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30 results for Executive Assistant in Melville, NY

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We are looking for a detail-oriented and proactive Executive Assistant to join our team in Stamford, Connecticut. In this Contract-to-Permanent position, you will provide comprehensive administrative support to senior executives, ensuring smooth day-to-day operations and handling a range of responsibilities with professionalism and discretion. The ideal candidate brings a strong background in executive-level assistance and thrives in a fast-paced, dynamic environment.

Responsibilities:

• Manage daily calendars, schedule appointments, and coordinate logistics for meetings and events.

• Prepare and revise documents, presentations, spreadsheets, and mail merges as needed.

• Attend quarterly board meetings, record detailed minutes, and ensure timely submission to internal auditors and record keepers.

• Handle expense reporting, including tracking, preparing, and submitting reports.

• Coordinate both business and personal travel arrangements, including private jet and commercial airline bookings.

• Maintain vendor accounts and oversee monthly club payments.

• Manage company benefits and reconcile year-end accounts.

• Provide administrative support with integrity, confidentiality, and professionalism.

• Assist with special projects and additional tasks as assigned.

• Act as a liaison, supplying necessary information to executives and their teams while maintaining organized files.

• Minimum of 7 years of experience in an executive assistant role.

• Exceptional communication and business writing skills.

• Proficient in Microsoft Office, with advanced Excel skills and a tech-savvy approach.

• Strong organizational abilities and attention to detail.

• Ability to multitask and adapt in a fast-paced environment.

• Detail-oriented approach and ability to work independently with confidentiality.

• Must be a team player dedicated to collaboration and efficiency.

• Legal authorization to work in the United States.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

30 results for Executive Assistant in Melville, NY

Executive Assistant

Stamford, CT
onsite
Contract / Temporary to Hire
29.00 - 30.00 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in Stamford, Connecticut. In this Contract-to-Permanent position, you will provide comprehensive administrative support to senior executives, ensuring smooth day-to-day operations and handling a range of responsibilities with professionalism and discretion. The ideal candidate brings a strong background in executive-level assistance and thrives in a fast-paced, dynamic environment. Responsibilities:• Manage daily calendars, schedule appointments, and coordinate logistics for meetings and events.• Prepare and revise documents, presentations, spreadsheets, and mail merges as needed.• Attend quarterly board meetings, record detailed minutes, and ensure timely submission to internal auditors and record keepers.• Handle expense reporting, including tracking, preparing, and submitting reports.• Coordinate both business and personal travel arrangements, including private jet and commercial airline bookings.• Maintain vendor accounts and oversee monthly club payments.• Manage company benefits and reconcile year-end accounts.• Provide administrative support with integrity, confidentiality, and professionalism.• Assist with special projects and additional tasks as assigned.• Act as a liaison, supplying necessary information to executives and their teams while maintaining organized files.
2025-06-26T12:54:01Z

Executive Assistant

Jersey City, NJ
onsite
Contract / Temporary to Hire
23.00 - 30.00 USD / Hourly
We are looking for a detail-oriented and proactive, part-time Executive Assistant to join our team on a Contract to permanent basis. In this role, you will provide essential administrative support to C-suite executives and collaborate with the broader team to ensure seamless operations. Based in Jersey City, New Jersey, this position offers an opportunity to contribute to a dynamic environment within the financial services industry. 16-20 hours for the week. Perm salary goes up to $37k-$50k. Responsibilities:• Manage calendars for C-suite executives, ensuring appointments and commitments are well-organized.• Coordinate travel arrangements, including booking flights, accommodations, and transportation.• Provide ad hoc support to team members as needed, addressing immediate priorities and requests.• Organize weekly lunch orders for the U.S. office, ensuring timely and accurate delivery.• Prepare and set up the boardroom for meetings, ensuring it is equipped and ready for use.• Facilitate communication by handling correspondence and conference calls efficiently.• Assist with expense management processes, ensuring timely submission and tracking.• Maintain a high level of professionalism in all interactions with internal and external stakeholders
2025-06-12T14:43:46Z

