WI3664599

1

High School Diploma/GED

High School Diploma/GED Equivalent

$20.5 + hourly

Unspecified

40

JOB REQUIREMENTS: Job Title: Administrative Assistant, Volunteer Center
(Union) Status: Full-Time Department: Volunteer Engagement Grade: 24
Date Updated: 4/19/24 FLSA Status: Non-Exempt SUMMARY This position is
responsible for smooth operations and day-to-day office activities and
events at United Way\'s Johnson Controls Volunteer Center. Leads
organization and completion of administrative support task needs of
Volunteer Engagement division. Responsible for providing reception area
(Welcome Desk) support including guest and visitor services; volunteer
registration and check-in; coffee bar oversight; message receipt and
transmittal; conference room/meeting administration for internal United
Way meetings and external groups; volunteer engagement data entry for
volunteer engagement contacts, division communications; mailing assembly
and distribution; and other projects as assigned. This position reports
to the Manager, Volunteer Engagement. RESPONSIBILITIES Include the
following, but are not limited to: RECEPTION Leads reception of guests
for all meetings and signature events held at the Volunteer Center
during regular office hours, 8:30 am to 4:30 pm, Monday Friday. Provides
courteous and helpful service to Volunteer Center visitors and guests.
Obtain visitor name, nature of business, and notify person called upon.
Signs for and accepts deliveries and pick-ups. Works closely with
Operations and Facilities staff to store and organize deliveries and
materials. Answers general inquiries and/or directs callers and visitors
to appropriate staff member. Assesses situations and obtains help as
needed for visitors and callers, including referrals to 2-1-1. Ensures
Volunteer Center is secure (daily office opening and closing), clean and
orderly. Collaborates with Marketing & Communications in updating
digital board postings in the Volunteer Center highlighting volunteer
engagement sponsor/partner recognition and promotion of current
engagement opportunities. Leads organization-wide communication on all
events and meetings taking place in the Volunteer Center and ensures
proper processes and procedures are in place and the appropriate staff
are informed of all activities. Coordinates and staffs agency/partner
pick-ups of resources mobilized at both\... For full info follow
application link. EQUAL OPPORTUNITY EMPLOYER It is the policy of UWGMWC
to provide equal employment opportunity to all individuals regardless of
their race, color, religion, sex (including pregnancy and gender
identity), national origin, political affiliation, sexual orientation,
marital status, disability, genetic information, age, membership in an
employee organization, retaliation, parental status, veteran status or
military service, or other non-merit factor or other legally protected
characteristic. This applies to all recruiting, hiring, placement,
training, promotion, compensation, transfers and other
employment-related programs and personnel actions. \*\*\*\*\*
APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/4589D546337D48D0