<p>Our client is seeking a detail-oriented and proactive Senior Administrative Assistant to provide high-level support to our leadership and teams. This role is ideal for experienced administrative professionals who thrive in fast-paced environments and excel at supporting executives or department leads with complex schedules, correspondence, and project coordination.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate schedules, prioritize appointments, and manage calendars for executives or senior leadership.</li><li>Arrange meetings, conference calls, and travel, ensuring all logistics are handled efficiently.</li><li>Prepare briefing materials for meetings or presentations, as needed.</li><li>Draft, proofread, and format correspondence, reports, and presentations.</li><li>Manage document distribution, ensuring stakeholders receive accurate and timely information.</li><li>Assist with administrative tasks related to organizational projects, including planning, tracking progress, and compiling deliverables.</li><li>Collaborate with cross-functional teams to ensure deadlines are met.</li><li>Maintain office supplies inventory, keep communal areas organized, and support office operation needs.</li><li>Coordinate with IT and facilities teams as needed for office functionality improvements.</li><li>Update databases, generate reports, and maintain project-specific files.</li><li>Compile and analyze administrative data to support decision-making.</li><li>Communicate professionally with clients, vendors, or partners on behalf of executives or the company.</li><li>Handle inquiries and escalate issues as appropriate.</li></ul><p><br></p>
<p>Are you an experienced administrative professional with top-notch organizational skills and a track record of supporting senior leadership? Our client is looking for a detail-oriented and proactive Senior Administrative Assistant to join our team. In this key role, you’ll manage high-level administrative tasks, allowing our executives and leadership teams to focus on strategic goals. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, proofread, and edit reports, presentations, and correspondence with accuracy and professionalism.</li><li>Coordinate and manage multiple complex projects with competing deadlines.</li><li>Act as a liaison between executives and key internal and external stakeholders, ensuring effective communication.</li><li>Organize executive-level meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Maintain the confidentiality of sensitive information while managing executive files and records.</li><li>Oversee and mentor junior administrative staff, providing guidance to optimize team efficiency.</li><li>Assist with budget tracking, expense reporting, and invoice approvals for the department.</li></ul><p><br></p>
<p>Are you a seasoned administrative professional passionate about making a meaningful impact? Our client, a mission-driven organization in the nonprofit industry, is seeking a dedicated and detail-oriented Senior Administrative Assistant to support their operations. This is an incredible opportunity to use your organizational and administrative skills to contribute to a cause you can stand behind.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Provide high-level administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Draft, edit, and proofread correspondence, reports, presentations, and other documents for internal and external stakeholders.</li><li>Organize, compile, and maintain sensitive documentation and files, both in physical and digital formats, ensuring confidentiality and compliance.</li><li>Act as a liaison between departments, ensuring seamless communication and collaboration across teams.</li><li>Coordinate logistics for board meetings, volunteer meetings, fundraising events, and other organizational activities.</li><li>Assist with budget tracking, expense reports, and financial documentation to ensure operational efficiency.</li><li>Oversee office operations, including supply management, vendor coordination, and technology troubleshooting.</li><li>Support project management by tracking deadlines, milestones, and deliverables for key initiatives.</li><li>Train and mentor junior administrative staff, fostering a collaborative and professional environment.</li><li>Take on special projects as assigned, ensuring all tasks are completed with precision and within deadlines.</li></ul><p><br></p>
<p>Are you an experienced administrative professional looking to leverage your skills in a meaningful way? Our client, a mission-driven nonprofit organization, is seeking a Senior Administrative Assistant to provide critical support to their leadership team. This is a unique opportunity to contribute to an organization that’s making a difference while utilizing your expertise in organization, communication, and operational management.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Deliver high-level administrative support to executives, including managing complex calendars, scheduling meetings, and handling confidential correspondence.</li><li>Coordinate and manage special projects, ensuring deliverables are met on time and within scope.</li><li>Prepare and edit reports, presentations, and other materials for key internal and external stakeholders.</li><li>Oversee office operations, maintain organizational systems, and streamline workflows for efficiency.</li><li>Organize board meetings, take accurate minutes, and ensure follow-ups are completed.</li><li>Manage vendor relationships, contracts, and procurement in alignment with the organization’s budgetary goals.</li><li>Act as a key liaison between staff, board members, external partners, and the community, ensuring clear communication and fostering positive relationships.</li><li>Mentor and support junior staff or administrative team members as needed.</li></ul><p><br></p>