Executive Assistant

Newark, NJ
onsite
Temporary
23.00 - 25.00 USD / Hourly
We are looking for an experienced Executive Assistant to join our team on a contract basis in Newark, New Jersey. In this role, you will provide high-level administrative support to senior executives, ensuring smooth daily operations and effective communication. This position requires excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Responsibilities: • Coordinate and manage executive calendars, scheduling meetings and appointments with precision. • Prepare and facilitate virtual meetings using platforms such as Cisco Webex and Zoom. • Organize and oversee executive travel arrangements, ensuring all bookings align with company policies. • Handle expense reporting and reconciliation through systems like Concur. • Assist in the preparation of meeting agendas, presentations, and other executive correspondence. • Act as the primary point of contact for internal and external stakeholders, maintaining clear and effective communication. • Manage timekeeping and attendance records using systems such as Kronos. • Maintain confidentiality while managing sensitive information and documents. • Proactively identify opportunities to streamline administrative processes and improve efficiency. • Support ad hoc projects and tasks as requested by senior leadership.
2025-06-24T18:15:17Z

Executive Assistant

Iselin, NJ
onsite
Temporary
33.25 - 38.50 USD / Hourly
We are on the lookout for an Executive Assistant to join our team in the government sector, based in Iselin, New Jersey. In this position, you will be providing top-tier administrative support to senior executives, managing intricate executive timelines, coordinating meetings, and handling confidential communications, all while ensuring the smooth operation of daily activities. Responsibilities: • Oversee executive calendars, arrange meetings, appointments, and travel itineraries. • Draft reports, presentations, and correspondence for executives. • Handle screening and prioritization of emails, calls, and meeting requests. • Foster communication between executives, board members, shareholders, and internal teams. • Engage in daily or weekly meetings with the executive, summarizing action points and tracking the resolution of outstanding tasks. • Contribute to the preparation and distribution of materials for board meetings, investor relations, and regulatory filings. • Ensure adherence to SEC regulations and corporate governance policies when managing sensitive documents. • Document meeting minutes and monitor action items for follow-up. • Coordinate executive travel logistics, including expense reporting and reimbursements. • Organize company events, investor meetings, and internal leadership conferences. • Maintain confidential records, contracts, and corporate documentation in compliance with company policies. • Act as a primary point of contact for external partners, shareholders, and regulatory agencies. • Assist with the creation of internal communications and press releases related to corporate announcements. • Support investor relations by coordinating earnings calls, annual meetings, and financial disclosures.
2025-06-06T16:09:10Z

Executive Assistant

Newark, NJ
onsite
Permanent
55000.00 - 75000.00 USD / Yearly
Job Description: Boutique law firm located in Newark, NJ that specializes in Real Estate, Economic Development, Education, Government Affairs and Litigation, is seeking an experienced, detail-oriented, and highly organized Executive Assistant to join its dynamic team. This role will directly support the Founding Partner. The ideal candidate will have 2+ years of experience supporting attorneys, prior law firm experience, and be proficient in MS Office Suite, and work well in a fast-paced environment. This is a fully on-site position. Job Duties:<ul><li>Manage the founding partner’s busy calendar using MS Outlook.</li><li>Arranging / sending out virtual meeting links to clients and government officials.</li><li>Performing client intake; preparing retainer letters.</li><li>Answering phone and taking messages. </li><li>Preparing / sending out invoices.</li><li>Travel arrangements.</li><li>Editing legal documents and performing other administrative tasks as needed.</li></ul>
2025-06-13T18:28:48Z

Executive Assistant

New York, NY
onsite
Temporary
33.25 - 38.50 USD / Hourly
We are looking for a highly skilled and detail-oriented Executive Assistant to support C-suite executives in a fast-paced, demanding environment. The ideal candidate will possess exceptional organizational abilities, attention to detail, and discretion in handling sensitive information. This is a long-term contract position based in New York, New York. Responsibilities: • Manage intricate calendars, schedules, and appointments for C-level executives to ensure seamless coordination. • Arrange domestic and international travel plans, including flights, accommodations, and transportation. • Draft, edit, and proofread correspondence, reports, presentations, and other documents with precision. • Organize and facilitate meetings, events, and conference calls, preparing detailed agendas and capturing minutes. • Serve as a liaison with internal teams and external stakeholders, maintaining a detail-oriented demeanor. • Safeguard confidential information and ensure secure communication and storage practices. • Lead and oversee special projects, tracking progress and ensuring timely completion. • Develop and implement streamlined administrative processes to optimize executive productivity. • Maintain and prioritize action items, providing follow-ups to ensure tasks are completed efficiently.
2025-06-27T15:54:17Z

