We are looking for a front desk coordinator to serves as the face of a contracting company, ensuring that visitors, clients, and team members experience a welcoming and organized environment. This role combines excellent customer service with effective administrative support to maintain smooth front-desk operations. The ideal candidate is professional, detail-oriented, and capable of multitasking in a fast-paced setting. This position is a long term, contract to hire role with opportunity for growth into other departments such as HR or payroll.
Key Responsibilities:
- Greet and assist visitors, clients, and employees in a friendly and professional manner upon arrival.
- Manage incoming calls by answering, screening, and directing them as needed, while providing accurate information or taking messages.
- Maintain a clean, organized, and presentable reception area at all times.
- Oversee appointment scheduling, manage the office calendar, and assist with meeting room bookings to ensure efficient time management.
- Process incoming and outgoing mail, packages, and other deliveries in a timely and accurate manner.
- Act as a liaison between visitors and staff, coordinating access and ensuring proper security protocols are followed.
- Monitor and maintain inventory of office and front desk supplies, placing orders as needed to avoid shortages.
- Execute basic clerical tasks such as data entry, filing, photocopying, and document scanning.
- Support event coordination and other administrative tasks as assigned by management.
- Handle visitor sign-ins, distribute badges or keycards, and ensure compliance with company policies.
- Respond promptly to email inquiries, escalating issues to the appropriate team when necessary.
- High school diploma or equivalent; an associate degree or relevant certification is preferred.
- Proven experience as a front desk coordinator, receptionist, or similar customer-facing role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office technology such as multi-line phone systems and printers.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent interpersonal and communication skills, both written and verbal.
- Professional with a friendly demeanor.
- Ability to work independently and handle situations with discretion and tact
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.28 results for Front Desk Coordinator in San Marcos, CA
- San Diego, CA
- remote
- Contract / Temporary to Hire
- 20.00 - 21.00 USD / Hourly
- <p>We are looking for a front desk coordinator to serves as the face of a contracting company, ensuring that visitors, clients, and team members experience a welcoming and organized environment. This role combines excellent customer service with effective administrative support to maintain smooth front-desk operations. The ideal candidate is professional, detail-oriented, and capable of multitasking in a fast-paced setting. This position is a long term, contract to hire role with opportunity for growth into other departments such as HR or payroll.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and employees in a friendly and professional manner upon arrival.</li><li>Manage incoming calls by answering, screening, and directing them as needed, while providing accurate information or taking messages.</li><li>Maintain a clean, organized, and presentable reception area at all times.</li><li>Oversee appointment scheduling, manage the office calendar, and assist with meeting room bookings to ensure efficient time management.</li><li>Process incoming and outgoing mail, packages, and other deliveries in a timely and accurate manner.</li><li>Act as a liaison between visitors and staff, coordinating access and ensuring proper security protocols are followed.</li><li>Monitor and maintain inventory of office and front desk supplies, placing orders as needed to avoid shortages.</li><li>Execute basic clerical tasks such as data entry, filing, photocopying, and document scanning.</li><li>Support event coordination and other administrative tasks as assigned by management.</li><li>Handle visitor sign-ins, distribute badges or keycards, and ensure compliance with company policies.</li><li>Respond promptly to email inquiries, escalating issues to the appropriate team when necessary.</li></ul>
- 2025-06-26T23:54:01Z
- Encinitas, CA
- onsite
- Temporary
- 17.00 - 20.00 USD / Hourly
- <p>Are you passionate about the wellness and spa industry? Do you thrive in customer-facing roles and excel in helping others feel welcome and cared for? A high-end <strong>spa</strong> in Encinitas is looking for a friendly and professional <strong>Front Desk Coordinator</strong> to manage client experiences and assist with daily operations.</p><p><br></p><p><strong>Your Daily Responsibilities:</strong></p><p>As our <strong>Front Desk Coordinator</strong>, you’ll serve as the first point of contact for clients while supporting the spa’s overall operations:</p><ul><li>Greeting clients with warmth and professionalism, ensuring their visit exceeds expectations.</li><li>Answering phone calls, scheduling appointments, and managing the spa’s online booking system.</li><li>Effectively communicating spa offerings, services, and promotions to clients.</li><li>Processing client check-ins, check-outs, and payments accurately and efficiently.</li><li>Maintaining the cleanliness and presentation of the front desk and lobby areas.</li><li>Addressing client inquiries and concerns and escalating issues to management when needed.</li></ul>
- 2025-06-25T17:44:21Z
- Fallbrook, CA
- onsite
- Temporary
- 23.00 - 26.00 USD / Hourly
- <p>Are you a highly organized multitasker ready to take the reins of office operations and help a mission-driven team succeed? Our nonprofit is looking for a talented and enthusiastic <strong>Front Desk Coordinator</strong> who thrives on ensuring smooth day-to-day operations. If you’re looking to combine administrative abilities with a passion for purpose-driven work, this is the position for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>The <strong>Front Desk Coordinator</strong> will be responsible for supporting essential daily activities and ensuring everything runs like clockwork. Your duties will include:</p><ul><li>Overseeing the front desk operations, including answering calls, greeting visitors, and responding to emails.</li><li>Managing the appointment calendar for team meetings, client visits, and special events.</li><li>Ordering office supplies, managing inventory, and coordinating vendor services.</li><li>Assisting with event planning and logistics, such as setting up spaces or ordering equipment.</li><li>Organizing departmental files, both physical and digital, to maintain accurate recordkeeping.</li><li>Preparing basic reports, memos, and presentations for leadership and staff meetings.</li><li>Acting as a liaison between staff and leadership to address facilities or administrative issues promptly.</li></ul><p><br></p>
- 2025-06-27T03:39:14Z
- San Diego, CA
- onsite
- Contract / Temporary to Hire
- 19.00 - 21.00 USD / Hourly
- <p><strong>Overview:</strong></p><p>Robert Half is partnering with a reputable construction firm seeking a Bilingual Spanish Front Desk Coordinator to join their team. This entry-level administrative role is ideal for someone personable, detail-oriented, and comfortable managing front office responsibilities in a low-traffic environment. The position also offers long-term growth potential for someone interested in expanding into HR responsibilities down the line, making it a great opportunity to launch a stable career in a fast-paced industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for all visitors, vendors, and deliveries</li><li>Answer and direct incoming calls (low volume) with professionalism and clarity</li><li>Assist with fitting copy machines and maintaining print supply inventory</li><li>Print and organize construction maps and project materials as needed</li><li>Place and track purchase orders for office and project-related supplies</li><li>Support communication with vendors regarding orders, deliveries, and general inquiries</li><li>Receive and document incoming deliveries, ensuring proper handling and distribution</li><li>Maintain the front office area for cleanliness, organization, and functionality</li><li>Provide light administrative support to office and project management teams</li><li>Assist with onboarding paperwork and general employee support as needed, with the potential to grow into additional HR functions</li></ul>
- 2025-06-27T00:39:29Z
- Carlsbad, CA
- onsite
- Temporary
- 23.00 - 25.00 USD / Hourly
- <p>A dynamic office in Carlsbad, CA, is seeking an energetic and professional <strong>Front Desk Coordinator</strong> to oversee the front desk operations and provide administrative support. The ideal candidate will have <strong>prior administrative or front desk experience</strong>, demonstrate <strong>strong confidentiality practices</strong>, and possess <strong>excellent communication skills</strong>. This is a fantastic opportunity to join a team that values organization and outstanding client experiences.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the first point of contact, welcoming visitors and clients with professionalism and kindness.</li><li>Manage incoming calls, emails, and correspondence, ensuring accurate message delivery.</li><li>Maintain confidentiality while handling sensitive information and supporting HR or executive teams.</li><li>Schedule appointments and meetings, keeping track of calendars for key personnel.</li><li>Perform administrative tasks such as filing, data entry, and preparing reports.</li><li>Ensure the front desk is presentable at all times, creating a welcoming environment for all visitors.</li></ul>
- 2025-06-18T18:38:46Z
- San Diego, CA
- remote
- Contract / Temporary to Hire
- 19.00 - 22.00 USD / Hourly
- <p>We are looking for a <strong>dynamic and highly organized Bilingual Spanish Receptionist</strong> to join our growing team on a <strong>contract-to-hire</strong> basis. As the first point of contact for clients, vendors, and visitors, you will play a key role in ensuring seamless front-office operations while bridging communication between English- and Spanish-speaking team members and clients. This is an onsite position with work hours of 6:30am-3pm or 7am - 3:30pm. If you thrive in a fast-paced environment and have strong customer service and administrative skills, we encourage you to apply.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the front-line representative by greeting clients, vendors, employees, and visitors in a courteous and professional manner in both Spanish and English.</li><li>Answer and direct phone calls using a multi-line phone system, providing accurate information or forwarding calls to the appropriate department.</li><li>Manage and schedule appointments, meetings, and conference room bookings.</li><li>Translate written and verbal communications as needed between English and Spanish for internal and external stakeholders.</li><li>Handle incoming and outgoing mail, packages, and deliveries while maintaining an organized tracking system.</li><li>Maintain a clean, presentable, and professional reception and lobby area.</li><li>Monitor office supply inventory and order replenishments as needed.</li><li>Perform general clerical and administrative tasks, such as data entry, filing, and document management.</li><li>Assist with onboarding processes, including distributing essential materials and explaining processes in both Spanish and English.</li><li>Adhere to company protocols around safety and security, including verifying visitors and issuing badges/passes where necessary.</li><li>Support office management and special projects as assigned.</li></ul>
- 2025-06-26T23:58:53Z
- Carlsbad, CA
- onsite
- Temporary
- 20.00 - 28.00 USD / Hourly
- <p>A high-quality orthodontic practice in Carlsbad, CA, is seeking a personable and organized <strong>Front Office Coordinator</strong> with excellent receptionist skills to join their team. This role requires exceptional attention to detail, multitasking abilities, and a professional demeanor to ensure smooth front office operations while delivering outstanding service to patients.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for all incoming patients, visitors, and phone inquiries.</li><li>Schedule and manage appointments efficiently using dental or orthodontic management software.</li><li>Verify patient insurance eligibility and ensure proper documentation is on file.</li><li>Process patient payments, track accounts receivable, and generate reports as needed.</li><li>Maintain a clean and organized reception area to provide a welcoming environment.</li><li>Communicate patient procedures and treatment information professionally.</li><li>Assist the orthodontic team with administrative duties such as scanning, filing, and data entry.</li></ul>
- 2025-06-13T03:48:55Z
- San Diego, CA
- remote
- Temporary
- 19.00 - 21.00 USD / Hourly
- <p>We are looking for a receptionist to play a critical role as the first point of contact for clients, customers, and visitors within the construction industry. The individual in this role is responsible for creating a welcoming atmosphere while performing administrative duties to ensure smooth operations in the workplace. The ideal candidate will possess strong communication and organizational skills, a friendly demeanor, and the ability to multitask effectively.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees with a professional and friendly attitude.</li><li>Answer, screen, and direct phone calls promptly, providing accurate information and taking messages as needed.</li><li>Manage the reception area to ensure it is clean, organized, and presentable at all times.</li><li>Respond to inquiries via email, phone, or in person, and provide general information or direct inquiries to the appropriate department or individual.</li><li>Schedule appointments and manage meeting room bookings as required.</li><li>Assist in maintaining office supplies and managing inventory, including placing orders when stock is low.</li><li>Perform clerical tasks such as filing, photocopying, and scanning documents.</li><li>Receive and distribute mail, packages, and deliveries in a timely manner.</li><li>Assist with onboarding new employees by managing visitor badges or keycards and explaining office procedures.</li><li>Monitor and maintain security by following office procedures, including signing in visitors and providing access to authorized personnel only.</li><li>Collaborate with other departments as needed to support administrative functions.</li></ul><p><br></p>
