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24 results for Project Assistant in Brick, NJ

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We are offering an exciting opportunity in Brooklyn, New York for an Assistant Project Manager within the commercial construction industry. In this role, you will be essential in managing various construction projects, handling documentation, preparing proposals, and managing job costs.

Responsibilities:

• Oversee and manage commercial construction projects to ensure they are completed on time and within budget

• Prepare and submit proposals and RFPs in response to client needs

• Handle construction documentation

• Conduct buyouts and manage job costs effectively to maintain profitability

• Maintain an accurate and up-to-date record of all project details and stages

• Collaborate with different teams and stakeholders for smooth project execution

• Ensure all project activities comply with company and industry regulations

• Monitor project progress and make adjustments as necessary to meet deadlines

• Address customer inquiries and resolve issues promptly to maintain high customer satisfaction

• Analyze project performance and prepare detailed reports for management.

If this person is you, please apply to victoria.iacoviello@roberthalf

• Assistant Project Manager role requires a minimum of 1+ years of relevant experience

• Candidates must have Commercial Construction Projects experience

• Ability to prepare and respond to Proposals - RFPs is a vital requirement

• Candidates must possess knowledge of Job Cost

• Applicants must exhibit strong communication and interpersonal skills

• Proven ability to manage multiple tasks with varying deadlines

• Demonstrated ability to work collaboratively with diverse teams

• Candidates must be detail-oriented, proactive, and able to effectively prioritize tasks

• Proficiency in Microsoft Office Suite, particularly Excel and Project, is necessary

• Familiarity with project management software is a plus

• Bachelor's degree in Construction Management, Engineering, or related field is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

24 results for Project Assistant in Brick, NJ

Assistant Project Manager

Brooklyn, NY
onsite
Permanent
65000.00 - 80000.00 USD / Yearly
We are offering an exciting opportunity in Brooklyn, New York for an Assistant Project Manager within the commercial construction industry. In this role, you will be essential in managing various construction projects, handling documentation, preparing proposals, and managing job costs. Responsibilities:• Oversee and manage commercial construction projects to ensure they are completed on time and within budget• Prepare and submit proposals and RFPs in response to client needs• Handle construction documentation • Conduct buyouts and manage job costs effectively to maintain profitability• Maintain an accurate and up-to-date record of all project details and stages• Collaborate with different teams and stakeholders for smooth project execution• Ensure all project activities comply with company and industry regulations• Monitor project progress and make adjustments as necessary to meet deadlines• Address customer inquiries and resolve issues promptly to maintain high customer satisfaction• Analyze project performance and prepare detailed reports for management. If this person is you, please apply to victoria.iacoviello@roberthalf
2025-05-12T13:08:58Z

Residential Assistant Project Manager

Brooklyn, NY
onsite
Permanent
100000.00 - 125000.00 USD / Yearly
We are looking for a dedicated and meticulous Residential Assistant Project Manager with experience in architecture or construction experience to join our client's team in Brooklyn, New York. This role requires someone who thrives in a dynamic environment, excels at communication, and demonstrates exceptional organizational skills. As an integral part of the construction process, you will support projects from initial planning to successful completion. Responsibilities:• Coordinate all phases of residential construction projects, ensuring tasks are completed on schedule.• Assist in preparing and managing AIA documents and contracts to maintain compliance and accuracy.• Oversee the Request for Proposal (RFP) process, including vendor communication and bid evaluations.• Review architectural drawings to ensure alignment with project specifications and quality standards.• Collaborate with project managers and contractors to track progress and address any challenges.• Organize and maintain project documentation to ensure seamless communication and workflow.• Monitor project timelines and proactively adjust plans to meet deadlines and objectives.• Communicate updates and project milestones to stakeholders in a clear and precise manner.• Plan and anticipate project needs 90+ days in advance to avoid delays and optimize resources.• Support the pre-construction phase by gathering data, reviewing bids, and coordinating logistics. If this person is you, please apply to victoria.iacoviello@roberthalf
2025-05-15T13:44:03Z

Junior Project Manager

New York, NY
onsite
Permanent
90000.00 - 120000.00 USD / Yearly
We are looking for an Assistant Project Manager to join one of our construction client's team in New York, New York. In this role, you will help manage various aspects of construction projects, from start to finish, ensuring smooth operations and on-time delivery. This position offers a chance to work in a fast-paced environment while contributing to high-quality construction outcomes. Responsibilities:• Assist in creating and maintaining project schedules, tracking progress and ensuring timely completion of activities.• Coordinate material procurement and logistics with both internal teams and external vendors to meet project deadlines.• Review and interpret blueprints and shop drawings to ensure alignment with project specifications.• Support change order management processes, including documentation and status updates.• Oversee the preparation and submission of project submittals, ensuring accuracy and compliance with requirements.• Collaborate with fabrication teams to ensure proper coordination and execution of project components.• Monitor and manage daily project scope requests, ensuring all tasks are completed accurately and on schedule.• Participate in project close-out activities, ensuring all deliverables are completed and documented.• Communicate regularly with stakeholders to provide updates on project status and resolve issues.• Ensure adherence to safety standards and compliance with construction regulations throughout the project lifecycle. If this person is you, please submit your resume to victoria.iacoviello@roberthalf
2025-05-21T15:38:57Z

Assistant Project Manager

New York, NY
onsite
Permanent
75000.00 - 90000.00 USD / Yearly
We are looking for an attentive Assistant Project Manager to join our Client's team in New York, New York. In this role, you will support the planning and execution of construction projects, ensuring they are completed on time and within budget. You will collaborate with various departments and contribute to maintaining high standards of quality and efficiency. Responsibilities:• Assist in overseeing construction projects from inception to completion, ensuring adherence to timelines and budgets.• Review and interpret blueprints and shop drawings to provide project guidance and support.• Coordinate with teams such as estimating, drafting, and site crews to streamline project workflows.• Utilize tools like Bluebeam Revu to manage project documentation and processes effectively.• Conduct site visits to monitor progress, resolve issues, and ensure compliance with project requirements.• Maintain clear and precise communication with clients, vendors, and internal teams.• Track and report project milestones, expenses, and potential risks to stakeholders.• Support procurement processes by sourcing materials and managing inventory as needed.• Implement organizational systems to improve efficiency and project management.• Ensure that all work adheres to safety standards and building regulations. If this person is you, please apply to victoria.iacoviello@roberthalf
2025-06-03T14:04:15Z

Office Assistant

New York, NY
onsite
Temporary
17.10 - 19.80 USD / Hourly
We are looking for an organized and detail-oriented Office Assistant to support a data entry project on a contract basis. This role involves processing survey data accurately and efficiently using Excel and other basic office tools. The position is based in New York, New York, and requires reliable attention to detail and excellent organizational skills. Responsibilities: • Input survey data from paper forms into Excel spreadsheets with high accuracy. • Ensure all data is correctly formatted and organized according to project requirements. • Collaborate with team members to meet deadlines and project goals. • Utilize Microsoft Excel and Word to complete assigned tasks effectively. • Maintain confidentiality and security of sensitive information throughout the project. • Adapt to working in multiple locations, including the project facility and office environment. • Address any inconsistencies or errors in survey data and resolve them promptly. • Provide updates on progress and complete tasks within the designated timeframe.
2025-06-02T12:39:13Z

Administrative Assistant

Neptune, NJ
remote
Contract / Temporary to Hire
30.00 - 32.00 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. This is a Contract to permanent position that offers the opportunity to support a dynamic design department while working remotely. Ideal candidates will have experience in detail-oriented office settings, particularly within construction administration, technical, or engineering environments. Responsibilities:• Organize and maintain project documentation, including meeting notes, action items, and decision logs.• Assist project managers and engineers with scheduling, tracking deadlines, and ensuring proper document version control.• Manage project-specific SharePoint sites and coordinate stakeholder communications and meetings.• Provide basic Revit-related support, such as printing, without requiring advanced technical skills.• Ensure all documentation adheres to project requirements and accuracy standards.• Schedule appointments and maintain calendars to optimize team efficiency.• Handle email correspondence and inbound/outbound calls professionally and promptly.• Use Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to support administrative tasks.• Enter and manage data with precision to ensure records are up-to-date and accurate.• Deliver exceptional customer service while addressing inquiries and resolving issues.
2025-06-04T21:08:45Z

Assistant Controller

Westbury, NY
onsite
Permanent
130000.00 - 165000.00 USD / Yearly
Assistant Controller – Construction/ManufacturingLooking for the next step in your career with significant growth opportunities? Anna Parson at Robert Half is seeking a highly skilled and motivated Assistant Controller for our client in the construction or manufacturing industry. This role provides a unique chance to partner directly with the Controller, utilizing your leadership abilities and exceptional communication skills to support the financial prosperity of the organization.As the Assistant Controller, you will: <ul><li>Collaborate with the Controller to manage and oversee the day-to-day accounting operations, month-end closings, including reconciliations and financial reporting.</li><li>Assist in the preparation of financial statements, project accounting, WIP reporting budgets, and forecasts.</li><li>Ensure compliance with all relevant accounting standards and regulations.</li><li>Lead and mentor a team, fostering a culture of collaboration and excellence.</li><li>Identify and implement process improvements to increase efficiency.</li><li>Provide insightful financial analysis to support strategic decision-making.</li><li>Manage all aspects of accounts payable, accounts receivable, and billing processes to ensure accuracy and timeliness.</li><li>As the Assistant Controller you will gain hands-on exposure to key financial operations and decision-making working side-by-side with executive leadership in a collaborative environment. Opportunity for career advancement within a growing organization.</li></ul>Contact Anna Parson at Robert Half or apply now for immediate and confidential consideration!
2025-05-22T21:43:44Z

Administrative Assistant

Woodbridge, NJ
onsite
Permanent
40000.00 - 50000.00 USD / Yearly
Robert Half is looking for an Administrative Assistant for a Construction Company in Woodbridge, NJ. This is a great role for someone looking to be a part of a down to earth team and administratively support exciting projects. We are looking for someone who is highly dependable with excellent communication skills that can provide value through their administrative skills. Salary is 40,000-50,000. Benefits:<ul><li>GREAT Hours. 8:30 – 4:30PM Onsite Mon-Friday</li><li>Medical Benefits provided 90 days after start.</li><li>401k offered after 1 year of employment.</li><li>PTO is 2 weeks and increases with tenure.</li></ul>Responsibilities: <ul><li>Provide professional email communication support</li><li>Communicate with clients, subcontractors, vendors, and other involved parties via email and phone</li><li>File documents and support data management</li><li>Maintain a clean office space</li><li>Fill out required forms per project</li><li>Provide excellent customer service by answering phones and taking messages</li><li>Use computer systems to complete work efficiently</li></ul>
2025-06-03T14:38:44Z

Administrative Assistant

Oceanside, NY
onsite
Contract / Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for an Administrative Assistant to join our team on a Contract-to-Ongoing basis. In this role, you will support daily office operations and ensure smooth administrative processes for a small and dynamic company in the construction industry. The ideal candidate will be adaptable, proactive, and skilled in handling a variety of tasks to maintain efficient workflow. Responsibilities:• Answer and direct incoming calls while taking accurate messages as needed.• Manage reception duties, including monitoring the door buzzer and greeting visitors.• Handle mail and packages by receiving, signing for, and distributing them promptly.• Order and maintain office supplies, as well as project-related materials.• Assist with basic marketing tasks, such as creating signage and logo-related materials.• Provide support in preparing documents using Microsoft Word, Excel, and PowerPoint.• Collaborate with team members to ensure efficient communication and task management.• Maintain a conscientious demeanor while interacting with diverse personalities within the company.• Assist in maintaining an organized and clean office environment.
2025-06-06T13:44:10Z

Administrative Assistant

New York, NY
onsite
Permanent
60000.00 - 75000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in New York, New York. This role requires exceptional organizational skills, a strong command of Microsoft Office tools, and the ability to support executives with various administrative and research tasks. The ideal candidate will excel in multitasking and thrive in a fast-paced environment. Responsibilities: • Prepare and process expense reports while ensuring compliance with company policies.• Maintain and update project files, ensuring all matters are current and organized.• Conduct research and provide administrative support as needed.• Create high-quality correspondence, documents, and presentations using Microsoft Office tools such as Word, Excel, and PowerPoint.• Design charts, graphs, tables, and text slides with precision, ensuring formatting consistency and accuracy for time-sensitive documents.• Establish and manage filing systems, sorting and organizing correspondence effectively.• Answer and manage inbound telephone calls, ensuring prompt and clear communication.• Handle other administrative tasks to facilitate smooth office operations.
2025-05-15T21:34:18Z

Executive Assistant

Iselin, NJ
onsite
Temporary
33.25 - 38.50 USD / Hourly
We are on the lookout for an Executive Assistant to join our team in the government sector, based in Iselin, New Jersey. In this position, you will be providing top-tier administrative support to senior executives, managing intricate executive timelines, coordinating meetings, and handling confidential communications, all while ensuring the smooth operation of daily activities. Responsibilities: • Oversee executive calendars, arrange meetings, appointments, and travel itineraries. • Draft reports, presentations, and correspondence for executives. • Handle screening and prioritization of emails, calls, and meeting requests. • Foster communication between executives, board members, shareholders, and internal teams. • Engage in daily or weekly meetings with the executive, summarizing action points and tracking the resolution of outstanding tasks. • Contribute to the preparation and distribution of materials for board meetings, investor relations, and regulatory filings. • Ensure adherence to SEC regulations and corporate governance policies when managing sensitive documents. • Document meeting minutes and monitor action items for follow-up. • Coordinate executive travel logistics, including expense reporting and reimbursements. • Organize company events, investor meetings, and internal leadership conferences. • Maintain confidential records, contracts, and corporate documentation in compliance with company policies. • Act as a primary point of contact for external partners, shareholders, and regulatory agencies. • Assist with the creation of internal communications and press releases related to corporate announcements. • Support investor relations by coordinating earnings calls, annual meetings, and financial disclosures.
2025-06-06T16:09:10Z

Administrative Assistant

Audubon, NJ
onsite
Temporary
18.00 - 19.80 USD / Hourly
We are looking for an Administrative Assistant to join our team on a long-term contract basis in Audubon, New Jersey. This role involves providing excellent customer service, managing administrative tasks, and maintaining organized records in a small office environment. Responsibilities:• Greet and assist residents and visitors in the office• Process incoming work orders and ensure they are entered accurately into the system.• Monitor and manage the office drop box at least twice daily for documents or requests.• Prepare, copy, and mail letters to residents while maintaining organized filing systems, both physical and electronic.• Scan and save documents, such as letters and work orders, into electronic files alphabetically.• Regularly update and maintain resident and vendor records, including insurance files and software systems.• Coordinate and assist with annual meetings, open enrollment for housing lists, and other administrative events.• Handle shredding tasks and ensure sensitive documents are disposed of securely.• Create reports for board meetings and draft resident correspondence as needed.• Assist with various office projects and maintain an organized workspace.
2025-06-03T21:34:01Z

Administrative Assistant

New York, NY
onsite
Permanent
70000.00 - 80000.00 USD / Yearly
Our client, a preeminent law firm with offices around the country, is seeking an experience administrative / legal assistant to join their team. Would be supporting 7-10 partners/associates. (Most of the demands come from partners, associates do things on their own) Responsibilities and Duties:<ul><li>General administrative support services</li></ul><ol><li>Maintain calendar and contacts</li><li>Room scheduling/reservations (individual and group meetings)</li><li>Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)</li><li>Track monthly expenses, prepare expense reports and manage corporate card accounts</li><li>Make travel arrangements</li><li>Respond timely to emails requesting other assistance</li></ol><ul><li>Documentation</li></ul><ol><li>Proofread documents upon attorney request</li><li>Perform photocopying, scanning, faxing, binding, filing, etc.</li><li>Create TOCs and TOAs</li><li>Prepare legal correspondence, documents, electronic filings, etc.</li><li>Create and maintain files</li><li>Prepare new client/matter forms; engagement letters, etc. </li><li>Create binders</li></ol><ul><li>Track attorney bar/court admissions/CLE information</li><li>Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)</li><li>Enter attorney hours into time management system and manage contract attorney time as applicable</li><li>Review and edit of monthly prebills; drafting cover letters for same</li><li>Minor personal work for a Partner</li><li>Provide back-up services for other admins or office personnel</li><li>Other duties and special projects as assigned</li></ul>
2025-06-03T20:08:52Z