Exec Associate

New York, NY
onsite
Temporary
29.00 - 30.00 USD / Hourly
We are looking for a highly skilled and meticulous Executive Associate to provide comprehensive administrative support to senior leadership. In this long-term contract position, you will play a pivotal role in managing daily operations, schedules, and communications for a team of executives. This opportunity is based on site in New York Responsibilities:• Manage and prioritize complex calendars, scheduling meetings, appointments, and travel arrangements to ensure seamless operations.• Coordinate and prepare for meetings, conferences, and events by organizing agendas, materials, and detailed meeting minutes.• Arrange travel logistics, including flights, accommodations, and itineraries, to support efficient executive travel.• Draft, edit, and proofread documents, reports, and presentations with a high level of accuracy.• Track and process expense reports, ensuring compliance with organizational policies and guidelines.• Safeguard confidential information and maintain discretion in all interactions.• Assist with project management tasks by conducting research, analyzing data, and providing administrative support.• Serve as a key point of contact for internal and external stakeholders, ensuring prompt and precise communication.• Monitor and manage multiple priorities in a fast-paced environment to meet deadlines effectively.
2025-06-24T16:04:51Z

Administrative Assistant

Paramus, NJ
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a highly organized and proactive Administrative Assistant to join our team in Paramus, New Jersey. This Contract to permanent position offers an exciting opportunity to contribute to the smooth functioning of our office by handling a variety of administrative tasks and projects. The ideal candidate will bring energy, resourcefulness, and attention to detail to this multifaceted role. Responsibilities: • Provide comprehensive office support, including managing daily tasks and organizational activities. • Oversee the ordering and inventory of office supplies, marketing materials, groceries, and business cards. • Maintain and organize a cloud-based filing system and ensure accurate expense receipt records. • Coordinate travel arrangements, meal planning, and entertainment schedules for both internal and client events. • Assist in planning and executing marketing events tailored to client needs. • Prepare detailed expense reports for Executive Directors as required. • Support various technical and administrative projects as needed. • Manage office correspondence, distribute mail, and create detail-oriented presentations. • Organize the distribution of holiday cards and gifts during the year-end season. • Compile and prepare bi-weekly consultant time projections for review.
2025-06-25T18:54:09Z

Sr. Administrative Assistant

Woodbridge, NJ
onsite
Temporary
28.50 - 33.00 USD / Hourly
We are looking for a skilled Senior Administrative Assistant to join our team on a contract basis. This hybrid position combines both on-site and remote work, with Wednesdays designated as mandatory on-site days. The role requires someone who is detail-oriented and capable of managing administrative operations efficiently while supporting senior leadership and contributing to the success of various organizational projects. Responsibilities:• Process purchase orders and expenditure reports, ensuring accuracy and compliance with company policies.• Maintain accurate absence records and handle related documentation.• Coordinate travel arrangements for staff and leadership, including bookings and itineraries.• Manage payroll processes and oversee student employment records.• Handle calendar management for senior leadership, scheduling meetings and resolving conflicts.• Plan and organize division special events, ensuring logistical arrangements meet high standards.• Assist in the coordination and implementation of projects, programs, and committees under supervisor direction.• Provide administrative and office management support, maintaining smooth daily operations.• Deliver secondary support for programmatic needs across the division.• Collaborate with internal teams to ensure high-impact practices are executed effectively.
2025-06-25T14:23:46Z

Administrative Assistant

Rochdale, NY
onsite
Temporary
18.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochdale, New York. In this role, you will play a pivotal part in ensuring smooth day-to-day operations by providing excellent administrative support and maintaining efficient workflows. This position requires strong organizational skills and the ability to manage multiple tasks with accuracy and professionalism. Responsibilities: • Respond to inbound calls and provide courteous, accurate information to callers. • Deliver exceptional customer service to internal and external stakeholders. • Perform data entry tasks with precision, ensuring all records are up-to-date. • Manage email correspondence, including drafting, responding, and organizing messages. • Handle both inbound and outbound calls to assist with inquiries and follow-ups. • Utilize Microsoft Excel to create, update, and analyze spreadsheets. • Organize and maintain schedules using Microsoft Outlook. • Prepare presentations and documents using Microsoft PowerPoint and Microsoft Word. • Coordinate and schedule appointments, ensuring all details are accurately arranged. • Support additional administrative tasks as needed to maintain office efficiency.
2025-06-26T19:59:03Z

Administrative Assistant

New York, NY
onsite
Permanent
60000.00 - 75000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in New York, New York. This role requires exceptional organizational skills, a strong command of Microsoft Office tools, and the ability to support executives with various administrative and research tasks. The ideal candidate will excel in multitasking and thrive in a fast-paced environment. Responsibilities: • Prepare and process expense reports while ensuring compliance with company policies.• Maintain and update project files, ensuring all matters are current and organized.• Conduct research and provide administrative support as needed.• Create high-quality correspondence, documents, and presentations using Microsoft Office tools such as Word, Excel, and PowerPoint.• Design charts, graphs, tables, and text slides with precision, ensuring formatting consistency and accuracy for time-sensitive documents.• Establish and manage filing systems, sorting and organizing correspondence effectively.• Answer and manage inbound telephone calls, ensuring prompt and clear communication.• Handle other administrative tasks to facilitate smooth office operations.
2025-06-20T12:54:16Z

Administrative Assistant

New Haven, CT
onsite
Temporary
20.00 - 23.00 USD / Hourly
Our client in the professional services industry, located in New Haven, Connecticut, is seeking a talented and organized Administrative Assistant to join their dynamic team. The ideal candidate will provide critical administrative and clerical support, demonstrating a proactive mindset and a meticulous attention to detail. This role is a fantastic opportunity for someone ready to contribute to a fast-paced, professional environment. Key Responsibilities:<ul><li>Scheduling and Calendar Management:</li><li>Maintain and coordinate schedules for team members, setting appointments and managing conflicts.</li><li>Organize meetings, prepare agendas, and arrange materials as needed.</li><li>Document Preparation & Management:</li><li>Draft, edit, and proofread professional documents, reports, and correspondence.</li><li>Maintain filing systems, ensuring all records are accurate, up-to-date, and easily accessible.</li><li>Office Support:</li><li>Manage office supplies and coordinate orders to ensure operational efficiency.</li><li>Serve as the main point of contact for incoming calls, emails, and client inquiries, routing them appropriately.</li><li>Technology Utilization:</li><li>Use Microsoft 365 and other tools to create presentations, spreadsheets, and documents.</li><li>Update and maintain information within customer relationship management (CRM) and database software.</li><li>Client & Team Interaction:</li><li>Provide excellent internal and external customer service by responding to inquiries promptly and professionally.</li><li>Assist with the onboarding of new team members and training on administrative processes.</li><li>Event Coordination:</li><li>Assist in planning and organizing company gatherings, professional development sessions, and industry events.</li></ul>
2025-06-20T19:38:43Z

Administrative Assistant

New York, NY
onsite
Temporary
22.75 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position involves supporting executives and the department with a variety of administrative tasks. The ideal candidate is proactive, organized, and capable of managing multiple responsibilities in a fast-paced environment. Responsibilities: • Provide comprehensive administrative support to executives, including calendar management and scheduling meetings with all necessary logistics. • Handle incoming calls and direct them to the appropriate contacts with professionalism. • Coordinate travel arrangements, including booking flights and accommodations. • Manage expense reporting processes and ensure timely submissions. • Welcome and direct visitors, ensuring a positive experience. • Prepare and proofread departmental communications to ensure accuracy and clarity. • Support vendor management by tracking related processes and maintaining records. • Ensure deliverables and assignments are completed accurately and within deadlines. • Perform data entry tasks and maintain organized records. • Assist with other duties as assigned to support the department's operations.
2025-06-24T18:15:17Z

Administrative Assistant

Woodbridge, NJ
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills. Responsibilities:• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.• Assist with the client intake process, including gathering relevant information and documentation.• Obtain and manage medical records from clients as part of case preparation.• Help clients with completing applications for Social Security disability benefits.• Answer inbound and outbound calls, addressing client needs and scheduling appointments.• Maintain accurate records through data entry and document management.• Coordinate and manage email correspondence in a timely and organized manner.• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.• Ensure schedules are organized and appointments are confirmed for clients and staff.
2025-05-29T12:34:04Z

Receptionist

New York, NY
remote
Temporary
19.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team on a Contract basis in New York, New York. This role requires someone with excellent communication skills and the ability to manage multiple tasks efficiently in a fast-paced environment. If you are organized, adaptable, and enjoy being the first point of contact, we encourage you to apply. Responsibilities: • Manage incoming calls using a multi-line phone system, ensuring accurate call transfers and prompt responses. • Welcome and assist visitors, clients, and staff with courtesy and professionalism. • Handle sensitive and confidential documents while maintaining discretion and security. • Sort and distribute incoming mail and deliveries to the appropriate departments. • Communicate effectively with managers and clients regarding deadlines or job-related concerns. • Perform administrative duties, including scheduling appointments and maintaining office records. • Operate and manage a switchboard system to support efficient communication within the organization. • Assist with special projects or tasks as assigned by management. • Ensure the reception area remains organized and presentable at all times.
2025-06-13T20:59:08Z

