We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.
Responsibilities:
• Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.
• Draft and distribute clear and concise memos and correspondence as needed.
• Prepare, organize, and manage project deliverables to meet deadlines.
• Coordinate the transit and delivery of project materials and documents.
• Maintain and update standard engineering records and documentation.
• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.
• Assist with data entry, email correspondence, and scheduling appointments.
• Handle inbound and outbound calls, ensuring prompt and effective communication.
• Leverage SharePoint for document management and collaboration, if applicable.
Responsibilities:
• Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.
• Draft and distribute clear and concise memos and correspondence as needed.
• Prepare, organize, and manage project deliverables to meet deadlines.
• Coordinate the transit and delivery of project materials and documents.
• Maintain and update standard engineering records and documentation.
• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.
• Assist with data entry, email correspondence, and scheduling appointments.
• Handle inbound and outbound calls, ensuring prompt and effective communication.
• Leverage SharePoint for document management and collaboration, if applicable.
• Proven experience in administrative or project support roles.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with Microsoft SharePoint is a plus.
• Strong communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent organizational skills with a keen attention to detail.
• Experience with customer service and handling phone calls is preferred.
• Capability to work collaboratively with cross-functional teams.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with Microsoft SharePoint is a plus.
• Strong communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent organizational skills with a keen attention to detail.
• Experience with customer service and handling phone calls is preferred.
• Capability to work collaboratively with cross-functional teams.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.28 results for Ut Ga 5107 Administrative Assistant 2 Adv in New York, NY
- Little Ferry, NJ
- onsite
- Contract / Temporary to Hire
- 23.75 - 27.50 USD / Hourly
- We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.<br>• Draft and distribute clear and concise memos and correspondence as needed.<br>• Prepare, organize, and manage project deliverables to meet deadlines.<br>• Coordinate the transit and delivery of project materials and documents.<br>• Maintain and update standard engineering records and documentation.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.<br>• Assist with data entry, email correspondence, and scheduling appointments.<br>• Handle inbound and outbound calls, ensuring prompt and effective communication.<br>• Leverage SharePoint for document management and collaboration, if applicable.
- 2025-06-11T13:54:07Z
- Bergen County, NJ
- onsite
- Permanent
- 65000.00 - 70000.00 USD / Yearly
- <p><strong>Administrative Assistant – Engineering Department</strong></p><p><strong>Location:</strong> Bergen County, NJ</p><p><strong>Industry:</strong> Chemical Manufacturing</p><p><strong>Type:</strong> Full-Time | Onsite</p><p> </p><p>Join a collaborative, employee-friendly work environment at a leading chemical manufacturer in Bergen County, NJ. We’re currently seeking a <strong>highly organized, proactive Administrative Assistant</strong> to support our dynamic team of engineers. This is a great opportunity for someone who thrives in a fast-paced industrial environment and enjoys taking initiative while providing essential administrative and project-based support.</p><p> </p><p><strong>Key Responsibilities:</strong></p><p>· Provide <strong>day-to-day administrative support</strong> to a team of approximately <strong>5 engineers</strong>.</p><p>· Assist in the <strong>preparation and formatting of technical memos, reports, and project deliverables</strong>.</p><p>· Ensure timely <strong>tracking, organization, and transit of project documents and deliverables</strong>.</p><p>· Help <strong>update and maintain standard engineering documentation and procedures</strong>.</p><p>· Serve as a <strong>liaison with vendors</strong>, coordinating communications and managing updates as needed.</p><p>· Utilize strong organizational skills to support multiple ongoing projects with <strong>minimal supervision</strong>.</p><p>· Manage schedules, email communications, and other clerical tasks to support project timelines.</p>
- 2025-05-21T15:05:28Z
- Ewing, NJ
- onsite
- Temporary
- 23.00 - 25.00 USD / Hourly
- <p>We are in search of a dedicated Administrative Assistant to be part of our team located in Ewing, New Jersey. As an Administrative Assistant, your primary role will be to manage customer interactions, maintain precise records, and provide efficient data entry services. This role offers a contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Undertake efficient data entry tasks</p><p>• Handle inbound and outbound calls, providing excellent customer service</p><p>• Respond to customer inquiries via email correspondence</p><p>• Keep customer credit records up-to-date and accurate</p><p>• Schedule appointments as required</p><p>• Leverage Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for daily tasks</p><p>• Utilize the Google Suite for various administrative tasks</p>
- 2025-06-13T12:49:12Z
- Feasterville, PA
- onsite
- Contract / Temporary to Hire
- - USD / Hourly
- <p><strong><em>Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then:</em></strong></p><p><br></p><p>We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><p><br></p><p><strong>Administrative Support:</strong></p><ul><li>Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.</li><li>Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.</li></ul><p><strong>Reception Duties:</strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors.</li><li>Answer and route calls appropriately, greet visitors warmly, and provide accurate information.</li></ul><p><strong>Construction Industry Coordination:</strong></p><ul><li>Manage and update project documentation according to construction schedules and deadlines.</li><li>Assist with the preparation of bids, proposals, and contracts specific to construction projects.</li><li>Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.</li></ul><p><strong>Scheduling and Meetings:</strong></p><ul><li>Coordinate appointments and meetings for upper management.</li><li>Prepare meeting agendas and take detailed minutes when required.</li></ul><p><strong>Data Entry and Reporting:</strong></p><ul><li>Maintain accurate records and assist with data entry related to ongoing or completed construction projects.</li><li>Prepare reports or summaries relevant to construction operations.</li></ul>
- 2025-06-09T19:14:22Z
- Woodbridge, NJ
- onsite
- Permanent
- 40000.00 - 50000.00 USD / Yearly
- <p>Robert Half is looking for an Administrative Assistant for a Construction Company in Woodbridge, NJ. This is a great role for someone looking to be a part of a down to earth team and administratively support exciting projects. We are looking for someone who is highly dependable with excellent communication skills that can provide value through their administrative skills. Salary is 40,000-50,000.</p><p><br></p><p>Benefits:</p><ul><li>GREAT Hours. 8:30 – 4:30PM Onsite Mon-Friday</li><li>Medical Benefits provided 90 days after start.</li><li>401k offered after 1 year of employment.</li><li>PTO is 2 weeks and increases with tenure.</li></ul><p><strong>Responsibilities: </strong></p><ul><li>Provide professional email communication support</li><li>Communicate with clients, subcontractors, vendors, and other involved parties via email and phone</li><li>File documents and support data management</li><li>Maintain a clean office space</li><li>Fill out required forms per project</li><li>Provide excellent customer service by answering phones and taking messages</li><li>Use computer systems to complete work efficiently</li></ul>
- 2025-06-03T14:38:44Z
- Princeton, NJ
- remote
- Temporary
- 20.00 - 20.00 USD / Hourly
- <p>Our client, a dynamic and fast-growing organization, is seeking a detail-oriented and organized <strong>Part-Time Administrative Assistant</strong> to join their team. In this role, you will perform various administrative tasks to ensure smooth daily operations while providing top-notch support to the team. This contract position will be within the working hours of 8:00am-5:00pm between a 20–30-hour work week. </p><p><br></p><p>If you are seeing <strong>part-time </strong>work and available during the working hours of 8:00am-5:00pm between a 20–30-hour work week, apply today. </p><p><br></p><ul><li>Manage and organize calendars, schedule appointments, and prepare meeting agendas.</li><li>Handle correspondence, including emails, phone calls, and written communication.</li><li>Process and file documents, maintain records, and handle data entry accurately.</li><li>Assist in preparing reports, presentations, and other documentation.</li><li>Coordinate office supplies and manage inventory as needed.</li><li>Provide excellent customer service to internal and external stakeholders.</li><li>Support management and team members with additional administrative tasks as requested.</li></ul><p><br></p>
- 2025-06-06T19:23:42Z
- New York, NY
- onsite
- Permanent
- 70000.00 - 80000.00 USD / Yearly
- <p>Our client, a preeminent law firm with offices around the country, is seeking an experience administrative / legal assistant to join their team. </p><p>Would be supporting 7-10 partners/associates. (Most of the demands come from partners, associates do things on their own) </p><p>Responsibilities and Duties:</p><ul><li>General administrative support services</li></ul><ol><li>Maintain calendar and contacts</li><li>Room scheduling/reservations (individual and group meetings)</li><li>Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)</li><li>Track monthly expenses, prepare expense reports and manage corporate card accounts</li><li>Make travel arrangements</li><li>Respond timely to emails requesting other assistance</li></ol><ul><li>Documentation</li></ul><ol><li>Proofread documents upon attorney request</li><li>Perform photocopying, scanning, faxing, binding, filing, etc.</li><li>Create TOCs and TOAs</li><li>Prepare legal correspondence, documents, electronic filings, etc.</li><li>Create and maintain files</li><li>Prepare new client/matter forms; engagement letters, etc. </li><li>Create binders</li></ol><ul><li>Track attorney bar/court admissions/CLE information</li><li>Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)</li><li>Enter attorney hours into time management system and manage contract attorney time as applicable</li><li>Review and edit of monthly prebills; drafting cover letters for same</li><li>Minor personal work for a Partner</li><li>Provide back-up services for other admins or office personnel</li><li>Other duties and special projects as assigned</li></ul><p><br></p><p><br></p>
- 2025-06-03T20:08:52Z
- New York, NY
- onsite
- Temporary
- 23.75 - 25.00 USD / Hourly
- <p>We are looking for a Temporary skilled Administrative Assistant to support the Director of Event Marketing in New York, New York. This long-term contract position offers an exciting opportunity to contribute to event planning and marketing efforts by ensuring seamless communication, coordination, and logistics. The role combines administrative expertise with project coordination, making it ideal for candidates who thrive in dynamic, fast-paced environments.</p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling and organize meetings for the Director of Event Marketing, ensuring all arrangements are efficient and timely.</p><p>• Facilitate communication between the Director and vendors, ensuring clear timelines and effective execution of event plans.</p><p>• Coordinate event logistics, including vendor management and adherence to project deadlines.</p><p>• Support overall project coordination efforts by tracking progress and maintaining organized records.</p><p>• Assist with correspondence via email and other communication channels to streamline workflows.</p><p>• Utilize tools such as Office Suite and monday.com to maintain schedules, track tasks, and manage project details.</p><p>• Provide administrative support to the marketing team, ensuring smooth operations across various functions.</p><p>• Act as a liaison to ensure seamless collaboration between internal teams and external partners.</p><p>• Maintain professionalism and adaptability while handling multiple tasks in a hybrid work environment.</p><p>• Ensure all processes align with organizational goals and deadlines.</p>
- 2025-06-12T16:13:45Z
- Syosset, NY
- onsite
- Contract / Temporary to Hire
- 20.00 - 21.00 USD / Hourly
- <p>We are looking for a proactive and tech-savvy Administrative Assistant to join a small accounting office. This Contract to permanent position offers an excellent opportunity to support corporate clients while working in a collaborative environment. The role requires someone with strong organizational skills, the ability to multitask, and a knack for taking initiative.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a team of accountants, ensuring smooth daily operations.</p><p>• Manage communications with corporate clients, including scheduling meetings and handling inquiries.</p><p>• Organize and maintain office files, documents, and records for easy accessibility.</p><p>• Utilize technology and software tools to streamline administrative tasks and improve efficiency.</p><p>• Coordinate office activities, including tracking deadlines and ensuring task completion.</p><p>• Prepare reports and correspondence as needed to support the team.</p><p>• Monitor office supplies and handle replenishment when necessary.</p><p>• Assist in creating and maintaining a detail-oriented and welcoming office environment.</p><p>• Handle confidential information with discretion and professionalism</p>
- 2025-06-05T17:38:56Z
- New York, NY
- onsite
- Permanent
- 60000.00 - 75000.00 USD / Yearly
- <p>We are looking for a detail-oriented Administrative Assistant to join our client's team in New York, New York. This role requires exceptional organizational skills, a strong command of Microsoft Office tools, and the ability to support executives with various administrative and research tasks. The ideal candidate will excel in multitasking and thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare and process expense reports while ensuring compliance with company policies.</p><p>• Maintain and update project files, ensuring all matters are current and organized.</p><p>• Conduct research and provide administrative support as needed.</p><p>• Create high-quality correspondence, documents, and presentations using Microsoft Office tools such as Word, Excel, and PowerPoint.</p><p>• Design charts, graphs, tables, and text slides with precision, ensuring formatting consistency and accuracy for time-sensitive documents.</p><p>• Establish and manage filing systems, sorting and organizing correspondence effectively.</p><p>• Answer and manage inbound telephone calls, ensuring prompt and clear communication.</p><p>• Handle other administrative tasks to facilitate smooth office operations.</p>
- 2025-05-15T21:34:18Z
- Newark, NJ
- onsite
- Permanent
- 55000.00 - 75000.00 USD / Yearly
- <p><strong><u>Job Description:</u></strong> </p><p>Boutique law firm located in Newark, NJ that specializes in Real Estate, Economic Development, Education, Government Affairs and Litigation, is seeking an experienced, detail-oriented, and highly organized Executive Assistant to join its dynamic team. This role will directly support the Founding Partner. The ideal candidate will have 2+ years of experience supporting attorneys, prior law firm experience, and be proficient in MS Office Suite, and work well in a fast-paced environment. <strong>This is a fully on-site position.</strong></p><p> </p><p><strong>Job Duties:</strong></p><ul><li>Manage the founding partner’s busy calendar using MS Outlook.</li><li>Arranging / sending out virtual meeting links to clients and government officials.</li><li>Performing client intake; preparing retainer letters.</li><li>Answering phone and taking messages. </li><li>Preparing / sending out invoices.</li><li>Travel arrangements.</li><li>Editing legal documents and performing other administrative tasks as needed.</li></ul><p><strong> </strong></p><p><br></p><p><br></p>
- 2025-06-13T18:28:48Z
- Oakland, NJ
- onsite
- Temporary
- 18.21 - 21.09 USD / Hourly
- We are looking for a highly organized and personable Administrative Assistant to join our team in Oakland, New Jersey. This long-term contract position offers the opportunity to support both general office operations and sales team activities. If you thrive in a dynamic environment and excel in multitasking, this role is perfect for you.<br><br>Responsibilities:<br>• Organize and maintain office supplies, coordinate mail and shipping, and ensure common areas are tidy and well-stocked.<br>• Schedule meetings, manage calendars, and assist with planning internal events and logistics.<br>• Perform light bookkeeping tasks, including expense reporting and data entry using Excel.<br>• Provide support to HR and finance teams by managing files, onboarding documents, and other administrative tasks.<br>• Communicate with vendors and service providers to ensure office maintenance and deliveries are handled effectively.<br>• Update and maintain customer data records using CRM software (HubSpot experience is a plus).<br>• Track and report on basic sales metrics to support the team’s goals.<br>• Attend sales team meetings to take notes and organize follow-up action items.<br>• Handle inbound and outbound calls, responding to inquiries and scheduling appointments.<br>• Assist with email correspondence to ensure timely communication with clients and internal teams.
- 2025-06-03T21:34:01Z
- Plainview, NY
- onsite
- Contract / Temporary to Hire
- 21.00 - 22.00 USD / Hourly
- We are looking for a skilled Administrative Assistant to join our team in Plainview, New York. This Contract to permanent position offers a dynamic opportunity to support property management operations while contributing to the smooth functioning of daily activities. The ideal candidate will excel in multitasking, communication, and organization within a fast-paced environment.<br><br>Responsibilities:<br>• Handle incoming calls on a multi-line phone system, ensuring messages are accurately taken, distributed, and forwarded as needed.<br>• Provide administrative support for property management tasks, including assisting with leasing and tenant inquiries.<br>• Maintain and organize schedules by managing calendars and coordinating appointments.<br>• Respond to customer inquiries and resolve issues with attention to detail and in a timely manner.<br>• Utilize property management software to update records, process information, and track property-related activities.<br>• Prepare and edit documents using Microsoft Word, Excel, and Outlook.<br>• Monitor and address equipment repair requests, ensuring timely follow-up and resolution.<br>• Assist in managing account-related inquiries and maintaining accurate records.<br>• Collaborate with the team to support commercial property management operations.<br>• Ensure all administrative tasks are completed efficiently and with attention to detail.