Administrative Assistant

New York, NY
onsite
Temporary
20.90 - 24.20 USD / Hourly
We are offering a role in the telecom industry based in New York, New York for an Administrative Assistant with a focus on data administration and event coordination. This position will be responsible for overseeing data entry, tracking donor activities, assisting in event planning, and maintaining the company website among other duties. The successful candidate will also be involved in direct mail initiatives and development operations. This role is a contract position with no mention of duration. Responsibilities: • Oversee all data entry and donation processing, creating coding systems for consistent donor tracking. • Develop metrics systems to measure performance and create dashboards to track development performance. • Assist in budget planning using donor reports and data analysis. • Prepare and mail acknowledgment letters to donors and maintain reports to assist department decision-making. • Learn and utilize the donor database to track information about special event donors and oversee acknowledgment letters and recognition programs for these events. • Collaborate with other departments to ensure timely invoicing, payment of invoices, and financial reconciliations. • Oversee email design and maintenance for effective communication and fundraising with diverse communities. • Liaise with Finance to ensure systematic recording & reconciliation and develop a clear understanding of how development can best work with Finance to ensure accurate reporting. • Assist with donor prospecting for team members and assemble media kits for meetings with stakeholders and donors. • Assist with planning and executing special events and projects, maintaining RSVP lists, running event check-in, and budget recap of revenue for events. • Assist with updating the website and engage and support volunteers when needed. Skills: • Receptionist Duties • Customer Service • Data Entry
2025-05-27T13:29:10Z

Executive Assistant

Bronx, NY
onsite
Contract / Temporary to Hire
28.50 - 31.00 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to provide dedicated support to the School President. This fully onsite role is based in Bronx, New York, and offers the opportunity to work in a dynamic and client-facing environment. This is a Contract to permanent position, requiring flexibility to assist with events outside regular business hours. Responsibilities: • Manage daily schedules and appointments, ensuring optimal calendar organization for the School President. • Coordinate and arrange meetings, including conference calls and virtual sessions using platforms like Cisco Webex. • Oversee correspondence and communication, maintaining professionalism in all client-facing interactions. • Assist with financial services tasks, including ADP and Concur systems. • Handle CRM-related activities to maintain accurate records and streamline operations. • Prepare and organize materials for events, including those occurring outside standard business hours. • Monitor and manage timekeeping systems such as Kronos and About Time. • Support travel arrangements and expense reporting, ensuring all details are accurately recorded. • Act as a liaison between the School President and internal/external stakeholders to facilitate smooth communication. • Provide administrative support for special projects as needed.
2025-05-27T19:09:10Z

Sr. Administrative Assistant

Piscataway, NJ
onsite
Temporary
25.00 - 30.00 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to join our team in Piscataway, New Jersey. In this role, you will play a vital part in ensuring smooth office operations by managing schedules, coordinating meetings, and overseeing administrative tasks. This is a long-term contract position that requires excellent organizational skills and attention to detail. Responsibilities:• Coordinate and maintain staff schedules, ensuring calendar updates and effective time management.• Take detailed meeting notes and organize them for future reference.• Review and validate monthly invoices to ensure accuracy and compliance before authorization.• Assist in managing routine purchasing tasks and liaise with vendors as required.• Work independently on assigned projects and escalate issues when necessary.• Support conference call setups and virtual meetings using platforms like Cisco Webex.• Maintain a neat and appropriate business casual appearance while adhering to the office dress code.• Ensure proper documentation and communication within the team to facilitate smooth operations.• Utilize tools such as CRM systems to organize and track administrative workflows.
2025-05-12T17:29:26Z

Contractor Connect - Administrative Assistant

Berkeley Heights, NJ
remote
Temporary
23.00 - 23.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Berkeley Heights, New Jersey. In this role, you will provide essential support to ensure smooth daily operations and assist in managing administrative tasks effectively. This is an excellent opportunity for someone with strong organizational skills and a proactive approach to problem-solving. Responsibilities: • Perform daily administrative tasks such as managing schedules, organizing meetings, and preparing documents. • Maintain accurate records and handle data entry to ensure information is up-to-date and easily accessible. • Respond to emails, phone calls, and other communications promptly and professionally. • Assist in coordinating events or projects by collaborating with team members and external contacts. • Monitor office supplies and place orders as needed to maintain an efficient workspace. • Support the team with various clerical duties, including filing, copying, and scanning. • Ensure confidentiality and proper handling of sensitive information. • Contribute to improving office processes by identifying areas for efficiency and implementing solutions.
2025-06-02T13:24:09Z

