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Administrative Associate III - 2 Positions to be Filled

Posting Details

Come and join the Bearkat community!

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition 202400117S
Title Administrative Associate III - 2 Positions to be Filled
FLSA status Non-Exempt
Hiring Salary
This position is a pay grade 7. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf
Occupational Category Technical/Para-Professional
Department Corr Mgmt Institute of Tx (CMIT)
Division Division of Academic Affairs
Open Date 04/03/2024
Open Until Filled Yes
Educational and Experience Requirement
Associates Degree in related field. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position
Performs complex administrative assistant duties for the Correctional Management Institute of Texas (CMIT).
Primary Responsibilities
Performs administrative functions for the Correctional Management Institute of Texas (CMIT) to include budget, records, policy interpretation, and office management. Interprets or applies complex policies, regulations, statutes relating to a specific functional area or areas for CMIT. Provides information to external constituencies, university departments, and staff. Monitors phones, walk-in traffic, and department listserv email communications. Handles routine and special correspondence. Performs specialized tasks requiring a high level of skill in preparation of reports. Assists in compiling data and preparing various written summaries concerning divisional/departmental activities. Coordinates the activities and calendar for CMIT. Acts as a liaison between administrator and staff in matters which may involve policy decisions. Plans, schedules, and supervises work of employees, fleet, deposits, meetings, etc. Reviews internal procedures and recommends needed changes. Performs other related duties as assigned.
Other Specifications
Judgment is important in the performance of duties. Decisions are made within limits, established policies, and procedures. Good written and oral communication and interpersonal skills. Able to handle multiple tasks, prioritize, and meet deadlines. Proficient in the use of computers.
Full Time Part Time Full Time
Position Number
Quicklink https://shsu.peopleadmin.com/postings/38713
EEO Statement

EEO Statement
Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

Annual Security and Fire Safety Report

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3

Screening Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this position?
    • The Chronicle of Higher Education
    • Diverse Issues in Higher Education
    • HBCU Connect - Historically Black Colleges and Universities
    • HACU - Hispanic Association of Colleges & Universities
    • The Journal of Blacks in Higher Education
    • Association for Women in Science
    • TWC - Work in Texas
    • Inside Higher Ed
    • Higher Ed Jobs
    • HERC - Higher Education Recruitment Consortium
    • SHSU Website
    • SHSU Employee
    • SHSU Recruiter
    • Other
  2. If your response to the question above was "SHSU Employee" please indicate employee's name and department.

    (Open Ended Question)

  3. If your response to the question above was "Other" please indicate from what source.

    (Open Ended Question)

  4. * Are you willing to work flexible hours?
    • Yes
    • No
  5. * Please describe why you are interested in this position and in working for SHSU.

    (Open Ended Question)

  6. * Describe what good customer service means to you.

    (Open Ended Question)

  7. * Have you had experience in Cognos? Please explain.

    (Open Ended Question)

  8. * Have you had any Banner experience? If yes, please explain.

    (Open Ended Question)