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Onsite - Work onsite all of the time

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Position range in Missouri

$33k - $47k

Per year

Senior Administrative Assistant Armstrong Teasdale LLP Occupation: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Location: St. Louis, MO - 63105 Positions available: 1

Job #: 13663899 Work At Home option: No

Posted: 3/26/2024 Updated: 3/26/2024 Expires: 5/25/2024

Source: MoJobs Site: MoJobs Agency Job ID: 2173

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Job Requirements

Job Properties

Job Description

Description: The Senior Administrative Assistant is tasked with supporting the Office Manager in the administration of day-to-day office operations and providing excellent customer service to all guests and personnel of Armstrong Teasdale. Additionally, the Senior Administrative Assistant supports the offices attorneys with legal tasks as needed.

Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Oversees all conference center and reception duties including greeting guests and accommodating all guest needs; answering and directing phone calls; processing parking validations; tracking inventory of snacks, beverages, cleaning supplies; may include processing incoming and outgoing packages
Serves as the AutomATe administrator for the office, schedules conference rooms, and supports all meeting coordination and videoconferencing set-up
Will be required to maintain a current notary commission and be available to notarize documents as requested
Handles various accounting tasks such as submitting reimbursement requests in AutomATe and follow up; check requests; may assist with credit card reconciliation
Assists with handling scanning of incoming mail; large mailing projects; printing envelopes and labels, certified mailings; and preparation of binders
Provides support to timekeepers and practice group legal assistants with time entry; preparation of expense reports and check requests; CLE tracking; coordinating travel arrangements; performing conflict checks; drafting engagement letters; completing file opening; and general overflow clerical/legal work
Maintaining client files (both paper and electronic), organizing and filing documents in designated order, and complete electronic scanning
Drafting, reviewing and proofreading all documents and correspondence produced, checking for proper formatting, spelling and grammatical errors, as well as ensuring that all signature pages, attachments, exhibits or enclosures are accurate and complete before distribution
May coordinate or assist with facilities requests, such as liaising with building landlord, scheduling visitors with building security; and submitting work orders to building management?
May support the Office Manager with office needs such as turning over workstations, maintaining floor plans and master office lists; providing support for events; assisting with scanning and copying projects; handling basic printer and copier maintenance; and supporting IT with help desk requests and maintaining the server room

Decision Making - Identifies issues and provides suggestions to day-to-day problems; prioritizes and effectively completes daily tasks
Communication - Effectively communicates through written and verbal forms; shares information when asked and understands the appropriate level of confidentiality
Leadership - Gives positive feedback to others. Is developing skills to mentor others; asks questions; is assigned work; and focuses on day-to-day tasks
Continuous Learning - attends required training; accepts planned change willingly
Teamwork - Actively participates in the team and can provide feedback and solutions; listens and responds constructively to others' concerns
Alignment to Values - Is aware of the Firm's values and consistently demonstrates them; is aware of the meaning/strategic goal of the Firm's D&I values; has a deep understanding of one's own core functions

Education: High School Diploma or equivalent

Licenses and/or Certifications: n/a

Required Experience: 2-3 year of office experience
Preferred Experience: 3+ years of office or customer service experience with strong knowledge of Microsoft Office and computers. Notary license preferred or ability to obtain after employment commences

Responsibilities:
Activity: The employee will be required to sit for prolonged periods and work on a computer; the employee must also have the ability to walk, stand and bend, as well as lift at least 10 pounds

Travel Required: N/A
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.
EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.

Employer Research

Armstrong Teasdale LLP
Is a Private Sector employer with 2 locations
https://www.armstrongteasdale.com/

Company Profile:
With lawyers in offices across the United States, Armstrong Teasdale LLP has a demonstrable track record of delivering sophisticated legal advice and exceptional service to a dynamic client base. Whether an issue is local or global, practice area specific or industry related, Armstrong Teasdale provides each client with an invaluable combination of legal resources and practical advice in nearly every area of law. The firm is a member of Lex Mundi, a global association of 160 independent law firms with locations in more than 100 countries, and the United States Law Firm Group, a network of 17 law firms headquartered in major U.S. cities. Armstrong Teasdale is listed in the Am Law 200, published by The American Lawyer, and the NLJ 250, published by The National Law Journal.

250-499 employees

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Location/Work Site Information

Address: 7700 Forsyth Blvd., Suite 1800, St. Louis, MO 63105

Work At Home option:

Public Transportation Accessible:

Yes

Location/Work Site Industry (NAICS):

Offices of Lawyers (541110)

Cost of Living:

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Compensation and Hours

Salary Range: Not Available DOE (Depends on Experience) Benefits Provided: 401K, Dental, Flex-Time, Holidays, Life Insurance, Medical, Retirement/Pension, Tuition Assistance, Vacation, Vision Other Benefits: Not Available Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular

Day Shift

Evening/Swing Shift

Night/Graveyard Shift

Rotating Shift

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12AM

12PM

Hours per Week:
Hours Vary

View what local employers are paying Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Work Experience

Minimum Experience Required: 48 months

Education and Training

Minimum Education Level Required: High School Diploma or Equivalent

Required License/Certification: No

Related Education Opportunities

Skills Required

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Specialized Job Requirements

Test Requirement: Employer will perform testing - Background Checks

Minimum Age Requirement: 18. Reason for Age Requirement: Hours of Work.

Occupation Information

Occupation:

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Other Matching Jobs:

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Jobs Available

This section shows the number of job openings advertised online in St. Louis County, MO for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive and for the related occupational group of Office and Administrative Support Occupations on May 7, 2024 (Jobs De-duplication Level 2).

This table contains Occupation, and Job Openings
Occupation	Job Openings
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive	23
Office and Administrative Support Occupations	1,088

Occupation is in National High Growth industry

There were 23 job openings advertised online in St. Louis County, MO for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive on May 7, 2024. There are also 1,088 job openings advertised online for the related occupation group of Office and Administrative Support Occupations in St. Louis County, MO on May 7, 2024.

Source: Online advertised jobs data

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Personal Requirements

Knowledge:

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Abilities:

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Work Styles:

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Nature of the Work

Work Activities:

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Tasks:

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Working Conditions:

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Tools and Technology Skills:

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