<p> </p><p>We are seeking an exceptionally organized, detail-oriented, and highly proactive Executive Assistant to support a CEO and Founder of a medical institute in Chicago. This role goes beyond traditional support—serving as an extension of the CEO, anticipating needs, managing critical projects, and ensuring seamless communication across clinical, research, operational, and family domains. This person will have strengths that complement the Doctor’s visionary leadership style—specifically high conscientiousness, industriousness, and orderliness—and will function as a stabilizing force behind dynamic and high-level medical, scientific, and operational work. This is a hybrid role, pay scale $90k-$120k plus full benefits including medical, dental, vision, healthcare perks, and PTO.</p><p>Recruiter: Connie Stathopoulos</p><p><strong> </strong></p><p><strong> </strong></p><p><strong>Core Responsibilities:</strong></p><p><strong>1. Executive & Operational Support</strong></p><ul><li>Maintain and optimize complex calendar and priorities.</li><li>Track and organize all ongoing personal and institutional protocols </li><li>Serve as the day-to-day point of organization for tasks, reminders, and commitments—helping the CEO stay focused on strategic goals.</li><li>Act as the gatekeeper for all incoming communication, discerning what requires CEO attention and organizing all other tasks for delegated execution.</li></ul><p><strong>2. Liaison & Communication Management</strong></p><ul><li>Serve as a primary communication conduit between the CEO and Senior team members and Advisor board members </li><li>External collaborators, family stakeholders, and partner organizations</li><li>Organize all inbound and outbound communications, ensuring follow-ups are tracked and executed.</li></ul><p><strong>3. Personal, Family & Project Oversight</strong></p><ul><li>Help coordinate real estate and building projects, household projects, personal travel, and private schedule logistics for </li><li>Track contributions from advisors and collaborators, schedule protocol drafting time, and assist in compiling source materials.</li><li>Coordinate domestic and international travel itineraries and event schedules.</li><li>Assist in planning special events, strategic meetings, or conference appearances.</li><li>Create high-quality presentations for internal and external audiences using Canva, PowerPoint, Keynote, or other platforms.</li></ul><p><strong> </strong></p><p><strong> </strong></p><p><br></p><p><br></p>
<p>On Behalf of our client, we are looking for a highly organized, proactive Office Administrator / Executive Assistant to join their team in Chicago near Pilsen. In this role, you’ll wear many hats keeping the day-to-day operations running smoothly, while also providing direct support to a Managing Director. If you thrive in office operations with vendor management and supporting a Managing Director, this role would be a great fit for you!</p><p><br></p><p>Compensation: $62k-$70k Annually</p><p>Benefits: Medical, Dental, Vision, 401k, PTO</p><p>Onsite Monday-Friday</p><p><br></p><ul><li>Manage Vendors</li><li>Handle daily mail</li><li>Maintain and coordinate office space</li><li>Manage front desk duties including greeting visitors</li><li>Order office supplies</li><li>Arrange conference room setups and organize lunches/meetings/events</li><li>Manage calendar, travel arrangements, and expense reports</li></ul><p><br></p>
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Lake Geneva, Wisconsin. This Contract-to-continuing position offers the opportunity to contribute to a well-established office while showcasing your organizational and multitasking skills. The ideal candidate will thrive in a dynamic environment, providing essential administrative support to ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Process incoming bills with accuracy and efficiency, ensuring all financial records are up-to-date.<br>• Maintain and update schedules using project management tools like Engagement Plus to ensure timely completion of tasks.<br>• Organize and manage physical and digital filing systems for quick and reliable access to records.<br>• Coordinate with stakeholders to keep team members on track with deadlines and deliverables.<br>• Monitor tax return workflows using software tools, verifying their completeness and status.<br>• Utilize Microsoft Office Suite, including Outlook, Word, and Excel, to perform administrative tasks and maintain activity lists.<br>• Adapt to seasonal work schedule variations, ensuring availability during peak tax season.<br>• Answer inbound calls, manage email correspondence, and provide exceptional customer service.<br>• Schedule appointments and handle both inbound and outbound communications with professionalism.
We are looking for a bilingual Administrative Assistant to join a dynamic team in Villa Park, Illinois. This is a Contract to permanent position that offers the opportunity to grow within a supportive and fast-paced environment. The ideal candidate will bring strong organizational skills, excellent customer service abilities, and fluency in both Spanish and English to ensure seamless communication across all responsibilities.<br><br>Responsibilities:<br>• Provide exceptional customer service by greeting and assisting clients, both in person and over the phone.<br>• Process monthly payments from merchants and coordinate delivery to the bookkeeper.<br>• Maintain and update client records in both physical and digital formats with a high level of accuracy.<br>• Perform general office duties, including sorting, filing, and organizing documentation.<br>• Manage inbound and outbound calls, ensuring attentive and efficient communication.<br>• Schedule appointments and handle email correspondence to support daily operations.<br>• Utilize Microsoft Office tools, such as Outlook and Word, to prepare and manage various documents.<br>• Adapt to evolving tasks and responsibilities in a small-business environment, demonstrating flexibility and resourcefulness.
We are looking for an experienced Property Administrator to join our team in Chicago, Illinois. In this long-term contract role, you will play a key part in managing leasing activities, conducting property tours, and performing walkthroughs, ensuring seamless operations in the real estate sector. Ideal candidates will possess strong property management expertise and a solid understanding of accounting and management systems.<br><br>Responsibilities:<br>• Coordinate and oversee leasing activities, including marketing properties and assisting prospective tenants.<br>• Conduct property tours and walkthroughs to showcase available spaces and ensure they meet client expectations.<br>• Manage accounts payable and receivable processes, ensuring timely and accurate financial transactions.<br>• Utilize accounting software and CRM systems to maintain records and enhance operational efficiency.<br>• Assist in creating and monitoring budgets, ensuring financial goals align with organizational objectives.<br>• Handle billing functions and resolve discrepancies to maintain accurate financial reporting.<br>• Collaborate with management to streamline processes and improve property management operations.<br>• Provide excellent customer service to tenants, addressing inquiries and resolving issues promptly.<br>• Ensure compliance with property management regulations and company policies.<br>• Monitor and report on property performance metrics to support decision-making.
We are looking for a dedicated and highly organized Administrative Assistant to join our team in Darien, Illinois. This part-time role offers flexibility in hours and the potential to transition into a long-term position through a Contract to Permanent arrangement. You will play a vital role in supporting day-to-day operations and ensuring seamless communication within a growing, dynamic company.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including data entry, recordkeeping, and document preparation.<br>• Manage client accounts by updating payment records and maintaining accuracy in QuickBooks.<br>• Coordinate email correspondence and respond to inquiries in a timely and detail-oriented manner.<br>• Handle inbound and outbound calls, ensuring clear communication and exceptional customer service.<br>• Schedule appointments and manage calendars to optimize workflow efficiency.<br>• Process invoices, approve payments, and accurately record financial transactions.<br>• Deposit checks and maintain proper documentation for financial records.<br>• Assist with local errands and tasks requiring reliable transportation.<br>• Create reports and presentations using Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook.<br>• Ensure all administrative processes run smoothly and contribute to the overall productivity of the team.
<p>On Behalf of our client we are looking for a detail-oriented Administrative Assistant to join their team near Elmhurst, Illinois. In this role, you will play a key part in supporting our operations by managing insurance related tasks, maintaining databases, and ensuring compliance with company policies and industry regulations. This position requires excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment.</p><p><br></p><p>Compensation: Hourly Pay Range: $30.77 - $32.31</p><p>37.5 hour work week</p><p>Hybrid role - 3 days onsite 2 days wfh</p><p>Monday-Friday</p><p>Benefits: Medical, dental, vision, PTO, paid holidays, 401k</p><p> </p><p>Responsibilities:</p><p>• Coordinate and process insurance certificate requests, acting as the primary point of contact with brokers, tenants, mortgage servicers, and other stakeholders.</p><p>• Analyze contracts and insurance requirements, collaborating with team members to ensure compliance and accuracy.</p><p>• Monitor and track third-party insurance renewals, updating records in the department database promptly and accurately.</p><p>• Manage and maintain the department database, ensuring all changes to mortgage clauses, pay-offs, and renewals are documented.</p><p>• Oversee vehicle insurance renewals, including adding or canceling coverage, updating driver information, and notifying brokers of changes.</p><p>• Review and verify certificate holder lists provided by brokers before policy renewals to ensure accuracy.</p><p>• Provide updated insurance certificates to lenders or servicers as requested, consulting with brokers as needed.</p><p>• Maintain an up-to-date policy spreadsheet and assist with calendar management for supervisors when required.</p><p>• Support the team with additional administrative tasks and special projects as assigned.</p>
<p>Robert Half is looking for a dedicated Admin Assistant to join a great team in Chicago, Illinois. In this role, you will play a key part in supporting attorneys and paralegals by managing daily operations, coordinating schedules, and ensuring seamless handling of legal matters. This position offers the opportunity to work in a dynamic legal environment where attention to detail and organizational skills are essential.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily operations, including scheduling depositions and court proceedings for attorneys and court reporters.</p><p>• Manage the intake of requests, update and maintain calendars, and ensure all deadlines and court matters are accurately tracked.</p><p>• Collaborate with attorneys, paralegals, and court reporters to deliver transcripts and resolve scheduling conflicts.</p><p>• Input and organize information into the filing system to maintain accurate and accessible legal records.</p><p>• Assist with billing functions and ensure timely processing of court-related expenses.</p><p>• Utilize case management software to monitor case progress and maintain detailed documentation.</p><p>• Support claim administration by gathering necessary information and ensuring compliance with legal requirements.</p><p>• Foster positive client relationships by communicating professionally and addressing inquiries promptly.</p><p>• Provide administrative support, including preparing legal documents and coordinating with external parties as needed.</p>
