We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.<br>• Draft and distribute clear and concise memos and correspondence as needed.<br>• Prepare, organize, and manage project deliverables to meet deadlines.<br>• Coordinate the transit and delivery of project materials and documents.<br>• Maintain and update standard engineering records and documentation.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.<br>• Assist with data entry, email correspondence, and scheduling appointments.<br>• Handle inbound and outbound calls, ensuring prompt and effective communication.<br>• Leverage SharePoint for document management and collaboration, if applicable.
<p>As a <strong>Senior Administrative Assistant</strong>, you will provide high-level administrative support and will play a critical role in managing schedules, coordinating communications, and ensuring the efficient daily operations of the department. This is an excellent opportunity for candidates with a background in supporting senior executives or healthcare professionals who thrive in a fast-paced academic and medical setting.</p><p><br></p><p><strong>Responsibilities include but are not limited to</strong>:</p><ul><li><strong>Calendar and Meeting Management</strong>: Actively manage schedules, arrange meetings, and prepare materials.</li><li><strong>Communication Coordination</strong>: Serve as a liaison between the doctors, internal staff, external partners, and patients.</li><li><strong>Document Preparation</strong>: Draft correspondence, reports, and presentations using Microsoft Word and other tools.</li><li><strong>Data Entry and Record Maintenance</strong>: Provide support with medical record management in EPIC (experience preferred but not required).</li><li><strong>General Administrative Tasks</strong>: Facilitate departmental operations, including handling travel arrangements, expense tracking, and other clerical duties as required.</li></ul><p><strong>Preferred Skills & Knowledge</strong>:</p><ul><li>Advanced proficiency in <strong>Microsoft Word</strong> (required).</li><li>Exposure to EPIC or similar electronic health records software (a strong plus).</li><li>Ability to work efficiently in a complex medical or educational environment.</li><li>Excellent organizational, time management, and interpersonal communication skills.</li></ul><p><br></p><p><br></p>
<p>We are looking for an Administrative Assistant to join our team on a Contract-to-Ongoing basis. In this role, you will support daily office operations and ensure smooth administrative processes for a small and dynamic company in the construction industry. The ideal candidate will be adaptable, proactive, and skilled in handling a variety of tasks to maintain efficient workflow.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct incoming calls while taking accurate messages as needed.</p><p>• Manage reception duties, including monitoring the door buzzer and greeting visitors.</p><p>• Handle mail and packages by receiving, signing for, and distributing them promptly.</p><p>• Order and maintain office supplies, as well as project-related materials.</p><p>• Assist with basic marketing tasks, such as creating signage and logo-related materials.</p><p>• Provide support in preparing documents using Microsoft Word, Excel, and PowerPoint.</p><p>• Collaborate with team members to ensure efficient communication and task management.</p><p>• Maintain a conscientious demeanor while interacting with diverse personalities within the company.</p><p>• Assist in maintaining an organized and clean office environment.</p>
<p>We are looking for a dedicated Legal Administrative Assistant to join a nonprofit organization in Bronx, New York. This is a contract role where you will play a critical part in providing administrative support and ensuring smooth legal processes for clients. If you are passionate about social justice and have prior legal or administrative experience, this could be a great opportunity to make a difference.</p><p><br></p><p>Responsibilities:</p><p>• Communicate with clients to provide updates and information related to their legal cases.</p><p>• Manage the ordering and retrieval of court transcripts to support legal proceedings.</p><p>• Prepare and file legal documents, possibly including drafting notices of appeal and filing motions in court.</p><p>• Perform data entry and maintain accurate records of case details and client information.</p><p>• Request and organize case records to ensure all necessary documentation is available.</p><p>• Offer general clerical support, such as scanning, copying, and organizing office materials.</p><p>• Coordinate with attorneys and other staff to ensure timely completion of administrative tasks.</p><p>• Assist in submitting filings to the District Attorney’s office and Criminal Court.</p>
<p>We are looking for a proactive and tech-savvy Administrative Assistant to join a small accounting office. This Contract to permanent position offers an excellent opportunity to support corporate clients while working in a collaborative environment. The role requires someone with strong organizational skills, the ability to multitask, and a knack for taking initiative.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a team of accountants, ensuring smooth daily operations.</p><p>• Manage communications with corporate clients, including scheduling meetings and handling inquiries.</p><p>• Organize and maintain office files, documents, and records for easy accessibility.</p><p>• Utilize technology and software tools to streamline administrative tasks and improve efficiency.</p><p>• Coordinate office activities, including tracking deadlines and ensuring task completion.</p><p>• Prepare reports and correspondence as needed to support the team.</p><p>• Monitor office supplies and handle replenishment when necessary.</p><p>• Assist in creating and maintaining a detail-oriented and welcoming office environment.</p><p>• Handle confidential information with discretion and professionalism</p>
<p>We are looking for a Temporary skilled Administrative Assistant to support the Director of Event Marketing in New York, New York. This long-term contract position offers an exciting opportunity to contribute to event planning and marketing efforts by ensuring seamless communication, coordination, and logistics. The role combines administrative expertise with project coordination, making it ideal for candidates who thrive in dynamic, fast-paced environments.</p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling and organize meetings for the Director of Event Marketing, ensuring all arrangements are efficient and timely.</p><p>• Facilitate communication between the Director and vendors, ensuring clear timelines and effective execution of event plans.</p><p>• Coordinate event logistics, including vendor management and adherence to project deadlines.</p><p>• Support overall project coordination efforts by tracking progress and maintaining organized records.</p><p>• Assist with correspondence via email and other communication channels to streamline workflows.</p><p>• Utilize tools such as Office Suite and monday.com to maintain schedules, track tasks, and manage project details.</p><p>• Provide administrative support to the marketing team, ensuring smooth operations across various functions.</p><p>• Act as a liaison to ensure seamless collaboration between internal teams and external partners.</p><p>• Maintain professionalism and adaptability while handling multiple tasks in a hybrid work environment.</p><p>• Ensure all processes align with organizational goals and deadlines.</p>
We are looking for a detail-oriented Receptionist to join our team on a Contract basis in New York, New York. This role requires someone with excellent communication skills and the ability to manage multiple tasks efficiently in a fast-paced environment. If you are organized, adaptable, and enjoy being the first point of contact, we encourage you to apply.<br><br>Responsibilities:<br>• Manage incoming calls using a multi-line phone system, ensuring accurate call transfers and prompt responses.<br>• Welcome and assist visitors, clients, and staff with courtesy and professionalism.<br>• Handle sensitive and confidential documents while maintaining discretion and security.<br>• Sort and distribute incoming mail and deliveries to the appropriate departments.<br>• Communicate effectively with managers and clients regarding deadlines or job-related concerns.<br>• Perform administrative duties, including scheduling appointments and maintaining office records.<br>• Operate and manage a switchboard system to support efficient communication within the organization.<br>• Assist with special projects or tasks as assigned by management.<br>• Ensure the reception area remains organized and presentable at all times.
<p>We are looking for a detail-oriented Administrative Assistant to join our client's team in New York, New York. This role requires exceptional organizational skills, a strong command of Microsoft Office tools, and the ability to support executives with various administrative and research tasks. The ideal candidate will excel in multitasking and thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare and process expense reports while ensuring compliance with company policies.</p><p>• Maintain and update project files, ensuring all matters are current and organized.</p><p>• Conduct research and provide administrative support as needed.</p><p>• Create high-quality correspondence, documents, and presentations using Microsoft Office tools such as Word, Excel, and PowerPoint.</p><p>• Design charts, graphs, tables, and text slides with precision, ensuring formatting consistency and accuracy for time-sensitive documents.</p><p>• Establish and manage filing systems, sorting and organizing correspondence effectively.</p><p>• Answer and manage inbound telephone calls, ensuring prompt and clear communication.</p><p>• Handle other administrative tasks to facilitate smooth office operations.</p>
We are looking for a detail-oriented Executive Assistant to join a non-profit organization in New York, NY on a contract basis. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a proactive approach to supporting executive-level operations. The ideal candidate will excel in administrative functions and demonstrate proficiency in key software tools.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and organizing travel arrangements.<br>• Handle correspondence, draft communications, and maintain accurate records to ensure seamless operations.<br>• Utilize Microsoft Office tools, especially Excel, for reporting and data management tasks.<br>• Manage electronic document signing processes using DocuSign and ensure timely completion of required approvals.<br>• Assist with the use of CRM systems to track and organize stakeholder interactions.<br>• Coordinate conference calls and virtual meetings, ensuring all logistical needs are met using platforms like Cisco Webex.<br>• Maintain and update timekeeping records using Kronos or similar systems.<br>• Oversee calendar management to prioritize and align executive commitments.<br>• Support financial processes by utilizing tools such as ADP and Concur for payroll and expense tracking.<br>• Collaborate with team members to ensure efficient workflow and communication across departments.
We are looking for an experienced and detail-oriented Executive Assistant to join our team in Westport, Connecticut. This individual will provide vital administrative support to the Accounting and Finance department, ensuring smooth day-to-day operations. This is a long-term contract position, ideal for someone who thrives in a fast-paced, organized environment and is skilled in managing multiple responsibilities with precision.<br><br>Responsibilities:<br>• Deliver comprehensive administrative support to the Accounting and Finance team, including managing schedules and correspondence.<br>• Oversee expense reporting, travel arrangements, and reimbursements using Concur.<br>• Coordinate vendor communications and assist with invoice processing and basic bookkeeping tasks.<br>• Maintain organized and efficient digital and physical filing systems to ensure easy access to important documents.<br>• Assist in the preparation of reports and support ad hoc projects as needed.<br>• Handle confidential information with professionalism and discretion.<br>• Ensure effective communication across departments and with external partners.<br>• Proactively identify and resolve administrative issues to facilitate smooth operations.<br>• Manage calendars and prioritize tasks to meet deadlines efficiently.
<p>We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York City. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. This position requires exceptional communication skills and the ability to manage multiple administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet clients and visitors, ensuring a detail-oriented and friendly experience.</p><p>• Assist guests in locating and being escorted to designated conference rooms.</p><p>• Coordinate meeting schedules using the Condeco system and communicate relevant details.</p><p>• Manage catering requests and orders for scheduled meetings.</p><p>• Collaborate with administrative and executive staff to ensure smooth operations.</p><p>• Assign conference rooms to hospitality staff and oversee room availability.</p><p>• Handle sensitive or confidential documents with discretion.</p><p>• Perform ad hoc administrative tasks as needed to support daily operations.</p><p>• Communicate effectively with management and clients regarding deadlines or job-related concerns.</p><p>• Sort and distribute incoming mail and deliveries to the appropriate recipients.</p>
<p>Our client, a preeminent law firm with offices around the country, is seeking an experience administrative / legal assistant to join their team. </p><p>Would be supporting 7-10 partners/associates. (Most of the demands come from partners, associates do things on their own) </p><p>Responsibilities and Duties:</p><ul><li>General administrative support services</li></ul><ol><li>Maintain calendar and contacts</li><li>Room scheduling/reservations (individual and group meetings)</li><li>Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)</li><li>Track monthly expenses, prepare expense reports and manage corporate card accounts</li><li>Make travel arrangements</li><li>Respond timely to emails requesting other assistance</li></ol><ul><li>Documentation</li></ul><ol><li>Proofread documents upon attorney request</li><li>Perform photocopying, scanning, faxing, binding, filing, etc.</li><li>Create TOCs and TOAs</li><li>Prepare legal correspondence, documents, electronic filings, etc.</li><li>Create and maintain files</li><li>Prepare new client/matter forms; engagement letters, etc. </li><li>Create binders</li></ol><ul><li>Track attorney bar/court admissions/CLE information</li><li>Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)</li><li>Enter attorney hours into time management system and manage contract attorney time as applicable</li><li>Review and edit of monthly prebills; drafting cover letters for same</li><li>Minor personal work for a Partner</li><li>Provide back-up services for other admins or office personnel</li><li>Other duties and special projects as assigned</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented and proactive, part-time Executive Assistant to join our team on a Contract to permanent basis. In this role, you will provide essential administrative support to C-suite executives and collaborate with the broader team to ensure seamless operations. Based in Jersey City, New Jersey, this position offers an opportunity to contribute to a dynamic environment within the financial services industry. 16-20 hours for the week. Perm salary goes up to $37k-$50k. </p><p><br></p><p>Responsibilities:</p><p>• Manage calendars for C-suite executives, ensuring appointments and commitments are well-organized.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Provide ad hoc support to team members as needed, addressing immediate priorities and requests.</p><p>• Organize weekly lunch orders for the U.S. office, ensuring timely and accurate delivery.</p><p>• Prepare and set up the boardroom for meetings, ensuring it is equipped and ready for use.</p><p>• Facilitate communication by handling correspondence and conference calls efficiently.</p><p>• Assist with expense management processes, ensuring timely submission and tracking.</p><p>• Maintain a high level of professionalism in all interactions with internal and external stakeholders </p>
We are looking for an experienced and highly organized Senior Executive Assistant to join our team in New York, New York. This is a long-term contract position offering an excellent opportunity to support high-level executives in a dynamic healthcare environment. The ideal candidate will bring a wealth of expertise in financial services, calendar management, and communication, ensuring seamless daily operations.<br><br>Responsibilities:<br>• Provide high-level administrative support to senior executives, including managing schedules and appointments.<br>• Organize and coordinate meetings, conference calls, and events, utilizing tools such as Cisco Webex.<br>• Oversee timekeeping and payroll processes using systems like Kronos and ADP.<br>• Manage correspondence, including drafting emails, letters, and other communications.<br>• Handle travel arrangements and expense reporting through platforms like Concur.<br>• Maintain and update CRM systems to ensure accurate record-keeping and reporting.<br>• Act as a liaison between executives and various internal and external stakeholders.<br>• Monitor project timelines and deliverables to ensure deadlines are met.<br>• Maintain confidentiality and professionalism in handling sensitive information.<br>• Assist in the preparation of presentations and reports as needed.
<p>This full-time Office Administrator role offers the opportunity to work in a dynamic office environment alongside a unique and collaborative team. Play a pivotal part in managing the day-to-day operations of the office, offering both administrative and clerical support. Ideal candidates will enjoy being hands-on and innately organized.</p><p><br></p><p><strong>Work Schedule:</strong></p><ul><li>Monday through Friday</li><li>8:30 AM – 4:00 PM</li><li>30-minute lunch break</li></ul><p><strong>Primary Responsibilities:</strong></p><ul><li>Answering and managing incoming calls</li><li>Scheduling appointments and managing Jim’s calendar</li><li>Handling office emails and correspondence from an individual email program (Outlook coming soon)</li><li>Performing data entry, office management tasks, and general admin duties</li><li>Using QuickBooks to check financial entries, track rental checks, and manage retirement facilities' accounts</li><li>Assisting in managing office records, books, and rental property finances</li><li>Proficiency with MS Word, Excel, and MS Office Suite required</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to support to our client's team in Queens, New York. This role involves overseeing administrative tasks, ensuring effective communication, and maintaining accurate documentation to streamline operations. The ideal candidate will have extensive experience in administrative functions and a strong ability to adapt within a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and maintain contracts and related documentation.</p><p>• Handle customer invoices efficiently, ensuring timely processing and resolution of any discrepancies.</p><p>• Coordinate and manage email communications, responding promptly to inquiries and distributing information as needed.</p><p>• Utilize tools such as Monday.com to track and organize project workflows.</p><p>• Provide administrative support tailored to the needs of the construction industry.</p><p>• Collaborate with team members to ensure seamless communication and workflow.</p><p>• Maintain organized records and documentation to support internal and external audits.</p><p>• Develop and implement administrative procedures to enhance operational efficiency.</p><p><br></p><p>If this person is you, please apply to victoria.iacoviello@roberthalf</p>
<p>We are looking for a highly organized and proactive Executive Assistant to support the President of the organization in East Haven, Connecticut. This is a Contract to permanent position, offering the opportunity to contribute to a dynamic and fast-paced environment while managing a variety of detailed and personal responsibilities. The ideal candidate will excel in calendar management, event coordination, and operational support, all while maintaining the utmost discretion and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage the President’s calendar to ensure efficient scheduling and prioritization of tasks.</p><p>• Coordinate travel arrangements, including booking reservations and organizing itineraries for both business and personal needs.</p><p>• Plan and oversee the execution of business and private events to ensure seamless operations.</p><p>• Prepare the President for meetings by gathering relevant materials, drafting documents, and creating itineraries.</p><p>• Act as an Operations Manager, supervising projects and ensuring effective communication with the team.</p><p>• Schedule and oversee outside contractors and vendors for home-related projects.</p><p>• Maintain confidentiality while serving as a trusted confidante to the President.</p><p>• Anticipate needs and proactively contribute to special projects and events.</p><p>• Handle vendor payments and ensure all logistical arrangements are completed accurately.</p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in New York, New York. This role requires exceptional multitasking abilities, a keen attention to detail, and familiarity with tools and systems commonly used in financial services. This is a hybrid position, requiring three days per week in the office, and is offered as a long-term contract opportunity.<br><br>Responsibilities:<br>• Manage complex calendars, ensuring all meetings, appointments, and travel arrangements are scheduled efficiently.<br>• Coordinate and facilitate conference calls, virtual meetings, and in-person events using platforms like Cisco Webex Meetings.<br>• Prepare and manage correspondence, reports, and other documents with a high level of accuracy and professionalism.<br>• Oversee expense reporting and reconciliation through systems such as Concur.<br>• Maintain and update CRM systems to ensure accurate and up-to-date client and business information.<br>• Assist with timekeeping and payroll tasks using tools like Kronos and About Time.<br>• Serve as the primary point of communication for executives, handling inquiries and relaying messages promptly.<br>• Plan and execute travel itineraries, including booking flights, accommodations, and ground transportation.<br>• Support the team in managing deadlines and prioritizing tasks to ensure smooth daily operations.
We are offering a role in the telecom industry based in New York, New York for an Administrative Assistant with a focus on data administration and event coordination. This position will be responsible for overseeing data entry, tracking donor activities, assisting in event planning, and maintaining the company website among other duties. The successful candidate will also be involved in direct mail initiatives and development operations. This role is a contract position with no mention of duration.<br><br>Responsibilities:<br>• Oversee all data entry and donation processing, creating coding systems for consistent donor tracking.<br>• Develop metrics systems to measure performance and create dashboards to track development performance.<br>• Assist in budget planning using donor reports and data analysis.<br>• Prepare and mail acknowledgment letters to donors and maintain reports to assist department decision-making.<br>• Learn and utilize the donor database to track information about special event donors and oversee acknowledgment letters and recognition programs for these events.<br>• Collaborate with other departments to ensure timely invoicing, payment of invoices, and financial reconciliations.<br>• Oversee email design and maintenance for effective communication and fundraising with diverse communities.<br>• Liaise with Finance to ensure systematic recording & reconciliation and develop a clear understanding of how development can best work with Finance to ensure accurate reporting.<br>• Assist with donor prospecting for team members and assemble media kits for meetings with stakeholders and donors.<br>• Assist with planning and executing special events and projects, maintaining RSVP lists, running event check-in, and budget recap of revenue for events.<br>• Assist with updating the website and engage and support volunteers when needed. <br><br>Skills:<br>• Receptionist Duties<br>• Customer Service<br>• Data Entry
<p>We are on the lookout for an Front Desk Coordinator to join our team in the Real Estate & Property industry, located in New York. This role provides an opportunity for short-term contract employment, where you will handle various administrative tasks, maintain customer records, and process customer applications.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently manage administrative tasks for smooth office operations</p><p>• Use basic computer skills to handle customer applications</p><p>• Record and maintain accurate customer information</p><p>• Monitor customer accounts and take necessary actions</p><p>• Resolve customer inquiries promptly and professionally</p><p>• Assist in processing customer credit applications</p><p>• Manage customer credit records with accuracy</p><p>• Ensure efficient communication within the team and with customers</p><p>• Coordinate scheduling and manage calendars</p><p>• Support team members with various tasks as needed</p>
We are looking for a highly organized and detail-oriented Executive Assistant to provide dedicated support to the School President. This fully onsite role is based in Bronx, New York, and offers the opportunity to work in a dynamic and client-facing environment. This is a Contract to permanent position, requiring flexibility to assist with events outside regular business hours.<br><br>Responsibilities:<br>• Manage daily schedules and appointments, ensuring optimal calendar organization for the School President.<br>• Coordinate and arrange meetings, including conference calls and virtual sessions using platforms like Cisco Webex.<br>• Oversee correspondence and communication, maintaining professionalism in all client-facing interactions.<br>• Assist with financial services tasks, including ADP and Concur systems.<br>• Handle CRM-related activities to maintain accurate records and streamline operations.<br>• Prepare and organize materials for events, including those occurring outside standard business hours.<br>• Monitor and manage timekeeping systems such as Kronos and About Time.<br>• Support travel arrangements and expense reporting, ensuring all details are accurately recorded.<br>• Act as a liaison between the School President and internal/external stakeholders to facilitate smooth communication.<br>• Provide administrative support for special projects as needed.
We are looking for a dedicated Front Desk Medical Receptionist to join a thriving medical spa in Newtown, Connecticut. This role involves providing exceptional customer service to clients while managing various administrative tasks to support the office's operations. If you're passionate about wellness and enjoy working in a dynamic, client-focused environment, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Respond promptly to client inquiries about services, ensuring all questions are addressed professionally.<br>• Follow up with potential clients generated through the website or digital marketing campaigns.<br>• Schedule appointments and coordinate with medical staff, including doctors, physician assistants, and nurses, to ensure seamless service delivery.<br>• Maintain and update the office calendar, ensuring accurate scheduling of services and staff availability.<br>• Handle administrative tasks such as faxing, coding, and taking detailed notes as needed.<br>• Manage inbound calls using a multi-line phone system, directing calls appropriately and taking accurate messages.<br>• Process payments and manage cash transactions while maintaining accurate financial records.<br>• Provide courteous and efficient assistance to walk-in clients and ensure a welcoming reception area.<br>• Utilize CRM tools to organize client information and track leads effectively.
<p>Contract Mailroom Supervisor Position in NYC</p><p><br></p><p>Responsible for the oversight of mail services, reprographics, and other general Office Services functions.</p><p><br></p><p>Duties and Responsibilities:</p><p><br></p><p>• Direct and coordinate activities of all Office Services personnel.</p><p>• Establish and maintain effective lines of communication with the client, management and personnel regarding work schedules, distribution, and coordination of materials.</p><p>• Prioritize and manage all departmental activities in accordance with set procedures and schedules.</p><p>• Establish and maintain effective working relationships with co-workers, managers, and clients.</p><p>• Perform duties in an efficient, professional, and courteous manner.</p><p>• Monitor performance according to agreed standards and take necessary action to communicate/assist/advise to maintain service levels.</p><p>• Ensure activities meet with customer requirements for quality management and timeliness.</p><p>• Monitor and report on activities, performance, etc. as required.</p><p>• Monthly reporting of departmental analysis to client and company management.</p><p>• Provide reports specific to client needs as requested</p><p>• Maintain daily logs and stat information for tracking and reporting purposes.</p><p>• Assist with the hiring decision process, job termination, job promotions and the evaluation all Office Services personnel.</p><p>• Pursue personal development of skills and knowledge necessary for effective performance of your role.</p><p>• Assist all personnel when necessary.</p><p>• Order office supplies and keep inventory of all supplies. This includes FedEx shipping supplies, general office supplies, reprographics copier/printer supplies, and any client specific supplies.</p><p>• Manages staff time, including approving time off requests, arranges coverage and weekly payroll signoffs.</p><p>• Responsible for Safety program compliance including required training and reporting.</p><p>• Recognize and solve problems affecting services including schedules, staff, and quality.</p><p>• Develop policies and procedures to ensure consistent customer service and satisfaction.</p><p>• Manage staff training, conflict resolution, team building and morale.</p><p>• Counsel employees on work-related issues or questions.</p><p>• Audit and update mail personnel regarding any misdirected/unidentified mail.</p><p>• Assist and advise end users of mail/shipping procedures, i.e. bulk mailings, international shipping etc.</p><p>• Assist and advise end users of large and/or complex reproduction jobs if applicable.</p><p>• Must take care in traversing the work environment and report damages to Management.</p><p>• Follow all departmental activities in accordance with set procedures and schedules.</p><p>• Ensure all pickups and shipments are completed on schedule.</p><p><br></p><p><br></p><p><br></p>
<p><strong>Assistant Controller – Construction/Manufacturing</strong></p><p>Looking for the next step in your career with significant growth opportunities? </p><p><strong>Anna Parson at Robert Half</strong> is seeking a highly skilled and motivated <strong>Assistant Controller</strong> for our client in the <strong>construction</strong> or <strong>manufacturing</strong> industry. This role provides a unique chance to partner directly with the Controller, utilizing your <strong>leadership abilities</strong> and <strong>exceptional communication skills</strong> to support the financial prosperity of the organization.</p><p><strong>As the Assistant Controller, you will: </strong></p><ul><li>Collaborate with the Controller to manage and oversee the day-to-day accounting operations, month-end closings, including reconciliations and financial reporting.</li><li>Assist in the preparation of financial statements, project accounting, WIP reporting budgets, and forecasts.</li><li>Ensure compliance with all relevant accounting standards and regulations.</li><li>Lead and mentor a team, fostering a culture of collaboration and excellence.</li><li>Identify and implement process improvements to increase efficiency.</li><li>Provide insightful financial analysis to support strategic decision-making.</li><li>Manage all aspects of accounts payable, accounts receivable, and billing processes to ensure accuracy and timeliness.</li><li>As the Assistant Controller you will gain hands-on exposure to key financial operations and decision-making working side-by-side with executive leadership in a collaborative environment. Opportunity for career advancement within a growing organization.</li></ul><p><strong>Contact Anna Parson at Robert Half </strong>or apply now for immediate and confidential consideration! </p>
<p>We are looking for an attentive Assistant Project Manager to join our Client's team in New York, New York. In this role, you will support the planning and execution of construction projects, ensuring they are completed on time and within budget. You will collaborate with various departments and contribute to maintaining high standards of quality and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Assist in overseeing construction projects from inception to completion, ensuring adherence to timelines and budgets.</p><p>• Review and interpret blueprints and shop drawings to provide project guidance and support.</p><p>• Coordinate with teams such as estimating, drafting, and site crews to streamline project workflows.</p><p>• Utilize tools like Bluebeam Revu to manage project documentation and processes effectively.</p><p>• Conduct site visits to monitor progress, resolve issues, and ensure compliance with project requirements.</p><p>• Maintain clear and precise communication with clients, vendors, and internal teams.</p><p>• Track and report project milestones, expenses, and potential risks to stakeholders.</p><p>• Support procurement processes by sourcing materials and managing inventory as needed.</p><p>• Implement organizational systems to improve efficiency and project management.</p><p>• Ensure that all work adheres to safety standards and building regulations.</p><p><br></p><p>If this person is you, please apply to victoria.iacoviello@roberthalf</p>
