8 results for Administrative Assistant in Federal Way, WA

Administrative Assistant At Robert Half, we specialize in connecting skilled professionals with meaningful opportunities. Our client, a dynamic organization based in Tacoma, Washington, is seeking a detail-oriented and proactive Administrative Assistant for a temporary 2-month contract. This position is ideal for someone looking to showcase their organizational skills and support a team in a fast-paced environment. The Administrative Assistant will play a pivotal role in ensuring the office operates smoothly by providing vital administrative and clerical support. This role requires excellent communication skills, strong attention to detail, and the ability to multitask effectively.Key Responsibilities:<ul><li>Manage incoming calls, emails, and correspondence, ensuring prompt and professional responses.</li><li>Coordinate schedules, meetings, and events for the team or department.</li><li>Prepare and edit reports, presentations, and other documents as needed.</li><li>Maintain organized filing systems and ensure accurate record management.</li><li>Order office supplies and ensure inventory levels are maintained.</li><li>Support various administrative tasks, including data entry and document management.</li><li>Provide exceptional customer service to internal and external stakeholders.</li></ul>

Executive Assistant We are looking for a detail-oriented and proactive Executive Assistant to provide high-level administrative and strategic support to senior leadership. This Contract position, based in Seattle, Washington, requires someone who excels at managing schedules, coordinating travel, and ensuring seamless organizational operations. The ideal candidate will play a pivotal role in fostering communication across departments and maintaining efficient office management. Responsibilities: • Manage executive calendars by scheduling meetings, prioritizing commitments, and ensuring alignment with organizational goals. • Coordinate complex travel arrangements, including transportation, accommodations, itineraries, and event registrations. • Organize and support leadership meetings by handling logistics, preparing materials, taking notes, and facilitating communication with participants. • Track and approve monthly individual expenses while ensuring timely and accurate reporting. • Run errands as needed, which may involve driving to complete tasks efficiently. • Collaborate with various departments to align organizational priorities and act as a liaison between executives and external stakeholders. • Maintain office supplies inventory and liaise with vendors to address facility needs, including procurement, equipment maintenance, and repairs. • Assist in planning and executing company-wide events, such as All-Hands meetings, in partnership with the Culture team. • Contribute to the development and implementation of administrative policies, standards, and office practices.

Executive Assistant We are looking for a highly organized and proactive Executive Assistant to support senior leadership at our Seattle, Washington office. This Long-term Contract position requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a key liaison between executives, board members, and various departments, ensuring smooth operations and effective coordination. Responsibilities: • Prepare and edit documents, presentations, and communications using various software tools, including Boardbook, CRM, and Concur. • Manage the executive calendar, scheduling appointments, arranging meetings, and coordinating travel plans with precision. • Organize conference room bookings, tours, and collateral materials to facilitate smooth event execution. • Oversee special projects and assignments, including risk management reporting, policy updates, staff suggestion programs, and client surveys. • Serve as a vital communication bridge between executives and internal departments, fostering trust and credibility. • Anticipate executive needs by preparing for meetings, conferences, and other commitments to ensure readiness. • Coordinate board meetings and retreats, including agenda development, notice postings, and report preparation. • Maintain accurate records and files, conducting periodic audits and archiving materials according to retention schedules. • Support board members and committees with scheduling, agenda preparation, and information dissemination. • Uphold high standards and contribute to the organization’s mission by adhering to established procedures and protocols.

Office Assistant We are looking for a highly organized and proactive Office Assistant to join our team in Seattle, Washington. In this long-term contract role, you will play a key part in ensuring the smooth operation of our office by managing daily tasks, coordinating resources, and supporting various team functions. This is an excellent opportunity to contribute to a dynamic workplace and build valuable skills. This is a part-time role, two 8-hour days per week. Responsibilities:• Oversee daily office operations, including maintaining a tidy space by running the dishwasher, discarding leftover food, and resetting conference rooms.• Monitor and manage office inventory, ensuring supplies are documented and restocked as needed.• Coordinate food deliveries, including setup and cleanup for team events.• Handle the distribution of keycards and assist employees with access to office spaces.• Provide general support for IT-related requests and troubleshooting.• Assist in planning and executing team events and on-site gatherings.• Distribute incoming mail to employees in a timely manner.

Facilities Assistant We are looking for a dedicated Facilities Assistant to join our team in Kirkland, Washington. This Contract-to-permanent position offers an exciting opportunity to contribute to the efficiency and organization of facilities operations. The ideal candidate will bring excellent organizational and communication skills, along with experience in maintenance management systems and scheduling tools. Responsibilities: • Oversee the operation of computerized maintenance management systems (CMMS) to ensure seamless workflow and task tracking. • Manage scheduling and timekeeping using tools like Kronos and About Time, ensuring accurate and timely records. • Coordinate with teams to support budget processes and maintain efficient cost tracking. • Arrange and maintain conference rooms, ensuring they are equipped and ready for use. • Provide exceptional customer service while addressing facilities-related inquiries and issues. • Utilize platforms such as Concur and IBM AS/400 to streamline administrative tasks and reporting. • Assist in the implementation and monitoring of facility maintenance schedules. • Communicate effectively with vendors and internal staff to support operational needs. • Ensure compliance with safety regulations and standards within the facility. • Perform general administrative duties to support the facilities management team.

Project Assistant We are in search of a Project Assistant to join our team located in Everett, Washington. The role is centered in the industry, with a focus on managing administrative duties to support an ERP migration. The position requires the individual to work on-site at our facility and offers a long-term contract employment opportunity. Responsibilities: • Assume administrative duties to support the Manufacturing Manager • Use specified metrics to establish standards for productivity, quality, and cost • Prepare daily and weekly metrics • Manage work orders and perform data mining tasks for scheduling purposes • Drive and oversee various productivity projects • Participate in one-on-one meetings and customer-facing communications • Manage, resolve, and complete ECOs/ECRs • Drive NCRs/RMAs to completion • Participate in vendor-managed inventory oversight and meetings • Assist in interviewing and hiring activities • Contribute and execute ideas for process improvements and cost savings • Represent the company professionally to all stakeholders • Adhere to all environmental health and safety policies, modeling safe work practices • Contribute to a positive and respectful workplace environment • Undertake other duties as assigned.

Legal Assistant (Commercial Litigation) A full-service, nationally recognized law firm is seeking an experienced commercial litigation legal assistant to join their Downtown Seattle office. Consider this firm if you are looking to take the next step in your career.Duties include:<ul><li>Supporting multiple shareholders in the commercial litigation group</li><li>Open and close matters, conflict checks</li><li>E-filing</li><li>Scheduling and calendaring</li><li>Preparing and finalizing documents</li></ul>Compensation and Benefits:The salary range for this position is $70,000 to $90,000. Benefits available with this position include medical, dental and vision; life and disability insurance; ORCA Card; participation in the company's 401(k) plan with up to 3% match and 3% profit-sharing; 17 paid days off and 11 holidays per calendar year.To apply confidentially, please send your resume to Cindy(period)Dovinh(at)RobertHalf(period)com.

Litigation Paralegal A multi-office regional law firm in Seattle is seeking an experienced Litigation Paralegal to add to their team. They take on a variety of commercial litigation matters, such as real estate litigation, business disputes, and contract disputes. The salary range for this role is 70-100k DOE with additional bonus earnings. They offer medical, dental, vision and life insurance, a 401k with 5% company match, PTO and sick time, all court holidays paid, paid parking space or transportation stipend reimbursement. This role offers up to 2 days to work from home, after successful onboarding. Paralegals at the firm focus on billable work and are assigned a legal assistant to help them do so. They have an annual billable target of 1440. They support multiple attorneys and have a supportive group of paralegals across the U.S. who routinely brainstorm and help each other with procedures, technology and case strategy. The firm has an e-discovery team who uploads electronic discovery into Relativity and will train on how to use the platform.