Legal Administrative Assistant

Bronx, NY
onsite
Temporary
23.00 - 23.00 USD / Hourly
We are looking for a dedicated Legal Administrative Assistant to join a nonprofit organization in Bronx, New York. This is a contract role where you will play a critical part in providing administrative support and ensuring smooth legal processes for clients. If you are passionate about social justice and have prior legal or administrative experience, this could be a great opportunity to make a difference. Responsibilities:• Communicate with clients to provide updates and information related to their legal cases.• Manage the ordering and retrieval of court transcripts to support legal proceedings.• Prepare and file legal documents, possibly including drafting notices of appeal and filing motions in court.• Perform data entry and maintain accurate records of case details and client information.• Request and organize case records to ensure all necessary documentation is available.• Offer general clerical support, such as scanning, copying, and organizing office materials.• Coordinate with attorneys and other staff to ensure timely completion of administrative tasks.• Assist in submitting filings to the District Attorney’s office and Criminal Court.
2025-06-03T16:23:58Z

Administrative Assistant

Neptune, NJ
remote
Contract / Temporary to Hire
30.00 - 32.00 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. This is a Contract to permanent position that offers the opportunity to support a dynamic design department while working remotely. Ideal candidates will have experience in detail-oriented office settings, particularly within construction administration, technical, or engineering environments. Responsibilities:• Organize and maintain project documentation, including meeting notes, action items, and decision logs.• Assist project managers and engineers with scheduling, tracking deadlines, and ensuring proper document version control.• Manage project-specific SharePoint sites and coordinate stakeholder communications and meetings.• Provide basic Revit-related support, such as printing, without requiring advanced technical skills.• Ensure all documentation adheres to project requirements and accuracy standards.• Schedule appointments and maintain calendars to optimize team efficiency.• Handle email correspondence and inbound/outbound calls professionally and promptly.• Use Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to support administrative tasks.• Enter and manage data with precision to ensure records are up-to-date and accurate.• Deliver exceptional customer service while addressing inquiries and resolving issues.
2025-06-04T21:08:45Z

Administrative Assistant

Parsippany, NJ
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Parsippany, New Jersey. In this role, you will play a key part in ensuring compliance with company and state regulations for hauler vendors and their fleets, while also supporting day-to-day administrative functions within the transportation team. If you excel in organization, communication, and multitasking, this position offers an engaging opportunity to contribute to operational success. Responsibilities: • Maintain accurate records of vehicle registrations, permits, insurance, and safety documentation to ensure compliance with company and state regulations. • Verify hauler vendor compliance by reviewing fleet documentation and addressing any discrepancies. • Assist with processing hauler payments, ensuring all necessary documents and approvals are in place. • Support daily administrative operations by organizing and managing transportation-related information. • Respond to inbound and outbound calls, addressing inquiries and providing timely resolutions. • Coordinate schedules and appointments to streamline transportation team activities. • Handle email correspondence professionally, ensuring timely communication with vendors and internal teams. • Perform data entry tasks to maintain up-to-date and accurate records. • Provide customer service support, addressing concerns and fostering positive relationships with vendors.
2025-06-26T18:54:16Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 25.00 USD / Hourly
We are looking for a Temporary skilled Administrative Assistant to support the Director of Event Marketing in New York, New York. This long-term contract position offers an exciting opportunity to contribute to event planning and marketing efforts by ensuring seamless communication, coordination, and logistics. The role combines administrative expertise with project coordination, making it ideal for candidates who thrive in dynamic, fast-paced environments. Responsibilities:• Manage scheduling and organize meetings for the Director of Event Marketing, ensuring all arrangements are efficient and timely.• Facilitate communication between the Director and vendors, ensuring clear timelines and effective execution of event plans.• Coordinate event logistics, including vendor management and adherence to project deadlines.• Support overall project coordination efforts by tracking progress and maintaining organized records.• Assist with correspondence via email and other communication channels to streamline workflows.• Utilize tools such as Office Suite and monday.com to maintain schedules, track tasks, and manage project details.• Provide administrative support to the marketing team, ensuring smooth operations across various functions.• Act as a liaison to ensure seamless collaboration between internal teams and external partners.• Maintain professionalism and adaptability while handling multiple tasks in a hybrid work environment.• Ensure all processes align with organizational goals and deadlines.
2025-06-12T16:13:45Z