Executive Secretaries and Administrative Assistants

Brooklyn, NY
remote
Temporary
25.00 - 30.00 USD / Hourly
We are looking for an experienced Executive Secretary or Administrative Assistant to join our team in Brooklyn, New York. This is a long-term contract position where you will play a key role in supporting executives and ensuring the smooth operation of office procedures. The position offers an exciting opportunity to work closely with leadership, coordinate projects, and maintain effective communication across teams. Responsibilities: • Perform a variety of secretarial tasks, ensuring that executives are well-supported in their daily activities. • Develop and maintain efficient office procedures that align with organizational goals. • Monitor the progress of projects, providing timely follow-ups to ensure deadlines are met. • Serve as the primary liaison between executives, staff, and external stakeholders, fostering clear and effective communication. • Coordinate schedules, meetings, and correspondence for C-suite executives. • Handle sensitive and confidential information with discretion and attention to detail. • Ensure that all office communications remain organized and accessible for team members. • Provide guidance and support to staff regarding office protocols and best practices. • Assist in managing transportation services and other logistical needs for the office. • Maintain a detail-focused and welcoming office environment that supports productivity.
2025-05-07T13:48:38Z

Executive Assistant

New York, NY
onsite
Temporary
27.71 - 34.00 USD / Hourly
We are looking for a dedicated and detail-oriented Executive Assistant to support the General Counsel and Legal Department of our organization in New York, New York. This long-term contract position offers an exciting opportunity to contribute across multiple areas, including project coordination, legal assistance, and administrative support. The ideal candidate will thrive in a fast-paced environment, managing diverse tasks with precision and professionalism. Responsibilities: • Coordinate and oversee various projects within the Legal Department, ensuring tasks are tracked, action items are identified, and deadlines are met. • Facilitate communication between the Legal Department and other teams by organizing meetings, preparing agendas, capturing notes, and following up on action items. • Manage the process of obtaining electronic and physical signatures for contracts, including notarization when necessary. • Maintain and update legal templates, ensuring compliance with internal and external standards. • Conduct research on local and international regulations, corporate governance, and document authentication requirements. • Assist with corporate governance activities, such as drafting resolutions and preparing meeting minutes. • Organize and manage the Legal Department’s shared drives and information repositories. • Provide day-to-day administrative support to the General Counsel, including calendar management and travel arrangements. • Coordinate vendor procurement processes and liaise with the Finance team to handle invoices, track expenditures, and manage petty cash. • Organize and maintain paper and electronic filing systems for legal documents and departmental records.
2025-05-09T15:36:12Z

Sr. Executive Assistant

New York, NY
onsite
Temporary
47.50 - 55.00 USD / Hourly
We are looking for an experienced and highly organized Senior Executive Assistant to join our team in New York, New York. This is a long-term contract position offering an excellent opportunity to support high-level executives in a dynamic healthcare environment. The ideal candidate will bring a wealth of expertise in financial services, calendar management, and communication, ensuring seamless daily operations. Responsibilities: • Provide high-level administrative support to senior executives, including managing schedules and appointments. • Organize and coordinate meetings, conference calls, and events, utilizing tools such as Cisco Webex. • Oversee timekeeping and payroll processes using systems like Kronos and ADP. • Manage correspondence, including drafting emails, letters, and other communications. • Handle travel arrangements and expense reporting through platforms like Concur. • Maintain and update CRM systems to ensure accurate record-keeping and reporting. • Act as a liaison between executives and various internal and external stakeholders. • Monitor project timelines and deliverables to ensure deadlines are met. • Maintain confidentiality and professionalism in handling sensitive information. • Assist in the preparation of presentations and reports as needed.
2025-05-20T18:29:09Z

