<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our services team in Deerfield, Illinois. In this role, you will provide essential administrative support to ensure smooth operations and contribute to the overall efficiency of the organization. This is an excellent opportunity for someone with strong organizational skills and a passion for supporting a dynamic team. This position is 100% in-office and pays $50,000-$55,000.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the audit department, including managing schedules and coordinating communications.</p><p>• Prepare and format financial statements, ensuring accuracy and clear presentation.</p><p>• Assist with the preparation and processing of correspondence, such as engagement letters, proposals, and other documents.</p><p>• Organize and assemble tax returns, including scanning and managing tax-related materials.</p><p>• Support the recruitment process by coordinating activities, maintaining social media updates, and assisting with website content.</p><p>• Assist the Office Manager with tasks such as billing, supply management, licensing, and filing.</p><p>• Respond promptly to staff and client inquiries, ensuring timely and effective communication.</p><p>• Contribute to the planning and execution of staff events and activities.</p><p>• Provide general office assistance to address a variety of administrative needs as they arise.</p><p>• Maintain a high level of accuracy and attention to detail in all tasks to support team efficiency.</p>
We are looking for a bilingual Administrative Assistant to join a dynamic team in Villa Park, Illinois. This is a Contract to permanent position that offers the opportunity to grow within a supportive and fast-paced environment. The ideal candidate will bring strong organizational skills, excellent customer service abilities, and fluency in both Spanish and English to ensure seamless communication across all responsibilities.<br><br>Responsibilities:<br>• Provide exceptional customer service by greeting and assisting clients, both in person and over the phone.<br>• Process monthly payments from merchants and coordinate delivery to the bookkeeper.<br>• Maintain and update client records in both physical and digital formats with a high level of accuracy.<br>• Perform general office duties, including sorting, filing, and organizing documentation.<br>• Manage inbound and outbound calls, ensuring attentive and efficient communication.<br>• Schedule appointments and handle email correspondence to support daily operations.<br>• Utilize Microsoft Office tools, such as Outlook and Word, to prepare and manage various documents.<br>• Adapt to evolving tasks and responsibilities in a small-business environment, demonstrating flexibility and resourcefulness.
<p>On Behalf of our client we are looking for a detail-oriented Administrative Assistant to join their team near Elmhurst, Illinois. In this role, you will play a key part in supporting our operations by managing insurance related tasks, maintaining databases, and ensuring compliance with company policies and industry regulations. This position requires excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment.</p><p><br></p><p>Compensation: Hourly Pay Range: $30.77 - $32.31</p><p>37.5 hour work week</p><p>Hybrid role - 3 days onsite 2 days wfh</p><p>Monday-Friday</p><p>Benefits: Medical, dental, vision, PTO, paid holidays, 401k</p><p> </p><p>Responsibilities:</p><p>• Coordinate and process insurance certificate requests, acting as the primary point of contact with brokers, tenants, mortgage servicers, and other stakeholders.</p><p>• Analyze contracts and insurance requirements, collaborating with team members to ensure compliance and accuracy.</p><p>• Monitor and track third-party insurance renewals, updating records in the department database promptly and accurately.</p><p>• Manage and maintain the department database, ensuring all changes to mortgage clauses, pay-offs, and renewals are documented.</p><p>• Oversee vehicle insurance renewals, including adding or canceling coverage, updating driver information, and notifying brokers of changes.</p><p>• Review and verify certificate holder lists provided by brokers before policy renewals to ensure accuracy.</p><p>• Provide updated insurance certificates to lenders or servicers as requested, consulting with brokers as needed.</p><p>• Maintain an up-to-date policy spreadsheet and assist with calendar management for supervisors when required.</p><p>• Support the team with additional administrative tasks and special projects as assigned.</p>
We are looking for a detail-oriented and proactive Executive Assistant to support senior leadership within a dynamic financial services environment. This is a Contract position based in Chicago, Illinois, offering the opportunity to work closely with top executives while managing key administrative functions. The ideal candidate will excel at multitasking and thrive in a fast-paced setting.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, ensuring seamless scheduling of meetings and appointments.<br>• Oversee travel arrangements, including booking flights, accommodations, and preparing detailed itineraries.<br>• Manage expense reporting processes and ensure timely submission and accuracy.<br>• Provide administrative support to senior executives, including drafting correspondence and handling confidential information.<br>• Assist with organizing and preparing materials for meetings, presentations, and conferences.<br>• Maintain and update records in systems such as Sage 300 and Procore.<br>• Serve as the primary point of contact for communication between the executives and both internal and external stakeholders.<br>• Support team operations by performing various general administrative tasks as needed.<br>• Monitor and manage email communications, responding promptly and appropriately.<br>• Ensure compliance with company policies and procedures in all administrative functions.
