We are looking for an experienced Accounting Clerk to join our team on a contract basis in Dallas, Texas. This role is ideal for individuals with strong expertise in accounts receivable and a commitment to accuracy and efficiency. The position provides an opportunity to contribute to financial operations through invoicing, collections, and data management.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including reviewing contracts, generating daily sales invoices, and maintaining customer communications.<br>• Assist with the processing and reconciliation of commission invoices and ensure timely preparation of commission checks for brokers.<br>• Support collections efforts by fostering positive relationships and conducting follow-ups as needed.<br>• Maintain and organize financial data primarily using spreadsheets, ensuring accuracy and completeness.<br>• Provide assistance in billing operations and ensure compliance with company policies.<br>• Collaborate with team members to streamline financial workflows and improve efficiency.<br>• Utilize accounting software such as Navision for day-to-day tasks, with training provided as necessary.<br>• Ensure timely and accurate entry of financial data into relevant systems.<br>• Contribute to the resolution of discrepancies in accounts and invoices.
<p><strong>Position Overview</strong></p><p>Robert Half’s Full-Time Engagement Professionals (FTEP) practice is looking for an <strong>Accounts Receivable Specialist</strong> to join our team. This is a full-time, salaried position in which you will serve as a Robert Half employee, deployed to work with our clients on a variety of assignments. As part of this program, you will assist clients across industries on critical business initiatives such as Leave of Absence (LOA) coverage, software implementations, backlog cleanups, special finance projects, and more. This unique opportunity offers stability, continuous professional development, and ongoing exposure to different clients, tools, and challenges while maintaining full-time employment with Robert Half.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>In your role as an Accounts Receivable Specialist, you will:</p><ul><li><strong>Accounts Receivable Management</strong>: Process, monitor, and manage accounts receivable transactions, including invoicing, payment posting, and reconciliations to ensure timely and accurate recordkeeping.</li><li><strong>Backlog Cleanup</strong>: Assist clients with identifying and resolving aged receivables, outstanding balances, and discrepancies to bring accounts up to date.</li><li><strong>Software Implementation Support</strong>: Collaborate with clients during new ERP or accounting system implementations, providing expertise in AR module setup, data migration, and troubleshooting.</li><li><strong>LOA Coverage & Interim Support</strong>: Step in as a critical resource for clients during staff leave periods or make interim contributions to ongoing financial operations to ensure uninterrupted workflows.</li><li><strong>Process Improvements</strong>: Assess existing AR practices, identify inefficiencies, and recommend strategies to optimize workflows and reduce DSO (Days Sales Outstanding).</li><li><strong>Client-Specific Special Projects</strong>: Partner with clients on custom finance projects, including audits, reconciliations, and reporting, delivering high-quality outcomes to meet their needs.</li><li><strong>Stakeholder Engagement</strong>: Serve as the point of contact for cross-functional collaboration to resolve billing and collections issues, building effective relationships with internal and external stakeholders.</li><li><strong>Compliance & Reporting</strong>: Ensure compliance with GAAP standards and applicable policies while preparing AR reports as required by the client to support financial decision-making.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Senior Accounts Receivable Specialist to join our team in Plano, Texas. In this role, you will play a pivotal part in managing customer accounts, ensuring accurate financial reporting, and maintaining the integrity of our credit, billing, cash application, and collection processes. This is an exciting opportunity for someone with a strong accounting background and a passion for optimizing financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile customer account statements to ensure alignment with financial records.</p><p>• Analyze billing data to detect and address discrepancies, errors, or anomalies.</p><p>• Investigate and resolve customer account issues, providing clear and timely communication.</p><p>• Prepare and share monthly account statements with assigned customers.</p><p>• Process necessary adjustments such as credit memos, debit memos, sales returns, and price adjustments.</p><p>• Record incoming payments daily and allocate them accurately to corresponding invoices.</p><p>• Conduct accounts receivable testing in Oracle for ad hoc projects.</p><p>• Collaborate with cross-functional teams to enhance accounts receivable processes.</p><p>• Handle month-end accounts receivable tasks, including reserve calculations, revenue accruals, and intercompany reconciliations.</p><p>• Support internal and external audit requests by providing required documentation and insights.</p><p><br></p>
<p><strong>Joe.Faradie</strong> at roberthalf com for confidential consideration.</p><p><br></p><p>Job Title: Senior Manager - Accounts Receivable</p><p>Work from Home on Friday</p><p><br></p><p>Job Summary: Our client in Plano is looking for an experienced and detail-oriented Senior Manager – Accounts Receivable to lead the full spectrum of AR functions, including Cash Application, Collections, and overall AR management. The ideal candidate will bring a solid accounting background with hands-on experience in E-Commerce and Big Box Retail sectors, and global experience is highly preferred. In this role, you will manage a small team while working collaboratively with Finance, Accounting, Sales, and Order Operations departments. The candidate should also have substantial expertise in handling Deductions/Short Pays and working with portal systems.</p><p>Key Responsibilities:</p><ul><li>Manage and oversee the entire Accounts Receivable process, including Cash Application, Collections, and AR functions.</li><li>Lead, mentor, and develop a small team to ensure efficient AR operations and continuous improvement in processes.</li><li>Collaborate closely with Finance, Accounting, Sales, and Order Operations teams to resolve any issues and streamline AR workflows.</li><li>Utilize deep expertise in Deductions/Short Pays, ensuring accurate and timely resolution of discrepancies.</li><li>Oversee the use of portals for AR processing and inquiries, ensuring optimal utilization and issue resolution.</li><li>Perform financial close activities, including account reconciliations, accruals, and related month-end/quarter-end/year-end tasks.</li><li>Analyze and manage AR aging reports, identifying trends and recommending strategies to reduce outstanding balances.</li><li>Prepare and present regular AR reports to leadership, focusing on key metrics and account statuses.</li><li>Ensure compliance with company policies, accounting principles, and industry standards while maintaining accurate records.</li></ul><p><strong><u>The Best Way to apply is to send Joe.Faradie at roberthalf com an updated resume</u></strong>. Please connect with me on linkedin</p>
We are looking for a detail-oriented Billing Clerk to join our team on a contract basis in Fate, Texas. This role requires someone with strong accounting expertise who can focus on ensuring accurate financial record-keeping and reconciliation. The ideal candidate will have excellent problem-solving skills and the ability to work independently with minimal supervision.<br><br>Responsibilities:<br>• Review and trace journal entries to ensure accuracy in financial records.<br>• Investigate and resolve discrepancies in credits and debits using accounting software.<br>• Maintain and reconcile the general ledger to support accurate reporting.<br>• Perform account reconciliations to verify balances and transactions.<br>• Utilize Microsoft Excel for data analysis and financial reporting.<br>• Collaborate with team members to ensure compliance with accounting standards.<br>• Provide detailed audit support by preparing and reviewing financial documents.<br>• Ensure timely and accurate processing of billing and invoicing.<br>• Identify and address any inconsistencies in financial documentation.<br>• Maintain organized and up-to-date financial records for reference.
<p>We are looking for a meticulous Accounts Receivable Analyst to join our client's team in Irving, Texas. This role involves managing and reconciling cash receipts, ensuring accurate application of payments, and addressing customer inquiries. The ideal candidate will bring expertise in accounts receivable processes and possess strong analytical skills to contribute to the company’s financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and process cash transactions received from JPMorgan Chase banks to ensure accurate application.</p><p>• Generate daily upload batches for lockbox transactions and review any exceptions.</p><p>• Monitor and resolve items on the Suspense List and unapplied cash reports monthly.</p><p>• Maintain and update problem lists for weekly team reviews.</p><p>• Address customer inquiries and requests received through the accounts receivable inbox.</p><p>• Scan live checks using the JPMorgan Chase check scanner for proper documentation.</p><p>• Reconcile acquisition-related cash payments to ensure proper allocation.</p><p>• Investigate and resolve payment discrepancies or application issues.</p><p>• Prepare and process refund requests for overpayments or duplicate payments.</p><p>• Complete month-end tasks to meet financial close deadlines, including processing credit card refunds.</p>
We are looking for a skilled AP/AR Clerk to join our team in Frisco, Texas. In this role, you will handle a variety of accounting functions, including managing accounts payable and receivable processes, overseeing collections, and ensuring accurate cash applications. This position requires someone with strong attention to detail, excellent organizational skills, and a commitment to maintaining financial accuracy.<br><br>Responsibilities:<br>• Process and manage full-cycle accounts payable and accounts receivable transactions.<br>• Oversee commercial collections and ensure timely resolution of outstanding balances.<br>• Administer liens and bonds in compliance with company and legal standards.<br>• Handle cash applications with accuracy and attention to detail.<br>• Maintain employee timekeeping records and ensure proper documentation.<br>• Assist with benefits administration to support employee needs.<br>• Reconcile financial discrepancies and prepare reports as required.<br>• Collaborate with internal teams to ensure seamless financial operations.<br>• Support audits and ensure compliance with accounting regulations.
<p>We are seeking a proactive <strong>Accounts Receivable Specialist</strong> to oversee the invoicing, payment, and collections processes. The ideal candidate will possess excellent organizational skills with the ability to manage high volumes of transactions while maintaining accuracy. This role requires communication with internal and external stakeholders to ensure payments are processed and accounts reconciled in a timely manner.</p>
We are offering an exciting opportunity for an Assistant Controller in Fort Worth, Texas. This role involves a variety of responsibilities, including HR, Payroll, AP, and Job Costing tasks, in a small, private company setting. As part of a compact accounting team, you will be required to be detail-oriented, self-motivated, and possess a strong work ethic. <br> Responsibilities: • Assist the CFO in managing all accounting operations including Billing, A/R, A/P, GL, and Counsel, Job Cost Accounting, Inventory Accounting, and Revenue Recognition • Coordinate and direct the preparation of the budget and financial forecasts and report variances • Prepare and publish timely monthly financial statements • Research technical accounting issues for compliance • Support month-end and year-end close process • Ensure quality control over financial transactions and financial reporting • Manage and comply with local, state, and federal government reporting requirements and tax filings • Develop and document business processes and accounting policies to maintain and strengthen internal controls • Additional controller duties as necessary
<p>We are looking for a reliable <strong>Accounting Clerk</strong> to support the day-to-day accounting functions of our client’s business. The ideal candidate is detail-focused, meticulous, and comfortable working in a fast-paced environment. This role includes handling basic accounting tasks, clerical duties, and ensuring accurate transactional reporting.</p>
We are looking for a detail-oriented Staff Accountant to join our team in Coppell, Texas. In this role, you will manage accounts receivable processes, ensuring accurate and timely recording of financial transactions, including franchise royalties, catering sales, and third-party delivery receipts. This position demands a proactive individual with strong analytical skills, excellent communication abilities, and a commitment to maintaining high levels of accuracy in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee the Franchise Sales inbox to address inquiries and ensure efficient communication.<br>• Record billings and receipts for various revenue streams, including third-party delivery, catering, franchise royalties, and other programs.<br>• Execute routine accounting processes on a weekly, monthly, quarterly, and annual basis to maintain financial data integrity.<br>• Prepare and post journal entries and accruals as necessary to support accurate financial reporting.<br>• Reconcile receivable balances and other balance sheet accounts to identify and resolve discrepancies.<br>• Investigate outstanding obligations and unapplied receipts, determining appropriate resolutions.<br>• Collaborate with internal teams, such as Restaurant Accounting and Franchise Operations, to resolve discrepancies in sales data.<br>• Identify and recommend process improvements to enhance efficiency and accuracy in accounts receivable operations.<br>• Generate ad hoc reports and analyses to support decision-making and operational needs.<br>• Ensure compliance with company policies and procedures in all accounts receivable processes.
Robert Half has a current opening for an Accounts Payable (A/P) Clerk. This Accounts Payable Clerk opportunity will be located in the Plano, Texas area and will be a long-term contract / temporary to hire position. Career growth and quick advancement makes this department a desirable place to work. The Accounts Payable Clerk tasks will consist of matching and batching code invoices, resolving A/P issues, processing expense reports, updating and reconciling sub-ledger to G/L, and processing checks.<br><br>What you get to do every single day<br><br>- Carry out additional tasks as assigned<br><br>- Verify, log and send checks, including facilitating special handling<br><br>- Perform daily processes and controls correctly and punctually, ensuring company policies are followed<br><br>- Handle the administrative needs of the AP/Finance Department<br><br>- Manage full-cycle A/P<br><br>- Ensure invoices, checks, and other documents are properly sorted, logged, scanned, and filed<br><br>- Assist with internal and external audits as needed<br><br>- Open, sort, and deliver department mail on a daily basis<br><br>- Assist internal business partners with any customer services needs
We are looking for a detail-oriented Full Charge Bookkeeper to join our team in Carrollton, Texas. This role involves managing all financial aspects of the organization, ensuring accuracy and compliance with accounting standards. The ideal candidate will have strong experience in bookkeeping and a proven ability to handle multiple accounting functions efficiently.<br><br>Responsibilities:<br>• Maintain accurate and up-to-date financial records, including accounts payable and accounts receivable.<br>• Prepare and post journal entries to ensure proper accounting processes are followed.<br>• Perform regular bank reconciliations to verify account balances and resolve discrepancies.<br>• Utilize QuickBooks Enterprise to manage and track financial data effectively.<br>• Generate financial reports and statements to support decision-making and compliance.<br>• Monitor and process invoices, ensuring timely payments and proper documentation.<br>• Assist in budget preparation and financial forecasting as needed.<br>• Handle payroll transactions and ensure tax filings are completed accurately and on time.<br>• Collaborate with other departments to streamline accounting processes and improve efficiency.<br>• Ensure compliance with all financial regulations and company policies.
We are looking for an experienced Project Accountant to join our team in Dallas, Texas. This role is ideal for a detail-oriented individual with a strong background in construction or real estate accounting. You will play a key role in managing financial processes and ensuring the accuracy of project-related financial activities.<br><br>Responsibilities:<br>• Handle billing processes, including AIA and progress billing, for construction projects.<br>• Manage accounts payable, specifically subcontractor payables and purchase orders.<br>• Conduct cost analysis and variance reporting to ensure accurate financial tracking.<br>• Oversee vendor management, including insurance verifications and tax documentation.<br>• Process liens and lien waivers in compliance with regulatory requirements.<br>• Perform job costing, manage change orders, and oversee project setup and closeout.<br>• Collaborate in budgeting processes to ensure financial alignment with project goals.<br>• Utilize accounting software, such as Sage Intacct or Sage Timberline, for accurate financial reporting.<br>• Support financial oversight for multiple ongoing projects, including large multi-family developments.<br>• Coordinate with project teams to ensure timely and accurate financial documentation.
We are looking for an experienced Bookkeeper to join our team in Dallas, Texas. In this role, you will manage essential financial tasks, including accounts payable and receivable, credit card reconciliations, and accurate data entry. The ideal candidate will have a strong understanding of bookkeeping within the construction industry and a commitment to delivering exceptional service to clients and vendors.<br><br>Responsibilities:<br>• Process vendor invoices in QuickBooks Online and ensure all entries are accurate and timely.<br>• Prepare and issue payments to vendors while maintaining proper expense allocation for construction projects.<br>• Generate and distribute invoices to clients based on project milestones or completed work.<br>• Monitor customer accounts and oversee the collection of payments to maintain positive cash flow.<br>• Reconcile credit card transactions with vendor receipts and resolve discrepancies in bank statements.<br>• Input financial data into QuickBooks Online with accuracy, ensuring proper categorization and reconciliation.<br>• Maintain organized digital records of invoices, receipts, and other financial documents.<br>• Address inquiries from vendors and clients regarding payments, invoices, and account discrepancies.<br>• Apply construction-specific financial knowledge, including job costing, subcontractor payments, and budgeting, to ensure compliance with industry standards.
We are currently seeking a VP/Director of Accounting to join our team in Dallas, Texas. This role involves overseeing a team within the manufacturing industry, including a Controller, Assistant Controller, AP Clerk, AR Clerk, and Payroll Coordinator. Your primary responsibilities will include managing general ledger activities, financial reporting, and budget forecasting.<br><br>Responsibilities:<br><br>• Overseeing a team including a Controller, Assistant Controller, AP Clerk, AR Clerk, and Payroll Coordinator.<br>• Managing the General Ledger (GL) and ensuring all entries and adjustments are accurate.<br>• Delivering comprehensive financial reports in a timely and accurate manner.<br>• Implementing and managing budget and forecasting processes to support strategic planning.<br>• Utilizing and maintaining various accounting software systems.<br>• Handling Accounts Payable (AP) and Accounts Receivable (AR) operations.<br>• Overseeing and coordinating auditing processes.<br>• Using the CRM system to maintain and update customer records.<br>• Working with ADP Financial Services and BlackLine for various accounting functions.<br>• Using Concur for expense management and report generation.
<p>Robert Half Finance and Accounting is working with a growing service organization based in Fort Worth, Texas on a search for a New Assistant Controller. The Assistant Controller will manage the activities and staff of the accounting function to provide timely and accurate financial statements, forecasts, reports and controls. </p><p><br></p><p>Requirements include:</p><ul><li>Proficient in all aspects of corporate accounting and all pertinent GAAP and regulations</li><li>Guides financial decisions by establishing, monitoring and enforcing policies and procedures</li><li>Protects assets by establishing, monitoring and enforcing internal controls</li><li>Ensures compliance with federal, state and local legal requirements by researching existing and new legislation, consulting with outside advisors, and filing financial reports</li><li>Keep up-to-date on information and technology affecting functional area(s) to increase innovation and ensure compliance</li><li>Interact with auditors and regulators. Answer their questions and provide needed detail to them, as needed.</li><li>Administers uniform accounting system for budgetary purposes</li><li>Financial reporting</li><li>General ledger account reconciliation</li><li>Monitors and ensures activities of day-to-day operations</li><li>Supervises accounting staff of 5</li></ul><p>Job Requirements</p><ul><li>Bachelor's degree in Business, Finance, or Accounting</li><li>Mortgage banking experience required</li><li>5+ years of experience in managing an accounting team</li><li>Strong knowledge of Generally Accepted Accounting Principles (GAAP), internal controls and financial reporting required</li><li>Excellent verbal and written communication skills</li><li>Ability to work collaboratively across departmental functions</li><li>Ability to perform multiple tasks and prioritize responsibilities in a dynamic fast paced working environment</li><li>Proficient in Microsoft Office, including Excel, Word, Outlook</li></ul><p>This growing stable organization offers a competitive compensation package up to $180K plus benefits. For more information and consideration, please contact Eric Murray at 682-350-8439 or via Email at eric.murray@RobertHalf.C0M</p><p><br></p><p>You can also connect and or message me on LinkedIn. Bing or Google Search - ("Eric Murray" AND "Robert Half Finance and Accounting")</p><p><br></p>
We are looking for an experienced and detail-oriented Controller to join our construction company in Midlothian, Texas. This role is integral to managing our financial operations, ensuring compliance with regulations, and driving strategic financial planning. The ideal candidate will have a strong background in QuickBooks and small business accounting, with expertise in the unique financial challenges of the construction industry.<br><br>Responsibilities:<br>• Oversee daily accounting activities such as accounts payable, accounts receivable, payroll, general ledger management, and month-end/year-end closing processes.<br>• Utilize QuickBooks to manage and optimize financial operations, ensuring accurate data entry, account reconciliation, and generation of detailed financial reports.<br>• Implement and maintain effective job costing systems to track project expenses and profitability.<br>• Prepare comprehensive financial reports, including income statements, balance sheets, cash flow forecasts, and job profitability analyses.<br>• Collaborate with management to develop and monitor company budgets and project-specific financial plans.<br>• Ensure compliance with local, state, and federal tax regulations, as well as other financial reporting requirements.<br>• Develop and implement financial controls and operational processes to improve efficiency and accuracy.<br>• Work closely with company leadership to assess financial risks, identify cost-saving opportunities, and support profitability goals.<br>• Manage multi-faceted financial operations in a small business environment, requiring hands-on involvement and adaptability.<br>• Contribute to process improvements that enhance the reliability and efficiency of financial data and reporting.
We are looking for an experienced Full Charge Bookkeeper to join our team on a contract basis in Dallas, Texas. In this role, you will be responsible for managing comprehensive accounting functions, supporting administrative tasks, and providing critical financial insights to enhance business performance. This position is ideal for a highly organized individual with extensive bookkeeping experience, particularly in the construction industry.<br><br>Responsibilities:<br>• Maintain and manage general ledger accounts, fixed assets, and balance sheet reconciliations to ensure accurate financial records.<br>• Oversee full-cycle accounts payable and receivable processes, ensuring timely and precise transactions.<br>• Prepare and distribute weekly job cost reports, collaborating with project managers to update work-in-progress data.<br>• Generate monthly, quarterly, and annual financial statements and reports, meeting all established deadlines.<br>• Conduct variance analysis to compare actual operating results against budgeted figures.<br>• Facilitate bank draw processes and maintain accurate draw schedules.<br>• Collaborate with external tax professionals to ensure compliance with tax filings and regulations.<br>• Implement and improve cost control measures, reporting systems, and processes to optimize profitability and cash flow.<br>• Provide administrative support to leadership, including scheduling, correspondence, and document preparation.<br>• Assist with office management tasks, such as compliance with licensing and insurance renewals.
<p>We are looking for an experienced <strong>Bookkeeper</strong> to manage the day-to-day financial transactions for our client. The ideal candidate will demonstrate excellent organizational and time management skills, ensuring the company’s books remain accurate and up to date. This role involves handling a variety of bookkeeping tasks, including accounts payable/receivable, payroll preparation, and financial reporting, making it a critical part of the finance team.</p>
We are looking for a detail-oriented and highly skilled Full Charge Bookkeeper to manage and oversee the financial operations of our organization. The ideal candidate will have a strong background in accounting, with experience in real estate investments, personal investment management, or a family office setting. This is an excellent opportunity to join a collaborative team and contribute to the financial success of a dynamic organization.<br><br>Responsibilities:<br>• Manage and maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.<br>• Prepare and deliver timely financial reports, including monthly, quarterly, and annual statements.<br>• Perform financial analysis and provide actionable insights to support business decision-making.<br>• Reconcile bank accounts, intercompany transactions, and other financial accounts to ensure data accuracy.<br>• Collaborate with various departments to facilitate the smooth flow of financial information.<br>• Ensure the accuracy and integrity of financial data within accounting systems.<br>• Implement and refine financial processes to enhance operational efficiency and standardization.<br>• Handle accounts payable and receivable processes, ensuring timely payments and collections.<br>• Adhere to company policies, procedures, and accounting standards while maintaining compliance.<br>• Support strategic initiatives related to financial planning and process improvement.
The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring that vendor invoices and payments are processed accurately and on time. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with internal departments and external vendors. Key Responsibilities Process a high volume of vendor invoices with accuracy and in a timely manner Match purchase orders, contracts, and receiving documents to invoices Verify appropriate approval and coding of invoices Schedule and prepare weekly check runs and ACH/wire payments Reconcile accounts payable transactions and vendor statements Respond to vendor inquiries and resolve billing discrepancies Maintain vendor records, including W-9s and payment terms Assist in month-end closing and accruals Support audits by providing requested documentation Collaborate with property managers and project managers to ensure proper job costing and coding Ensure compliance with internal controls and accounting policies
<p><strong>Responsibilities</strong></p><p>The payroll specialist will be responsible for various tasks to ensure seamless and accurate payroll processes, employee data management, and departmental coordination. Core duties include:</p><ol><li>Overseeing end-to-end bi-weekly payroll processing for all employees.</li><li>Inputting employee data, including garnishments, vacation days, deductions, address changes, direct deposits, and other updates into Paylocity.</li><li>Managing new hire setup post-onboarding.</li><li>Safeguarding payroll operations by maintaining confidentiality and securing sensitive information.</li><li>Conducting daily driver route board data entry (requires proficiency in 10-key skills).</li><li>Collaborating closely with Operations teams, including Dispatch, driver supervisors, and managers.</li><li>Assisting accounts receivable (AR) and accounts payable (AP) teams with landfill ticket research.</li><li>Investigating and resolving payroll discrepancies by analyzing relevant information.</li><li>Performing employment verifications as needed.</li><li>Serving as a backup for weekly payroll processing for hourly employees and drivers.</li><li>Handling employee inquiries professionally and efficiently.</li><li>Participating in special projects as assigned.</li></ol><p><br></p><p>Candidates should meet the following qualifications:</p><ol><li>Minimum high school diploma or GED, with 3–5 years of general payroll processing experience.</li><li>Ability to work independently and under direct supervision.</li><li>Strong communication skills for collaboration with employees and other departments.</li><li>Excellent verbal and written communication abilities.</li><li>Proficiency in Microsoft Office tools, with emphasis on Excel and data management.</li></ol><p><br></p>
<p>Billing Specialist</p><p>Overview:</p><p>The Billing Specialist plays a critical role in ensuring the seamless execution of billing processes, compliance with firm policies, and client satisfaction. This individual will manage complex billing workflows, resolve disputes, and provide detailed reporting in a fast-paced, professional services environment.</p><p>Key Responsibilities:</p><p>Create, review, and edit bill proformas based on requests from attorneys, paralegals, and secretaries.</p><p>Process high-volume, complex legal bills efficiently, including applying discounts, split-party billing, and preparing e-bills.</p><p>Analyze and monitor e-billing platforms to handle appeals for deductions and specialty legal billing issues.</p><p>Submit invoices via mail, email, and e-billing platforms (e.g., CounselLink, LegalTracker, TyMetrix 360, etc.).</p><p>Maintain billing and matter management data in ERP systems and e-billing platforms by setting up clients, matters, timekeepers, and rates, and coordinating with clients for system setup support.</p><p>Ensure compliance with firm billing policies, outside counsel guidelines, and client-specific requirements, recommending policy updates as needed.</p><p>Accurately manage client and matter setup, billing arrangements, accruals, budgets, and status reports to meet deadlines.</p><p>Review and approve new client/matter intake forms to verify billing arrangements, rates, and discounts.</p><p>Assess and provide feedback on billing requirements in new client engagement letters.</p><p>Maintain desktop procedures and documentation for special handling requirements.</p><p>Generate billing schedules and analyses, and ensure compliance with client-specific reporting needs (e.g., accruals, budgets, timekeeper data).</p><p>Test and verify billing software application updates and enhancements.</p><p>Assist with ad hoc accounting projects as assigned.</p><p>Communicate courteously and professionally with clients, attorneys, and staff across all levels of the firm.</p><p>Skills and Qualifications:</p><p>Experience: 1–3 years of relevant experience required; billing experience in a professional services or law firm environment is preferred.</p><p>Proficiency: Strong knowledge of Microsoft Office, especially Excel, Word, and Outlook, with the ability to learn new software/applications quickly. Familiarity with billing platforms (e.g., Aderant) and e-billing systems is a plus.</p><p>Education: An associate degree in accounting or a related field is required; a bachelor’s degree is preferred. Equivalent work experience may be considered.</p><p>Technical Skills: Solid understanding of accounting processes and aptitude for working with ERP and billing systems.</p><p>Soft Skills: Excellent attention to detail, organizational ability, and time management. Strong communication (written and verbal) skills with a client-focused approach.</p><p>Attributes: Must possess analytical skills, the ability to multi-task effectively, and a collaborative mindset to work both independently and as part of a diverse team.</p><p>Additional Requirements:</p><p>Familiarity with outside counsel billing guidelines and client engagement letters.</p><p>Capacity to interact with a variety of personalities and stakeholders at different levels of the organization.</p>
We are looking for a meticulous and organized Accounts Payable Specialist to join our team in Addison, Texas. In this role, you will handle critical financial tasks such as invoice processing, vendor communication, and payment reconciliation to support the company’s financial health. This is a long-term contract position, offering an excellent opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Process and verify incoming invoices, ensuring accurate coding and compliance with company policies.<br>• Prepare and execute vendor payments through various methods, including checks, ACH, and wire transfers, within established payment terms.<br>• Maintain and update vendor records, promptly addressing any discrepancies or inquiries regarding payment status.<br>• Perform regular reconciliations of accounts payable transactions to ensure accuracy and alignment with financial records.<br>• Generate detailed monthly and quarterly reports on accounts payable activity for management review.<br>• Ensure all financial transactions adhere to applicable regulations and corporate policies.<br>• Collaborate with the finance team to identify and implement process improvements to enhance efficiency in the accounts payable function.
