50 results for Payroll Administrator in Morgan Hill, CA

Payroll Administrator Colleen McAuliffe is looking for an experienced Payroll Administrator to join our team in Santa Clara, California. This role involves managing payroll operations with precision, ensuring compliance with tax regulations, and maintaining accurate employee records. The ideal candidate will bring expertise in payroll systems, attention to detail, and a commitment to supporting employees across multiple states and locations. Responsibilities:• Coordinate with internal teams to ensure smooth payroll processes, including verifying and correcting data for accuracy.• Assist with onboarding new hires by reviewing documentation for completeness and compliance across multiple locations.• Manage payroll tax submissions, ensuring timely and accurate reporting on a monthly basis.• Utilize payroll systems to streamline operations, including testing and adopting new features for improved efficiency.• Maintain up-to-date employee records, including tax information, banking details, pay rates, and address changes.• Handle deductions for employee benefits programs, such as retirement plans and health insurance.• Administer employee leave programs and ensure payroll accurately reflects approved absences.• Prepare and submit quarterly and year-end reporting, including W-2s and 1099s.• Conduct regular audits and reviews of payroll data to ensure consistency and compliance with regulations.• Ensure adherence to federal, state, and local payroll laws, while implementing best practices for payroll management.

Payroll Specialist Robert Half's branded merchandise client is seeking a meticulous and experienced Payroll Specialist to ensure the accurate and timely processing of payroll for their employees. The Payroll Specialist will be responsible for all aspects of payroll administration, including calculating wages, processing deductions, and ensuring compliance with all applicable laws and regulations. Responsibilities:<ul><li>Process bi-weekly/monthly payroll for all employees accurately and on time.</li><li>Calculate wages, overtime pay, and deductions (e.g., taxes, benefits, garnishments).</li><li>Ensure compliance with federal, state, and local payroll laws and regulations.</li><li>Maintain accurate payroll records and employee data in the payroll system.</li><li>Prepare and process payroll-related reports, including tax filings (e.g., 941, W-2).</li><li>Reconcile payroll discrepancies and resolve employee payroll issues.</li><li>Administer employee benefits programs, including enrollments, changes, and terminations, as they relate to payroll.</li><li>Process employee leaves of absence, including sick leave, vacation, and FMLA.</li><li>Coordinate with HR to ensure accurate employee data and changes.</li><li>Assist with payroll audits and internal controls.</li><li>Stay up-to-date on changes in payroll laws and best practices.</li><li>Perform other related duties as assigned.</li></ul>

Payroll Supervisor/Manager/Director Payroll Manager - Construction IndustryWe have an exciting onsite direct hire opportunity for a Payroll Manager with a Fremont-based construction client. This role is responsible for overseeing all aspects of payroll, including collaborating with external payroll partners to ensure timely and accurate payroll administration. Key Responsibilities:<ul><li>Administer all facets of payroll, ensuring accuracy and compliance.</li><li>Partner with external payroll providers for timely payroll processing.</li><li>Ensure proper handling of Union Construction payroll.</li></ul>Interested? Contact Gary Daum at Robert Half for more details. We look forward to connecting with you!

Payroll Manager We are seeking a dedicated Payroll Manager to join our team in Newark, California. In this role, you will be managing all aspects of payroll processing and employee benefits, ensuring accurate and timely completion. This role is within the manufacturing industry, offering an exciting opportunity for individuals proficient in multi-state payroll to develop among other skills. Responsibilities:<ul><li>Manage payroll for US-based exempt and non-exempt employees, ensuring compliance with Federal, State, and Local laws.</li><li>Oversee automated time and attendance system, including time-off accruals for employees and temporary workers.</li><li>Process annual merit increases, promotional increases, commission checks, and special payroll runs under HR Director’s guidance.</li><li>Ensure payroll procedures, deductions, garnishments, and benefit deductions align with company policies and government regulations.</li><li>Collaborate with External Auditors for Annual Financial, 401k, and Worker’s Comp Audits.</li><li>Reconcile payroll-related GL accounts and make adjustments as needed.</li><li>Ensure timely payroll tax payments, compliance with laws, and work with third-party consultants.</li><li>Assist in evaluating and improving payroll operations, internal controls, and policies.</li><li>Supervise and develop direct reports, addressing escalated issues and promoting teamwork.</li><li>Administer 401k, 409A benefit plans, FSAs, and Transit Plans.</li><li>Maintain confidentiality when handling sensitive payroll matters with employees.</li><li>Prepare payroll estimates and reports for management, including regular rate calculations for non-exempt employees’ annual bonuses.</li><li>Monitor Leased Vehicle Program for accurate tax reporting.</li><li>Align with company objectives, quality systems, and regulatory standards to maintain a positive work environment.</li></ul>

Payroll Specialist We are looking for a skilled Payroll Specialist to join our team in Santa Clara, California. This Contract-to-Permanent position offers an opportunity to play a vital role in managing payroll operations and ensuring compliance with all regulations. If you excel in a meticulous environment and have expertise in certified payroll processes, we encourage you to apply. Responsibilities: • Process weekly payroll efficiently using designated payroll systems. • Prepare, review, and submit accurate certified payroll reports on a weekly basis. • Upload Certified Payroll Records for various projects through platforms such as Tracker, Elations, and E-Mars. • Review subcontractors’ certified payroll submissions to ensure compliance with prevailing wage laws and other standards. • Conduct regular audits of payroll records and related documentation for accuracy and compliance. • Respond to inquiries and correspondence from clients and local agencies, providing timely and precise support. • Identify and resolve payroll-related issues by collaborating with clients and internal teams. • Maintain comprehensive and accurate compliance documentation for all assigned projects. • Stay informed about updates in payroll regulations, certified payroll laws, and industry best practices. • Work closely with Accounts Payable and Accounts Receivable departments to ensure seamless operations when required.

Payroll Specialist We are looking for a motivated and detail-oriented Payroll Specialist to join our team in the San Mateo County area. This long-term contract position offers an exciting opportunity to support payroll activities in a dynamic and fast-paced environment. The ideal candidate will bring expertise in payroll processes and a proactive approach to addressing employee inquiries and discrepancies. This role will possibly go through August 2025 (Contract) with possible extension. Responsibilities:• Respond to employee inquiries regarding termination checks, pay discrepancies, and garnishments in a timely and precise manner.• Coordinate and direct payroll-related tasks to ensure accurate and efficient operations.• Collaborate with the team to support weekly and bi-weekly payroll processes, ensuring compliance with company policies.• Provide guidance and clarification on payroll procedures to employees as needed.• Assist in resolving payroll-related issues, including discrepancies and union-specific concerns.• Maintain accurate records and documentation for payroll activities.• Contribute to a positive work environment by displaying a proactive and inquisitive attitude.• Support auditing and benefit functions to ensure payroll accuracy.• Adapt quickly to new challenges and assist with tasks requiring minimal direction.

Payroll Specialist We are looking for a detail-oriented Payroll Specialist to join our team on a Contract-to-permanent basis in Modesto, California. This part-time role involves managing payroll processes for multiple clients, ensuring compliance with federal, state, and local regulations, and providing exceptional service. The ideal candidate will have expertise in payroll systems, tax filings, and experience with specialized wage structures such as Prevailing and Davis-Bacon wages. Responsibilities:• Process payroll for a diverse group of clients, including calculating wages, overtime, and deductions in compliance with applicable laws.• Prepare and file payroll tax documents, including quarterly and annual reports, ensuring accuracy and timeliness.• Manage and track employee vacation, sick leave, and other paid time off balances according to client policies.• Handle quarterly and year-end reporting requirements, such as W-2s, W-3s, and 1099s, for all assigned clients.• Ensure compliance with Prevailing Wage and Davis-Bacon Act requirements for applicable clients.• Stay informed about changes in wage and hour laws to advise clients on payroll-related regulations and best practices.• Collaborate with clients to align payroll processes with their employee handbooks and HR policies.• Provide basic HR-related support, such as guidance on employee classification and payroll tax withholdings.• Maintain accurate and organized payroll records for audit and reporting purposes.• Respond to client inquiries promptly, resolving payroll-related issues efficiently.