<p>Are you an experienced administrative professional looking for an opportunity to work in a dynamic and fast-paced environment? Our client, a successful construction company, is seeking a highly skilled Senior Administrative Assistant to support their leadership team and day-to-day operations. If you’re ready to bring your exceptional organization skills and proactive mindset to a growing company, this could be the perfect fit for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives, including managing schedules, coordinating meetings, and responding to correspondence.</li><li>Prepare and handle confidential materials, such as contracts, reports, and financial documentation.</li><li>Assist in tracking project timelines, budgets, and deliverables to ensure efficiency and compliance.</li><li>Maintain detailed records and filing systems, both electronic and physical, for documents related to construction projects.</li><li>Serve as a central point of contact for internal teams, subcontractors, vendors, and clients.</li><li>Coordinate travel and logistics for executives, project managers, and other team members.</li><li>Prepare accurate reports and presentations for stakeholder meetings and other business functions.</li><li>Manage office operations, including ordering supplies, handling incoming communications, and troubleshooting minor technical issues.</li></ul><p><br></p>
<p>Our client, a well-established and fast-paced organization, is looking for a dedicated and detail-oriented Administrative Assistant to join their team. This role is a fantastic opportunity for someone who thrives in a versatile, high-energy environment and is passionate about supporting efficient operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate daily office tasks such as answering phone calls, responding to emails, and handling correspondence with professionalism.</li><li>Create, edit, and organize important documentation, including spreadsheets, presentations, contracts, and other business materials.</li><li> Manage calendars, book meetings, and coordinate travel arrangements while ensuring efficient use of time and resources.</li><li>Accurately input data into systems and generate reports as needed to support management or team decision-making.</li><li>Track office inventory and manage supply orders to keep the workspace fully operational.</li><li>Support various teams or departments with ad hoc projects that range from scheduling events to preparing materials for meetings.</li><li>Serve as a point of contact for internal and external stakeholders when needed, ensuring a high level of customer service.</li></ul><p><br></p>
<p>We are seeking a highly organized and adaptable <strong>Administrative Assistant</strong> to support the operational team at a stunning resort located in <strong>Carlsbad, CA</strong>. This hybrid work opportunity is ideal for candidates who excel at scheduling, coordinating, and supporting executive leaders in a fast-paced and dynamic environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to senior leadership, including Regional VPs and VPs of Resort Operations.</li><li>Manage calendars and coordinate schedules to ensure timely meetings and appointments.</li><li>Prepare agendas, presentations, and supporting documents for meetings and conferences.</li><li>Track deadlines for important reporting cycles and create a yearly calendar of key events and due dates.</li><li>Format and proofread Standard Operating Procedures (SOPs) and upload them to the company intranet.</li><li>Reconcile invoices and expense reports, and submit payments in adherence to company policies.</li><li>Oversee travel arrangements, including booking flights, accommodations, and ground transportation.</li><li>Coordinate meeting logistics, including reserving rooms, arranging food service, and setting up audiovisual equipment as needed.</li><li>Compile and edit team performance metrics, including monthly Guest Service Scores and other critical reports.</li></ul>
<p>We are seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to join a fast-paced <strong>real estate agency</strong> in San Diego. In this role, you will support senior executives and the broader marketing team by handling administrative tasks, scheduling, and project coordination. The ideal candidate thrives in a creative environment, has exceptional multitasking skills, and is eager to grow within the company.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars and coordinate appointments for the marketing director and senior team members.</li><li>Organize meetings, create agendas, and record and distribute meeting minutes.</li><li>Handle travel arrangements, including booking flights, accommodations, and creating detailed itineraries.</li><li>Assist in preparing marketing reports, presentations, and other business documents.</li><li>Serve as the first point of contact for internal and external stakeholders, ensuring professional communication at all times.</li><li>Maintain and organize electronic and physical files related to marketing projects, vendor contracts, and customer data.</li><li>Provide support for marketing campaigns, including research, organizing materials, and proofreading content.</li></ul>
<p>Are you highly organized, proactive, and detail-oriented? Robert Half is working with a mid-size organization] seeking an Administrative Assistant! This is your chance to join a dynamic team, contribute to the success of the organization, and build your career in a supportive environment.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Managing schedules, including coordinating meetings, appointments, and events.</li><li>Answering and directing phone calls or emails, and serving as the first point of contact for clients and visitors.</li><li>Preparing reports, presentations, and documents with accuracy and professionalism.</li><li>Managing data entry tasks, maintaining accurate records, and running reports as requested.</li><li>Assisting with travel arrangements, expense reports, and purchase orders.</li><li>Maintaining organized filing systems (physical and digital) for documents and correspondence.</li><li>Supporting various administrative projects and providing ad hoc assistance as needed.</li></ul><p><br></p>
<p>Our client, a well-respected non-profit organization, is seeking a skilled Executive Assistant on a temp-to-hire basis. This is the perfect opportunity for a resourceful, mission-driven individual who thrives in a dynamic, purpose-driven environment.</p><p><br></p><p>As the Executive Assistant, you will support senior leadership and play a vital role in facilitating the smooth day-to-day operation of the organization. This involves assisting executives while ensuring mission-aligned initiatives are executed effectively. Your exceptional organizational skills and proactive approach will be critical in supporting the impactful work the non-profit accomplishes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide high-level administrative support to the executive leadership team, including managing schedules, coordinating meetings, and creating agendas.</li><li>Oversee travel arrangements, log expenses, and process reimbursements.</li><li>Prepare executive-level correspondence, presentations, and briefing materials.</li><li>Act as liaison between the executives and internal/external stakeholders, ensuring clear communication and follow-ups on critical items.</li><li>Attend and support board meetings, including drafting minutes and preparing materials.</li><li>Handle sensitive information with the utmost professionalism and confidentiality.</li><li>Assist in event planning for mission-related events, fundraisers, or other organizational activities when necessary.</li><li>Provide additional administrative and operational support as needed.</li></ul><p><br></p>
<p>Robert Half is seeking a dedicated and detail-oriented Administrative Assistant for a valued client in the nonprofit sector. Are you a proactive multitasker with a passion for mission-driven work? Do you thrive in a fast-paced environment where your organizational skills and ability to communicate effectively make a meaningful impact? If so, we want to connect with you!</p><p><br></p><p><strong>Your Responsibilities Will Include:</strong></p><ul><li>Providing administrative support to leadership and team members, including calendar management, scheduling, and preparing materials for meetings.</li><li>Handling correspondence, including drafting communications, responding to emails, and serving as the point of contact for internal and external stakeholders.</li><li>Managing and organizing sensitive documents, maintaining filing systems (electronic and physical), and ensuring up-to-date records.</li><li>Coordinating events, arranging travel logistics, and assisting with community outreach initiatives.</li><li>Interfacing with donors, stakeholders, and volunteers professionally and effectively.</li><li>Performing data entry and generating reports to support operational needs.</li><li>Contributing to other administrative tasks as assigned to support the nonprofit’s mission</li></ul><p><br></p>
<p>Are you a detail-oriented, organized, and proactive individual with a talent for multitasking? Join our client's team as an Administrative Assistant! We are seeking a reliable professional to provide essential support across daily operations, ensuring that our teams and processes run smoothly. This is an excellent opportunity to showcase your organizational skills and thrive in a dynamic office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and coordinate calendars, appointments, and meetings.</li><li>Handle a variety of administrative and clerical tasks, including data entry, filing, and document preparation.</li><li>Act as the first point of contact for internal and external communications, including answering calls and responding to emails.</li><li>Maintain and organize office systems, supplies, and records.</li><li>Produce accurate reports, presentations, and correspondence as requested.</li><li>Assist with planning and logistics for events, team activities, or projects.</li><li>Perform special projects and ad hoc tasks to support the management team.</li></ul><p><br></p>
