications under the supervision of a licensed provider.</li><li>Schedule appointments, answer phone calls, and handle patient inquiries.</li><li>Update and maintain accurate patient records in the electronic health records (EHR) system.</li><li>Process insurance authorizations and verify patient information.</li><li>Educate patients on healthcare procedures, follow-up care, and prescribed treatments.</li><li>Provide warm and professional communication to ensure patient satisfaction.</li></ul>

Bilingual Medical Assistant (English and Spanish) We are seeking an empathetic and efficient bilingual medical assistant fluent in English and Spanish to join our professional healthcare team. The successful candidate will be instrumental in enhancing patient communication, satisfaction, and care by serving as a bridge between Spanish-speaking patients and other healthcare providers. This role includes clinical and administrative duties, from documenting medical histories and interpreting during exams, to scheduling appointments and managing patient records. · Serve as the communication link between Spanish-speaking patients and healthcare providers to facilitate effective care.· Collect, organize, and record medical histories of patients.· Assist healthcare professionals during physical examinations and medical procedures.· Schedule patient appointments and manage patient flow within the office.· Update and maintain patient records while ensuring the strictest confidentiality.· Coordinate laboratory service, including phlebotomy, paperwork, and specimen storage.· Assist in patient education by providing appropriate bilingual materials and answering questions.· Monitor and manage inventory of medical supplies and equipment.· Answer incoming calls, attend to patient inquiries and relay messages as needed.· Comply with all safety and infection control regulations.

Medical Front Desk Specialist We are looking for a dedicated Medical Front Desk Specialist to join our team in San Francisco, California. In this contract-to-permanent position, you will play a pivotal role in ensuring smooth daily operations at our healthcare facility by managing patient interactions, records, and administrative tasks. This is an onsite role that requires excellent organizational skills, attention to detail, and the ability to multitask effectively. Responsibilities: • Greet and check in patients upon arrival, ensuring a welcoming and detail-oriented experience. • Triage incoming calls, addressing inquiries and directing them to the appropriate department. • Collect and process patient payments, including insurance-related transactions. • Confirm upcoming appointments and update scheduling details as needed. • Prepare charts and maintain accurate electronic and paper records. • Handle administrative tasks such as copying, data entry, and ordering supplies for the office. • Assist with ordering meals for physicians and coordinating logistics. • Utilize electronic medical record systems (EHR/EMR) to manage patient data and documentation. • Ensure compliance with confidentiality and healthcare regulations while handling sensitive information. • Work independently and collaboratively within a fast-paced environment, demonstrating adaptability and attention to detail.

Medical Assistant We are looking for a dedicated Medical Assistant to join our team on a contract basis in Walnut Creek, California. In this role, you will support a specialty medical practice by managing patient records, coordinating administrative tasks, and ensuring smooth clinic operations. This position requires a proactive and organized individual who is committed to delivering high-quality care and maintaining professionalism in a dynamic setting. Responsibilities:• Process medical orders and prior authorizations to support patient care needs.• Utilize Epic software efficiently to manage patient records and clinic workflows.• Triage patient concerns and clinic priorities, ensuring timely resolutions to arising issues.• Handle multiple tasks simultaneously while maintaining accuracy and efficiency.• Maintain integrity and professionalism when assisting patients with serious medical conditions.• Ensure consistent attendance and reliability to support clinic operations.• Schedule patient appointments and verify insurance eligibility to streamline services.• Assist with patient check-in, intake, and registration processes.• Obtain necessary authorizations and manage requests for insurance purposes.• Provide administrative support to the medical team, ensuring seamless day-to-day operations. If you are interested in this role, please apply and call us at (510) 470-7450

