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Disaster Recovery JobDisaster Recovery Job
Job Summary
Between $41k and
$58k
Per Year
Position range in Hawaii $33k - $49k Per Year
EMPLOYER LOGO

Division Clerk

United Public Workers Local 646 Occupation: Office Clerks, General
Location: Honolulu, HI - 96793 Positions available: 1
Job #: 1674020 Work At Home option: No
Posted: 1/27/2025 Updated: 1/27/2025 Expires: 2/26/2025
Source: HireNet Hawaii Site: HireNet Hawaii

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Awards in blue are not current until Nov. 11th
Vets Medallion Award Year Award Action
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Job Requirements and Properties
1Y
36
Full Time (30 Hours or More)
40
Transit
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Job Description

Reports To:

Field Services Supervisor

Job Summary:

Under the general supervision of the Field Services Supervisor, the Division Clerk provides administrative, technical, and fiscal support in the day-to-day operations of the Division and Business Office. This position demands a comprehensive understanding of UPW's structure, functions, and operations to support and promote the organization's goals and objectives. It handles confidential information; prepares correspondence, data, and reports; organizes and maintains office systems and files; actively participates in Division activities as requested; provides clerical support; serves as a resource person for UPW members and stewards; and interacts with members, staff, and visitors.

Primary Duties & Responsibilities:

  • Assumes responsibility for all routine administrative and fiscal functions including the development, implementation, and maintenance of office systems.
  • Acquires and maintains comprehensive, current knowledge of UPW operations, programs, and activities, and serves as a resource person for the organization.
  • Assists the Field Services Supervisor in the education of union stewards, relative to their roles, duties, and functions. Also assists in coordinating steward elections by maintaining a steward roster and monitoring expiration of stewards' terms.
  • Actively participates in special projects requiring total Divisional efforts such as Section 8 meetings, contract ratifications, political action programs, community service projects, Unit fellowship activities, etc.
  • Enrolls members and updates and maintains files and member records.
  • Serves as a resource person to Division Staff and members and responds to routine inquiries from members and the public.
  • Collects payments, issues receipts, balances accounts, posts expenditures, maintains account records, and keeps the Field Services Supervisor apprised of the status of budgetary items.
  • Operates standard office equipment to provide all clerical support including but not limited to composing letters, memos, and reports; handling in-coming and out-going mail; coordinating travel arrangements; preparing for and attending meetings; preparing, duplicating, and collating printed material; etc.
  • Greets visitors and responds to phone calls in a courteous manner, takes accurate messages, or refers callers to the appropriate staff or office.
  • Compose and prepare letters, memos, reports and other printed material.
  • Actively maintains and organizes Division and UPW documents and records.
  • Orders or purchases office supplies and handles all related records under Division and UPW procedures.
  • Assists with the coordination of facility repairs and maintenance with vendors.
  • Notarize documents for the membership.
  • May be required to use own vehicle for business-related errands.
  • Performs other duties as assigned.

Required Skills & Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to function well in a high-paced and at times stressful environment.
  • Proficient with Microsoft Office 365 or other related software.
  • Ability to operate office equipment - Xerox machine, VoIP telephone, video conferencing equipment, a 10-key adding machine.
  • Maintain accurate records.
  • Work independently with minimal supervision and with project deadlines.
  • Maintain a positive working relationship with others.
  • Physical Requirements: Prolonged periods of sitting at a desk while working on a computer and must be able to lift up to 40 pounds.

Minimum Qualifications:

  • High school diploma or equivalent. Associate Degree is preferred.
  • Three (3) years of progressively responsible office experience which included general secretarial duties, some bookkeeping functions, and public contact.
  • Knowledge of general office practices, procedures, and systems.
  • Knowledge of or ability to attain a comprehensive understanding of UPW's functions, services, and programs.
  • Experience which provided exposure to UPW operations and activities also preferred.
  • At least one (1) year of experience resolving complex issues, legal matters, and/or customer servicing of union members.
  • Ability to interact effectively with members, vendors, and staff, either via direct contact or telephone; compose letters, memos, and reports and operate computers to generate documents.
  • Valid Hawaii Drivers License and personal vehicle required.

Job Type: Full-time

Pay: From $41,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Monday to Friday
  • Weekends as needed
- DisasterRecoveryJob


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United Public Workers Local 646
Is a Private Sector employer with 2 locations

https://www.upwhawaii.org

Company Profile:
Advancing worker's living standards;promoting the general welfare of our nation and our community to banish prejudice and discrimination,to strengthen democracy and achieve peace in the world
20-49 employees
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Compensation and Benefits
Salary Range: $41,000.00 - $57,784.00 Year DOE (Depends on Experience) Benefits Provided: 401K, Dental, Flexible Benefit Account, Holidays, Life Insurance, Medical, Retirement/Pension, Sick Leave, Vacation, Vision Other Benefits: Free Medical, Dental, & VIsion for employee, 60% paid for family. • 21 Days Vacation • 21 Days Sick leave • All 13 State Holidays; New Years, MLK, Presidents, Prince Kohio, Good Friday, Memorial day, King Kamehameha, 7/4, Statehood, Labor day, Veterans day, Thanksgiving, Xmas. • General Election day off • Juneteenth Off • Birthday day off • Day after Thanksgiving 401K • After one year of employment, employees can participate to limit. UPW contributes 16% of base salary. • Mileage Reimbursement Phone Allowance $30.00/per pay check Free Parking
View what local employers are paying Office Clerks, General
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Job Type and Required Hours
Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular
Shift:
Not Applicable
Hours per Week:
40

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Minimum Experience Required: 36 months
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Minimum Education Level Required: 1 Year of College or a Technical or Vocational School Required License/Certification: No
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Jobs Available

This section shows the number of job openings advertised online in Maui County, HI for Office Clerks, General and for the related occupational group of Office and Administrative Support Occupations on February 17, 2025 (Jobs De-duplication Level 2).
This table contains Occupation, and Job Openings
Occupation Job Openings
Office Clerks, GeneralBright Outlook Nationally 8
Office and Administrative Support Occupations 129
BRIGHT OUTLOOK NATIONALLY
There were 8 job openings advertised online in Maui County, HI for Office Clerks, General on February 17, 2025. There are also 129 job openings advertised online for the related occupation group of Office and Administrative Support Occupations in Maui County, HI on February 17, 2025.
Source: Online advertised jobs data

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