4 results for Payroll Administrator in Portsmouth, VA

Accounting Manager We are looking for an experienced Accounting Manager to join a non-profit organization in Norfolk, Virginia. In this position, you will play a crucial role in overseeing financial operations, ensuring compliance, and supporting audit processes. This role is ideal for someone with strong analytical skills and non-profit industry experience.This Accounting Manager position offers a hybrid work schedule and is a contract to hire opportunity. Responsibilities:• Lead and supervise a small accounting team.• Perform reconciliation of financial statements.• Provide critical support for ongoing audits and year-end financial activities.• Evaluate and improve existing controls and processes to ensure compliance and efficiency.• Oversee grant accounting, journal entries, and general ledger management.• Manage month-end and year-end closings with precision and timeliness.• Utilize QuickBooks Desktop to manage and maintain accurate financial records.• Ensure compliance with non-profit financial regulations and standards.

Full Charge Bookkeeper We are looking for a skilled Full Charge Bookkeeper to join our team in Smithfield, Virginia. This is a long-term contract position that offers flexibility in scheduling while requiring on-site work. The ideal candidate will play a crucial role in supporting clients, primarily businesses, with their bookkeeping and tax preparation needs. Responsibilities: • Manage accounts payable, accounts receivable, and general ledger activities to ensure accurate financial records. • Reconcile bank and other financial accounts on a regular basis to maintain data integrity. • Oversee payroll processing for small teams, including filing payroll taxes and ensuring compliance with regulations. • Conduct month-end closings and prepare detailed financial statements for clients. • Assist with the preparation of individual and corporate tax returns using Lacerte Tax Software. • Provide support for fiduciary accounts and ensure proper accounting practices are followed. • Work closely with clients to understand their financial needs and deliver tailored bookkeeping solutions. • Utilize accounting software such as QuickBooks and Sage Pro to maintain accurate records and reports. • Collaborate with clients to ensure tax filings and financial statements are completed in a timely manner.

Accounts Payable Clerk The Accounts Payable Specialist will assist the Accounts Payable Team with all responsibilities related to accounts payable. This role focuses on ensuring the accuracy and completeness of vendor data within a company’s systems. This involves creating, updating, and maintaining vendor profiles, from verifying documentation to ensuring compliance with company policies and guidelines. The Specialist acts as a point of contact for vendor-related inquiries, collaborating with various departments to support efficient vendor onboarding, updates, and compliance. This role encompasses data entry and processing, rigorous verification, and reconciliation of vendor invoices. The ideal candidate should possess exceptional organizational skills, demonstrate self-motivation, and be able to work independently with minimal supervision. Additionally, the candidate must effectively multitask while fostering a positive, team-oriented environment. Strong written and verbal communication skills, along with a thorough understanding of accounts payable functions, are critical. Duties and Responsibilities: • Manage the MS Outlook mailbox daily for vendor maintenance and vendor COI. • Coordinate with the Project Managers for vendor onboarding, documentation, qualification, and system setup. • Conduct due diligence on new and existing vendors to ensure compliance with company policies and guidelines. • Maintain accurate and up-to-date records of vendor information, including contact details, banking information, and legal compliance documents, such as the MSA, etc. • Verify documents, such as W-9s, W-8s, and other forms, to ensure vendors meet compliance standards. • Complete Tin Check validation and ensure it meets the Certificate of Insurance (COI) requirements. • Act as a liaison between internal and external departments and vendors, facilitating communication and ensuring smooth collaboration and implementation. • Address and resolve any issues or disputes between the company and its vendors. • Respond to employee questions and supplier inquiries about vendor account setup and maintenance. • Identify opportunities to improve vendor relations processes and policies and implement changes to enhance efficiency and effectiveness. • Review and verify the daily check-run for Urgent Pay 15+, and weekly check-run 650+, ensuring that payee and vendor invoices are saved and matched in the Epicor system. • Process requests and complete vendor credit application forms. • Sort out incoming USPS mail and distribute it to the accounting staff and management. • Perform all other accounts payable and general and administrative accounting duties as assigned.

Accounting Clerk We are looking for a detail-oriented Accounting Clerk to join our team in Newport News, Virginia. This is a long-term contract position offering an excellent opportunity to contribute to billing operations and client account management. The ideal candidate will bring expertise in handling accounts payable, accounts receivable, and numeric data entry while ensuring accuracy and efficiency in all financial processes. Responsibilities: • Process and manage accounts payable and accounts receivable transactions with precision. • Perform numeric data entry tasks to maintain accurate financial records. • Prepare and distribute invoices for large clients, ensuring timely billing. • Respond to customer inquiries and requests related to invoices and account statements. • Reconcile financial discrepancies and resolve billing issues promptly. • Maintain organized and up-to-date documentation for all financial transactions. • Assist in generating reports to support financial analysis and decision-making. • Collaborate with team members to streamline accounting processes and improve efficiency. • Ensure compliance with company policies and relevant accounting standards.