Finance/Operations Manager Excited about the role? Apply here and please reach out to Jennifer Fukumae on LinkedIn for quicker consideration. Job Title: Finance & Operations Manager– Asset Management FirmEmployment Type: Full-TimeLocation: San Mateo; 5 days in officeSalary: $110-150k (DOE) + Bonus Competitive Salary, 401k Match, Medical, Vision, Dental, Short-Term Disability, Long-Term Disability, Life Insurance, Profit Sharing. We are partnering with a well-established asset management firm seeking a Finance & Operations Associate to support various financial and administrative functions. This role is ideal for a detail-oriented professional with experience in accounting, payroll, and financial operations. Key Responsibilities:<ul><li>Assist with accounts payable processes, ensuring timely and accurate payments.</li><li>Serve as a vendor liaison, coordinating with external partners and financial institutions.</li><li>Support payroll processing, benefits administration, and HSA plan management.</li><li>Assist with internship program onboarding and offboarding, including background checks.</li><li>Manage financial transactions, including wires and ACH transfers.</li><li>Assist with compensation and benefits administration, including annual statements and insurance renewals.</li><li>Provide accounting and tax support, including reviewing ledgers, preparing tax documents, and supporting quarterly and year-end closings.</li><li>Contribute to budgeting and forecasting efforts, as well as financial statement reviews.</li></ul>

Payroll Supervisor/Manager/Director We are offering an exciting opportunity for a Payroll Supervisor/Manager/Director in Santa Clara, California. In this role you will be responsible for managing and overseeing all aspects of payroll delivery and ensuring compliance with Federal, state, and local laws. You will also have a crucial role in responding to requests from various stakeholders and maintaining a high degree of professionalism and confidentiality. Responsibilities:• Oversee and manage all payroll and payroll tax delivery systems• Ensure timely and accurate processing of customer credit applications• Maintain meticulous records of customer credit• Monitor internal controls to ensure compliance with control objectives• Ensure all payroll processes are SOX compliant• Display a thorough understanding of supervisory principles including hiring, scheduling, direction, development, and managing others For more information regarding this position please reach out to Gary Daum at Robert Half.

Payroll Supervisor/Manager/Director Sr. Manager - Payroll & Equity This will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company’s equity compensation process, including option grants and the ESPP plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and financial auditors. Responsibilities· Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state locations.· Review and process transactions including benefit changes, special compensation, other adjustments.· Ensure compliance with internal controls, federal/state/local requirements, deadlines.· Manage regulatory filings, notices, audits, and other communications from federal and state agencies.· Work with payroll vendor on system administration, maintenance, reporting needs.· Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training.· Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits.· Ad hoc projects including compensation research for annual compensation process and employee changes, board reports.· Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings.· Track and report W-2 income from stock exercises and dispositions· Execute trading blackout periods and enforcement of insider trading policy restrictions.· Manage open enrollment process and purchases for ESPP including monitoring limits.· Interact with transfer agent to ensure that trades are settled timely.· Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits.

Finance Manager Jackie Meza with Robert Half has is recruiting for a Finance Manager in the non-profit sector, based in Modesto, California. As part of our team, you will play a pivotal role in overseeing and managing our financial operations, which includes accounts payable, accounts receivable, and payroll functions. Contact Jackie Meza at 209.227.6563 Responsibilities: • Oversee and manage daily operations related to invoice processing, collections, reconciliations, and payroll management. • Supervise and mentor teams responsible for accounts payable, accounts receivable, and payroll, fostering detail-oriented growth and maintaining high performance standards.• Collaborate with leadership to manage budgets and forecasts for financial operations. • Ensure adherence to government policies, regulations, and internal controls while preparing accurate financial reports.• Identify opportunities to streamline workflows and implement innovative strategies to enhance efficiency. • Serve as a key liaison between the finance department, other departments, and external entities to address financial inquiries and provide data-driven insights. • Manage a team of detail-oriented individuals, ensuring efficient and accurate financial processes, compliance with regulations, and optimal resource allocation.

Human Resources Operations Manager We are looking for a detail-oriented and proactive Human Resources Operations Manager to join our team in Palo Alto, California. In this long-term contract role, you will oversee critical HR functions, ensuring a seamless experience for employees across global locations. If you excel in managing HR operations and thrive in a fast-paced environment, we invite you to bring your expertise to our organization. Responsibilities: • Facilitate onboarding and offboarding processes for employees across multiple global locations, ensuring a smooth and positive experience. • Maintain accurate employee data in Rippling software, performing regular audits and generating reports to support strategic decision-making. • Coordinate payroll processing for domestic and international employees, ensuring accuracy and timeliness in collaboration with the finance team. • Manage benefit programs, including enrollments, renewals, and effective communication to address employee inquiries. • Ensure compliance with HR regulations and practices across all operations. • Provide guidance on employee relations and support the resolution of HR-related issues. • Optimize HR systems and processes to improve efficiency and enhance the employee experience. • Support hiring processes and transitions, contributing to a streamlined recruitment and onboarding workflow.

Payroll Supervisor/Manager/Director This role is 100% onsite in Mountain View We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population. Responsibilities:• Oversee and manage a team of 4 in the payroll department• Handle a high volume, multi-state payroll environment using ADP Workforce Now• Manage payroll for a large non-exempt employee population• Ensure the accuracy and efficiency of processing customer credit applications• Maintain accurate customer credit records• Effectively handle additions and terminations each bi-weekly pay period• Manage a workforce of over 1000 employees across multiple states• Handle complex commissions• Apply effective payroll management strategies.

Accounting Specialist We are offering an exciting opportunity for an Accounting Specialist in Scotts Valley, California. This role is crucial in our team, handling a range of tasks from processing invoices to maintaining accurate credit records for our customers. You'll be a vital part of our team, ensuring our financial operations run smoothly and efficiently. Responsibilities: • Efficient and accurate processing of customer invoices.• Maintaining precise records of Accounts Receivable (AR) and Accounts Payable (AP).• Handling account reconciliation tasks with a keen eye for detail.• Effectively using Microsoft Excel and QuickBooks for various accounting tasks.• Conducting data entry tasks as required, ensuring accuracy at all times.• Executing billing procedures, ensuring all transactions are recorded correctly.• Utilizing ADP - Payroll to manage payroll processes.• Ensuring all financial data is up-to-date and accurate, contributing to the overall efficiency of the financial operations. Posted by Recruiting Director Scott Moore

Bookkeeper We are looking for an experienced Bookkeeper to join our team in Fremont, California. The ideal candidate will manage financial records, oversee payroll, and support various administrative functions to ensure smooth operations. This role requires a detail-oriented individual with strong organizational skills and the ability to handle multiple responsibilities effectively. Responsibilities: • Manage accounts payable, including creating vendor profiles, issuing purchase orders, and processing bills. • Oversee biweekly payroll for employees and monthly payroll for the owner, as well as handle employee reimbursements. • Set up and invoice project estimates under client profiles, ensuring all estimates are approved prior to billing. • Track overdue invoices, follow up with clients, and resolve any discrepancies to ensure timely collections. • Maintain and update lists of subcontractors and vendors, as well as manage vendor communications. • Schedule and coordinate meetings, consultations, and client interactions, ensuring seamless communication. • Handle inbound and outbound mail, purchasing, and office supply management. • Apply for and renew business licenses, insurance, and software subscriptions as needed. • Organize team-building events, coordinate activities, and occasionally perform site visits or errands. • Oversee office service support and facility management to maintain a productive work environment.

Accounting Manager/Supervisor We are offering an exciting opportunity in the financial services industry located in Carmel, California. The role is for an Accounting Manager/Supervisor who will be instrumental in managing and overseeing various accounting functions within our organization. Responsibilities:• Overseeing the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives• Supervising and managing all aspects of accounting including billing, financial statements, general ledger, cost accounting, payroll, accounts payable, accounts receivable, budgeting, tax compliance, and various special analyses• Managing the accuracy and productivity of day-to-day activities of accounts payable, cash disbursements, invoicing/billing, customer credits and collections, payroll, perpetual inventory integrity, fixed asset records, general and entity accounting, cost accounting, and Human Resources• Ensuring the timely and accurate processing of all financial transactions and the maintenance of all financial records• Handling customer inquiries promptly and professionally, ensuring customer satisfaction• Managing the implementation and maintenance of accounting software systems to ensure the accurate and timely dissemination of financial management reports• Overseeing the use of BlackLine, Concur, and ERP for enterprise resource planning• Managing the auditing process to ensure the company's financial operations are in compliance with legal requirements• Facilitating the continuous improvement of the accounting department's processes and procedures. For more information about this role please contact Scott Moore, Practice Director - Permanent Placement Division, Robert Half.

Accounting Manager/Supervisor We are seeking an Accounting Manager/Supervisor to join our team located in Watsonville, California. In this role, you will be in charge of various financial duties, including managing the accounting staff, ensuring adherence to GAAP standards, and providing financial reports for the company. Responsibilities: • Oversee the Accounting Department, which includes an Accounts Receivable & Credit Specialist, Accounts Payable Clerk, and Inventory Management Clerk.• Ensure the accounting staff is well-trained, organized and efficient in time management.• Participate in monthly close and consolidation processes, including cash reconciliations and account analysis.• Prepare and post journal entries to the General Ledger.• Ensure timely preparation and presentation of monthly commission reports.• Review transactions for adherence to GAAP and recommend business process improvements.• Assist in the preparation of monthly and annual financial reporting packages.• Provide recommendations for improving the organization's accounting operations.• Assist in periodic budgeting/forecasting processes and annual CPA review and audit.• Prepare governmental related returns and forms such as Payroll tax, Sales Tax, Property Tax, and Value Added Tax.• Review credit balances, refunds, and adjustments, and apply adjustments to billing records.• Ensure strict confidentiality of financial records.• Work with external accounting and banking personnel for annual review processes. Posted by Director of Recruiting

Operations Manager at Wealth Management Firm in San Carlos Michelle Espejo with Robert Half Financial Services is recruiting for an Operations Manager at a boutique Wealth Management firm. This is a full-time permanent role based in San Mateo. This is a fantastic opportunity to join a well-established, highly regarded firm known for its personalized approach to financial planning. They offer a wide range of investment solutions, including advisory services, 401(k) management, insurance, and brokerage accounts—all delivered with a focus on long-term relationships. You can step into a leadership role where work-life balance, strong team culture, and client care are top priorities. You'll be part of a collaborative, tight-knit team that truly values the work they do and the people they serve. Responsibilities<ul><li>Lead the onboarding process for new clients and ensure a seamless, high-touch experience.</li><li>Manage account setup, transfers, and financial planning workflows, including e-delivery and beneficiary configurations.</li><li>Assist clients with accessing secure portals and using financial planning tools.</li><li>Prepare proposals, reports, and paperwork for client meetings, and handle all follow-up tasks.</li><li>Maintain accurate client records in CRM systems like ClientWorks and Redtail.</li><li>Support daily operations by refining procedures, monitoring compliance alerts, and managing marketing activities.</li><li>Oversee team operations, including task delegation, training, payroll, benefits, and performance reviews.</li><li>Plan and execute a minimum of three client events per year, handling logistics and ensuring brand and compliance alignment.</li></ul>*Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration.

Workday Payroll Implementation Consultant Overview: We are seeking an experienced Project Manager to lead and support a Workday Payroll implementation. This role will coordinate stakeholders, manage timelines, and ensure successful delivery of payroll system configuration, testing, and go-live. The ideal candidate brings deep experience in Workday HCM/Payroll implementations and excels at cross-functional communication, risk management, and execution. Key Responsibilities:<ul><li>Oversee end-to-end implementation of Workday Payroll, ensuring alignment with business goals and compliance requirements.</li><li>Serve as the primary liaison between internal teams (HR, Payroll, IT, Finance) and external Workday consultants.</li><li>Develop detailed project plans, track progress, and manage scope, budget, and risks.</li><li>Facilitate requirements gathering, system design validation, and configuration approvals.</li><li>Manage testing cycles including UAT, parallel testing, and issue resolution.</li><li>Coordinate data conversion and system integrations, ensuring clean handoff to post-go-live support.</li><li>Drive project governance through regular status updates, stakeholder reporting, and executive communication.</li><li>Ensure readiness for go-live including user training, documentation, and contingency planning.</li></ul>

Accounting Specialist Job Title: Residential Lease Property BookkeeperLocation: Onsite – Redwood City, CASchedule: Full-time, Monday to Friday, 8-hour day shiftJob SummaryWe are seeking a detail-oriented and proactive Residential Lease Property Bookkeeper to manage day-to-day financial operations for our residential rental properties. This position is responsible for Accounts Payable (AP), Accounts Receivable (AR), payroll support, and lease-specific financial management. The ideal candidate has a strong background in bookkeeping and experience working with QuickBooks and property management accounting.General Bookkeeping & Lease Property Accounting<ul><li>Maintain accurate financial records for multiple residential properties.</li><li>Track rent payments, security deposits, and property-related income/expenses.</li><li>Assist with budgeting and forecasting for property portfolios.</li><li>Prepare monthly, quarterly, and annual financial reports, including Profit & Loss statements and cash flow reports.</li><li>Support tax preparation by organizing property-specific financial documentation.</li><li>Reconcile bank accounts, security deposit ledgers, and tenant ledgers.</li></ul>Accounts Payable (AP), Accounts Receivable (AR), and Payroll Support<ul><li>Enter and manage data for AP, AR, and payroll processes.</li><li>Verify and reconcile invoices; allocate expenses to appropriate accounts and cost centers.</li><li>Monitor payment schedules, process checks, and resolve discrepancies in purchase orders, invoices, and contracts.</li><li>Ensure accurate payroll processing by reviewing approved timesheets and calculating hours worked.</li><li>Maintain confidentiality and protect sensitive financial information.</li></ul>Accounts Payable Specific Tasks<ul><li>Process vendor invoices, verify entries, and ensure timely payments.</li><li>Track discount opportunities, verify tax ID numbers, and manage credit memos and stop-payment requests.</li><li>Maintain accurate ledgers and reconcile monthly vendor statements.</li><li>Manage petty cash disbursements and related documentation.</li></ul>Accounts Receivable Specific Tasks<ul><li>Record customer payments via cash, check, or credit card.</li><li>Post revenue and update accounts by verifying lockbox and deposit transactions.</li><li>Investigate and resolve account discrepancies and deduction issues.</li><li>Coordinate with collections, sales, and customer service to manage outstanding balances.</li><li>Prepare monthly AR reports and maintain accurate invoice records.</li></ul>Payroll Support<ul><li>Collect and review approved timesheets.</li><li>Verify hours worked using time-tracking logs and ensure accurate payroll entries.</li></ul>Tools & Software<ul><li>QuickBooks (Required)</li><li>ADP (Preferred)</li><li>Familiarity with property management software</li><li>Proficient in Microsoft Excel or Google Sheets for tracking and reporting</li></ul>