We are looking for a detail-oriented Legal Assistant to join our team in Naperville, Illinois. This long-term contract position offers an opportunity to support a dynamic legal and compliance team with a focus on employment litigation and compliance matters. The role involves administrative and organizational tasks that are essential for the efficient functioning of the team.<br><br>Responsibilities:<br>• Provide administrative support to legal and compliance teams, including attorneys and paralegals.<br>• Perform extensive data entry tasks to ensure accurate and organized documentation.<br>• Assist in setting up and managing a document management system to streamline team operations.<br>• Schedule and coordinate meetings via Microsoft Teams to facilitate collaboration.<br>• Organize legal documents and support attorneys in employment litigation matters.<br>• Offer occasional support to the compliance team as needed.<br>• Maintain and update matter management or contract management systems.<br>• Collaborate with team members to ensure compliance with organizational policies and deadlines.
<p>Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.</p><p>• Prepare and review estate planning documents.</p><p>• Maintain trust/estate financial records.</p><p>• Create and maintain a filing system; open and close files in a timely fashion.</p><p>• Process client intake forms.</p><p>• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.</p><p>• Arrange meetings, coordinate travel arrangements, and schedule appointments.</p><p>• Prepare attorney expense claims and close transactions.</p><p>• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.</p><p>• Perform other related and administrative duties as assigned.</p>
We are looking for a detail-oriented Legal Assistant to support our legal team in Chicago, Illinois. This role is ideal for someone with a strong background in family law or litigation, and experience in drafting legal documents and managing court proceedings. The ideal candidate will have excellent writing skills, a proactive attitude, and the ability to handle a variety of legal tasks with precision.<br><br>Responsibilities:<br>• Draft, review, and edit legal documents, including motions, pleadings, and correspondence.<br>• Conduct legal research and provide summaries to support case preparation.<br>• Manage case files, ensuring all documentation is organized and up-to-date.<br>• Assist attorneys during court proceedings by preparing exhibits, taking notes, and providing administrative support.<br>• Communicate with clients to gather information and provide updates on case progress.<br>• Coordinate with court officials and opposing counsel to schedule hearings and depositions.<br>• Monitor deadlines and ensure compliance with court requirements and filing procedures.<br>• Support attorneys in trial preparation by gathering evidence and preparing case summaries.<br>• Handle administrative tasks such as scheduling meetings and maintaining legal calendars.
<p>Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Legal Assistant with at least 5-8+ years of experience to join their Private Wealth practice group. This Trust & Estates Legal Assistant is responsible for providing support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $85-100K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you!</p><p> </p><p><strong><u>Trust & Estates Legal Assistant Responsibilities:</u></strong></p><ul><li>Prepare, edit, and organize heavily formatted documentation and forms such as wills, codicils, trust agreements and amendments, powers of attorney, designations, limited partnership agreements, limited liability company agreements, transactional documents, planning proposals, etc.</li><li>Prepare and edit correspondence, memoranda, and emails. Proofread written communications.</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter. </li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit reimbursement requests for each attorney</li></ul><p> </p><p>For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p>
We are in the search for a dedicated Legal Assistant to join our team in CHICAGO, Illinois, 60602-4217, United States. In this role, you will be instrumental in managing legal documents, coordinating schedules, and performing various administrative tasks. Your expertise in the Corporate industry will be a valuable asset as you navigate tasks within the legal department.<br><br>Responsibilities:<br>• Handle the drafting and reviewal process of various contracts such as engagement letters, non-disclosure agreements, Independent Contractor agreements, Vendor agreements, and more.<br>• Manage and maintain schedules to ensure optimal coordination, time management, and effectiveness.<br>• Oversee the filing system for documents and emails to ensure organization and easy access.<br>• Take the initiative to identify issues, propose solutions, and implement improvements proactively.<br>• Coordinate travel plans as needed.<br>• Perform routine administrative tasks including mailing, faxing, and copying.<br>• Prepare and submit expense reports in a timely manner.<br>• Undertake any additional tasks as required by the Legal Department.
