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12 results for Front Desk Coordinator in Boston, MA

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We are actively searching for a Front Desk Coordinator to be a part of our team in Boston, Massachusetts, 02110, United States. This role offers a short term contract employment opportunity where you will be the primary contact for facility service coordination and front desk operations. In this role, you will have the opportunity to utilize your receptionist duties skills to effectively manage our front desk operations and provide excellent customer service.

Responsibilities:

• Directing the operations of the front desk to ensure smooth workflow
• Coordinating facility services and ensuring the work environment is well-organized
• Handling incoming calls and responding to inquiries in a timely and detail oriented manner
• Planning and coordinating meetings and events to ensure successful execution
• Keeping track of space utilization and making necessary arrangements for optimal usage.

• Holds a minimum of a high school diploma or equivalent education qualification.
• Has prior experience in a similar role, preferably as a Front Desk Coordinator or Receptionist.
• Demonstrates proficiency in Receptionist Duties such as answering phone calls, managing appointments, and greeting visitors.
• Exhibits excellent organizational skills and the ability to multitask.
• Shows proficiency in using office equipment like fax machines, printers, and copiers.
• Has a solid understanding of office management procedures and basic accounting principles.
• Demonstrates outstanding verbal and written communication skills.
• Exhibits strong customer service skills and a detail oriented, friendly demeanor.
• Displays high levels of patience and the ability to remain calm under pressure.
• Familiar with Microsoft Office Suite, particularly Word and Excel.
• Shows the ability to be resourceful and proactive when issues arise.
• Possesses a strong attention to detail and problem-solving skills.
• Willing to work flexible hours, including evenings and weekends if required.
• Demonstrates a high level of confidentiality and discretion at all times.
• Able to stand for long periods and perform other physical tasks as necessary.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

12 results for Front Desk Coordinator in Boston, MA

Front Desk Coordinator We are actively searching for a Front Desk Coordinator to be a part of our team in Boston, Massachusetts, 02110, United States. This role offers a short term contract employment opportunity where you will be the primary contact for facility service coordination and front desk operations. In this role, you will have the opportunity to utilize your receptionist duties skills to effectively manage our front desk operations and provide excellent customer service. Responsibilities: • Directing the operations of the front desk to ensure smooth workflow • Coordinating facility services and ensuring the work environment is well-organized • Handling incoming calls and responding to inquiries in a timely and detail oriented manner • Planning and coordinating meetings and events to ensure successful execution • Keeping track of space utilization and making necessary arrangements for optimal usage.

Bilingual Front Desk Coordinator We are looking for a bilingual Front Desk Coordinator to join our team on a contract basis in Lynn, Massachusetts. In this role, you will serve as the first point of contact for guests and provide administrative support to ensure smooth daily operations. This position requires strong customer service skills, attention to detail, and the ability to communicate effectively in both Spanish and Haitian Creole. Responsibilities: • Welcome and assist guests, students, and parents in a detail-oriented and friendly manner. • Manage incoming and outgoing mail efficiently. • Input student absences and maintain accurate attendance records. • Answer and direct calls using a multi-line phone system. • Provide administrative support, including organizing files and handling data entry tasks. • Utilize Microsoft Word, Excel, and Outlook to complete daily responsibilities. • Address inquiries and resolve issues with a focus on excellent customer service. • Assist in coordinating front desk activities to ensure smooth operations.

HR Generalist We are looking for a front desk receptionist/admin to join our team in Waltham, Massachusetts. In this role, you will be instrumental in managing front desk operations, providing administrative support, and ensuring seamless office coordination. This position is ideal for someone who pays close attention to detail and thrives in a dynamic environment. Responsibilities:• Welcome visitors, clients, and vendors with professionalism, ensuring a positive experience from the moment they arrive.• Manage incoming calls by providing accurate information or directing inquiries to the appropriate team members.• Maintain the reception area to ensure it is clean, organized, and inviting at all times.• Provide administrative support by scheduling meetings, coordinating appointments, and managing calendars for leadership team members.• Handle tasks such as data entry, filing, and document organization while upholding confidentiality standards.• Prepare and distribute correspondence, reports, and other essential documents as requested.• Assist with order processing, invoicing, and basic account management duties to support the team's operations.• Monitor office supply levels and place orders to ensure the workspace remains functional and well-stocked.• Facilitate communication between departments to promote efficient workflows and collaboration.• Help plan and organize team meetings, events, and training sessions to enhance team engagement.

Receptionist We are looking for a detail-oriented and organized Receptionist to join our team in Boston, Massachusetts. As the first point of contact for visitors and callers, you will play a vital role in creating a welcoming and efficient environment. This is a long-term contract position, offering the opportunity to support daily operations with a focus on excellent customer service and administrative accuracy. Responsibilities: • Answer and manage a multi-line phone system, directing calls to the appropriate individuals or departments. • Greet and assist visitors, ensuring a friendly and detail-oriented first impression. • Maintain and organize files, records, and documentation for easy accessibility. • Schedule and coordinate appointments and meetings with accuracy and efficiency. • Handle email correspondence, responding to inquiries and forwarding messages as needed. • Perform data entry tasks with precision, ensuring all information is correctly recorded. • Provide general administrative support to the team, including preparing documents and reports. • Utilize Microsoft Word, Excel, and Outlook to manage tasks and communications effectively. • Ensure the reception area remains clean, organized, and presentable at all times. • Collaborate with team members to streamline office operations and enhance productivity.

Receptionist We are eager to bring on board a Office Assistant in Boston, Massachusetts. Our focus lies in the industry, and we offer a compelling opportunity for the right individual. Your main function will be to handle a variety of administrative responsibilities in a detail-oriented setting. Responsibilities:• Field incoming calls and direct them appropriately.• Serve as the first point of contact for visitors, offering a warm and detail-oriented welcome.• Manage and organize correspondence, ensuring it reaches the correct individual or department.• Maintain an organized, efficient, and welcoming reception area.• Handle sensitive information with confidentiality and discretion.• Support administrative tasks as needed, such as filing, photocopying, and data entry.• Schedule appointments and meetings when necessary.• Take messages accurately and ensure they reach the intended recipient in a timely manner.• Maintain a clean and organized work area to promote efficiency.• Assist with other duties as assigned to support the smooth running of the office.

Receptionist We are looking for a detail-oriented and personable Bilingual Receptionist to join our team in Lawrence, Massachusetts. In this long-term contract position, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient experience. This role requires strong organizational skills and proficiency in administrative tools to support daily office operations. ***MUST BE BILINGUAL IN SPANISH / ENGLISH Responsibilities:<ul><li>Answer and manage a multi-line phone system in a prompt and courteous manner.</li><li>Greet and assist visitors, ensuring a positive and organized impression.</li><li>Organize and maintain physical and digital filing systems for easy accessibility.</li><li>Schedule and coordinate appointments and meetings efficiently.</li><li>Perform data entry tasks with accuracy and attention to detail.</li><li>Use Microsoft Excel, Word, and Outlook to prepare and manage documents and communications.</li><li>Provide exceptional customer service by addressing inquiries and resolving issues as needed.</li><li>Support the team with various administrative tasks to maintain smooth office operations.</li></ul>

Administrative Assistant We are seeking a detail-oriented Administrative Assistant for a short term contract employment opportunity in Boston, Massachusetts. This role is based 100% onsite and requires an individual who can efficiently manage a variety of tasks ranging from handling inbound and outbound calls to maintaining office organization. Responsibilities • Handling inbound and outbound calls in a courteous manner • Providing excellent customer service to both internal and external stakeholders • Accurately completing data entry tasks and maintaining customer records • Managing email correspondence with clients and team members • Coordinating meetings and scheduling appointments, including conference room bookings • Ordering lunch for meetings and other office events • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook • Filing, scanning, and other administrative duties as needed to support the team • Ensuring office spaces are neat and well-organized.

Admissions Assistant We are looking for an organized and detail-oriented Admissions Assistant to join our team on a contract basis in Malden, Massachusetts. In this role, you will provide essential administrative support, ensuring smooth communication and efficient operations within the admissions department. This is a great opportunity to utilize your technical and interpersonal skills in a dynamic and collaborative environment. Responsibilities: • Respond to inbound calls and provide accurate information to prospective students and stakeholders. • Manage email correspondence, ensuring timely and precise communication. • Perform data entry tasks with precision to maintain accurate and up-to-date records. • Schedule and coordinate appointments, meetings, and events as needed. • Deliver excellent customer service by addressing inquiries and resolving issues effectively. • Conduct both inbound and outbound calls to support admissions processes. • Create, edit, and format documents using Microsoft Word, Excel, PowerPoint, and Outlook. • Assist with organizing and maintaining files and records for the department. • Collaborate with team members to streamline workflows and support departmental goals.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Beverly, Massachusetts. This Contract-to-long-term position requires someone with strong organizational skills, confidence, and the ability to interact professionally with high-level clients, including surgeons and medical professionals. The role will initially be onsite during the contract period, with the potential for remote work once transitioned to a long-term role. Responsibilities: • Organize and manage agendas for board meetings to ensure all topics are thoroughly covered. • Facilitate and set up virtual meetings through Zoom, ensuring smooth technical operations. • Maintain accurate membership records and oversee the membership cycles. • Handle inbound and outbound calls with professionalism and efficiency. • Respond to email correspondence promptly while maintaining a high level of customer service. • Perform data entry tasks to ensure all information is correctly documented. • Schedule appointments and manage calendars to optimize workflow. • Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to support administrative tasks. • Create visually appealing presentations and materials using Canva or PowerPoint. • Collaborate with team members and adapt to occasional extended hours when required.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New Bedford, Massachusetts. In this role, you will handle a variety of administrative tasks that ensure smooth office operations. This position requires strong organizational skills and a customer-focused approach. Responsibilities: • Perform accurate data entry and maintain organized filing systems. • Process vendor invoices by uploading, coding, and verifying amounts for accuracy. • Handle inbound and outbound calls to provide excellent customer service. • Manage email correspondence and ensure timely responses. • Schedule and coordinate appointments efficiently. • Use Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook to complete daily tasks. • Serve as the first point of contact, representing the office with a detail-oriented approach. • Ensure all records and documentation are updated and maintained properly.

Admin Assistant We are looking for an Administrative Assistant to join our team in Stoneham, Massachusetts. In this role, you will play a vital part in ensuring the smooth operation of our office by managing administrative tasks, organizing workflows, and supporting team members. This is an excellent opportunity for someone with strong organizational skills and proficiency in Microsoft Office and Adobe Acrobat to thrive in a collaborative environment. Responsibilities:• Provide comprehensive administrative support, including scheduling appointments, handling correspondence, and coordinating meetings.• Utilize Adobe Acrobat to create, edit, and review documents while ensuring accuracy and security.• Prepare and format documents with precision using Microsoft Office tools such as Word, Excel, and PowerPoint.• Manage both digital and physical filing systems to maintain efficient and accessible records.• Assist in preparing and proofreading financial reports, tax documents, and other client-ready materials.• Oversee office supply inventory, coordinate orders, and resolve basic IT issues to maintain an organized workspace.• Monitor project deadlines, set reminders, and ensure timely completion of tasks.• Support the team with various administrative needs, demonstrating flexibility and adaptability.• Collaborate with team members to maintain an efficient and organized office environment. If interested, please send resumes to jeremy.tranfaglia@roberthalf

Development/Admin Support We are looking for a detail-oriented and tech-savvy Administrative Assistant to join our team in Middletown, Rhode Island. This is a long-term contract position that requires a proactive individual who thrives in a fast-paced environment while managing multiple tasks efficiently. The ideal candidate will have strong organizational skills, a sense of humor, and a passion for delivering excellent support. Responsibilities: • Input and manage gift records accurately within the DonorPerfect system. • Scan checks for bank deposits, ensuring totals are matched and posted correctly. • Create and distribute acknowledgment letters in a timely manner. • Coordinate and schedule follow-ups to maintain smooth workflow processes. • Execute mail merge operations to produce personalized communications. • Provide assistance in a fast-paced, collaborative environment where teamwork is essential. • Handle inbound and outbound calls with professionalism and courtesy. • Manage email correspondence and maintain effective communication channels. • Oversee database management and ensure data integrity for all records. • Utilize Microsoft Office tools, including Word, Excel, and Outlook, to complete administrative tasks efficiently.

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12 results for Front Desk Coordinator in Boston, MA

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