Finance Associate - Corporate Accounting Michelle Espejo with Robert Half Finance & Accounting is recruiting for a Finance & Operations Manager at a large Investment Firm. This is a full-time permanent role based in San Mateo. Join a top-tier boutique investment firm managing $20 billion in assets. With a reputation for pioneering behavioral finance strategies, this firm offers a collaborative, growth-oriented environment where innovation meets excellence. Work with industry leaders \while enjoying competitive compensation, profit-sharing, a 401(k) match, and full benefits. This is an opportunity to develop your career in a collaborative, growth-focused environment where your contributions directly impact financial operations, payroll, and accounting. Responsibilities<ul><li>Manage accounts payable processes and verify invoices.</li><li>Maintain vendor and banking relationships to ensure smooth financial workflows.</li><li>Assist with payroll processing, benefits administration, and employee compensation statements.</li><li>Oversee wire and ACH payments with precision.</li><li>Maintain financial records, support tax filings, and ensure compliance with reporting requirements.</li><li>Prepare financial reports, budgets, and forecasts.</li><li>Contribute to process improvements, including payroll transitions and system upgrades.</li></ul>*Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration.

Accounts Payable Specialist We are looking for a detail-oriented Accounts Payable Specialist to join our team in Santa Clara, California. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to both accounts payable and front office administrative functions within a dynamic signage company. The ideal candidate will have experience in construction office environments and possess strong organizational and multitasking skills. Responsibilities: • Oversee the full accounts payable process, including invoice coding, approval management, and preparation of payments. • Process vendor payments through checks, credit cards, and other payment systems, ensuring accurate daily updates. • Reconcile monthly statements for payment systems to maintain financial accuracy. • Manage employee expense reports, ensuring proper approvals and timely processing. • Enter vendor purchase orders into the ShopVox system with precision. • Order and maintain office supplies, ensuring inventory is adequately stocked. • Handle the maintenance of office equipment such as copiers, postage meters, and coffee machines. • Coordinate daily outgoing mail and shipments, including FedEx and other couriers. • Assist employees with various administrative tasks as needed to support operations. • Distribute work orders to fabrication departments and manage customer contracts, including approvals, signatures, and filing.

Accounts Payable Specialist We are seeking a detail-oriented and organized Accounts Payable Specialist to join our medical device client's accounting team. The Accounts Payable Specialist will be responsible for managing the full cycle of accounts payable processes, ensuring timely and accurate payments to our vendors, and maintaining strong relationships with suppliers. The ideal candidate will have a solid understanding of accounting principles, excellent communication skills, and proficiency in relevant software. Apply today! Responsibilities:<ul><li>Process invoices for payment, verifying accuracy, approvals, and supporting documentation.</li><li>Match invoices to purchase orders and receiving documents to ensure proper authorization.</li><li>Enter invoice data into the accounting system accurately and efficiently.</li><li>Prepare and process payments, including checks, ACH transfers, and other electronic payments.</li><li>Reconcile vendor statements and resolve any discrepancies or issues.</li><li>Communicate with vendors regarding payment status, invoice discrepancies, and other inquiries.</li><li>Maintain accurate and organized accounts payable records and files.</li><li>Assist with month-end closing activities, including preparing accruals and reconciliations.</li><li>Ensure compliance with company policies and procedures related to accounts payable.</li><li>Identify opportunities to improve accounts payable processes and efficiency.</li><li>Prepare and analyze accounts payable reports.</li><li>Assist with audits as needed.</li></ul>

Accounts Payable Specialist We are offering an employment opportunity for an Accounts Payable Specialist in San Jose, California. Our team is part of an industry that relies heavily on accuracy and efficiency in accounting tasks. In this position, you will be expected to handle a variety of tasks related to accounts payable, as well as serve as a backup for accounts receivable when necessary. Responsibilities: • Efficiently process credit applications from customers• Keep customer credit records up to date and accurate• Respond to and resolve customer inquiries in a timely manner• Monitor customer accounts and take appropriate action when necessary• Handle full cycle accounts payable tasks• Conduct weekly check runs• Serve as a backup for accounts receivable tasks as needed• Utilize Sage 100 for various accounting functions.

Accounts Payable Specialist Job Posting: Accounts Payable Clerk Employment Type: ContractPay Rate: $24 - $ 30 hourly About the Role:Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced Accounts Payable Clerk with proficiency in QuickBooks and/or Sage to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department. Key Responsibilities:<ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul>

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