We are looking for a meticulous and detail-oriented Project Assistant to join our team on a long-term contract basis in Minneapolis, Minnesota. In this role, you will play a critical part in conducting in-depth research, compiling data, and ensuring accurate entry into our database. This position is ideal for someone who thrives on organization and enjoys working in a collaborative environment within the higher education industry.<br><br>Responsibilities:<br>• Conduct thorough research to gather and verify information on various locations, including addresses and credentials.<br>• Ensure accurate and consistent data entry into the organization's database using established formats and guidelines.<br>• Analyze and refine metrics to improve data collection efficiency, providing feedback on potential enhancements.<br>• Collaborate with team members to identify better methods for collecting and organizing information.<br>• Utilize tools such as Microsoft Office Suite and SharePoint to manage data and streamline processes.<br>• Monitor and update databases regularly to maintain the integrity and accuracy of information.<br>• Provide clear documentation and reports on data-related findings and progress.<br>• Assist in implementing strategies to optimize data collection and management workflows.<br>• Communicate findings and insights effectively to stakeholders and team members.
We are looking for an organized and customer-focused Administrative Assistant to join our team in Wayzata, Minnesota. In this role, you will play a key part in ensuring smooth day-to-day operations by managing administrative tasks and providing excellent service to clients and team members. This is a long-term contract position with the potential for a permanent role, offering an exciting opportunity to grow within a dynamic real estate company.<br><br>Responsibilities:<br>• Manage incoming calls and emails, responding promptly and courteously to inquiries.<br>• Greet visitors and clients, ensuring they feel welcomed and directing them to the appropriate personnel.<br>• Perform data entry tasks, including coding invoices and maintaining accurate records.<br>• Schedule and coordinate appointments, meetings, and other office activities.<br>• Provide support to the operations team, including technicians, project managers, and operations assistants.<br>• Handle customer inquiries related to properties, leases, and other services.<br>• Maintain an organized and efficient workspace, ensuring office supplies are stocked and readily available.<br>• Collaborate with team members to complete projects and meet deadlines.<br>• Assist with tenant communications, including accepting payments and addressing concerns.<br>• Uphold a business-casual appearance in alignment with company standards.
<p><strong>Position Summary:</strong></p><p>A highly skilled and professional Executive Assistant (EA) is sought to provide comprehensive administrative and strategic support to senior-level executives. This individual will act as a trusted partner, facilitating the seamless execution of daily operations, managing high-priority tasks, and upholding confidentiality while fostering effective communication across internal and external stakeholders. The ideal candidate is proactive, detail-oriented, and excels in managing complex schedules, projects, and communications in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Executive Support:</strong></p><ul><li>Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, edit, and manage correspondence, presentations, and reports with precision and professionalism.</li><li>Act as the first point of contact, screening and prioritizing incoming communications and requests.</li></ul><p><strong>Scheduling and Coordination:</strong></p><ul><li>Manage complex and dynamic schedules, ensuring alignment with business priorities and minimizing conflicts.</li><li>Organize and coordinate meetings, conferences, and events, including preparing agendas, materials, and follow-up action items.</li></ul><ol><li><strong>Project Management:</strong></li></ol><ul><li>Assist in planning and managing special projects, ensuring deadlines and objectives are met.</li><li>Track deliverables and facilitate cross-functional team collaboration when applicable.</li></ul><p><strong>Relationship Management:</strong></p><ul><li>Serve as a liaison between executives, employees, clients, and external stakeholders.</li><li>Build and maintain relationships that reflect the company’s values of integrity, inclusion, innovation, and commitment to success.</li></ul><p><strong>Confidentiality and Discretion:</strong></p><ul><li>Manage sensitive information with a high degree of confidentiality and professionalism.</li><li>Exercise sound judgment in handling complex and highly confidential matters.</li></ul><p><strong>Administrative Processes and Tools:</strong></p><ul><li>Manage expense reports, budget tracking, and other administrative tasks.</li><li>Use advanced knowledge of Microsoft Office Suite and other relevant tools to optimize efficiency.</li><li>Continuously identify and implement process improvements to enhance executive support.</li></ul><p><br></p>
<p>This role requires a self-motivated individual with strong organizational and communication skills, capable of managing tasks and projects independently from start to finish. The ideal candidate thrives in a fast-paced environment, is adaptable to changing priorities, and consistently seeks ways to contribute to the team's success.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide comprehensive administrative support to ensure smooth daily operations.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, hotels, and transportation.</p><p>• Manage complex calendars across multiple time zones, ensuring seamless scheduling and conflict resolution.</p><p>• Prepare detailed reports, presentations, and business correspondence to support organizational objectives.</p><p>• Track production and cost metrics to aid in decision-making and performance analysis.</p><p>• Foster strong relationships with manufacturers, customers, and internal teams to support business goals.</p><p>• Collaborate across departments to address organizational needs and promote a unified team approach.</p><p>• Handle competing priorities effectively, ensuring projects are completed accurately and on time despite deadline pressures.</p><p>• Assist with event planning and execution, ensuring all logistics are carefully managed.</p><p>• Perform additional tasks as required to contribute to the success of the company.</p>