Administrative Assistant

Paterson, Nj, NJ
onsite
Temporary
22.80 - 26.40 USD / Hourly
We are looking for an Administrative Assistant to join our team in Paterson, NJ. This is a long-term contract position ideal for someone with strong organizational skills and a passion for helping others. The role involves providing administrative and customer support in a fast-paced environment while ensuring families have a smooth relocation experience. Responsibilities: • Assist families undergoing relocation by conducting intake assessments to determine their needs. • Collaborate with brokers and landlords to secure housing solutions for displaced families. • Facilitate the transition of families into vacant homes, ensuring smooth coordination and communication. • Collect and manage relevant information, answering inquiries regarding relocation timelines and processes. • Provide hands-on case management to streamline the relocation process for families. • Maintain a high level of organization in a fast-paced environment, adapting to fluctuating workloads. • Handle inbound and outbound telephone calls, ensuring courteous communication. • Perform accurate data entry and maintain records using Microsoft SharePoint. • Support administrative functions to ensure efficient office operations. • Act as a liaison between families and service providers to address concerns and resolve issues.
2025-06-24T15:04:11Z

Sr. Administrative Assistant

North Haven, CT
onsite
Temporary
25.65 - 29.70 USD / Hourly
As a Senior Administrative Assistant, you will provide high-level administrative support and will play a critical role in managing schedules, coordinating communications, and ensuring the efficient daily operations of the department. This is an excellent opportunity for candidates with a background in supporting senior executives or healthcare professionals who thrive in a fast-paced academic and medical setting. Responsibilities include but are not limited to:<ul><li>Calendar and Meeting Management: Actively manage schedules, arrange meetings, and prepare materials.</li><li>Communication Coordination: Serve as a liaison between the doctors, internal staff, external partners, and patients.</li><li>Document Preparation: Draft correspondence, reports, and presentations using Microsoft Word and other tools.</li><li>Data Entry and Record Maintenance: Provide support with medical record management in EPIC (experience preferred but not required).</li><li>General Administrative Tasks: Facilitate departmental operations, including handling travel arrangements, expense tracking, and other clerical duties as required.</li></ul>Preferred Skills & Knowledge:<ul><li>Advanced proficiency in Microsoft Word (required).</li><li>Exposure to EPIC or similar electronic health records software (a strong plus).</li><li>Ability to work efficiently in a complex medical or educational environment.</li><li>Excellent organizational, time management, and interpersonal communication skills.</li></ul>
2025-06-12T14:43:46Z

Administrative Assistant

Milford, CT
onsite
Contract / Temporary to Hire
28.50 - 33.00 USD / Hourly
Are you someone passionate about organization, data management, and administrative support? We are seeking an Analytical Administrative Coordinator. This vital role involves initial outreach, intake, follow-up, and tracking of key data for both internal teams and external stakeholders. If you thrive in a fast-paced environment, meticulous attention to detail, and cross-functional collaboration appeals to you, this may be the opportunity for you!Position OverviewYou will play a critical part in facilitating accurate and timely collection and organization of essential reporting tools and data sets. This position offers the possibility to make a direct impact by ensuring all internal reporting, rebates, and performance guarantees are properly categorized and tracked. You will work closely with others in a professional administrative capacity to ensure accuracy and efficiency across internal processes.Responsibilities<ul><li>Data Management & Organization:</li><li>Receive, maintain, and organize invoices, rebate payments, alternate funding reports, audit files, eligibility files, and related data.</li><li>Manage performance guarantee reports and other documentation in a systematic and retrievable manner.</li><li>Outreach & Communication:</li><li>Conduct implementation outreach for data collection, follow-up, and documentation of information required for the PBIRx reporting systems.</li><li>Provide administrative support in liaising with internal teams to process essential data needs.</li><li>Tracking & Reporting:</li><li>Utilize tracking tools and systems to maintain oversight of all items necessary for internal reporting or tracking purposes.</li><li>Partner cross-functionally to provide efficient analytical administrative support across all teams.</li><li>Additional Tasks:</li><li>Perform other duties as assigned by the manager to ensure all processes are handled proficiently.</li></ul>Required Qualifications<ul><li>Associate's Degree.</li><li>Five years of experience in a professional office environment.</li><li>Technical Skills: Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Teams), and ability to quickly adapt to proprietary company technology solutions.</li><li>Exceptional typing ability.</li><li>Strong attention to detail with a heightened focus on data precision and organization.</li></ul>Ideal Candidate Attributes<ul><li>Excellent verbal and written communication skills with professional delivery.</li><li>Superior organizational, time management, and problem-solving skills.</li><li>Ability to work independently, multitask, and think critically under pressure.</li><li>Reliable, flexible, and able to manage work in a fast-paced environment.</li><li>Commitment to handling confidential information responsibly and with discretion.</li><li>Open to learning new tasks and exploring advanced responsibilities to support team success.</li></ul>
2025-06-25T13:39:06Z