Medical Intake Specialist Robert Half is seeking a detail-oriented and compassionate Medical Intake Specialist to join a dynamic and fast-paced medical practice. This critical role involves being the first point of contact for patients, ensuring a seamless onboarding process while delivering exceptional customer service. If you have strong organizational skills, a passion for helping others, and experience in a healthcare setting, we’d love to hear from you! <ul><li>Greet new patients in a friendly and professional manner, ensuring they feel welcome and cared for.</li><li>Collect and validate patient information, including medical history, insurance details, and personal data, with accuracy and confidentiality.</li><li>Manage intake documentation using electronic health records (EHR) systems and ensure all forms are completed and filed properly.</li><li>Verify insurance eligibility and assist with pre-authorizations, referrals, and other administrative tasks as required.</li><li>Answer phones, respond to inquiries, and schedule patient appointments as necessary.</li><li>Provide patients with clear instructions regarding medical forms, practice policies, and next steps in their care journey.</li><li>Communicate effectively with clinical staff to ensure smooth handoff of patient information.</li><li>Monitor and maintain accurate patient records while adhering to HIPAA and confidentiality guidelines.</li><li>Assist with other administrative duties, such as data entry, filing, faxing, and maintaining organized records for compliance purposes.</li></ul>

Administrative Coordinator We are searching for a proficient Bilingual Administrative Coordinator with a strong background in the medical field to join our dynamic team. This role requires a detail-oriented individual who can seamlessly manage administrative tasks while communicating effectively in both English and [insert second language, e.g., Spanish, French, etc.]. The ideal candidate will have a deep understanding of medical terminology, healthcare workflows, and patient coordination to support our team and ensure operational efficiency.Key Responsibilities:<ul><li>Serve as the primary point of contact for bilingual communication with staff, patients, and external stakeholders, ensuring clarity and accuracy in both languages.</li><li>Coordinate and manage administrative tasks, including scheduling appointments, maintaining patient records, and liaising with medical staff.</li><li>Assist in the preparation and translation of medical documents, such as patient correspondence, informational brochures, and procedural instructions.</li><li>Oversee data entry and management of patient information, adhering to healthcare privacy regulations (e.g., HIPAA compliance).</li><li>Act as a liaison between patients and healthcare providers, facilitating smooth communication and addressing inquiries.</li><li>Support the onboarding process for new staff, including the preparation of bilingual training documents and resources.</li><li>Coordinate with internal teams to ensure medical inventory and supplies are maintained and ordered as necessary.</li><li>Assist in maintaining compliance with regulatory requirements and medical staff credentialing processes.</li><li>Handle sensitive information with a high degree of confidentiality and professionalism.</li></ul>Skills and Qualifications:<ul><li>Bilingual proficiency (e.g., English and [Insert second language]), with excellent verbal and written communication skills in both languages.</li><li>Medical background including relevant education (e.g., certification in medical assisting, degree in healthcare administration, or similar) or equivalent work experience in healthcare settings.</li><li>Proficient in medical terminology and understanding of healthcare operations.</li><li>Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.</li><li>Experience with electronic medical record (EMR) systems and data input.</li><li>Familiarity with healthcare privacy laws such as HIPAA and patient confidentiality requirements.</li><li>Detail-oriented with strong problem-solving and decision-making capabilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>

Part Time Administrative Assistant We are looking for an experienced Administrative Assistant to join the City Manager's Office in San Leandro, California, on a contract basis. This part-time role, approximately 20 hours per week, focuses on supporting risk management initiatives and administrative tasks. The initial assignment is for three months, with the potential for extension based on project needs. Responsibilities: • Analyze data from various sources, such as incident reports and insurance claims, to identify trends and areas of potential risk. • Conduct risk assessments to evaluate the likelihood and impact of events like infrastructure failures or liability claims. • Assist in developing strategies to mitigate risks, including recommending policy changes or safety procedures. • Prepare detailed reports and presentations to communicate risk assessments and mitigation plans to stakeholders. • Collaborate with city departments to coordinate risk management efforts and ensure effective communication. • Perform research to stay updated on best practices in risk management and explore solutions for specific challenges. • Participate in special projects, such as updating emergency preparedness plans or conducting comprehensive risk evaluations. • Complete administrative tasks related to risk management and other assigned duties.