<p> </p><p>We are seeking an exceptionally organized, detail-oriented, and highly proactive Executive Assistant to support a CEO and Founder of a medical institute in Chicago. This role goes beyond traditional support—serving as an extension of the CEO, anticipating needs, managing critical projects, and ensuring seamless communication across clinical, research, operational, and family domains. This person will have strengths that complement the Doctor’s visionary leadership style—specifically high conscientiousness, industriousness, and orderliness—and will function as a stabilizing force behind dynamic and high-level medical, scientific, and operational work. This is a hybrid role, pay scale $90k-$120k plus full benefits including medical, dental, vision, healthcare perks, and PTO.</p><p>Recruiter: Connie Stathopoulos</p><p><strong> </strong></p><p><strong> </strong></p><p><strong>Core Responsibilities:</strong></p><p><strong>1. Executive & Operational Support</strong></p><ul><li>Maintain and optimize complex calendar and priorities.</li><li>Track and organize all ongoing personal and institutional protocols </li><li>Serve as the day-to-day point of organization for tasks, reminders, and commitments—helping the CEO stay focused on strategic goals.</li><li>Act as the gatekeeper for all incoming communication, discerning what requires CEO attention and organizing all other tasks for delegated execution.</li></ul><p><strong>2. Liaison & Communication Management</strong></p><ul><li>Serve as a primary communication conduit between the CEO and Senior team members and Advisor board members </li><li>External collaborators, family stakeholders, and partner organizations</li><li>Organize all inbound and outbound communications, ensuring follow-ups are tracked and executed.</li></ul><p><strong>3. Personal, Family & Project Oversight</strong></p><ul><li>Help coordinate real estate and building projects, household projects, personal travel, and private schedule logistics for </li><li>Track contributions from advisors and collaborators, schedule protocol drafting time, and assist in compiling source materials.</li><li>Coordinate domestic and international travel itineraries and event schedules.</li><li>Assist in planning special events, strategic meetings, or conference appearances.</li><li>Create high-quality presentations for internal and external audiences using Canva, PowerPoint, Keynote, or other platforms.</li></ul><p><strong> </strong></p><p><strong> </strong></p><p><br></p><p><br></p>
<p>On Behalf of our client, we are looking for a highly organized, proactive Office Administrator / Executive Assistant to join their team in Chicago near Pilsen. In this role, you’ll wear many hats keeping the day-to-day operations running smoothly, while also providing direct support to a Managing Director. If you thrive in office operations with vendor management and supporting a Managing Director, this role would be a great fit for you!</p><p><br></p><p>Compensation: $62k-$70k Annually</p><p>Benefits: Medical, Dental, Vision, 401k, PTO</p><p>Onsite Monday-Friday</p><p><br></p><ul><li>Manage Vendors</li><li>Handle daily mail</li><li>Maintain and coordinate office space</li><li>Manage front desk duties including greeting visitors</li><li>Order office supplies</li><li>Arrange conference room setups and organize lunches/meetings/events</li><li>Manage calendar, travel arrangements, and expense reports</li></ul><p><br></p>
We are looking for a detail-oriented Legal Assistant to join our team in Naperville, Illinois. This long-term contract position offers an opportunity to support a dynamic legal and compliance team with a focus on employment litigation and compliance matters. The role involves administrative and organizational tasks that are essential for the efficient functioning of the team.<br><br>Responsibilities:<br>• Provide administrative support to legal and compliance teams, including attorneys and paralegals.<br>• Perform extensive data entry tasks to ensure accurate and organized documentation.<br>• Assist in setting up and managing a document management system to streamline team operations.<br>• Schedule and coordinate meetings via Microsoft Teams to facilitate collaboration.<br>• Organize legal documents and support attorneys in employment litigation matters.<br>• Offer occasional support to the compliance team as needed.<br>• Maintain and update matter management or contract management systems.<br>• Collaborate with team members to ensure compliance with organizational policies and deadlines.