We are looking for a skilled Legal Assistant to join our team on a contract basis in Chicago, Illinois. This position requires expertise in workers' compensation defense and a strong ability to handle a fast-paced, high-volume workload. If you have a background in legal support and are familiar with medical terminology and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive support to attorneys specializing in workers' compensation defense.<br>• Prepare and manage legal documents, correspondence, and reports with a strong focus on accuracy.<br>• Utilize medical terminology knowledge to assist in case preparation and documentation.<br>• Handle dictation and transcription tasks efficiently, ensuring timely delivery of materials.<br>• Maintain organized case files and ensure proper record-keeping.<br>• Manage schedules, including meetings, deadlines, and appointments for legal staff.<br>• Conduct research and gather relevant information to support case work.<br>• Communicate professionally with clients, medical providers, and other stakeholders.<br>• Adapt to a fast-paced environment while managing heavy workloads effectively.
<p>The Reservations/Meeting coordinator, under the direct supervision of the Supervisor/Manager is responsible for managing all aspects of meeting room reservations, including taking initial inquiries, coordinating with clients to understand their needs, booking appropriate spaces, handling cancellations and changes, ensuring accurate room set-up, and communicating details to relevant departments to guarantee smooth meeting execution; essentially acting as the primary point of contact for meeting room bookings while maintaining detailed records and adhering to established policies. </p><p><br></p><p>* Physically setup conference room set-ups for the day, place requested equipment/supplies (flipcahrts, special room configurations, etc.) in the appropriate rooms. </p><p>* Physically reset the tables and chairs according to the floor layout and requested equipment/supplies collected and placed back in storage. </p><p>* Manage and oversee Special Event set-ups to include adhering to the External Catering Policy. </p><p>* Reserve conference rooms for employees. </p><p>* Reserve special event spaces for employees. </p><p>* Answer questions and inquiries about the different rooms and special event spaces through teams, phone and email. </p><p>* Meet with clients in person and virtually to discuss their event needs. </p><p>* Stores and secures all tables, chairs, and equipment in an organized manner. </p><p>* Monitor monthly numbers of activities (set-ups, calls, emails, etc.) </p><p>* Enter tickets for engineering requirements </p><p>* Problem Solve - There might be times when we must be creative and think outside the box to accommodate requests </p><p>* Create room diagrams using Lucid Chart. </p><p>* Edit and Modify PDF layouts. </p><p>* Maintaining Special Events Calendar (excel) and keeping it accessible on Share Point. Be prepared to lead and share upcoming events during the Weekly Status Meeting. </p><p>* Function as liaison between employees and respective teams (Engineering, A/V, Facilities, Catering). </p><p>* Provide excellent customer service. </p><p>* Other duties assigned by supervisor/manager. </p><p>--------------</p><p><br></p>
<p>Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle a high volume of case files and ensure all documentation is up to date.</p><p>• Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</p><p>• Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</p><p>• Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</p><p>• Compile and prepare special reports for insurance carriers to support claims.</p><p>• Request and manage itemized bills and medical records from healthcare providers.</p><p>• Maintain accurate records and ensure compliance with case management software.</p><p>• Assist in billing functions and calendar management to keep schedules organized and deadlines met.</p><p>• Stay updated on workers' compensation laws and procedures to provide accurate support</p>
We are looking for an experienced Legal Secretary to join our team in Chicago, Illinois. This role requires a detail-oriented individual with a strong background in litigation support, document management, and e-filing in both state and federal courts. The ideal candidate will thrive in a fast-paced legal environment, supporting a team of attorneys across various legal specialties.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to a team of attorneys specializing in construction litigation, bankruptcy, labor and employment, and environmental law.<br>• Prepare, draft, and edit legal documents with a high degree of accuracy.<br>• Manage e-filing processes in state and federal courts, ensuring all deadlines are met.<br>• Organize and maintain case files, ensuring all documentation is current and accessible.<br>• Coordinate schedules and appointments, including court appearances and client meetings.<br>• Communicate effectively with attorneys and other legal professionals to ensure workflow efficiency.<br>• Handle time entry and billing processes for assigned attorneys.<br>• Assist with correspondence and other administrative tasks as needed.<br>• Adapt to the demands of a dynamic legal practice, including supporting attorneys with high expectations.<br>• Utilize strong organizational skills to manage multiple priorities simultaneously.
<p><em>The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul><p> </p>