- 2025-06-26T23:48:48Z
- Oceanside, CA
- onsite
- Temporary
- 18.00 - 20.00 USD / Hourly
- <p>Are you a warm, friendly professional with exceptional organizational skills? A company in Oceanside is looking for a capable <strong>Receptionist</strong> to serve as the face of our business, ensuring a welcoming and seamless experience for visitors and employees alike.</p><p><br></p><p><strong>What You'll Do</strong></p><p>As the <strong>Receptionist</strong>, your responsibilities will include:</p><ul><li>Greeting and welcoming guests, clients, and employees in a professional and friendly manner.</li><li>Managing phone lines, directing calls, and taking messages as needed.</li><li>Coordinating incoming and outgoing mail, packages, and deliveries.</li><li>Maintaining a clean and organized reception area, monitoring inventory for office supplies.</li><li>Providing administrative support (e.g., data entry, filing, scheduling) to various departments.</li><li>Assisting with meeting setup, such as preparing materials or reserving conference rooms.</li></ul>
- 2025-06-25T17:44:21Z
- Newport Beach, CA
- remote
- Temporary
- 20.00 - 20.00 USD / Hourly
- <p>We are seeking a highly organized <strong>Receptionist </strong>to support an office in Newport Beach. This front-facing role is ideal for a detail-oriented individual who thrives in a client-focused environment. You will be responsible for managing day-to-day reception tasks, booking conference rooms, assisting with meetings and catering, and providing occasional mailroom support.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors and clients</li><li>Answer and redirect incoming calls as needed</li><li>Schedule and manage conference room bookings using internal systems</li><li>Set up meetings including beverages, catering, and conference room arrangements</li><li>Provide support with parking validations and visitor coordination</li><li>Deliver “white glove” service to all internal and external guests</li><li>Back up mailroom services when necessary</li></ul><p><br></p><p><br></p>
- 2025-06-11T17:04:04Z
- San Diego, CA
- onsite
- Permanent
- 70000.00 - 85000.00 USD / Yearly
- Key Responsibilities:<br> · Supervise the daily operations of the service desk team, including scheduling, workload balancing, and performance monitoring.<br> · Act as an escalation point for complex or unresolved technical issues.<br> · Ensure all service desk activities comply with established IT policies, procedures, and SLAs.<br> · Monitor ticketing system (Freshservice) to ensure accurate logging, tracking, and resolution of incidents and requests.<br> · Provide coaching, mentoring, and training to service desk staff to improve technical skills and customer service.<br> · Collaborate with the Infrastructure Team and Applications Team to identify and address systemic issues, recurring incidents, and opportunities for process improvement.<br> · Prepare and present regular reports on service desk metrics, trends, and performance to senior IT leadership.<br> · Focus on service desk metrics and trends to create solutions to mitigate future tickets.<br> · Participate in the development and maintenance of knowledge base documentation and user guides.<br> · Foster a culture of continuous improvement and customer-focused service.<br>Qualifications:<br> · Proficiency with support tools and systems (e.g., ticketing platforms, remote desktop tools).<br> · Excellent communication, problem-solving, and organizational skills.<br> · Ability to handle multiple priorities and adapt in a fast-paced environment.<br> · Familiarity with Azure AD, Windows, IOS, and mobile device support.<br> · Understanding of Networking basics (DNS, DHCP, TCP/IP)<br> · Understanding of Exchange, Outlook, and M365<br> · Understanding of Okta Admin a plus<br> <br>Fresh Service – Integrates / Service Now
- 2025-06-06T00:08:43Z
- Valley Center, CA
- onsite
- Temporary
- 27.00 - 30.00 USD / Hourly