<p>Robert Half is looking for a dedicated Admin Assistant to join a great team in Chicago, Illinois. In this role, you will play a key part in supporting attorneys and paralegals by managing daily operations, coordinating schedules, and ensuring seamless handling of legal matters. This position offers the opportunity to work in a dynamic legal environment where attention to detail and organizational skills are essential.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily operations, including scheduling depositions and court proceedings for attorneys and court reporters.</p><p>• Manage the intake of requests, update and maintain calendars, and ensure all deadlines and court matters are accurately tracked.</p><p>• Collaborate with attorneys, paralegals, and court reporters to deliver transcripts and resolve scheduling conflicts.</p><p>• Input and organize information into the filing system to maintain accurate and accessible legal records.</p><p>• Assist with billing functions and ensure timely processing of court-related expenses.</p><p>• Utilize case management software to monitor case progress and maintain detailed documentation.</p><p>• Support claim administration by gathering necessary information and ensuring compliance with legal requirements.</p><p>• Foster positive client relationships by communicating professionally and addressing inquiries promptly.</p><p>• Provide administrative support, including preparing legal documents and coordinating with external parties as needed.</p>
<p>Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Legal Assistant with at least 5-8+ years of experience to join their Private Wealth practice group. This Trust & Estates Legal Assistant is responsible for providing support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $85-100K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you!</p><p> </p><p><strong><u>Trust & Estates Legal Assistant Responsibilities:</u></strong></p><ul><li>Prepare, edit, and organize heavily formatted documentation and forms such as wills, codicils, trust agreements and amendments, powers of attorney, designations, limited partnership agreements, limited liability company agreements, transactional documents, planning proposals, etc.</li><li>Prepare and edit correspondence, memoranda, and emails. Proofread written communications.</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter. </li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit reimbursement requests for each attorney</li></ul><p> </p><p>For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p>
<p><em>The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul><p> </p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team. This position offers an excellent opportunity to contribute to a dynamic workplace by providing critical support in administrative and organizational tasks. The ideal candidate will possess strong communication skills and a proactive approach to managing daily operations.</p><p><br></p><p><strong><u>Softwares - QuoteWerks and QuickBooks experience is required to be considered for this position!</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Respond promptly to inbound calls, providing accurate information and ensuring customer satisfaction.</p><p>• Assist with budget-related processes, including tracking expenses and preparing reports.</p><p>• Coordinate and maintain calendars to schedule meetings, appointments, and events efficiently.</p><p>• Perform accurate data entry tasks to maintain and update records and databases.</p><p>• Serve as a primary point of contact for internal and external communications.</p><p>• Organize and manage documentation to ensure easy accessibility and adherence to company standards.</p><p>• Support the team by handling various administrative tasks and special projects as needed.</p><p>• Monitor and prioritize tasks to ensure deadlines are consistently met.</p>
We are looking for a detail-oriented Legal Assistant to support our legal team in Chicago, Illinois. This role is ideal for someone with a strong background in family law or litigation, and experience in drafting legal documents and managing court proceedings. The ideal candidate will have excellent writing skills, a proactive attitude, and the ability to handle a variety of legal tasks with precision.<br><br>Responsibilities:<br>• Draft, review, and edit legal documents, including motions, pleadings, and correspondence.<br>• Conduct legal research and provide summaries to support case preparation.<br>• Manage case files, ensuring all documentation is organized and up-to-date.<br>• Assist attorneys during court proceedings by preparing exhibits, taking notes, and providing administrative support.<br>• Communicate with clients to gather information and provide updates on case progress.<br>• Coordinate with court officials and opposing counsel to schedule hearings and depositions.<br>• Monitor deadlines and ensure compliance with court requirements and filing procedures.<br>• Support attorneys in trial preparation by gathering evidence and preparing case summaries.<br>• Handle administrative tasks such as scheduling meetings and maintaining legal calendars.
We are in the search for a dedicated Legal Assistant to join our team in CHICAGO, Illinois, 60602-4217, United States. In this role, you will be instrumental in managing legal documents, coordinating schedules, and performing various administrative tasks. Your expertise in the Corporate industry will be a valuable asset as you navigate tasks within the legal department.<br><br>Responsibilities:<br>• Handle the drafting and reviewal process of various contracts such as engagement letters, non-disclosure agreements, Independent Contractor agreements, Vendor agreements, and more.<br>• Manage and maintain schedules to ensure optimal coordination, time management, and effectiveness.<br>• Oversee the filing system for documents and emails to ensure organization and easy access.<br>• Take the initiative to identify issues, propose solutions, and implement improvements proactively.<br>• Coordinate travel plans as needed.<br>• Perform routine administrative tasks including mailing, faxing, and copying.<br>• Prepare and submit expense reports in a timely manner.<br>• Undertake any additional tasks as required by the Legal Department.