PT Administrative Assistant We are seeking a highly organized and detail-oriented part-time Administrative Assistant to join our team for a 3-month term. Responsibilities:<ul><li>Assist with maintaining, updating and reviewing financial spreadsheets</li><li>Accept and log donations accurately and promptly</li><li>Assist with year end and system support tasks</li><li>Other administrative tasks as required</li></ul>

Bilingual Sr. Administrative Assistant We are looking for a highly organized and detail-oriented Senior Administrative Assistant to join our team in Alameda, California. In this long-term contract position, you will play a key role in supporting education and childcare providers, ensuring seamless administrative operations and effective communication. This hybrid role offers flexibility with occasional in-office work and requires availability during evenings or weekends as needed. Responsibilities: • Assist education and childcare providers, as well as non-profit organizations, in navigating and applying for grants. • Review grant applications meticulously to ensure accuracy and compliance with eligibility criteria. • Maintain thorough documentation and track records to ensure organized and accessible information. • Coordinate and support training sessions, including scheduling and hosting sessions during evenings or weekends. • Collaborate with internal teams to address and resolve concerns raised by service providers. • Utilize Microsoft Office tools, Teams, Zoom, and other software platforms to manage tasks and communication effectively. • Provide administrative support for budget processes and calendar management. • Handle inbound calls professionally and respond to inquiries promptly. • Travel within the county when needed to support organizational objectives.

Admin Assistant We are in search of an Admin with Photography skills to join our team based in Oakland, California. Here are more details: Job DescriptionPosition Title: Product Photographer & Administrative CoordinatorLocation: Oakland, CAEmployment Type: Full-Time, Temp-to-HirePay Rate: Starting at ~$25 per hour (flexible based on experience)Position Summary:We are seeking a dynamic and detail-oriented individual to join our team as a Product Photographer & Administrative Coordinator. This is a full-time, temp-to-hire position perfect for someone with a creative eye for photography and the technical skills needed to maintain our online presence.Key Responsibilities:<ol><li>Photography and Photo Editing:</li></ol><ul><li>Capture high-quality product images that reflect the brand’s aesthetic.</li><li>Edit photos using Photoshop to ensure consistency and professional presentation.</li></ul><ol><li>Website Content Management:</li></ol><ul><li>Upload and organize product images and descriptions on the company website.</li><li>Maintain accuracy and attention to detail in product-related content.</li></ul><ol><li>Order Management and Administrative Support:</li></ol><ul><li>Enter and manage customer orders using Shopify or other e-commerce platforms.</li><li>Provide general administrative support as needed to ensure smooth workflows.</li></ul>

Administrative Assistant (Tech Savvy) We are seeking a highly motivated and detail-oriented individual with strong data analysis skills to join our team on a temp-to-hire basis. The ideal candidate will have experience in data entry, a solid understanding of analytical methodologies, and proficiency in Microsoft Office Suite, especially Excel. Experience with Yardi is a plus but not required. Key Responsibilities:<ul><li>Perform data entry and ensure the accuracy and integrity of data sets.</li><li>Analyze large datasets to identify trends, discrepancies, and actionable insights.</li><li>Use Excel (intermediate level) to create reports, charts, pivot tables, and data visualizations.</li><li>Collaborate with team members to support data-driven decision-making.</li><li>Assist with the preparation of summaries, presentations, and performance reports.</li><li>Maintain confidentiality and security of all data handled.</li></ul>

Office Assistant Robert Half has an immediate need for an Office Administrator. We are looking for a dedicated and meticulous Office Assistant to who can hit the ground running for one of our clients in Millbrae. This role blends reception, customer service, and office management to ensure smooth daily operations in a fast-paced retail environment. If you thrive in multitasking and enjoy working in a supportive and dynamic team, this could be the perfect opportunity for you. Please find the details below and if interested, apply now! We are potentially looking to have people start this week. Do not wait. Apply now. Responsibilities:<ul><li>Welcome visitors warmly and manage front desk reception duties, including coordinating office needs.</li><li>Review customer orders and assist with invoicing tasks using QuickBooks Desktop.</li><li>Utilize Excel for data reporting and analysis, including creating pivot tables and performing VLOOKUPs.</li><li>Address customer concerns and enforce company policies with clarity and care.</li><li>Independently follow procedures outlined in internal manuals and FAQs with minimal supervision.</li><li>Maintain an organized and efficient office environment by ensuring it is well-stocked and running smoothly.</li><li>Support a positive workplace culture, contributing to team morale and engagement.</li><li>Handle customer returns and manage their expectations while maintaining clear and appropriate boundaries.</li></ul>

Workplace Experience Coordinator We are in search of a Workplace Experience Coordinator to be a part of our team. The role is located in San Francisco, California. This role is integral to our operations and offers a long-term contract employment opportunity. As a Workplace Experience Coordinator, you will be required to manage the day-to-day functions of the workplace, maintain customer service standards, and coordinate with vendors for optimal service delivery. Responsibilities:• Facilitate on-site events and conferences, including set up, breakdown, and managing food service logistics.• Greet clients, guests, employees and facilitate a welcoming corporate culture• Maintain office inventory levels, reorder supplies as needed and manage stockrooms effectively.• Liaise with vendors, monitor service quality, and address any issues promptly.• Utilize tools such as Google Suite, JIRA, and Zoom for effective scheduling and internal communication.• Provide front-of-house support, confidently engaging with employees and senior leadership.• Support general workplace operations across the facilities, including space planning and conference room setup for various meetings and events.• Assist with the daily operations of the Workplace and Admin teams, ensuring smooth day-to-day functioning of office spaces.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to support our team in San Francisco, California. In this contract position, you will play a key role in managing daily administrative tasks and ensuring smooth office operations. This opportunity is ideal for someone with strong organizational skills and a proactive approach to problem-solving. Responsibilities:• Handle inbound and outbound phone calls with professionalism and efficiency.• Provide exceptional customer service by addressing inquiries and resolving issues promptly.• Perform accurate data entry to maintain and update records and databases.• Manage email correspondence, ensuring timely responses and clear communication.• Coordinate and schedule appointments, meetings, and events as required.• Utilize Microsoft Word, Excel, PowerPoint, and Outlook to create reports, presentations, and other documents.• Maintain organized filing systems for easy retrieval of information.• Support team members by completing various administrative tasks and projects. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013226169*

Administrative Coordinator We are seeking a friendly, professional, and highly organized Front Desk Receptionist to join our team at an affordable senior housing community. This essential, front-facing role requires someone who is warm, dependable, and comfortable working directly with residents, staff, and visitors in a supportive and service-oriented environment.Key Responsibilities:<ul><li>Greet residents, visitors, vendors, and staff with professionalism and warmth</li><li>Answer and direct incoming phone calls in a courteous and efficient manner</li><li>Accept and distribute work orders to the appropriate maintenance or management staff</li><li>Hand out and receive housing applications, ensuring accuracy and completeness</li><li>Monitor and manage building access, including letting in scheduled guests and service personnel</li><li>Maintain the front desk area in an organized and welcoming manner</li><li>Provide general administrative support to property management as needed</li><li>Ensure confidentiality and compliance with HUD and fair housing regulations</li></ul>

Bilingual Administrative Assistant (English/Cantonese) We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.Responsibilities:· Answering and directing phone calls to relevant staff.· Organizing and scheduling appointments with admin software.· Booking meeting rooms and conference facilities.· Data entry and maintaining records and files.· Liaising with staff, suppliers, and clients.· Preparing documents and reports.· Assisting with special projects as needed. This person must be fluent in both English and Cantonese.

Office Administrator Robert Half is working with one of our top clients in South San Francisco. They are looking for an Office Administrator to help support their busy office. The ideal candidate will have experience working as a Workplace Coordinator (or a similar position). You must be able to work independently. Please find the details below and if interested, apply now. We are looking to submit profiles this week. Do not wait. Apply now! Job Description<ul><li>Communication for new hire onboarding and employee lunches</li><li>Maintaining Office Calendar</li><li>Greeting Candidates and providing tours</li><li>Spreadsheet tracking for new employees</li><li>Tracking catering order responses</li><li>Assist with submitting tickets for maintenance requests</li><li>Assist with conference role scheduling</li><li>Office Inventory</li><li>Snack/Beverages stocking</li><li>Receiving and sending out packages</li><li>Event Coordination</li></ul>