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Human Resource Coordinator, College of Fine Arts

UNIVERSITY OF TEXAS AT AUSTIN Occupation: Human Resources Specialists
Location: Austin, TX - 78712-1753 Positions available: 1
Job #: 16777204 Work At Home option: Not Specified
Posted: 10/21/2024 Updated: 10/24/2024 Expires: 11/6/2025
Source: WorkInTexas Site: WorkInTexas Agency Job ID: R_00036146

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Job Requirements and Properties
Full Time (30 Hours or More)

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Job Description
Employee Lifecycle: Onboarding and Offboarding: Oversee the onboarding and offboarding experience for College of Fine Arts Dean’s Office staff. This includes, but is not limited to, onboarding communications with new hires and transfers, computer requests, listservs, directory updates, systems access (e.g., DPUSER and DocuSign), and employee orientation. Coordinate with managers to establish an onboarding plan, including sending calendar reminders for New in Position or Probationary Period reviews. I-9 Specialist for new hires. Conduct exit interviews, as needed, and run the appropriate timesheet reports to walk employees through necessary steps to receive paid leave payments. Build and maintain rapport with supervisors and direct-report staff within the Dean’s Office. Job Search Facilitation: In coordination with HR Director, facilitate job searches for College of Fine Arts Dean’s Office managers. This includes utilizing excellent customer service and diplomacy, working with managers to train and facilitate (as needed) on best practices throughout the recruitment experience. Complete recruitment stage transactions, including timely candidate communication, disposition coding, and recruitment notes and justifications, and other HR best practices. Student Employment Specialist: College HR contact for HR Representatives in the reporting units that handle student employment, sporadic employment and other hourly employment. Final approver for Teaching Assistants, Academic Assistants, and Academic Instructors, which entails keeping up-to-date knowledge associated with academic graduate employee assignments. Liaison to Principal HR Consultant for Student Employment and other central office contacts. Dean’s Office Hourly Employment: Point of contact for hourly supervisors within the College of Fine Arts Dean’s Office. Manage hourly employee “lifecycle” (on-boarding, termination, and off-boarding). Initiate hiring transactions for hourly employees, including Background Check Authorizations and I-9 transactions. Track bi-monthly payroll deadlines and send reminders to managers for timesheet approvals. Track progress of all (JM) assignments within the Dean’s Office. Build and maintain relationships with student employee managers within the Dean’s Office, regularly relaying HR information and training. Collaborate with central campus career office for resources. Timekeeping and Leave Management: Final timesheet approver for hourly staff and salaried staff in the Dean's Office. Assist staff with understanding proper timekeeping practices, manages access to electronic timesheets, and work with staff and supervisors. Liaison with central Records office for timesheet troubleshooting. Send timesheet approval reminders to supervisors during hourly payroll deadlines. Process On-Demand payments, as needed. Track and maintain employee leaves (e.g., Family Medical Leave) and assist employees with timesheets associated with leave. Review timesheets for Dean's Office staff to ensure compliance with university policy. General Workday Transactions: Create Workday Business Processes, as needed, for College of Fine Arts salaried employees. This includes Compensation Changes (e.g., Temporary Additional Duties), Job Changes (Reclassifications and Terminations), and creating new supervisory organizations (“sup orgs”). HR Rep Training and Support: Responsible for initial training and support for new HR positions across the college, as needed. As assigned by HR Director, set up a limited-scope training for new COFA HR employees. This includes meeting with new HR employees and creating a training plan (resources and links) that follow best practices and policies for the College and University. Work with department HR Rep and COFA HR director to hand off training for a fixed-term ending. Provide follow up training and reporting if there are accountability concerns for the employee’s progression. Employee Experience Events: With the HR Director, plan and execute events to enhance the employee experience. This includes, but is not limited to, appreciation events, orientations and trainings. Employee Relations Contact: In coordination with Director of HR, act as point of contact for employees to answer questions and concerns that come up throughout the employee experience. Following best HR practices, known UT policies, and appropriate routing channels, provide appropriate resources and information and keep open dialogue with HR Director about issues as needed.


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UNIVERSITY OF TEXAS AT AUSTIN
Is a State Universities employer with 40 locations

https://utexas.edu

Company Profile:
The University of Texas at Austin is a nationally ranked, tier-one research institution and one of the largest employers in central Texas, offering thousands of career opportunities in a wide variety of fields. UT is located in the heart of Austin, a vibrant city that frequently appears on lists of best cities to live and work. Committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries and benefits, an extensive support network, and above all, an enriching and highly collaborative community that is deeply passionate about our vision for higher education and public service.
10,000+ employees
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Compensation and Benefits
Salary Range: Not Available Not Applicable Benefits Provided: Not Available Other Benefits: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
View what local employers are paying Human Resources Specialists
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Job Type and Required Hours
Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular Special Category: Not a Special Category
Day Shift
Evening/Swing Shift
Night/Graveyard Shift
Night/Graveyard Shift
 
Rotating Shift
 
Split Shift
Split Shift
 
Flexible Shift
 
12AM
6
12PM
6
Hours per Week:
Hours Not Specified

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Minimum Experience Required: Not Specified
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Education and Training
Minimum Education Level Required: No Minimum Education Requirement Required License/Certification: No
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Jobs Available

This section shows the number of job openings advertised online in Travis County, TX for Human Resources Specialists and for the related occupational group of Business and Financial Operations Occupations on January 16, 2025 (Jobs De-duplication Level 2).
This table contains Occupation, and Job Openings
Occupation Job Openings
Human Resources SpecialistsBright Outlook Nationally 87
Business and Financial Operations Occupations 1,441
BRIGHT OUTLOOK NATIONALLY
There were 87 job openings advertised online in Travis County, TX for Human Resources Specialists on January 16, 2025. There are also 1,441 job openings advertised online for the related occupation group of Business and Financial Operations Occupations in Travis County, TX on January 16, 2025.
Source: Online advertised jobs data

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