| PSC Administrative Assistant Breakdown of Job Duties |
| |
| Add all anomalies (missed, CNP, labs, positive sticks) to Unusual Screens spreadsheet. |
| Send daily screening report email to team. |
| Data entry of individual screen sheet info and lab results. Anomaly sheets and lab results paperwork gets filed, lab sheets get put in the Pending Billing file, and all others get set aside temporarily (recycle sheets at end of the month, keeping only two weeks' worth). |
| Check Cordant website for lab results. Print result documentation to attach to lab sheets. |
| Send lab results report email to team. |
| Create invoices for all labs (exception: BASELINE), add cost to Fees spreadsheet, distribute invoices to CM, and build charge into Odyssey. |
| Log client payment amounts from receipts in Fees spreadsheet. |
| Make copies of handbooks and all materials for new client folders for Drug, Mental Health, and Reentry courts. |
| Add new clients to Fees spreadsheet |
| Maintain New Client Fees Calendar, which shows start date in PSC program and the date (six weeks later) user fees start. |
| Make bulk copies of screen sheets and Drop sheets, as needed. |
| Create claims for invoices and get Judge's signature. Copy and prep signed claims to submit to Auditing. |
| Maintain ledgers for all grants and funds used to pay expenses by PSC. |
| Reconcile ledger totals with Low Financial System to make sure that balances match. |
| Pull colors for the month, record on calendar, and give to Chris. |
| Create green Daily Screening Report sheets for the month. Keep in a secure location and add new ones to the red book daily. |
| Collect staff timesheets and enter information in ATMIS. |
| Verify that all staff time is accurate and print payroll report for Chris signature. Scan to payroll to submit. |
| At the first of the month, turn staff employee insurance claim into Paisha in Human Resources. |
| Create fee payment cards for all new clients and give to their case managers when their fees start. Build their User Fees into Odyssey. |
| Compile budget reports for Judge, as needed. |
| Do special projects for Chris, as needed. |
| Act as court reporter during staffing/court when Carol is out. Prepare incarceration orders/releases, prepare new client agreements, take notes during court. Organize all paperwork neatly in to be Filed piles or on Carol's desk for her to finish. |
| Maintain paper records of all claims and payroll reports/timesheets in binders. |
| Verify all labs on detailed Cordant statement. |
| Compile lab information and data for a monthly Cordant statement report. |
| Produce grant balance reports for Chris and/or Judge, as needed. |
