We are looking for a skilled Executive Assistant to provide comprehensive support to the executive leadership team in Irving, Texas. In this long-term contract position, you will manage high-level administrative tasks, oversee office operations, and lead the reception team while ensuring seamless coordination across departments. The ideal candidate will bring exceptional organizational skills, professionalism, and adaptability to a fast-paced environment.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling appointments, coordinating meetings, and arranging travel plans.<br>• Prepare and organize important documents, reports, presentations, and correspondence for the executive team.<br>• Facilitate executive meetings by preparing agendas, recording minutes, and tracking follow-up actions.<br>• Handle confidential and sensitive information with the utmost discretion and professionalism.<br>• Oversee daily office operations, ensuring the workplace remains functional and organized.<br>• Maintain inventory of office supplies and coordinate with building management when necessary.<br>• Ensure incoming calls, mail, and visitor inquiries are handled promptly and professionally.<br>• Assist with organizing company-wide events, board meetings, and conferences.<br>• Support special projects and initiatives as assigned by the executive leadership.<br>• Act as a liaison between the executive team and other departments to ensure effective communication and alignment.
<p>We are looking for a dedicated and highly organized Executive Assistant to join our team in Dallas, Texas. In this role, you will provide essential administrative support to senior leadership while managing daily office operations to ensure smooth functionality. This position is ideal for a detail-oriented individual with exceptional communication skills, discretion, and the ability to prioritize tasks in a fast-paced environment.</p><p>Must Have's-</p><p><br></p><ol><li>Must have someone with Private Equity/Real Estate (commercial) or Financial Services Background</li><li>5-15 years of experience in an EA Capacity </li><li>Someone that is genuinely interested in the organization/industry (passionate about RE and helping grow the firm) </li></ol><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</p><p>• Prepare and submit accurate expense reports while ensuring proper allocation of charge codes.</p><p>• Organize and oversee office operations, including inventory management, vendor coordination, and building maintenance.</p><p>• Greet visitors and maintain a welcoming and organized office environment.</p><p>• Ensure conference rooms are clean, organized, and prepared for meetings.</p><p>• Handle incoming and outgoing mail distribution promptly.</p><p>• Assist executives with personal travel arrangements and ad hoc tasks as needed.</p><p>• Maintain strict confidentiality when handling sensitive documents and communications.</p><p>• Monitor and replenish office supplies, food, and beverages to support daily operations.</p><p>• Facilitate the notarization of documents and coordinate messenger services when required.</p>
We are looking for a highly skilled Executive Assistant to provide comprehensive administrative and bookkeeping support to key leaders. This role involves managing financial records, coordinating schedules, overseeing vendor relations, and handling event planning with precision and professionalism. Based in Dallas, Texas, this is a Contract-to-Permanent position that requires a proactive individual with outstanding organizational abilities.<br><br>Responsibilities:<br>• Coordinate and manage complex schedules, ensuring seamless calendar organization and prioritization of tasks.<br>• Maintain accurate financial records for multiple entities, including accounts payable and receivable duties.<br>• Oversee vendor relationships, including managing contracts, budgets, and performance for household projects.<br>• Plan and execute events, ensuring all logistics are managed efficiently.<br>• Handle travel arrangements such as booking flights, accommodations, and ground transportation.<br>• Perform errands and ad hoc tasks to support leadership and household needs.<br>• Resolve issues independently, demonstrating strong problem-solving capabilities.<br>• Utilize bookkeeping software like QuickBooks to ensure financial accuracy and compliance.<br>• Manage multiple projects with minimal supervision, ensuring deadlines and objectives are met.<br>• Communicate effectively with internal and external stakeholders to ensure clarity and alignment on priorities.
<p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Screen and prioritize emails, phone calls, and other communications</li><li>Prepare reports, presentations, and correspondence on behalf of executives</li><li>Organize and attend meetings, including taking minutes and following up on action items</li><li>Maintain confidentiality of sensitive information</li><li>Handle expense reports, invoices, and office-related tasks</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Support special projects and assist with event planning or logistics as needed</li></ul><p><br></p>
<p>We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a senior executive in our Grapevine office. This role requires a high level of professionalism, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment. The ideal candidate is a strong communicator, problem-solver, and natural multitasker who thrives in a support role</p>
We are looking for a skilled and detail-oriented Office Admin/Accounting Clerk to join our team in Arlington, Texas. This role is ideal for someone who excels at multitasking, enjoys supporting executives, and has a solid foundation in administrative and accounting tasks. The successful candidate will bring organizational expertise and a commitment to accuracy in all aspects of their work.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to C-suite executives, including managing schedules, coordinating travel arrangements, and preparing reports.<br>• Serve as the primary point of contact for visitors, ensuring a welcoming and organized front office environment.<br>• Organize and maintain both physical and digital records to ensure accessibility and security.<br>• Perform data entry tasks related to invoices, expense reports, and purchase orders with precision.<br>• Assist with routine accounting tasks such as accounts payable/receivable entries and financial reconciliations.<br>• Coordinate office supplies and oversee general office management duties to maintain efficiency.<br>• Prepare, format, and edit presentations, documents, and reports for executive review.<br>• Support month-end and year-end financial processes, ensuring accuracy and timeliness.<br>• Act as a liaison between executives and internal or external stakeholders to facilitate communication.<br>• Ensure meeting rooms and common areas are organized and presentable at all times.
We are looking for a detail-oriented Administrative Assistant to join our team in Saginaw, Texas, on a Contract-to-Ongoing basis. This role involves managing a variety of administrative, HR, and safety-related tasks to ensure smooth operations at the facility. The ideal candidate will be highly organized, proactive, and capable of handling multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee general office administration, including ordering supplies, managing equipment, and coordinating janitorial services.<br>• Handle incoming and outgoing mail, ensuring efficient distribution and shipment coordination.<br>• Manage safety training for contractors and visitors, including scheduling video sessions and maintaining compliance records.<br>• Facilitate employee engagement initiatives and oversee plant-specific communications through tools like AppSpace TV.<br>• Assist HR with scheduling interviews, conducting background checks, and preparing offer letters for new hires.<br>• Process payroll adjustments, track employee vacation and sick time, and ensure timely submission of payroll documentation.<br>• Coordinate onboarding activities, including first-day schedules, training sessions, and new employee paperwork.<br>• Support plant safety initiatives by scheduling safety-related exams, coordinating emergency drills, and maintaining compliance documentation.<br>• Assist with Workers’ Compensation reports and ensure accurate data entry for safety metrics.<br>• Provide administrative support for safety committees, including tracking issues and preparing meeting minutes.
<p>Are you an experienced Legal Assistant with a background in trusts and estate planning? Do you thrive in a fast-paced environment and enjoy the intricacies of working in trust and estates law? If so, we have an exciting opportunity with a law firm in Downtown Dallas that is expanding its Trust & Estates practice. This role provides critical support to a growing practice, supporting a busy attorney with both legal administrative tasks and billable client-related work. The ideal candidate will demonstrate attention to detail, a proactive mindset, and the ability to manage multiple priorities effectively.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare probate documents for e-filing and court use.</li><li>Calendar important probate-related dates and manage scheduling for hearings and client meetings.</li><li>Prepare for and assist during client Will signings.</li><li>Compile asset inventories and lists in probate cases.</li><li>Provide general administrative support to the attorney(s) in the Trust & Estates practice area.</li></ul>
<p>We are looking for an experienced Commercial Real Estate Legal Assistant to join our dynamic commercial real estate practice in Dallas, Texas. This role requires a detail-oriented individual who thrives in fast-paced, deadline-driven environments and is dedicated to providing exceptional support to a busy legal team. The ideal candidate will bring prior commercial RE experience and a proven ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive support to attorneys in a busy commercial real estate practice.</p><p>• Draft, proofread, and edit legal documents, ensuring accuracy and compliance with industry standards.</p><p>• Manage and organize case files, calendars, and deadlines to ensure smooth workflow.</p><p>• Coordinate communication with clients, external parties, and internal teams to facilitate transactions.</p><p>• Utilize Microsoft Word, Adobe Acrobat, and other software tools for document preparation and redlining.</p><p>• Assist in the preparation and review of commercial real estate contracts, leases, and title documents.</p><p>• Maintain a high level of professionalism and confidentiality in handling sensitive information.</p><p>• Collaborate with team members to address transactional requirements and resolve issues.</p><p>• Perform administrative tasks such as scheduling meetings and managing correspondence.</p><p>• Support the team in handling real estate investments, lending, and other related transactions</p><p>Join this well known law firm in Uptown Dallas--If you are able to join this law firm, you will never leave it. Email your resume directly to</p><p>rosemarie.jones< at >roberthalf.< com ></p>
We are looking for a meticulous Legal Assistant to join our team on a contract basis in Dallas, Texas. This position is ideal for someone with a strong background in litigation support, organizational skills, and legal research. As a critical member of the legal team, you will play a pivotal role in ensuring smooth case management and effective communication with clients and legal professionals.<br><br>Responsibilities:<br>• Organize case files, maintain schedules, and ensure timely court filings to support litigation processes.<br>• Draft, proofread, and file legal documents with precision and accuracy.<br>• Conduct legal research, summarize findings, and assist attorneys in developing case strategies.<br>• Coordinate client communications by scheduling meetings, providing updates, and maintaining confidentiality.<br>• Assist with discovery processes, including document review and e-discovery organization.<br>• Prepare for court appearances, manage exhibits, and arrange witness schedules.<br>• Handle administrative tasks such as billing, correspondence, and general office duties.<br>• Utilize legal software and tools to streamline workflows and remain current with technological advancements.<br>• Maintain organized client files and ensure compliance with ethical and high standards.<br>• Collaborate with attorneys and legal staff to foster a productive and efficient team environment.
<p>We are looking for an experienced Corporate/Transactional Legal Assistant to support attorneys in the tax planning section of our firm in Dallas, Texas. This role requires someone who is detail oriented, skilled in document preparation, client communication, and administrative management. If you thrive in a fast-paced legal environment and have a strong grasp of tax planning procedures, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and revise legal documents, including partnership agreements, acquisition and merger letters, and entity ownership flowcharts.</p><p>• Collaborate with attorneys to draft and modify correspondence and tax planning documents.</p><p>• Organize and maintain client files, ensuring proper filing and accessibility.</p><p>• Manage multiple calendars, scheduling deadlines and appointments with precision.</p><p>• Arrange travel plans and business itineraries for attorneys.</p><p>• Accurately record attorney time entries and maintain billing records.</p><p>• Handle incoming and outgoing mail, ensuring timely communication.</p><p>• E-file documents in Federal and State Courts as required.</p><p>• Build effective communication channels with internal personnel and clients.</p><p>So much happiness is ahead for you! For confidential consideration, directly email your resume to</p><p>rosemarie.jones< at >roberthalf.< com ></p>
<p><strong>Litigation Legal Assistant – Commercial Construction Experience Required</strong></p><p><strong>Location:</strong> Downtown Dallas, TX</p><p><strong>Employment Type:</strong> Full-time, Direct Hire</p><p>Robert Half is partnering with a prestigious law firm in Downtown Dallas to find an exceptional <strong>Legal Assistant</strong> with strong <strong>litigation experience</strong>, particularly in <strong>commercial construction cases</strong>. If you're tech-savvy, detail-oriented, and thrive in a fast-paced legal environment, this could be the perfect opportunity for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and legal support to attorneys, including correspondence, case documentation, and drafting shell documents.</li><li>Prepare materials for <strong>trials and arbitrations</strong>, including electronic binders with linked documents.</li><li>Assist in <strong>case management</strong> utilizing NetDocs and <strong>time and billing</strong> through Coyote software.</li><li>Support an IT-oriented partner, demonstrating advanced proficiency in <strong>Microsoft Word, Excel, and PowerPoint</strong> for trial preparation and presentations.</li></ul><p><br></p><p><br></p>
<p>It's Summertime, and time for a new change and a new you!! Join this impressive Litigation boutique firm that is based in Dallas, Texas! The firm is known for their successful and well-known Litigation wins! They are looking for a winning Litigation Legal Assistant to join their team!</p><p><br></p><p>In this role, you will provide comprehensive administrative and legal support to attorneys, ensuring the smooth execution of daily operations and client matters. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate with your attorneys to plan and prioritize weekly tasks, ensuring timely completion of filings and other legal processes.</p><p>• Organize appointments, manage travel arrangements, and maintain attorneys’ calendars to ensure deadlines are met.</p><p>• Create, maintain, and update client files while following up on pending matters, such as court hearings and order confirmations.</p><p>• Welcome clients and guests for meetings, ensuring all required materials are prepared and conference rooms are set up in advance.</p><p>• Communicate regularly with clients to address inquiries and gather necessary information.</p><p>• Review client billing for accuracy and enter attorneys’ time into case management software.</p><p>• Format, style, and proofread legal documents to ensure accuracy and professionalism.</p><p>• Prepare Tables of Contents and Authorities for legal briefs and handle electronic filing for state and federal cases.</p><p>• Manage the preparation and delivery of documents via mail, messenger, or overnight services, ensuring completeness of attachments and enclosures.</p><p>• Conduct conflict checks, draft engagement letters, and set up new client matters in relevant systems.</p><p><br></p><p>For confidential consideration please send your resume directly to:</p><p>rosemarie.jones< at >roberthalf.< com ></p>
Human Resources (HR) Responsibilities:<br><br>Spearhead the full-cycle recruitment process, from posting job openings to securing offer acceptances, while managing candidate communication, scheduling interviews, and overseeing hiring logistics.<br>Oversee payroll processing, benefits administration, open enrollment periods, COBRA management, and daily HR operations with accuracy and efficiency.<br>Facilitate onboarding and offboarding processes, ensuring seamless coordination of systems access, equipment management, documentation, and compliance adherence.<br>Oversee and facilitate annual performance review cycles, ensuring timely execution, proper documentation, and follow-up tasks.<br>Ensure compliance with labor laws, workplace policies, and regulatory requirements, proactively identifying and addressing potential risks.<br>Serve as the primary HR liaison for external vendors and benefit providers, managing monthly invoice reconciliation and processing.<br>Organize and execute company-wide engagement initiatives, team-building activities, and corporate events.<br>Support Dallas office operations, including supplies procurement, vendor coordination, and overall office logistics.<br>Maintain data accuracy across HR systems, manage employee lifecycle changes, and contribute to HR reporting and audit processes.<br>Identify areas for operational improvement, streamline repetitive tasks, and support the development of scalable, employee-focused systems.<br>Project Coordinator Responsibilities:<br><br>Drive project timelines, monitor progress, and ensure deliverables are completed within scope and deadlines.<br>Act as a communication bridge between teams, resolving roadblocks, surfacing issues, and maintaining alignment among stakeholders.<br>Schedule and lead project meetings, document action items, and facilitate clear communication across leadership and project teams.<br>Maintain organized project documentation, compile progress updates, and support data reporting for executive summaries.<br>Proactively identify project risks, raise concerns promptly, and collaborate with stakeholders to develop strategies for resolution or mitigation.<br>This revised structure improves clarity while retaining the detail necessary to accurately describe the dual roles of HR and Project Coordinator.
<p>We are looking for a skilled Legal Secretary to support attorneys in a dynamic and fast-paced legal environment. This Contract-to-permanent position is located in Houston, Texas, and offers an excellent opportunity for professionals with experience in commercial litigation and insurance defense. The ideal candidate will excel in administrative tasks, legal document preparation, and court filing procedures.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, proofread, and format legal documents such as pleadings, motions, discovery materials, and agreements with precision and attention to detail.</p><p>• Conduct e-filing for federal, state, and local courts, ensuring compliance with court rules and deadlines.</p><p>• Support discovery processes, including document collection, deposition preparation, and creation of privilege logs.</p><p>• Organize trial materials such as notebooks, calendars, indexes, and chronologies to assist attorneys during trials.</p><p>• Coordinate and schedule client meetings, depositions, hearings, and other legal proceedings, both virtually and in person.</p><p>• Arrange travel accommodations for attorneys and legal staff as required.</p><p>• Collaborate with firm leadership and staff to ensure seamless operational support.</p><p>• Manage legal records using electronic databases like iManage and ShareFile, maintaining confidentiality and proper organization.</p><p>• Utilize Microsoft Office Suite for drafting, communication, and research tasks.</p><p>• Stay informed about court procedures and deadlines, ensuring compliance and timely responses.</p>
<p>Robert Half is seeking a detail-oriented and experienced <strong>Commercial Litigation Paralegal</strong> to support a thriving legal team. If you have a passion for litigation, thrive under pressure, and excel at managing complex cases, this is an excellent opportunity to advance your career while contributing to high-stakes legal work in a collaborative and fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Case Support:</strong> Assist attorneys with all aspects of commercial litigation cases, from inception to resolution, including case strategy development and trial preparation.</li><li><strong>Document Management:</strong> Manage large volumes of case documents, including organizing, indexing, and maintaining case files in physical and electronic formats.</li><li><strong>Discovery Process:</strong> Handle discovery tasks, such as drafting and responding to discovery requests, managing document production, and coordinating with eDiscovery vendors.</li><li><strong>Legal Research and Writing:</strong> Conduct legal and factual research, prepare case summaries, and draft pleadings, motions, and correspondence for attorney review.</li><li><strong>Trial Preparation:</strong> Assist with trial logistics, including preparation of trial binders, exhibits, and demonstrative evidence, as well as providing in-court support to attorneys.</li><li><strong>Administrative Support:</strong> File court documents using eFiling systems, monitor court deadlines, and maintain case calendars to ensure all filings comply with court rules and timelines.</li><li><strong>Team Collaboration:</strong> Work closely with attorneys, legal assistants, and other members of the legal team while interacting with clients, opposing counsel, and vendors.</li></ul>
<p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to office staff and management</li><li>Answer and direct phone calls, greet visitors, and manage incoming mail</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Order and manage office supplies and inventory</li><li>Assist with filing, data entry, and document preparation</li><li>Support HR and accounting functions as needed</li><li>Maintain a clean, organized, and welcoming office space</li><li>Handle confidential information with professionalism</li></ul><p><br></p>
