Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPNo

The agency in which the vacancy exists.AgencyEmpire State Development, NYS

The job title for the vacancy.TitleTrade and Tourism Coordinator

The job title for the vacancy.Occupational CategoryOther Professional Careers

The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary GradeNS

The collective bargaining unit to which this vacancy is assigned.Bargaining UnitNone listed

The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $41000 to $43000 Annually

Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time

This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent

Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. 'Competitive class' indicates that the applicant must take and pass an appropriate civil service examination. 'Non-competitive class' indicates that the applicant's qualifications will be evaluated without a civil service examination. 'Exempt class' indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. 'Labor class' requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Non-competitive Class

Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0%

This provides information on the expected workweek. Workweek Mon-Fri

The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.5

Workday

The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy's shift can start. From 9 AM

The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy's shift can end. To 5:30 PM

If checked, the agency allows flextime. Flextime allowed? No

If checked, this vacancy includes mandatory overtime. Mandatory overtime? No

If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No

If checked, this agency allows telecommuting for this position. Telecommuting allowed? No

The county in which the vacancy is located. County To Be Determined

The street address where the vacancy is located. Street Address 260 Calle San Francisco

The city where the vacancy is located. City San Juan

The state where the vacancy is located (the default is New York). StatePR

The zip code where the vacancy is located. Zip Code00901

The duties that the incumbent of the vacancy will be expected to perform. Duties Description *Applicants MUST submit a cover letter with resume to be considered.
*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:
The Trade and Tourism Coordinator will perform office support activities for the New York State Office of Trade and Tourism. The Trade and Tourism Coordinator will assist the Director in the daily operation of the office including but not limited to the structural component of the organization. Duties will include five key factors organizing the department’s processes as well as assist in the coordination of projects. The Trade and Tourism Coordinator is the piece that holds the operation together.
The tasks may include assisting in the implementation and administration of the Trade and Tourism Office that encompasses marketing, sales, research, and multiple assignments as needed.

WORK PERFORMED:
· Manage the Director’s calendar with scheduling internal and external appointments, meetings, events, and conference calls.
· Coordinate travel arrangements; prepare travel and business expense forms for the Director.
· Provide a wide range of duties to support the day-to-day operations including invoicing, procurement, order and maintain control of supply inventory, filing, open and distribute Director’s mail.
· Handle Director’s phone inquiries and follow thru as instructed.
· Collaborate in the Discovery Center which includes store operator abilities including attend customers, cash register and inventory management, calendar of events and social media.
· Participate, when necessary, in the development and implementation of all Tourism initiatives.
· Implement Social Media duties to assist the Trade and Tourism Associate.
· Carry out special assignments/projects at the Director’s request and assist in managing them.

The minimum qualifications required for this vacancy. Minimum Qualifications Language Ability: Fully bilingual in Spanish and English both oral and written.

Computer Skills: Proficiency in Microsoft with Outlook, Word, Excel, PowerPoint, and Publisher.

Education Level Required: 2-year college degree or equivalent experience.
Relevant Experience Required: Minimum three (3) years administrative experience, working with customers and the public. Excellent people skills and communication skills.

Other Skills: Strong organizational skills with multitasking are required while working well under pressure. Business savvy is a plus. Reliable and dependable. Must adhere to deadlines and punctuality is a must!
*Weekend work may be required based on volume of cruise ships at Port and events in the Old San Juan vicinity.

Additional comments regarding the vacancy. Additional Comments Salary Range as specified.
Comprehensive Benefits Package.

Some positions may require additional credentials or a background check to verify your identity.

The name of the contact person for this vacancy. Name Jane Martinez – HR Trainer/Talent Acquisition Specialist

The telephone number to use for questions about this vacancy. Telephone N/A

The fax to use for this vacancy. Fax N/A

Email address for emailing applications, or to ask questions about this vacancy. Email Address resumes@esd.ny.gov

Address

The street address of the contact for this vacancy. Street 655 Third Avenue

The city for the contact for this vacancy. City New York

The state of the contact for this vacancy (the default is New York). State NY

The zip code for the contact for this vacancy. Zip Code 10017

Instructions for potential applicants.Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY