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Associate Director of Financial Aid, Medical Professions

Posting Details

Position Information

Fiscal Year 2024-2025
Position Title Associate Director of Financial Aid, Medical Professions
Classification Title Senior Financial Aid Advisor
Department JSMBS Office of Medical Education Wide
Posting Number P250084
Posting Link https://www.ubjobs.buffalo.edu/postings/56470
Employer State
Position Type
Professional Appointment Term Term
Salary Grade SL4
Posting Detail Information

Position Summary
As a critical part of the University at Buffalo’s Financial Aid Office, the Associate Director of Financial Aid, Medical Professions, will serve as the primary financial aid contact for students attending Jacobs School of Medicine and Biomedical Sciences (Jacobs School). Reporting to the Director of Student and Academic Affairs with a dotted line to the University Director of Financial Aid, this position will be positioned on the Jacobs School campus and embedded within the Jacobs School Student Services team.

The Associate Director will support the UB’s financial aid department in all aspects of aid administration with primary responsibility with the advisement of all Jacobs School students. In addition, the successful candidate will implement a robust advising program designed to ensure compliance with federal, state, and institutional regulations while also ensuring compliance with the Association of American Medical Colleges (AAMC) and the Liaison Committee on Medical Education (LCME) financial aid advising standards.

The Associate Director will also participate in recruitment initiatives, outreach programs, orientation, retention work, as well as debt management activities. This role will work collaboratively with colleagues in adjacent offices at UB Jacobs School to provide additional guidance on Jacobs School support services, helping students navigate additional resources, as necessary. Some evenings and weekend hours will be required.

As Associate Director of Financial Aid, you will:
  • Advise Jacobs School students and families on the entire financial aid process, funding options, and annual costs.
  • Serve as the main financial aid advisement point of contact with Jacobs School students and families via phone, email, online and in-person.
  • Evaluate financial aid applications for Jacobs School students to determine aid eligibility.
  • Assist with the development and implementation of financial aid policies and procedures.
  • Assist with reconciliation of funds and completion of scheduled reports to ensure compliance with federal, state, and institutional financial aid regulations.
  • Interpret complex financial aid requirements and regulations and effectively communicates how those apply to individual student circumstances.
  • Determine student eligibility for federal, state, and institutional financial aid programs.
  • Use professional judgment to interpret regulations, policies, and procedures and how they apply to financial need, budgets, or other items to determine needed changes appropriate to individual student aid packages.
  • Identify and implement debt management strategies and assists with debt management activities including entrance and exit loan counseling.
  • Support Jacobs School student recruitment and retention efforts by preparing and/or presenting financial aid sessions/workshops.
  • Perform other duties as assigned.


This position is campus based and office hours are Monday – Friday 8:30 a.m. – 5:00 p.m.; evenings and weekends as needed.

We invite individuals to apply whose perspectives and experiences will enrich and strengthen our organization. The Financial Aid department serves a diverse constituency of patrons, and our employees, services and policies strive to honor and reflect this diversity. We encourage candidates who thrive in a welcoming multicultural environment to apply.

The mission of the University at Buffalo’s Financial Aid Office is to facilitate access to education, actively contributing to the recruitment and retention endeavors of the university. We are dedicated to fostering an inclusive environment by providing essential financial support to students. Our commitment extends to ensuring compliance with federal, state, and institutional regulations, thereby upholding the integrity and ethical standards of our financial assistance programs. Through these efforts, we aim to empower students to pursue their educational aspirations and contribute to the long-term success of our university community. For further information, please visit us at: https://www.buffalo.edu/1capen.html

Learn more:

As an Equal Opportunity / Affirmative Action employer, the University at Buffalo will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
  • Bachelor’s Degree
  • Three years of related experience
Preferred Qualifications
  • Master’s Degree or PhD preferred
  • Five years of related experience
Physical Demands
Salary Range $62,600 - $70,000
Additional Salary Information
Job Type Full-Time
Campus Downtown Campus
Posting Alerts
Special Instructions Summary
Additional Information
Is a background check required for this posting? No
Background Check Notification
Contact Information

Contact's Name Brendan Tom
Contact's Pronouns He/him/his
Contact's Title Director of Human Resources, Jacobs School of Medicine and Biomedical Sciences
Contact's Email bjtom@buffalo.edu
Contact's Phone 716-829-2771
Posting Dates

Posted 03/28/2025
Deadline for Internal Applicants 04/11/2025
Deadline for External Applicants 04/26/2025
Date to be filled
References

Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other
  3. * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
    • Yes
    • No

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents