Grays Harbor Council of Governments
JOB TITLE: Office Coordinator [Comparable to City Clerk]
CLASSIFICATON: Non-exempt
The Grays Harbor Council of Governments is an EOE and a drug free workplace. Small office with a staff of three and a 15-member Council. Hours are semi-flexible, will hire either full- or part-time.
Job Summary
Under the administrative direction of the Executive Director, performs a variety of administrative and specialized duties which require accuracy, proficiency, confidentiality, and limited independent judgment. Provides control and oversight of Agency finances and official records.
Salary & Benefits: $23 - $27 an hour DOQ, full Agency paid benefits package (for employee only) based upon Grays Harbor County classified employee benefits. Benefits include medical, dental, vision, basic life and PERS retirement. Leave includes 12 holidays and one floating holiday per year and four hours of personal leave a month. Sick leave and vacation are accrued and based on hours worked.
PRINCIPLE PURPOSE OF JOB: Exemplary communication and organizational skills, fiscal accountability, operational support, and customer service. The Office Coordinator provides Council support and administrative support to the Executive Director and staff as directed, manages execution of the budget as directed by the Executive Director and routine accounting functions. Manages records and provides key administrative functions that support the operations of the Agency.
Essential Duties and Responsibilities:
1. Responsible for operations relating to Agency finances and revenues including: Budget preparation and maintenance, all financial records and financial reporting, accounts payable/receivable, vouchers, budget tracking, reconcile accounts with Grays Harbor County Auditor’s Office and Treasurer’s Office, grant administration, audit reporting, and payroll tracking and associated reporting.
2. Draft, review and edit correspondence and Agency documents for content and context; requires good working knowledge of Adobe. Work with Executive Director to research and establish policy as needed. Supervise the maintenance of records and files according to the WA State retention schedule and Public Records Act.
3. Provide accurate administrative support to the Council, work with the Executive Director to prepare Council Agenda and minutes, compile necessary information for Council packets and presentations, attend Council meetings, record and transcribe legal minutes.
4. Other miscellaneous duties may be assigned. The above duties and responsibilities are a general sample and do not imply a complete listing of responsibilities and tasks.
Qualifications and Capabilities:
The ideal candidate must have excellent communication, accounting and office skills, a thorough understanding of QuickBooks, Excel, Adobe, Zoom, and MS Office software. Knowledge of WordPress for website management is preferred.
1. Proficiency in QuickBooks and Microsoft programs including but not limited to Excel, Outlook, Word, and PowerPoint, as well as Adobe, is required. Ability to learn other software programs as required.
2. Must be able to do accounting and mathematical computations with a high degree of accuracy and assist with budget calculations; be proficient in the principles and practices of basic accounting and budget preparation. Governmental fund accounting and knowledge of BARS manual and GASB is preferred.
4. Must type with accuracy and transcribe from handwritten drafts or verbal communication (meetings, etc.) along with a sound knowledge and ability to proofread grammar, spelling, and punctuation with a high degree of accuracy.
Other:
1. A high degree of professionalism and excellent organizational ability to set priorities, handle multiple responsibilities and meet deadlines.
2. Must pass a Washington State Patrol background check.
3. Required Qualifications: Associate degree in accounting, public administration or related field OR five or more years of professional experience.
4. Preferred Education: Bachelor’s degree majoring in accounting, public administration, or related field.
5. Required Background: A minimum of three years’ related experience. Experience working in city/county government is a plus.
Submittals:
Qualified candidates are asked to submit a resume’ and a letter of interest stating why you are the perfect candidate for this position.
The position is open until filled.
Please email your application materials to Vicki Cummings at vcummings@ghcog.org or phone Vicki at 360.537.4386.