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82 results for Office Assistant in Rancho Cucamonga, CA

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We’re working with a client in Woodland Hills who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects.

-6 months of customer service or clerical experience

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

82 results for Office Assistant in Rancho Cucamonga, CA

Office Assistant

Woodland Hills, CA
onsite
Temporary
19.00 - 21.00 USD / Hourly
We’re working with a client in Woodland Hills who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects.
2025-07-19T00:14:05Z

Administrative Assistant

Beaumont, CA
onsite
Temporary
20.00 - 21.00 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Beaumont, California. This is a long-term contract position offering stability and the opportunity to contribute to a dynamic work environment. The ideal candidate will possess strong organizational skills and proficiency in office operations. Responsibilities: • Perform accurate and efficient data entry to support administrative tasks. • Operate office equipment, including printers, scanners, and other devices, with proficiency. • Utilize Microsoft Word and Excel effectively to create, edit, and manage documents. • Manage scanning and filing processes to ensure proper documentation and organization. • Maintain a high level of attention to detail in all assigned responsibilities. • Work a structured schedule of Monday through Thursday, 10 hours per day. • Collaborate with team members to streamline office workflows and improve efficiency.
2025-07-15T23:28:45Z

Office Assistant

Playa Vista, CA
onsite
Temporary
20.00 - 22.00 USD / Hourly
We’re working with a tech company in Playa Vista who are looking for an Office Assistant to support their team. You’ll be responsible for ordering and restocking office supplies, reserving and setting up conference rooms and acting as a back up to the receptionist.
2025-07-11T15:04:47Z

Office Assistant

Glendale, CA
onsite
Temporary
20.00 - 21.00 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2025-07-11T07:04:19Z

Administrative Assistant

Sherman Oaks, CA
onsite
Temporary
27.00 - 28.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support the company owner in managing daily operations. This long-term contract position offers an excellent opportunity to engage in a variety of administrative tasks within a dynamic environment in the life insurance industry. The contract to hire role is based in Sherman Oaks, California. Responsibilities:• Provide administrative support to the company owner, ensuring smooth day-to-day operations. • Communicate with clients to request records and necessary documentation.• Schedule appointments and manage calendars effectively.• Deliver exceptional customer service through phone and email correspondence.• Handle inbound and outbound calls professionally and efficiently.• Perform accurate data entry tasks to maintain organized and updated records.• Draft and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.• Collaborate with internal teams to ensure all administrative processes are completed seamlessly.
2025-06-27T17:34:38Z

Administrative Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
80000.00 - 120000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to work for our client in the mid-Wilshire area. This Administrative Assistant role position is to primarily support the CEO and his family and is heavily concentrated around private domestic and international travel. This position is on-site Monday through Thursday, and you will work remotely on Fridays. Responsibilities:• Manage incoming calls and direct them to the appropriate departments or individuals.• Coordinate complex private travel arrangements, including international itineraries and expense tracking, using tools like Concur Travel.• Perform data entry tasks with accuracy and maintain organized records.• Support office operations by handling receptionist duties and greeting visitors.• Schedule meetings, book travel accommodations, and arrange logistics as needed.• Assist in preparing reports, presentations, and other documentation.• Maintain an efficient filing system for both digital and physical documents.• Monitor and replenish office supplies to ensure uninterrupted workflow.• Collaborate with team members to address administrative needs and streamline processes.
2025-07-17T22:48:41Z

Administrative Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
25.65 - 29.70 USD / Hourly
We are looking for a dedicated and meticulous Administrative Assistant to join our team in Los Angeles, California. This part-time role offers the potential to transition into a long-term position, making it ideal for candidates seeking stability and growth. As a Contract to long-term opportunity, this position involves supporting a boutique real estate office with a variety of administrative and organizational tasks. Responsibilities: • Provide administrative and personal assistant support to key staff, ensuring smooth day-to-day operations. • Manage scheduling activities, including organizing meetings, reservations, and appointments related to business and property matters. • Maintain and organize both physical and digital filing systems for efficient record-keeping. • Handle special administrative projects with a focus on accuracy and timely completion. • Coordinate communications with investors, vendors, and clients as required. • Assist with occasional off-site tasks, such as property visits or attending external meetings. • Respond to inbound calls, emails, and inquiries, delivering excellent customer service. • Perform data entry and document management tasks using Microsoft Office tools. • Support general office operations, adapting to various needs in a small, dynamic environment.
2025-07-15T16:39:08Z

Administrative Assistant

Monrovia, CA
onsite
Temporary
25.00 - 26.00 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2025-07-11T07:04:19Z

Administrative Assistant

Monrovia, CA
onsite
Temporary
23.00 - 24.00 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2025-07-11T07:04:19Z

Administrative Assistant

Pasadena, CA
onsite
Temporary
25.00 - 26.00 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2025-07-11T07:04:19Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary
25.00 - 30.00 USD / Hourly
A growing construction company in DTLA are looking for an Administrative Assistant to support their team. You’ll be responsible for scheduling meetings, tracking purchase orders and invoices, updating contracts and providing day to day administrative support to the project management team.
2025-07-11T15:04:47Z

Administrative Assistant

Woodland Hills, CA
onsite
Temporary
20.00 - 26.00 USD / Hourly
Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.
2025-07-24T15:44:34Z

Administrative Assistant - External Affairs

Los Angeles, CA
onsite
Temporary
23.75 - 27.50 USD / Hourly
The Administrative Assistant for External Affairs will provide comprehensive administrative support to the External Affairs team, ensuring smooth operations and efficient coordination of outreach, advocacy, and fundraising efforts. The role requires a detail-oriented and proactive individual with excellent communication and organizational skills to assist in external relations, event planning, and stakeholder engagement. ### **Key Responsibilities:** - Provide administrative support to the External Affairs team, including scheduling meetings, preparing correspondence, and maintaining department records. - Assist in coordinating and executing external events, including fundraisers, community engagement programs, and stakeholder meetings. - Support donor and partner relations by drafting thank-you letters, tracking contributions, and maintaining donor databases. - Conduct research on policy initiatives, funding opportunities, and community partnerships to support advocacy efforts. - Assist in preparing reports, presentations, and materials for external communications. - Monitor and update social media platforms and website content relevant to external affairs. - Manage and track expenses related to external affairs activities, ensuring compliance with organizational policies. - Maintain and organize files, records, and documents related to external affairs projects and initiatives. - Serve as a point of contact for external stakeholders, responding to inquiries and providing necessary information. - Perform other administrative duties as assigned to support the success of the External Affairs department. ### **Qualifications:** - Associate’s or Bachelor’s degree in Public Relations, Communications, Business Administration, Nonprofit Management, or a related field preferred. - Minimum of 2 years of administrative experience, preferably in a nonprofit, advocacy, or external affairs setting. - Strong organizational skills and ability to manage multiple tasks with attention to detail. - Excellent verbal and written communication skills.
2025-07-01T00:08:54Z

Administrative Assistant

Burbank, CA
remote
Temporary
20.00 - 26.00 USD / Hourly
Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call 818-391-5500 for more information/immediate consideration.
2025-07-10T18:05:40Z

Bilingual Medical Administrative Assistant

Los Angeles, CA
remote
Temporary
23.00 - 28.00 USD / Hourly
Are you fluent in Spanish and English, with strong organizational and administrative skills? Join our healthcare team as a Bilingual Spanish Medical Administrative Assistant and help ensure exceptional patient care while supporting smooth office operations. This rewarding role will allow you to use your language abilities and administrative expertise to make a meaningful impact. Key Responsibilities<ul><li>Provide administrative support to ensure efficient operations within the medical office, including scheduling appointments, completing patient intake forms, and managing records.</li><li>Act as a liaison between Spanish- and English-speaking patients, providers, and staff, assisting with translations and clear communication.</li><li>Maintain and update patient files in Electronic Medical Records systems (EMR), such as Cerner, Epic, or similar platforms.</li><li>Answer and triage phone calls or emails in both English and Spanish and assist patients with inquiries about appointments, medical services, or insurance.</li><li>Verify and process insurance information, referrals, and pre-authorizations with accuracy.</li><li>Assist with billing and collections efforts, ensuring records are accurate and confidential.</li><li>Support the medical team with administrative duties such as creating reports, preparing correspondence, and organizing schedules.</li></ul>
2025-07-17T17:04:00Z