Office Assistant

Hicksville, NY
onsite
Temporary
18.00 - 22.00 USD / Hourly
This full-time Office Administrator role offers the opportunity to work in a dynamic office environment alongside a unique and collaborative team. Play a pivotal part in managing the day-to-day operations of the office, offering both administrative and clerical support. Ideal candidates will enjoy being hands-on and innately organized. Work Schedule:<ul><li>Monday through Friday</li><li>8:30 AM – 4:00 PM</li><li>30-minute lunch break</li></ul>Primary Responsibilities:<ul><li>Answering and managing incoming calls</li><li>Scheduling appointments and managing Jim’s calendar</li><li>Handling office emails and correspondence from an individual email program (Outlook coming soon)</li><li>Performing data entry, office management tasks, and general admin duties</li><li>Using QuickBooks to check financial entries, track rental checks, and manage retirement facilities' accounts</li><li>Assisting in managing office records, books, and rental property finances</li><li>Proficiency with MS Word, Excel, and MS Office Suite required</li></ul>
2025-06-13T19:49:03Z

Legal Assistant

New York, NY
onsite
Temporary
28.50 - 33.00 USD / Hourly
Position: Legal Assistant (Contract) Location: Midtown Manhattan Company Overview: Our client is a prestigious multi-billion dollar investment management firm, renowned for its commitment to excellence and innovation in the financial sector. They are seeking a skilled and experienced Legal Assistant to support their Chief Legal Officer (CLO) on a contract basis. This is a hybrid position, offering candidates the opportunity to work both remotely and on-site in a dynamic and fast-paced environment. Work Schedule:<ul><li>Monday - Thursday: In-office (Midtown Manhattan)</li><li>Friday: Remote work.</li><li>Hours: 9:00 AM to 5:00 PM.</li><li>Pay: $30+/hour</li><li>Duration: 5+ months (Temp-to-hire option)</li></ul> Responsibilities: The Legal Assistant will be responsible for providing high-level administrative and legal support to the CLO. Key duties include:<ul><li>Redlining and editing Word documents to maintain accuracy and compliance.</li><li>Entering data into Excel spreadsheets with attention to detail.</li><li>Managing invoices and coordinating approvals.</li><li>Organizing travel arrangements for the CLO, ensuring seamless itineraries.</li><li>Managing and maintaining the CLO’s calendar, including scheduling and prioritizing appointments.</li><li>Performing general administrative duties as assigned.</li></ul>
2025-06-18T16:48:52Z

Legal Secretary

Hackensack, NJ
onsite
Temporary
18.21 - 21.09 USD / Hourly
We are looking for a skilled Legal Secretary to join our team on a contract basis in Hackensack, New Jersey. This position requires a detail-oriented individual with experience in legal processes and administrative support. If you thrive in a structured environment and have strong organizational skills, we'd love to hear from you. Responsibilities: • Prepare and type legal documents, correspondence, and reports with accuracy and attention to detail. • Utilize WordPerfect and other software tools to draft letters and other written materials. • Upload legal filings and documents to eCourts in compliance with established procedures. • Manage administrative tasks such as calendar scheduling and case management. • Assist with client relations by maintaining clear and effective communication. • Handle billing functions and ensure accurate record-keeping. • Support briefing and documentation processes in collaboration with attorneys. • Utilize tools like Aderant, Adobe Acrobat, and CompuLaw for efficient workflow. • Maintain a steady pace in a structured, moderately-paced work environment.
2025-06-27T15:54:17Z

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