Administrative Assistant

Philadelphia, PA
onsite
Contract / Temporary to Hire
19.00 - 20.00 USD / Hourly
We are looking for a highly skilled Administrative Assistant to join our team in Philadelphia, Pennsylvania. The Administrative Assistant contract-to-permanent position offers an excellent opportunity to contribute through exceptional organizational and data management skills. The ideal Administrative Assistant candidate will thrive in a fast-paced environment and bring advanced technical expertise to support various administrative functions. What you get to do every single day:• Provide comprehensive administrative support to the department, ensuring smooth daily operations.• Accurately input, update, and maintain data across spreadsheets, organizational systems, and reporting platforms.• Organize and manage data to ensure it is readily accessible and well-structured.• Design and deliver engaging presentations tailored to departmental needs.• Create and maintain Excel spreadsheets, utilizing advanced features such as pivot tables, formulas, charts, and VLOOKUP.• Generate reports and extract large datasets to support decision-making processes.• Maintain accurate and up-to-date organizational files, ensuring compliance with standards.• Handle additional administrative tasks and data-related projects as assigned.• Collaborate with team members to streamline workflows and enhance productivity.
2025-05-29T16:54:04Z

Benefits Coordinator

Newark, NJ
onsite
Temporary
19.00 - 23.00 USD / Hourly
We are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team and support the Chief Human Resources Officer (CHRO) and the Human Resources (HR) department in all administrative functions. This role requires exceptional attention to detail, strong multitasking skills, and a proactive attitude toward managing HR operations and communications across various departments.Responsibilities:<ul><li>Assist the Chief Human Resources Officer in administrative tasks to support HR department operations across all organizational departments.</li><li>Maintain the CHRO's calendar, including scheduling meetings, conferences, and events.</li><li>Coordinate various HR division functions and ensure project target dates and deadlines are met.</li><li>Process personnel transactions, including separations, promotions, leaves, transfers, reclassifications, and recruitment processes.</li><li>Support performance management activities and assist in administering employee disciplinary actions.</li><li>Recommend organizational arrangements and administrative policies to align HR programs with organizational goals.</li><li>Address and resolve HR-related issues, escalating critical matters to the CHRO as needed.</li><li>Act as liaison between HR and other departments or agencies to tackle administrative and management challenges.</li><li>Perform clerical duties such as drafting letters, memos, invoices, reports, and other documents for senior staff.</li><li>Maintain accurate and up-to-date HR files, records, and documentation while ensuring confidentiality.</li><li>Assist in conducting new hire orientations and onboarding.</li><li>Help plan and execute employee-focused events such as benefits enrollment, organization-wide meetings, recognition events, holiday parties, and retirement celebrations.</li><li>Perform periodic audits of HR documents to ensure compliance and proper filing.</li><li>Provide employee information to authorized personnel as requested.</li></ul>
2025-05-28T17:43:45Z

Staff Accountant

Elizabeth, NJ
onsite
Permanent
60000.00 - 70000.00 USD / Yearly
The salary range for this position is 60,000 – 70,000. The benefits include health and dental coverage, full company matching of employee’s contribution to a 401(k) plan, and paid vacation and holidays. Seeking a Staff Accountant for one my growing international clients in the Consumer Products industry. RESPONSIBILITIES:• Prepare information for annual audit required by independent CPA firm.• Prepare balance sheet analyses and reconciliations to support amounts.• Prepare journal entries.• Assist with ad hoc analysis and reporting in support of Assistant Controller.• Assist in monthly closing process.• Perform other related duties and participate in special projects as assigned.
2025-05-21T18:48:59Z

Front Desk Coordinator

New York, NY
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are on the lookout for an Front Desk Coordinator to join our team in the Real Estate & Property industry, located in New York. This role provides an opportunity for short-term contract employment, where you will handle various administrative tasks, maintain customer records, and process customer applications. Responsibilities: • Efficiently manage administrative tasks for smooth office operations• Use basic computer skills to handle customer applications• Record and maintain accurate customer information• Monitor customer accounts and take necessary actions• Resolve customer inquiries promptly and professionally• Assist in processing customer credit applications• Manage customer credit records with accuracy• Ensure efficient communication within the team and with customers• Coordinate scheduling and manage calendars• Support team members with various tasks as needed
2025-05-20T18:29:09Z