Administrative Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
19.95 - 21.00 USD / Hourly
We are currently seeking a detail-oriented and proactive Administrative Assistant to join our team in Los Angeles. This contract-to-permanent role is ideal for someone who thrives in a fast-paced environment and is passionate about keeping operations running smoothly. You’ll play a key role in supporting daily office functions and facilitating clear communication across the organization. Key Responsibilities: Manage calendars, schedule appointments, and coordinate meetings. Monitor and respond to email correspondence promptly and professionally. Draft, edit, and format documents using Microsoft Word and Excel. Track and order office supplies to ensure adequate inventory. Perform general administrative duties, including filing, data entry, and maintaining records. Use Microsoft Outlook for email management and calendar scheduling. Assist with event and meeting coordination, including logistics and materials. Maintain an organized and efficient office environment. Communicate effectively with internal teams and external partners. Provide administrative support to other team members as needed.
2025-07-16T22:08:43Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary
28.50 - 33.00 USD / Hourly
A financial firm based in West Los Angeles is currently seeking an Administrative Assistant on a contract-to-hire basis. In this onsite position, you will play a key role in providing comprehensive support to ensure the smooth operation of the office. The role is scheduled Monday through Friday, from 7:30 a.m. to 4:30 p.m.Administrative Responsibilities:<ul><li>Uphold professionalism and strong communication skills, always prioritizing excellent client service.</li><li>Handle sensitive materials and requests with the utmost confidentiality.</li><li>Support office operations and assist in project tasks, following guidance on action items.</li><li>Maintain and update the organization’s master calendar, ensuring all employee notifications and meetings are accounted for and prepared.</li><li>Manage calendars by organizing, coordinating, and scheduling meetings to suit all stakeholders.</li><li>Assist with issuing access devices and facilitating visitor guest passes.</li><li>Coordinate travel arrangements, including transportation and lodging, while considering preferences and budget limitations.</li><li>Monitor and track COPA Jira tickets to ensure timely resolutions and escalate as needed.</li><li>Prepare and reconcile expense reports in a timely manner.</li><li>Update and maintain the Salesforce CRM database, ensuring accurate contact information, meeting logs, and notes.</li><li>Provide project management support by tracking tasks and progress as directed.</li><li>Draft and edit correspondence and memos with a focus on clarity and grammatical precision.</li></ul>Office Operations Support:<ul><li>Assist in updating procedures and organizational rosters as required.</li><li>Stay well-informed of policy changes and organizational updates.</li><li>Serve as a professional and courteous point of contact to address internal and external calls, inquiries, and visitors.</li><li>Ensure the office opens and closes properly each day and maintain adequate supply levels.</li><li>Organize and oversee conference room usage, including setup for video conferencing, presentation materials, catering, and cleanup.</li><li>Facilitate the weekly company lunch by managing food orders, setup, and post-event cleanup.</li><li>Coordinate with facility vendors for services and submit online maintenance requests for issues such as lighting, HVAC, and plumbing concerns.</li><li>Provide support to the Corporate Administration team, offering coverage when team members are out of office.</li><li>Participate in annual fire drill meetings and serve as part of the emergency evacuation team.</li><li>Help onboard new hires by assisting with orientation processes.</li><li>Manage outgoing and incoming mail and packages, ensuring timely distribution.</li><li>Perform other tasks and projects as assigned by the Vice President and Senior Office Manager.</li></ul>This position is an excellent opportunity for a highly organized, detail-focused, and proactive professional looking to contribute meaningfully to a growing finance firm.
2025-07-09T16:16:55Z

Executive Assistant

Beverly Hills, CA
onsite
Contract / Temporary to Hire
31.66 - 40.00 USD / Hourly
Our client is seeking a dynamic and detail-oriented Office Manager/Executive Assistant to join their high-performing team at a commercial real estate firm in Beverly Hills. This dual-purpose role is ideal for a proactive detail oriented looking to contribute to business operations while supporting executive leadership in a fast-paced, innovative environment. With strong growth potential, this position offers a path to promotion within the company’s operations team. As the Office Manager, you will champion all aspects of office management for a team of 20 in-person and 20 remote staff, ensuring the office runs smoothly and efficiently. From proactively restocking supplies and maintaining office and kitchen cleanliness to acting as the main point of contact for employee needs and vendor relationships, you’ll play a vital role in supporting internal essential business functions. These responsibilities include employee onboarding, deal closing processes, and daily operational support. In the capacity of Executive Assistant, you will provide high-level administrative support to the Managing Director (MD). Your ability to manage multiple priorities while remaining organized and detail oriented will be pivotal. Responsibilities include managing the MD’s calendar, coordinating travel arrangements, drafting employee contracts, handling correspondence on their behalf, spearheading recruitment initiatives, maintaining organization across several business projects, completing applications, and handling occasional personal errands. You will also work closely with the Operations Manager to help oversee the office’s day-to-day operations while contributing to the company’s larger strategic goals. This role is perfect for someone with a problem-solving mindset, strong communication skills, and a passion for creating efficient systems that add value to the overall organization. Responsibilities: - Draft and send contracts, recruitment materials, event communications, and employee documents. - Manage complex scheduling, calendars, and information flow for senior leadership. - Support employees with onboarding, training materials, and access to essential resources. - Oversee office supply management, maintain shared spaces, and ensure daily organization. - Learn and train employees on internal systems, acting as the go-to person for support. - Handle high-priority tasks with urgency, make decisions independently, and meet deadlines. - Assist the Managing Director with business and administrative tasks, travel prep, scheduling, and invoice approvals. - Maintain confidentiality, professionalism, and discretion in all tasks.
2025-07-08T23:14:11Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary
22.00 - 26.00 USD / Hourly
We are working with an entertainment company to find an Executive and Administrative Assistant to join their team on a contract basis in Santa Monica, California. This role requires a detail-oriented individual who can manage schedules, handle communication tasks, and provide critical support to the General Counsel and other senior leadership. The ideal candidate thrives in a fast-paced environment and is adept at multitasking with efficiency and professionalism. Responsibilities:• Provide direct and all-encompassing administrative support to the General Counsel and SVP of Labor & Employment. • Manage and maintain calendars for executives, ensuring schedules are organized and optimized.• Answer inbound calls, take detailed notes, and direct them appropriately.• Schedule and facilitate conference calls and meetings (in-person & virtual).• Book travel and manage expense reports as needed.• Uphold standards of strict confidentiality with respect to all matters and materials.• Maintain databases, distribution lists, mailing lists and filing systems. Details• Contract - 3 week coverage starting 7/28• 4 days on site, Friday work from home (summer Fridays - end at 1pm) • Pay: $25/hr DOE If interested, please directly email morgan.alessini@roberthalf[dotcom] with the subject line "Administrative Assistant".
2025-07-15T18:28:45Z