- <p>Are you an organized and resourceful professional with a knack for keeping an office running smoothly? We are seeking a motivated and detail-oriented <strong>Office Manager</strong> to oversee the operational flow of our busy healthcare office. This position offers the chance to refine your leadership skills while being an integral part of a collaborative and rewarding environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>The <strong>Office Manager</strong> will focus on day-to-day operations and be the go-to person for staff and patient inquiries. In this role, you’ll:</p><ul><li>Coordinate daily office activities to ensure all administrative functions and patient services run efficiently.</li><li>Supervise front desk staff, including scheduling, training, and performance oversight.</li><li>Manage appointment scheduling systems and ensure the accuracy of patient recordkeeping.</li><li>Assist with billing, insurance claims, and payment processing when needed.</li><li>Monitor and reorder office and medical supplies to ensure efficiency in office operations.</li><li>Address patient concerns with professionalism, escalating issues to senior management if needed.</li><li>Maintain compliance with HIPAA protocols and office policies.</li></ul>
- 2025-06-27T03:39:14Z
- Carlsbad, CA
- onsite
- Temporary
- 27.00 - 32.00 USD / Hourly
- <ul><li>Oversee office maintenance, repairs, space planning, and compliance with health, safety, and building codes</li><li>Liaise with vendors for services including cleaning, HVAC, security, and utilities</li><li>Supervise front desk, mail handling, office supplies, and equipment upkeep</li><li>Manage access control, keys, security systems, and visitor logs</li><li>Track office assets and manage budgets for supplies, repairs, and utilities</li><li>Maintain vendor contracts and ensure a clean, organized, and welcoming office environment</li><li>Act as the main point of contact for California office-related employee needs and support hybrid/remote work setups</li><li>Plan and execute logistics for corporate events, trade shows, product launches, conferences, and internal functions</li><li>Develop event schedules and run-of-show documents in collaboration with stakeholders</li><li>Source, negotiate, and manage vendors including venues, caterers, AV, and staffing</li><li>Manage event budgets, track expenses, and identify cost-saving opportunities</li><li>Coordinate invitations, signage, attendee communications, and promotional materials</li><li>Ensure consistent branding across all event touchpoints and manage event flow</li><li>Oversee event setup, execution, and breakdown; manage staff and vendors onsite</li><li>Gather post-event feedback, report metrics and ROI, and recommend future improvements</li></ul><p><br></p>
- 2025-06-24T00:44:33Z
- Escondido, CA
- onsite
- Temporary
- 22.00 - 26.00 USD / Hourly
- <p>Are you an organized professional who thrives in a fast-paced environment? A growing <strong>construction firm</strong> is seeking an <strong>Administrative Coordinator</strong> to manage essential office tasks, support project teams, and ensure the organization runs smoothly. This role is key to maintaining efficient operations while supporting the success of exciting construction projects.</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>As the Administrative Coordinator, you’ll be responsible for a variety of tasks to keep the business operating efficiently:</p><ul><li>Serve as the main point of contact for office administration, fielding calls, emails, and correspondence.</li><li>Assist with project coordination by organizing schedules, tracking timelines, and maintaining project files.</li><li>Prepare and send construction-related documents, including permits, vendor agreements, and compliance forms.</li><li>Oversee office inventory, ordering supplies, and maintaining a tidy work environment.</li><li>Support leadership by scheduling meetings, taking minutes, and preparing reports or presentations.</li><li>Address client inquiries professionally and direct them to the appropriate team member.</li></ul>
- 2025-06-20T16:48:44Z
- Irvine, CA
- onsite
- Temporary
- 26.00 - 27.00 USD / Hourly
- <p><br></p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to brokers, including managing transactional requests and preparing necessary documentation.</p><p>• Oversee compliance-related tasks, ensuring all processes meet established standards and regulations.</p><p>• Coordinate budgets and expense tracking, maintaining accuracy and attention to detail.</p><p>• Manage data pipelines and ensure accurate data entry and updates within internal systems.</p><p>• Schedule and organize meetings, including managing calendars and logistics.</p><p>• Create and print materials for presentations, proposals, and other business needs.</p><p>• Utilize tools like DocuSign and CRM platforms for document processing and client management.</p><p>• Handle day-to-day tasks such as email correspondence, material binding, and office coordination.</p><p>• Support team operations by maintaining a precise and flexible approach to changing priorities.</p><p>• Collaborate with team members to address client needs and ensure seamless workflow.</p>