- 2025-05-23T14:54:19Z
- Neptune, NJ
- remote
- Contract / Temporary to Hire
- 30.00 - 32.00 USD / Hourly
- <p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. This is a Contract to permanent position that offers the opportunity to support a dynamic design department while working remotely. Ideal candidates will have experience in detail-oriented office settings, particularly within construction administration, technical, or engineering environments.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain project documentation, including meeting notes, action items, and decision logs.</p><p>• Assist project managers and engineers with scheduling, tracking deadlines, and ensuring proper document version control.</p><p>• Manage project-specific SharePoint sites and coordinate stakeholder communications and meetings.</p><p>• Provide basic Revit-related support, such as printing, without requiring advanced technical skills.</p><p>• Ensure all documentation adheres to project requirements and accuracy standards.</p><p>• Schedule appointments and maintain calendars to optimize team efficiency.</p><p>• Handle email correspondence and inbound/outbound calls professionally and promptly.</p><p>• Use Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to support administrative tasks.</p><p>• Enter and manage data with precision to ensure records are up-to-date and accurate.</p><p>• Deliver exceptional customer service while addressing inquiries and resolving issues.</p>
- 2025-06-04T21:08:45Z
- Woodbridge, NJ
- onsite
- Temporary
- 19.00 - 22.00 USD / Hourly
- <p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
- 2025-05-29T12:34:04Z
- Parsippany, NJ
- onsite
- Permanent
- 70000.00 - 75000.00 USD / Yearly
- <p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
- 2025-06-12T17:59:13Z
- Berkeley Heights, NJ
- remote
- Temporary
- 23.00 - 23.00 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Berkeley Heights, New Jersey. In this role, you will provide essential support to ensure smooth daily operations and assist in managing administrative tasks effectively. This is an excellent opportunity for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Perform daily administrative tasks such as managing schedules, organizing meetings, and preparing documents.<br>• Maintain accurate records and handle data entry to ensure information is up-to-date and easily accessible.<br>• Respond to emails, phone calls, and other communications promptly and professionally.<br>• Assist in coordinating events or projects by collaborating with team members and external contacts.<br>• Monitor office supplies and place orders as needed to maintain an efficient workspace.<br>• Support the team with various clerical duties, including filing, copying, and scanning.<br>• Ensure confidentiality and proper handling of sensitive information.<br>• Contribute to improving office processes by identifying areas for efficiency and implementing solutions.
- 2025-06-02T13:24:09Z
- New York, NY
- onsite
- Temporary
- 20.90 - 24.20 USD / Hourly
- We are offering a role in the telecom industry based in New York, New York for an Administrative Assistant with a focus on data administration and event coordination. This position will be responsible for overseeing data entry, tracking donor activities, assisting in event planning, and maintaining the company website among other duties. The successful candidate will also be involved in direct mail initiatives and development operations. This role is a contract position with no mention of duration.<br><br>Responsibilities:<br>• Oversee all data entry and donation processing, creating coding systems for consistent donor tracking.<br>• Develop metrics systems to measure performance and create dashboards to track development performance.<br>• Assist in budget planning using donor reports and data analysis.<br>• Prepare and mail acknowledgment letters to donors and maintain reports to assist department decision-making.<br>• Learn and utilize the donor database to track information about special event donors and oversee acknowledgment letters and recognition programs for these events.<br>• Collaborate with other departments to ensure timely invoicing, payment of invoices, and financial reconciliations.<br>• Oversee email design and maintenance for effective communication and fundraising with diverse communities.<br>• Liaise with Finance to ensure systematic recording & reconciliation and develop a clear understanding of how development can best work with Finance to ensure accurate reporting.<br>• Assist with donor prospecting for team members and assemble media kits for meetings with stakeholders and donors.<br>• Assist with planning and executing special events and projects, maintaining RSVP lists, running event check-in, and budget recap of revenue for events.<br>• Assist with updating the website and engage and support volunteers when needed. <br><br>Skills:<br>• Receptionist Duties<br>• Customer Service<br>• Data Entry
- 2025-05-27T13:29:10Z
- Hicksville, NY
- onsite
- Temporary
- 18.00 - 22.00 USD / Hourly
- <p>This full-time Office Administrator role offers the opportunity to work in a dynamic office environment alongside a unique and collaborative team. Play a pivotal part in managing the day-to-day operations of the office, offering both administrative and clerical support. Ideal candidates will enjoy being hands-on and innately organized.</p><p><br></p><p><strong>Work Schedule:</strong></p><ul><li>Monday through Friday</li><li>8:30 AM – 4:00 PM</li><li>30-minute lunch break</li></ul><p><strong>Primary Responsibilities:</strong></p><ul><li>Answering and managing incoming calls</li><li>Scheduling appointments and managing Jim’s calendar</li><li>Handling office emails and correspondence from an individual email program (Outlook coming soon)</li><li>Performing data entry, office management tasks, and general admin duties</li><li>Using QuickBooks to check financial entries, track rental checks, and manage retirement facilities' accounts</li><li>Assisting in managing office records, books, and rental property finances</li><li>Proficiency with MS Word, Excel, and MS Office Suite required</li></ul><p><br></p>
- 2025-06-13T19:49:03Z
- Oceanside, NY
- onsite
- Contract / Temporary to Hire
- 20.00 - 22.00 USD / Hourly
- <p>We are looking for an Administrative Assistant to join our team on a Contract-to-Ongoing basis. In this role, you will support daily office operations and ensure smooth administrative processes for a small and dynamic company in the construction industry. The ideal candidate will be adaptable, proactive, and skilled in handling a variety of tasks to maintain efficient workflow.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct incoming calls while taking accurate messages as needed.</p><p>• Manage reception duties, including monitoring the door buzzer and greeting visitors.</p><p>• Handle mail and packages by receiving, signing for, and distributing them promptly.</p><p>• Order and maintain office supplies, as well as project-related materials.</p><p>• Assist with basic marketing tasks, such as creating signage and logo-related materials.</p><p>• Provide support in preparing documents using Microsoft Word, Excel, and PowerPoint.</p><p>• Collaborate with team members to ensure efficient communication and task management.</p><p>• Maintain a conscientious demeanor while interacting with diverse personalities within the company.</p><p>• Assist in maintaining an organized and clean office environment.</p>
- 2025-06-06T13:44:10Z
- Queens, NY
- onsite
- Permanent
- 60000.00 - 65000.00 USD / Yearly
- <p>We are looking for a detail-oriented Administrative Assistant to support to our client's team in Queens, New York. This role involves overseeing administrative tasks, ensuring effective communication, and maintaining accurate documentation to streamline operations. The ideal candidate will have extensive experience in administrative functions and a strong ability to adapt within a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and maintain contracts and related documentation.</p><p>• Handle customer invoices efficiently, ensuring timely processing and resolution of any discrepancies.</p><p>• Coordinate and manage email communications, responding promptly to inquiries and distributing information as needed.</p><p>• Utilize tools such as Monday.com to track and organize project workflows.</p><p>• Provide administrative support tailored to the needs of the construction industry.</p><p>• Collaborate with team members to ensure seamless communication and workflow.</p><p>• Maintain organized records and documentation to support internal and external audits.</p><p>• Develop and implement administrative procedures to enhance operational efficiency.</p><p><br></p><p>If this person is you, please apply to victoria.iacoviello@roberthalf</p>
- 2025-06-13T18:39:08Z
- Stamford, CT
- onsite
- Permanent
- 8000.00 - 90000.00 USD / Yearly
- <p>We're looking to hire a detail oriented Executive Assistant for our growing client. The Executive Administrative Assistant serves as a strategic business partner to the Chief Executive Officer, their leadership team, and all internal and external stakeholders. The Executive Assistant will assist with client presentations, identifying and implementing process improvements and researching, analyzing and presenting best practice improvements. </p><p><br></p><p><strong><u>Duties and Responsibilities:</u></strong></p><p>· Support executives by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.</p><p>· Manages the executive’s high volume of email traffic, maintain calendar of appointments and book travel as needed</p><p>· Prepares agendas and minutes in relation to crucial meetings.</p><p>· Completes expense reports and approves timecards for the executive’s direct reports.</p><p>· Assists with corporate meetings and events.</p><p>· Communicates effectively with all levels of the organization and external stakeholders.</p><p>· Provides direct administrative support as needed, including scheduling appointments, meetings, and events; booking detailed travel itineraries; maintaining file systems; incoming and outgoing mailing and shipping packages.</p><p>· Manage office supplies, equipment, and inventory, ensuring adequate stock levels and overseeing procurement processes.</p><p>· Coordinate office logistics such as facility maintenance, vendor relationships, and workspace organization to support a productive and comfortable work environment.</p>