<p>Are you a detail-oriented, resourceful professional who thrives in fast-paced environments? Do you excel at providing top-notch administrative support while acting as the right hand to senior leadership? If so, we invite you to apply for our Executive Assistant position and become part of a dynamic and successful team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Proactively manage executive schedules, including meetings, travel arrangements, and appointments </li><li>Serve as a gatekeeper and central liaison between the executive team, staff, clients, and external stakeholders</li><li>Prepare professional correspondence, presentations, and reports with a keen attention to accuracy and confidentiality.</li><li>Conduct research, organize files, and build materials to support executive decision-making processes </li><li>Handle expense reporting and budget tracking to maintain financial accountability.</li><li>Anticipate and address the needs of executives while ensuring seamless daily operations</li></ul><p><br></p>
<p>We are seeking a highly skilled and proactive <strong>Executive Assistant</strong> with <strong>3+ years of experience</strong> and advanced proficiency in <strong>Microsoft Suite</strong> (Teams, Outlook, Excel, Word, PowerPoint, etc.) to support senior leadership in <strong>Solana Beach, CA</strong>. If you are resourceful, tech-savvy, and thrive in a fast-paced, detail-rich environment, this could be the role for you.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, including scheduling meetings, calls, and travel arrangements.</li><li>Prepare high-level presentations, reports, and correspondence with strong attention to detail.</li><li>Serve as the first point of contact for executives; handle calls, emails, and inquiries professionally.</li><li>Plan and coordinate events, including logistics, materials preparation, and follow-ups.</li><li>Handle confidential information with a high level of trust and discretion.</li><li>Support executives with day-to-day administrative tasks, including setting priorities and anticipating needs.</li></ul>
<p>Robert Half has partnered with a dynamic and growing company seeking a Administrative Assistant to join their team. As the Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our client's office. You will handle a wide range of administrative tasks while supporting key team members and departments. This position is perfect for someone who is detail-oriented, proactive, and eager to contribute to the success of a collaborative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general administrative duties, including managing correspondence, scheduling meetings, and maintaining organized filing systems.</li><li>Prepare reports, presentations, and other documentation using Microsoft Office Suite or equivalent software.</li><li>Serve as the point of contact for internal and external communications, ensuring prompt responses and high professionalism.</li><li>Support team projects by coordinating logistics, tracking deadlines, and managing follow-ups.</li><li>Monitor inventory levels for office supplies and coordinate orders or replenishment as needed.</li><li>Assist in processing expense reports, invoices, and other financial documents.</li><li>Provide backup support to other administrative roles in times of need or high demand.</li></ul>
<p>A reputable construction firm in Vista, CA, is seeking an <strong>Administrative Assistant</strong> on a contract basis to assist their legal team with essential office management tasks. This role is ideal for candidates with excellent organizational skills and a keen interest in administrative roles within a legal setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day administrative operations, including file organization, data entry, and office correspondence.</li><li>Review, proofread, and format documents for accuracy and compliance with firm standards.</li><li>Greet clients and visitors, ensuring a warm and professional experience.</li><li>Handle operational tasks such as ordering office supplies, scanning records, and maintaining a well-organized filing system.</li><li>Coordinate digital communications, such as sending case updates to clients and following up on signature documents.</li></ul>
<p>Are you an organized, detail-oriented professional looking to make an impact in a dynamic environment? Our client is seeking a motivated Administrative Assistant to join our team. In this role, you'll be responsible for supporting day-to-day operations by handling a variety of administrative and clerical tasks. This is an excellent opportunity to develop and showcase your skills while directly contributing to the success of our organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support, such as scheduling meetings, managing calendars, handling correspondence, and answering phones.</li><li>Prepare and edit reports, presentations, and other documents as needed.</li><li>Maintain and organize physical and electronic files, ensuring accuracy and compliance with policies.</li><li>Assist with office operations, including ordering supplies, processing invoices, and managing vendor relationships.</li><li>Act as a point of contact for internal and external clients, ensuring a positive and professional experience.</li><li>Coordinate team events, meetings, and special projects, ensuring all logistics are managed efficiently.</li><li>Support cross-departmental tasks to help execute company initiatives.</li><li>Perform other administrative duties as assigned to streamline operations.</li></ul><p><br></p>
<p>Are you an organized multitasker with a passion for delivering exceptional support in a fast-paced environment? Our client, a leading property management company, is seeking a proactive Administrative Assistant to join their team. If you thrive on taking initiative and enjoy being the go-to person who keeps operations running smoothly, this role might be perfect for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support, including scheduling meetings, managing calendars, and coordinating correspondence.</li><li>Assist with property management documentation, such as lease agreements, tenant communication, and vendor contracts.</li><li>Maintain organized filing systems—both physical and digital—ensuring easy accessibility and compliance.</li><li>Serve as a primary point of contact for residents, property owners, and vendors, resolving inquiries with professionalism and efficiency.</li><li>Process invoices, track expenses, and assist in preparing financial reports for properties.</li><li>Coordinate maintenance and repair requests, collaborating with internal teams and service providers to ensure timely resolution.</li><li>Prepare accurate reports, presentations, and other materials as needed by the management team.</li><li>Handle general office duties, including ordering supplies, managing mail, and maintaining office equipment.</li></ul><p><br></p>
<p>Are you a highly organized professional with exceptional communication skills and a proactive mindset? Our client is seeking an experienced Executive Assistant (EA) to provide high-level administrative support to senior executives. In this critical role, you’ll act as a trusted partner, managing schedules, coordinating logistics, and ensuring operational efficiency. This is a fantastic opportunity to contribute directly to the success of leadership teams within a dynamic and fast-paced organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as a primary point of contact, managing all communications, scheduling, and administrative tasks for senior executives.</li><li>Coordinate and maintain executive calendars, schedule meetings, and organize appointments to maximize productivity.</li><li>Support internal and external meetings by preparing agendas, taking minutes, and ensuring proper follow-up on action items.</li><li>Arrange complex travel itineraries, including flights, accommodations, and agendas, while proactively addressing any changes or challenges.</li><li>Draft, proofread, and edit memos, presentations, and high-level correspondence on behalf of the executive team.</li><li>Monitor and prioritize incoming emails, calls, and requests, ensuring timely attention and resolution.</li><li>Maintain high confidentiality while managing sensitive information and handling executive documentation.</li><li>Interact professionally with clients, vendors, and internal staff to represent the organization positively.</li><li>Oversee special projects and ad hoc initiatives as directed by executives, ensuring timely and successful delivery.</li></ul><p><br></p>
<p>Are you a skilled multitasker with a passion for keeping things organized? Our client in <strong>San Diego, CA</strong> is on the hunt for an <strong>Administrative Assistant</strong> to provide seamless support for day-to-day office operations. This role is perfect for a detail-oriented individual who excels in both independent and team-oriented settings.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate meetings for leadership and team members.</li><li>Organize and maintain physical and digital filing systems, ensuring accessibility and accuracy.</li><li>Handle correspondence, including drafting emails, letters, and reports.</li><li>Process expense reports, invoices, and other routine financial transactions.</li><li>Assist in preparing materials for meetings, presentations, and special projects.</li><li>Maintain office supplies inventory and liaise with vendors as needed.</li><li>Provide general administrative support as required to ensure smooth office operations.</li></ul>
<p>Are you a master multitasker who thrives on keeping teams organized and productive? A leader in the <strong>professional services sector</strong> is in search of a detail-oriented <strong>Administrative Assistant</strong> for their office in San Luis Rey. This position offers the chance to make an immediate impact by supporting daily office operations and assisting key executives. With a variety of responsibilities, no two days will look the same, making this the perfect opportunity for a sharp, motivated professional.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>As the <strong>Administrative Assistant</strong>, your day-to-day will include:</p><ul><li>Managing schedules, arranging travel, and coordinating meetings for executives and team members.</li><li>Preparing and editing reports, presentations, and correspondence with professionalism.</li><li>Maintaining electronic and physical filing systems to ensure efficiency and easy accessibility.</li><li>Monitoring and restocking office supplies, liaising with vendors, and handling office invoices.</li><li>Acting as the first point of contact for visitors and phone inquiries, ensuring exceptional customer service.</li><li>Supporting event planning activities, including organizing team meetings, training sessions, or office celebrations.</li><li>Assisting with special projects as assigned, ensuring deadlines are met and tasks are accurately completed.</li></ul>