- 2025-06-11T17:53:45Z
- Miramar, CA
- remote
- Temporary
- 20.00 - 21.00 USD / Hourly
- <p><strong>Overview:</strong></p><p> Robert Half is partnering with a well-established construction company seeking a highly organized and reliable Office Assistant to support daily administrative operations. This is an excellent opportunity to get your foot in the door with a growing team in a fast-paced, hands-on industry. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple tasks with professionalism and efficiency.</p><p><strong>Responsibilities:</strong></p><ul><li>Perform general administrative tasks including filing, scanning, and data entry</li><li>Answer and route incoming phone calls; greet and direct visitors</li><li>Assist with scheduling meetings, coordinating appointments, and maintaining calendars</li><li>Support the preparation and distribution of internal documents and reports</li><li>Help maintain office inventory and order supplies as needed</li><li>Coordinate mail, packages, and deliveries</li><li>Assist with project documentation, including organizing blueprints, permits, and purchase orders</li><li>Communicate with vendors, subcontractors, and internal teams</li><li>Maintain a clean and organized front office and shared spaces</li><li>Provide backup support to other departments when needed</li></ul><p><br></p>
- 2025-06-27T00:49:08Z
- Oceanside, CA
- onsite
- Temporary
- 18.00 - 20.00 USD / Hourly
- <p>A busy company in Oceanside, CA, is seeking an enthusiastic <strong>Administrative Assistant</strong> eager to jumpstart their career. No prior experience is necessary, but applicants must have a college degree and be ready to learn. This role offers excellent training and growth opportunities for the right candidate.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Handle clerical tasks like filing, data entry, and correspondence processing.</li><li>Assist with scheduling and calendar management.</li><li>Maintain office inventory and order supplies as needed.</li><li>Perform light research and prepare reports for leadership.</li><li>Support departmental projects and tracking, ensuring deadlines are met.</li><li>Uphold confidentiality and professionalism in administrative processes.</li></ul>
- 2025-06-16T17:33:46Z
- Del Mar, CA
- onsite
- Temporary
- 28.00 - 32.00 USD / Hourly
- <p>Are you a skilled administrative professional with a passion for supporting mission-driven organizations? Our client, an established nonprofit organization, is seeking a Senior Administrative Assistant who excels in organization, communication, and multitasking. You’ll play a crucial role in ensuring the smooth operation of the office while providing executive-level support that aligns with the organization’s goals and values.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and preparation of materials.</li><li>Manage incoming communications (email, phone, mail) and prioritize responses for executives and senior leaders.</li><li>Prepare reports, presentations, and correspondence with accuracy and attention to detail.</li><li>Organize and coordinate events such as board meetings, donor presentations, and community outreach initiatives.</li><li>Maintain and update records and filing systems (physical and digital) to support key organizational functions.</li><li>Coordinate travel arrangements, lodging, and itineraries for leadership staff.</li><li>Act as a liaison between internal teams and external stakeholders, ensuring professional and timely communication.</li><li>Assist HR and operations teams with administrative tasks, including onboarding, benefit updates, and community engagement projects as needed.</li></ul><p><br></p>
- 2025-06-16T21:29:14Z
- San Diego, CA
- remote
- Temporary
- 20.00 - 21.00 USD / Hourly
- <p><strong>Overview:</strong></p><p> Robert Half is partnering with a respected construction company seeking a Bilingual Spanish Office Assistant to support daily administrative operations. This is an excellent opportunity for a detail-oriented, organized, and bilingual professional to gain hands-on experience in a dynamic and growing industry. The ideal candidate is proactive, reliable, and capable of communicating effectively in both English and Spanish.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and serve as the first point of contact for clients, vendors, and subcontractors</li><li>Answer and route incoming phone calls and emails in a professional and courteous manner</li><li>Translate verbal and written communications between English and Spanish as needed</li><li>Assist with scheduling meetings, managing calendars, and coordinating appointments</li><li>Support project teams with document preparation, data entry, and filing</li><li>Track and manage purchase orders, invoices, and delivery receipts</li><li>Maintain organized records of project files, contracts, and correspondence</li><li>Assist with internal communications and coordination across job sites and departments</li><li>Provide general office support including ordering supplies, handling mail, and maintaining a clean and functional work environment</li></ul><p><br></p>
- 2025-06-27T00:44:27Z
- Solana Beach, CA
- onsite
- Temporary
- 28.00 - 33.00 USD / Hourly
- <p>Are you a skilled <strong>Senior Administrative Assistant</strong> looking for your next career opportunity? Do you have a flair for organization and the ability to manage schedules, tasks, and communications with precision? If so, we have a position that could be perfect for you. We are seeking an experienced administrative professional who thrives in fast-paced environments and excels at supporting executives and managers to ensure smooth daily operations.</p><p><br></p><p><strong>What’s in Store for You:</strong></p><p>As a <strong>Senior Administrative Assistant</strong>, you will function as the backbone of the office, coordinating calendars, managing correspondence, and streamlining workflows. Your ability to stay several steps ahead of the team’s needs will make you indispensable in keeping everything running efficiently.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Coordinate, schedule, and maintain senior management calendars, including meetings, appointments, and events.</li><li>Draft and edit correspondence, communications, memorandums, and reports with a high level of accuracy.</li><li>Prepare meeting materials, agendas, presentations, and take meeting minutes for distribution to relevant stakeholders.</li><li>Act as liaison between internal departments, providing exceptional team support and facilitating collaborations.</li><li>Manage travel arrangements, including booking flights, accommodations, and transportation.</li><li>Process invoices, reconcile expense reports, and ensure adherence to internal financial policies.</li><li>Assist in the organization of company-wide events, meetings, and team-building activities.</li></ul><p><br></p><p><br></p>
- 2025-06-24T23:58:46Z
- San Diego, CA
- onsite
- Temporary
- 25.00 - 30.00 USD / Hourly
- <p>Our client is seeking a proactive and detail-oriented Administrative Assistant to provide administrative and clerical support to our team. This role is critical to ensuring smooth office operations and productivity by effectively managing timelines, tasks, and workflows. If you’re organized, resourceful, and great at multitasking, this is an exciting opportunity to play a key role in supporting a dynamic office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general office duties such as scheduling meetings, managing calendars, answering phone calls, and responding to emails.</li><li>Create and maintain accurate records, filing systems, reports, and correspondence.</li><li>Assist with preparation of presentations, spreadsheets, and documents for meetings and other engagements.</li><li>Process expense reports, invoices, and purchasing requests within company guidelines.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and itinerary creation when required.</li><li>Order and manage office supplies while maintaining a tidy and organized workspace.</li><li>Manage incoming and outgoing mail, including sorting, distributing, and shipping documents/packages.</li><li>Provide additional administrative or logistical support to teams or departments as needed.</li></ul><p><br></p>
- 2025-06-23T17:05:26Z
- San Diego, CA
- onsite
- Temporary
- 23.00 - 26.00 USD / Hourly
- <p>Are you a proactive and detail-oriented professional who enjoys being the backbone of a team? Our client is seeking an Administrative Assistant to provide critical support to their department by handling administrative and organizational tasks. This role is ideal for someone who thrives in a fast-paced environment and is passionate about creating smooth workflows.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative tasks such as preparing correspondence, scheduling meetings, maintaining records, and managing calendars.</li><li>Organize and prioritize activities to meet deadlines efficiently.</li><li>Act as a point of contact for internal and external communications, managing inquiries professionally.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and preparing detailed itineraries.</li><li>Maintain electronic and physical filing systems to ensure accessibility and organization of documentation.</li><li>Create and edit reports, presentations, and spreadsheets as needed.</li><li>Assist with event planning and team coordination efforts.</li><li>Take initiative to identify areas for improvement in administrative processes and implement solutions.</li></ul><p><br></p>