Administrative Assistant 1

Lakewood, CA
remote
Temporary
19.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Lakewood, California. In this long-term contract role, you will provide essential administrative support, manage communication within the office, and ensure smooth day-to-day operations. Your contributions will help maintain efficiency across various functions, including purchasing, invoicing, mailroom operations, and facility services. Responsibilities: • Create and manage purchase orders in JDEdwards, ensuring accurate accounting strings and tracking to close them within the correct accounting period. • Process and code invoices with precise accounting details, make copies, and maintain organized invoice records. • Research unpaid invoices, communicate with vendors to resolve issues, and collaborate with accounting personnel. • Schedule and oversee conference room bookings, ensuring no conflicts, coordinating setups, and addressing any issues related to meetings. • Handle mailroom duties, including sorting, delivering, and posting internal and external mail, as well as managing FedEx packages. • Generate reports related to mail and conference room activities while staying updated on postal regulations. • Assist the facility services team by ordering office supplies, filing invoices, and supporting team members when needed. • Provide administrative support to the manager and act as a backup for team members when required. • Maintain communication with internal personnel to ensure smooth operations across administrative tasks.
2025-07-26T20:10:11Z

Legal Office Clerk

Glendale, CA
onsite
Temporary
19.00 - 22.00 USD / Hourly
Legal Administrative Assistant – Mailroom & Legal SupportLocation: Glendale, CA (On-Site)Schedule: Monday–Friday, 7:30 AM – 4:00 PM (30-minute lunch)About Us:We are a well-established, mid-sized insurance defense law firm based in Glendale. Known for our collaborative culture and commitment to excellence, we are seeking a dedicated Legal Administrative Assistant to join our team. This role offers a hands-on opportunity to develop your skills while contributing to the success of a dynamic legal team.Key Responsibilities:<ul><li>Process and distribute incoming and outgoing mail (including hand deliveries and outgoing shipments).</li><li>Maintain legal case files (both physical and electronic) accurately and efficiently.</li><li>Provide front desk reception coverage as needed, including greeting guests and answering calls.</li><li>Assist the Law & Motion Department with clerical support, such as preparing, processing, and routing documents.</li><li>Order medical records and manage office supply inventory; restocking as needed to maintain operational readiness.</li><li>Perform general office tasks and provide administrative assistance to attorneys and legal staff as requested.</li></ul>Qualifications:<ul><li>Experience: Previous office or administrative experience preferred; experience in a legal office is a plus.</li><li>Attention to Detail: Strong organizational skills and accuracy in handling documents.</li><li>Time-Management Skills: Ability to manage multiple priorities and meet deadlines.</li><li>Professionalism: Clear communication and a professional demeanor in interactions with clients, staff, and attorneys.</li><li>Tech-Savviness: Proficient with basic office technology and software.</li></ul> Why Join Us?<ul><li>Stable Schedule: Enjoy a consistent weekday work schedule with early hours.</li><li>Hands-On Experience: Gain exposure to litigation and legal support processes in a reputable law firm.</li><li>Growth Opportunities: Develop your administrative and organizational skills in a fast-paced professional environment.</li><li>Supportive Culture: Be part of a team that values collaboration, professionalism, and career progression.</li></ul>Position Details:<ul><li>Compensation: Target starting pay is $20/hour.</li><li>Hours: Monday–Friday, 7:30 AM – 4:00 PM (30-minute lunch provided).</li></ul>
2025-07-21T17:54:46Z