<p>Do you thrive in a fast-paced, innovative environment and have exceptional organizational skills? Our client, a dynamic and rapidly growing company in the tech industry, is looking for a dedicated Office Assistant to help keep their operations running smoothly. This role provides an exciting opportunity to contribute to the team’s success while expanding your own career in a cutting-edge field.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Perform daily administrative tasks such as managing calendars, scheduling meetings, and organizing office operations to ensure efficiency.</li><li>Serve as a point of contact for visitors, employees, and external partners, creating a professional and welcoming experience.</li><li>Support the team by maintaining office supplies, coordinating shipments, and handling vendor communication.</li><li>Assist with preparing reports, presentations, and correspondences using Microsoft Office and other tools.</li><li>Maintain accurate records and filing systems, both physical and digital, for easy access and compliance purposes.</li><li>Support HR functions such as onboarding coordination, employee assistance programs, and basic benefits inquiries.</li><li>Coordinate execution of office-wide events and team-building activities to promote a collaborative culture.</li><li>Collaborate with leadership and other departments, ensuring seamless communication and task management.</li><li>Perform ad hoc administrative projects and tasks as needed to support operational goals.</li></ul><p><br></p>
<p>Our client is seeking an organized and dependable Office Assistant to support daily operations in our office. In this role, you will provide administrative and clerical support, ensuring the smooth functioning of office tasks while helping team members stay organized. As an integral part of the team, you will contribute to creating a productive work environment in which everyone can focus on achieving their goals.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform general office duties, such as answering phones, taking messages, responding to emails, and managing office supply inventory.</li><li>Coordinate schedules, book meetings, and update calendars for staff or team leads.</li><li>Organize, file, and retrieve documents (physical and digital) for easy access.</li><li>Prepare reports, presentations, and correspondence under the guidance of team members.</li><li>Greet visitors and clients with a professional and personable attitude.</li><li>Assist with incoming inquiries, providing basic information or routing to appropriate staff for follow-up.</li><li>Maintain a neat and organized workspace, including common areas, supply closets, and the reception desk.</li><li>Ensure equipment (printers, copiers, etc.) is functional and coordinate maintenance or repairs.</li><li>Enter data accurately into records and database systems, ensuring no gaps in critical information.</li><li>Update client or vendor information in administrative systems as needed.</li></ul><p><br></p>
<p>Our client, a highly respected and innovative organization is seeking a proactive, organized, and highly skilled Executive Assistant to join their team. This is an exceptional opportunity to partner with top-level executives and play a critical role in ensuring operational excellence. If you're detail-oriented, thrive in fast-paced environments, and have a knack for anticipating needs, this position will be a perfect fit for you!</p><p><br></p><p>As an Executive Assistant, your streamlined organizational and communication skills will be instrumental in supporting senior executives to achieve company goals. Key duties include:</p><ul><li>Manage and prioritize the executive’s calendar, schedule meetings, prepare agendas, and coordinate travel arrangements.</li><li>Draft and edit correspondence, emails, and other materials on behalf of the executive.</li><li>Plan, organize, and facilitate internal and external meetings, ensuring all materials and logistics are in place.</li><li>Provide administrative support for special projects, track deadlines, and ensure deliverables are met.</li><li>Serve as a bridge for smooth communication between the executive and internal teams, customers, and external partners.</li><li>Organize, maintain, and retrieve critical files and create presentations and reports as required.</li><li>Handle sensitive information with absolute discretion and execute all duties with maximum professionalism.</li></ul><p><br></p>
<p>We are seeking a motivated and highly capable <strong>Department Administrative Assistant</strong> to support the leadership team of a cutting-edge <strong>pharmaceutical company in Carlsbad, CA</strong>. This <strong>hybrid role</strong> combines onsite and remote work flexibility and requires someone who is resourceful, reliable, and proactive in a specialized environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist department leaders with day-to-day tasks, including preparing materials and setting up for meetings, quarterly reviews, and annual planning.</li><li>Schedule and coordinate meetings, conference calls, and events, ensuring all logistics, agendas, and materials are ready ahead of time.</li><li>Coordinate shipment and tracking of compounds, ensuring timely delivery and accurate documentation.</li><li>Manage and maintain highly confidential information with professionalism and discretion.</li><li>Handle team contract needs, tracking deadlines, submission statuses, and approvals.</li><li>Proactively anticipate team and leadership needs and coordinate resources to address priorities.</li><li>Organize and maintain both paper and electronic records, ensuring proper retention and security protocols.</li><li>Ensure leadership is informed of key deadlines, conference dates, and submission timeframes.</li><li>Support the creation of publications, presentations, reports, and other materials as required for business or regulatory submissions.</li></ul>