<p>We are looking for a dedicated Facilities Assistant to join our team in Minneapolis, Minnesota. In this Contract role, you will play a key part in ensuring the smooth operation and upkeep of our facilities. This position offers an opportunity to work in a dynamic environment where attention to detail and organizational skills are essential.</p><p><br></p><p>Responsibilities:</p><p>• Mailroom and shipping</p><p>• Utilize a Computerized Maintenance Management System (CMMS) to track and manage facility operations efficiently.</p><p>• Collaborate with the Facilities Coordinator to address maintenance requests and improve operational workflows.</p><p>• Assist with the organization and execution of facility improvement projects to enhance the environment.</p><p>• Conduct routine inspections to identify and resolve potential issues before they escalate.</p><p>• Provide timely support for facility-related inquiries and ensure compliance with established policies.</p><p>• Coordinate with vendors and service providers to ensure timely completion of maintenance tasks.</p><p>• Maintain detailed documentation of facility activities and updates for reporting purposes.</p><p>• Contribute to a safe and clean working environment by adhering to health and safety guidelines.</p>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis. This role is based in Irvine, California, and is a key opportunity to contribute to a dynamic healthcare organization. The ideal candidate will provide essential administrative support while managing social media communications and assisting with marketing-related tasks.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and manage the lead automation dashboard to ensure timely follow-up and accurate tracking.</p><p>• Register potential patients for consultations or appointments through effective communication with practices or software systems.</p><p>• Follow up with practices to gather conversion metrics and ensure comprehensive reporting.</p><p>• Coordinate the distribution and routing of marketing materials for internal and external use.</p><p>• Review, edit, and manage the routing of monthly organic content calendars.</p><p>• Schedule and oversee downstream product marketing communications across platforms such as Instagram, Facebook, X (formerly Twitter), and LinkedIn.</p><p>• Address and manage social media complaints to maintain a positive brand image.</p><p>• Consistently demonstrate superior customer service by fostering positive interactions with both internal and external stakeholders.</p><p>• Provide support for additional marketing activities and projects as needed.</p>
<p>We are seeking an accomplished, proactive, and detail-oriented Senior Executive Assistant to provide high-level support to two members of the C-suite in a fast-paced, collaborative environment. This role is contract-to-hire and offers an exciting opportunity for a skilled professional to leverage their expertise while transitioning into a long-term position within a forward-thinking organization. With a hybrid schedule requiring three days onsite per week, you will play a critical role in maintaining seamless daily operations while acting as a trusted partner to senior leadership.</p><p><br></p><p>In this role, you will be responsible for managing complex schedules, coordinating meetings, handling travel arrangements, and supporting high-priority initiatives. You will also serve as a point of communication for internal and external stakeholders, demonstrating professionalism, discretion, and exceptional interpersonal skills. Success in this position will require a deep commitment to confidentiality, strong time management abilities, and the ability to anticipate and address executive needs.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage highly dynamic and complex calendars, ensuring scheduling conflicts are resolved and priorities are met.</li><li>Prepare and organize meeting materials, agendas, presentations, and take accountability for follow-up on action items.</li><li>Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics.</li><li>Facilitate effective communication by screening emails, phone calls, and other correspondence, drafting responses, and relaying key information to executives.</li><li>Track and manage executive expense reports and budgets related to travel and departmental needs.</li><li>Plan and execute executive-led functions such as staff meetings, client events, and team-building activities.</li><li>Create, update, and manage office records, files, and confidential documents in adherence to company policies.</li><li>Assist in ad hoc projects, manage deadlines, and provide light research or analysis as needed.</li></ul>
<ul><li>Manage and oversee the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, reports, presentations, and correspondence on behalf of the executive.</li><li>Serve as the primary point of contact between the executive and internal/external stakeholders.</li><li>Handle sensitive and confidential information with discretion.</li><li>Support meeting preparation, including agenda creation, document distribution, and taking minutes.</li><li>Coordinate travel arrangements, including itineraries, transportation, and accommodations.</li><li>Monitor and prioritize incoming communications (emails, calls, inquiries), ensuring timely responses.</li><li>Conduct research and compile data to support decision-making and project planning.</li><li>Assist in planning and coordinating executive events, conferences, and team activities.</li><li>Collaborate with other departments and administrative professionals to support organizational objectives.</li></ul><p><br></p>
<p>We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. </p><p> </p><p><strong>Responsibilities:</strong></p><ol><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ol>
<p>Robert Half is partnering with a top law firm in Suburban Minneapolis, Minnesota for a Receptionist. As the first point of contact for clients and visitors, you will play a key role in ensuring a welcoming and efficient environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks with confidence and poise.</p><p><br></p><p>Please note: This is a Full-time, in-office position.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct calls using a multi-line phone system with courtesy and professionalism.</p><p>• Welcome and assist clients, guests, and visitors to create a positive and lasting first impression.</p><p>• Maintain the cleanliness and organization of conference rooms, including furniture arrangements and stocking beverage supplies.</p><p>• Monitor and replenish office and kitchen supplies, ensuring common areas remain fully stocked and tidy.</p><p>• Schedule and set up conference rooms for meetings, including food and beverage arrangements.</p><p>• Provide administrative support, including scanning, data entry, and updating client information in management systems.</p><p>• Assist attorneys with client-related tasks, such as conflict checks and the preparation of client matter forms.</p><p>• Coordinate courier services, manage firm calendars, and notarize client documents as needed.</p><p>• Support special projects such as event planning, marketing initiatives, and inventory management.</p><p>• Act as a backup to the Back-Office Assistant during breaks and extended absences.</p>