Medical Front Desk Receptionist

Los Angeles, CA
remote
Temporary
21.00 - 25.00 USD / Hourly
We are seeking a Medical Front Desk Receptionist to join a growing healthcare practice. As the first point of contact, your professionalism and attention to detail will ensure patients feel welcome while maintaining office efficiency. This is an exciting opportunity to thrive in a team-oriented environment and to make a meaningful impact on patients’ lives through your excellent front office skills. Key Responsibilities<ul><li>Greet patients and visitors warmly as they arrive, ensuring a positive first impression.</li><li>Answer and direct phone calls in a courteous and timely manner while scheduling appointments using Electronic Medical Records (EMR) systems (Cerner, Epic, or similar platforms).</li><li>Verify and update patient information and insurance details with accuracy during the check-in and checkout processes.</li><li>Coordinate appointments, including sending reminders and monitoring any scheduling changes.</li><li>Process patient payments, copayments, and balances while maintaining accurate financial records.</li><li>Manage daily office tasks, including scanning, filing, faxing, and ensuring the front desk area remains organized and secure.</li><li>Communicate effectively with medical staff, including physicians and nurses, to address patient inquiries and issues.</li></ul>
2025-07-17T16:58:58Z

Executive Assistant

Santa Monica, CA
onsite
Temporary
40.00 - 50.00 USD / Hourly
We are looking for an experienced Executive Assistant to join our team on a contract basis in Santa Monica. This is a long-term maternity leave coverage that will start in August and last four to six months. This role requires a proactive and organized individual to provide comprehensive support to several executives, ensuring seamless operations and effective communication across the organization. The ideal candidate will thrive in a fast-paced environment and possess exceptional attention to detail. Notary license is required. Responsibilities:• Manage complex calendars and coordinate schedules using Microsoft Outlook.• Facilitate the signing of legal documents by obtaining wet and electronic signatures from executives.• Organize meetings and events, including logistics and preparation.• Track reports, manage files, and document meeting minutes for reference.• Handle expense reports by organizing and submitting them accurately.• Arrange business travel, including itineraries and agendas, for executives.• Conduct research and oversee special projects as requested by the executive team.• Maintain strong relationships with external vendors and stakeholders.• Provide general office support and act as a backup for the Executive Assistant team.• Assist with occasional personal tasks, such as travel arrangements and entertainment reservations.
2025-07-02T15:34:05Z

Executive Assistant

Newport Beach, CA
onsite
Contract / Temporary to Hire
38.00 - 44.00 USD / Hourly
We are looking for an experienced Executive Assistant to join our team in Newport Beach, California. This Contract to permanent position offers a dynamic hybrid work model, blending both remote and in-office schedules. The ideal candidate will play a pivotal role in supporting executive-level operations through proactive planning, coordination, and administrative expertise. Responsibilities: • Manage complex calendars, ensuring seamless scheduling of meetings, appointments, and events. • Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation. • Organize and execute event planning, handling correspondence, logistics, and budget oversight. • Provide forward-thinking administrative support by anticipating needs and offering intuitive solutions. • Serve as the primary point of contact for executive communications, maintaining professionalism and discretion. • Prepare reports, presentations, and documentation for executive meetings. • Utilize Microsoft Office tools, particularly Outlook, to efficiently manage tasks and communications. • Oversee administrative procedures to ensure smooth office operations. • Collaborate with other departments to facilitate cross-functional initiatives. • Maintain organizational systems to optimize workflow and productivity.
2025-07-28T16:23:46Z

Program Assistant

Gardena, CA
onsite
Contract / Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a dedicated Program Assistant to join our team in Gardena, California. In this role, you will provide essential administrative support to ensure smooth daily operations and uphold department standards. This is a Contract-to-long-term position, offering an excellent opportunity to grow within a non-profit organization. Responsibilities: • Deliver exceptional customer service to parents, providers, and both internal and external partners. • Support the fiscal team with research, documentation, and spreadsheet management related to provider garnishment processes. • Assist in processing, printing, and mailing provider-related documents, while addressing inquiries for Stage 1 and AP providers. • Handle provider payment-related calls, including check verifications, through the designated calling queue. • Update and manage provider files in the organization's database, particularly regarding monthly union dues. • Collaborate with fiscal staff on special projects as assigned. • Perform additional administrative tasks as needed to support department operations.
2025-07-24T14:58:48Z

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