- 2025-06-13T13:24:10Z
- Jersey City, NJ
- onsite
- Contract / Temporary to Hire
- 23.00 - 30.00 USD / Hourly
- <p>We are looking for a detail-oriented and proactive, part-time Executive Assistant to join our team on a Contract to permanent basis. In this role, you will provide essential administrative support to C-suite executives and collaborate with the broader team to ensure seamless operations. Based in Jersey City, New Jersey, this position offers an opportunity to contribute to a dynamic environment within the financial services industry. 16-20 hours for the week. Perm salary goes up to $37k-$50k. </p><p><br></p><p>Responsibilities:</p><p>• Manage calendars for C-suite executives, ensuring appointments and commitments are well-organized.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Provide ad hoc support to team members as needed, addressing immediate priorities and requests.</p><p>• Organize weekly lunch orders for the U.S. office, ensuring timely and accurate delivery.</p><p>• Prepare and set up the boardroom for meetings, ensuring it is equipped and ready for use.</p><p>• Facilitate communication by handling correspondence and conference calls efficiently.</p><p>• Assist with expense management processes, ensuring timely submission and tracking.</p><p>• Maintain a high level of professionalism in all interactions with internal and external stakeholders </p>
- 2025-06-12T14:43:46Z
- New York, NY
- onsite
- Temporary
- 28.50 - 33.00 USD / Hourly
- We are looking for a detail-oriented Executive Assistant to join a non-profit organization in New York, NY on a contract basis. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a proactive approach to supporting executive-level operations. The ideal candidate will excel in administrative functions and demonstrate proficiency in key software tools.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and organizing travel arrangements.<br>• Handle correspondence, draft communications, and maintain accurate records to ensure seamless operations.<br>• Utilize Microsoft Office tools, especially Excel, for reporting and data management tasks.<br>• Manage electronic document signing processes using DocuSign and ensure timely completion of required approvals.<br>• Assist with the use of CRM systems to track and organize stakeholder interactions.<br>• Coordinate conference calls and virtual meetings, ensuring all logistical needs are met using platforms like Cisco Webex.<br>• Maintain and update timekeeping records using Kronos or similar systems.<br>• Oversee calendar management to prioritize and align executive commitments.<br>• Support financial processes by utilizing tools such as ADP and Concur for payroll and expense tracking.<br>• Collaborate with team members to ensure efficient workflow and communication across departments.
- 2025-06-10T15:14:18Z
- New York, NY
- onsite
- Temporary
- 47.50 - 55.00 USD / Hourly
- We are looking for an experienced and highly organized Senior Executive Assistant to join our team in New York, New York. This is a long-term contract position offering an excellent opportunity to support high-level executives in a dynamic healthcare environment. The ideal candidate will bring a wealth of expertise in financial services, calendar management, and communication, ensuring seamless daily operations.<br><br>Responsibilities:<br>• Provide high-level administrative support to senior executives, including managing schedules and appointments.<br>• Organize and coordinate meetings, conference calls, and events, utilizing tools such as Cisco Webex.<br>• Oversee timekeeping and payroll processes using systems like Kronos and ADP.<br>• Manage correspondence, including drafting emails, letters, and other communications.<br>• Handle travel arrangements and expense reporting through platforms like Concur.<br>• Maintain and update CRM systems to ensure accurate record-keeping and reporting.<br>• Act as a liaison between executives and various internal and external stakeholders.<br>• Monitor project timelines and deliverables to ensure deadlines are met.<br>• Maintain confidentiality and professionalism in handling sensitive information.<br>• Assist in the preparation of presentations and reports as needed.
- 2025-05-20T18:29:09Z