<p>We are looking for a skilled Litigation Legal Assistant to join our legal team in Chicago, Illinois. The ideal candidate will play a crucial role in supporting litigation efforts, ensuring compliance with legal procedures, and maintaining organized case files. This position offers an excellent opportunity to work in a dynamic environment and contribute to complex legal matters. The firm offers excellent training, competitive compensation package and friendly team!</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough research and gather relevant case information to support litigation activities.</p><p>• Prepare and organize legal documents, including pleadings, motions, and discovery materials.</p><p>• Manage and maintain case files, ensuring that all records are accurate and up-to-date.</p><p>• Coordinate with attorneys, clients, and court personnel to facilitate case progress.</p><p>• Assist in the preparation for trials, hearings, and depositions by compiling necessary documentation.</p><p>• Monitor deadlines and ensure timely submission of filings to courts and other parties.</p><p>• Review and summarize case details, depositions, and other legal materials for attorney reference.</p><p>• Handle administrative tasks such as scheduling meetings, managing correspondence, and tracking case updates.</p><p><br></p>
<p>Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.</p><p>• Prepare and review estate planning documents.</p><p>• Maintain trust/estate financial records.</p><p>• Create and maintain a filing system; open and close files in a timely fashion.</p><p>• Process client intake forms.</p><p>• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.</p><p>• Arrange meetings, coordinate travel arrangements, and schedule appointments.</p><p>• Prepare attorney expense claims and close transactions.</p><p>• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.</p><p>• Perform other related and administrative duties as assigned.</p>
<p><em>The salary range for this position is $80,000-$90,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off </li></ul>
<p><em>The salary range for this position is $200,000-$210,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Perform initial, detailed review of the quarterly NAV close process and quarterly financial statements prepared by the fund financial analysts inclusive of complex/illiquid assets accounting and valuation, fee and expense review and performance reporting.</li><li>Liaise directly with external auditors throughout the year on complex transactions and accounting conclusions through to the completion of the year-end audited financial statements.</li><li>Research technical accounting issues for compliance; ensure compliance with local, state, and federal government reporting requirements and tax filings. </li><li>Oversee and directly review the work of financial analysts, who perform day to day verification of portfolio transactions and accounting data, inclusive of accounting records, ledgers and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements.</li><li>Assist in the preparation and review of capital calls, distributions and in responding to investor questions and requests for information.</li><li>Work directly with fund controllers to monitor and project future fund cash flows for the treasury management process including capital calls, distributions, and fee calculations, as governed by fund agreements.</li><li>Opportunity to engage with Fund Administrator, traders, brokers, and custodians to the extent any liquid assets are purchased to ensure timely settlement of trades, loans, and monitoring of pending transactions.</li><li>Ensure quality control over financial transactions and financial reporting. </li><li>Active mentorship/coaching of accounting/finance team members; provide technical, hands-on knowledge and skills, as needed.</li><li>Assist with ad-hoc requests / projects within Finance department, from the CAO or CFO, and from the investment professionals, where applicable.</li><li>Work together across the Firm’s finance team in consolidation, management reporting and accounting policy development processes. </li><li>Additional duties and special projects as necessary. </li></ul><p><br></p>
<p>Exciting opportunity for join a mid size Construction company. Robert Half has an excellent opportunity for a highly skilled Project Coordinator who is motivated and eager for a rewarding career with a cutting-edge team. This is a permanent position! Hybrid 4 days on-site Must have Construction industry exprience</p><p>Salary range $75-$85k and benefits include: health, dental, vision, 401k, short and long term, bonus, and PTO.</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Duties will include the following:</p><p><u>Project Support</u></p><p>· Understand project specific owner contract requirements (i.e., billing due dates, lien waivers, insurance requirements, title company, additional insureds, etc.)</p><p>· Process/file signed owner contracts and owner change orders</p><p>· Act as primary point of contact for subcontractors</p><p>· Prepare/collect/review all project-related documents</p><p>· Review subcontractor insurance certificates and related endorsements for compliance with contract terms</p><p>· Request/collect/review/prepare/enter monthly subcontractor and/or temp invoices into project software</p><p>· Prepare monthly draws for project management review and distribute to owners/title company</p><p>· Assist project management with shop drawings, submittals, and transmittals</p><p>· Prepare electronic closeout packages for project management review</p><p>· Coordinate with project management to obtain/file all original/pertinent job documents</p><p>· Archive all project file documents at project completion</p><p>· Post daily online progress photos, create online plan rooms, and upload drawings and documents</p><p>· Negotiate/order/coordinate delivery of job site services and equipment</p><p>· Coordinate employee travel and out of town lodging arrangements</p><ul><li>Answer calls and greet guests</li><li>Sort and distribute mail</li><li>Arrange any office space and/or equipment service calls</li></ul><p><br></p><p><br></p><p><br></p>
We are looking for a skilled Legal Assistant to join our team on a contract basis in Chicago, Illinois. This position requires expertise in workers' compensation defense and a strong ability to handle a fast-paced, high-volume workload. If you have a background in legal support and are familiar with medical terminology and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive support to attorneys specializing in workers' compensation defense.<br>• Prepare and manage legal documents, correspondence, and reports with a strong focus on accuracy.<br>• Utilize medical terminology knowledge to assist in case preparation and documentation.<br>• Handle dictation and transcription tasks efficiently, ensuring timely delivery of materials.<br>• Maintain organized case files and ensure proper record-keeping.<br>• Manage schedules, including meetings, deadlines, and appointments for legal staff.<br>• Conduct research and gather relevant information to support case work.<br>• Communicate professionally with clients, medical providers, and other stakeholders.<br>• Adapt to a fast-paced environment while managing heavy workloads effectively.