- 2025-06-23T16:58:57Z
- San Diego, CA
- onsite
- Temporary
- 26.50 - 30.00 USD / Hourly
- <p>Our client is looking for a highly organized and proactive Senior Administrative Assistant to support key executives and teams. This role is more than just administrative tasks—it’s about being a trusted partner and resource for senior-level staff. As a Senior Administrative Assistant, you’ll handle a variety of responsibilities that require exceptional organizational skills and the ability to prioritize in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives or senior management, assisting with complex calendar management, meeting coordination, and email correspondence.</li><li>Prepare, proofread, and edit documents, presentations, and reports to ensure accuracy and professionalism.</li><li>Plan and execute logistical requirements for meetings, events, or travel arrangements, including itineraries, expense reports, and follow-ups.</li><li>Serve as the first point of contact for internal and external communications, handling matters confidentially and efficiently.</li><li>Manage and maintain records, databases, and filing systems for quick and accurate retrieval of information.</li><li>Assist in compiling data for reports, research, and analysis; prepare summaries and executive-ready presentations.</li><li>Act as a liaison between departments and executives, ensuring smooth communication and the flow of information.</li><li>Support ad hoc projects and initiatives as required, including delegating tasks to other administrative staff when necessary.</li></ul><p><br></p>
- 2025-06-16T21:29:14Z
- El Cajon, CA
- onsite
- Temporary
- 27.00 - 32.00 USD / Hourly
- <p>Our client is seeking a professional, efficient, and detail-oriented Senior Administrative Assistant to provide direct support to management and key department leads. This role requires expertise in administrative operations, including managing schedules, preparing reports, and supporting team initiatives. As a Senior Administrative Assistant, you will play a pivotal role in ensuring operational success by streamlining workflows and fostering an organized, communicative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support, including complex calendar management, email coordination, and meeting preparation for senior executives.</li><li>Draft, proofread, and edit professional documents, presentations, and spreadsheets with precision.</li><li>Organize and maintain records and filing systems for digital and physical documents, ensuring timely accessibility.</li><li>Coordinate travel logistics for senior leadership, including accommodations and detailed itineraries.</li><li>Prepare expense reports, track budgets, and handle invoices while adhering to company policies.</li><li>Manage communications by acting as a liaison between departments and executives, ensuring smooth information flow.</li><li>Plan and oversee logistics for internal and external meetings, events, and stakeholder engagements.</li><li>Train junior administrative staff as needed and assist with the onboarding process of new hires.</li></ul><p><br></p>
- 2025-06-23T16:39:35Z
- San Diego, CA
- remote
- Temporary
- 26.00 - 30.00 USD / Hourly
- <p>Are you an experienced administrative professional with exceptional organizational skills seeking to elevate your career? Our client is looking for a Senior Administrative Assistant to provide high-level support to executives and teams within their organization. This role requires someone who thrives in a dynamic environment and is comfortable handling complex tasks with precision and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and correspondence preparation.</li><li>Compile and prepare reports, presentations, and information packets for use in meetings or by executives.</li><li>Screen and prioritize incoming communications (email, phone calls, etc.), ensuring messages are relayed appropriately.</li><li>Organize and maintain documentation and records, both in physical and digital formats.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, while preparing itineraries.</li><li>Assist with event planning, team projects, and special assignments as requested by leadership.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Actively identify opportunities to improve administrative processes for enhanced efficiency.</li></ul><p><br></p>
- 2025-06-23T16:34:38Z