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is just around the corner’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>
<p>The Administrative Coordinator is responsible for creating a welcoming office environment, providing administrative and operational support, and assisting team members by ensuring smooth daily operations and training on tools and resources.</p><p><br></p><p>*THIS POSITION IS 100% IN-OFFICE with the hours of 9:00AM-5:00PM*</p><p>This position offers a salary of $50,000-$55,000 annually + full benefits.</p><p><br></p><p>KEY RESPONSIBILITIES:</p><ul><li>Greet visitors and provide refreshments.</li><li>Anticipate and address team needs while maintaining a welcoming environment.</li><li>Train staff on tools and resources offered by the organization.</li><li>Answer and route phone calls.</li><li>Manage mail, deliveries, and documentation.</li><li>Handle supply orders and maintain a tidy office.</li><li>Provide basic IT support for connectivity, devices, and tools.</li><li>Conduct training sessions on company platforms and software.</li><li>Assist with creating and customizing marketing materials.</li><li>Support team members with social media, presentations, and templates.</li></ul><p><br></p>
<p>Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle a high volume of case files and ensure all documentation is up to date.</p><p>• Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</p><p>• Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</p><p>• Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</p><p>• Compile and prepare special reports for insurance carriers to support claims.</p><p>• Request and manage itemized bills and medical records from healthcare providers.</p><p>• Maintain accurate records and ensure compliance with case management software.</p><p>• Assist in billing functions and calendar management to keep schedules organized and deadlines met.</p><p>• Stay updated on workers' compensation laws and procedures to provide accurate support</p>
<p>The Reservations/Meeting coordinator, under the direct supervision of the Supervisor/Manager is responsible for managing all aspects of meeting room reservations, including taking initial inquiries, coordinating with clients to understand their needs, booking appropriate spaces, handling cancellations and changes, ensuring accurate room set-up, and communicating details to relevant departments to guarantee smooth meeting execution; essentially acting as the primary point of contact for meeting room bookings while maintaining detailed records and adhering to established policies. </p><p><br></p><p>* Physically setup conference room set-ups for the day, place requested equipment/supplies (flipcahrts, special room configurations, etc.) in the appropriate rooms. </p><p>* Physically reset the tables and chairs according to the floor layout and requested equipment/supplies collected and placed back in storage. </p><p>* Manage and oversee Special Event set-ups to include adhering to the External Catering Policy. </p><p>* Reserve conference rooms for employees. </p><p>* Reserve special event spaces for employees. </p><p>* Answer questions and inquiries about the different rooms and special event spaces through teams, phone and email. </p><p>* Meet with clients in person and virtually to discuss their event needs. </p><p>* Stores and secures all tables, chairs, and equipment in an organized manner. </p><p>* Monitor monthly numbers of activities (set-ups, calls, emails, etc.) </p><p>* Enter tickets for engineering requirements </p><p>* Problem Solve - There might be times when we must be creative and think outside the box to accommodate requests </p><p>* Create room diagrams using Lucid Chart. </p><p>* Edit and Modify PDF layouts. </p><p>* Maintaining Special Events Calendar (excel) and keeping it accessible on Share Point. Be prepared to lead and share upcoming events during the Weekly Status Meeting. </p><p>* Function as liaison between employees and respective teams (Engineering, A/V, Facilities, Catering). </p><p>* Provide excellent customer service. </p><p>* Other duties assigned by supervisor/manager. </p><p>--------------</p><p><br></p>
