<p>We are looking for an experienced Executive Assistant to provide dedicated support to the Development Team in a healthcare-focused organization located in Baltimore, Maryland. This position has the potential to go permanent and offers an excellent opportunity to leverage your organizational and administrative skills while contributing to a dynamic team. Ideal candidates will have a background in real estate, land development, or construction, along with proficiency in managing contracts and supporting executive-level staff.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Development Team, including calendar management, correspondence, and meeting coordination.</p><p>• Organize and manage schedules, ensuring efficient planning and prioritization of tasks.</p><p>• Prepare and edit presentations using PowerPoint and maintain proficiency in other Microsoft Office applications.</p><p>• Support multiple executives or departments, demonstrating adaptability and multitasking capabilities.</p><p>• Handle contract administration and compliance, ensuring accurate documentation and adherence to deadlines.</p><p>• Coordinate conference calls and maintain detailed meeting minutes for effective communication.</p><p>• Assist with commercial real estate and construction-related projects, providing administrative and logistical support.</p><p>• Utilize CRM systems and timekeeping tools such as Kronos to streamline operations.</p><p>• Facilitate communication within the team and externally, ensuring timely responses to inquiries.</p><p>• Maintain and update records related to commercial agreements and leasing activities.</p>
<p>We are looking for a highly organized and detail-oriented Personal Executive Assistant to provide comprehensive support to a high-net-worth individual. This role involves a combination of administrative and personal tasks, requiring exceptional multitasking abilities and a proactive mindset. Based in Washington, D.C., this position offers a hybrid work schedule, competitive salary, and opportunities for growth.</p><p><br></p><p>Responsibilities:</p><p>• Deliver administrative and personal support to the Principal, ensuring smooth day-to-day operations.</p><p>• Oversee the management of 8-10 rental properties, including scheduling maintenance and handling tenant communications.</p><p>• Coordinate and maintain calendars, schedules, and itineraries, adapting to changing priorities as necessary.</p><p>• Arrange domestic and international travel, including flights, accommodations, and ground transportation.</p><p>• Assist with special projects, such as planning events and coordinating engagements.</p><p>• Edit and proofread documents for accuracy and clarity using Word.</p><p>• Handle billing, accounts payable, and invoice processing tasks with precision.</p><p>• Utilize QuickBooks and other tools for financial record-keeping and reporting.</p><p>• Communicate effectively with internal and external stakeholders to facilitate seamless operations.</p><p><br></p><p>All interested candidates in this Personal Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn. </p>
We are looking for an Executive Assistant to join our team on a contract basis in Baltimore, Maryland. This role involves supporting senior executives by managing schedules, coordinating meetings, and handling various administrative responsibilities. The ideal candidate will bring exceptional organizational skills and a proactive approach to ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Organize and manage executives' calendars, including scheduling meetings, appointments, and conference calls.<br>• Coordinate virtual meetings using platforms such as Cisco Webex Meetings.<br>• Prepare and process expense reports through systems like Concur.<br>• Maintain and update records in CRM systems, ensuring data accuracy.<br>• Oversee timekeeping tasks using Kronos and related systems.<br>• Draft and manage correspondence on behalf of executives.<br>• Facilitate communication between departments and external stakeholders.<br>• Arrange travel plans, including booking flights and accommodations, while adhering to company policies.<br>• Support financial services-related tasks, including payroll and ADP system use.<br>• Assist in planning and executing team events or special projects as needed.
<p>Robert Half has a new direct-hire opportunity for an Executive Assistant in Baltimore, MD. The Executive Assistant will play a pivotal role in keeping our senior leadership team organized, informed, and on track. This role involves managing schedules, coordinating meetings, handling confidential information, and assisting with a wide range of administrative tasks. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment. If interested, please apply to this posting or contact Cody Marshall from Robert Half to learn more. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to four senior managers, including calendar management, travel arrangements, and meeting coordination.</li><li>Serve as a primary point of contact between the managers and internal/external stakeholders.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Organize and maintain files, records, and documentation with a high degree of confidentiality.</li><li>Coordinate logistics for internal and external meetings, including agendas, materials, venues, and technology needs.</li><li>Track and follow up on key action items and deliverables to ensure timely completion.</li><li>Assist with expense reporting, invoice processing, and budget tracking as needed.</li><li>Help facilitate team communications and collaboration across departments.</li><li>Support project management efforts, as needed, on special initiatives driven by senior leadership.</li></ul><p><br></p>
<p>We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior leadership in a fast-paced industrial environment. This is a long-term contract position based in Long Beach, CA offering the opportunity to play a critical role in ensuring the smooth operation of daily executive activities. The ideal candidate will possess excellent communication skills, strong proficiency in various administrative tools, and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling appointments, meetings, and conference calls.</p><p>• Organize and prepare materials for meetings, ensuring all required documents and agendas are readily available.</p><p>• Handle correspondence, including drafting, reviewing, and distributing emails and other communications on behalf of executives.</p><p>• Facilitate virtual meetings using platforms such as Cisco Webex Meetings, ensuring seamless connectivity and efficient collaboration.</p><p>• Oversee travel arrangements, including booking flights, accommodations, and transportation, while managing expense reports through Concur.</p><p>• Maintain accurate records of timekeeping and payroll activities using systems like Kronos and About Time.</p><p>• Act as a liaison between executives and internal or external stakeholders, ensuring clear and effective communication.</p><p>• Support financial operations by utilizing ADP and other relevant tools to process necessary documentation.</p><p>• Manage special projects as assigned, ensuring deadlines are met and deliverables exceed expectations.</p><p>• Uphold confidentiality and professionalism in all interactions, safeguarding sensitive information.</p>
<p>The <strong>Executive Assistant</strong> provides high-level administrative support to senior executives for our client, a dynamic engineering firm. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate is proactive, professional, and capable of managing multiple priorities in a fast-paced, client-focused environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage executive calendars, schedule meetings, and coordinate travel arrangements (domestic and international).</li><li>Prepare, edit, and proofread correspondence, reports, and presentations.</li><li>Serve as a point of contact between executives, clients, and internal teams.</li><li>Organize and maintain confidential files, documents, and records.</li><li>Coordinate logistics for board meetings, investor presentations, and leadership off-sites.</li><li>Screen and manage incoming communications, prioritize messages, and ensure timely follow-up.</li><li>Support special projects and initiatives as needed, ensuring deadlines and quality standards are met.</li><li>Maintain confidentiality and exercise sound judgment in all interactions and decision-making.</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Administrative Assistant to support a dynamic team in a fast-paced, multi-client environment. This role involves managing schedules, coordinating meetings, and overseeing a variety of administrative tasks to ensure smooth operations. The ideal candidate is detail-oriented, adaptable, and skilled at maintaining efficient workflows.<br><br>Responsibilities:<br>• Organize and manage team calendars by scheduling meetings and appointments in a multi-client setting.<br>• Coordinate travel arrangements and handle travel and expense reporting with accuracy.<br>• Process client invoices and collaborate directly with clients’ accounting teams for seamless transactions.<br>• Serve as the team coordinator by organizing meetings, tracking deadlines, and monitoring project milestones.<br>• Prepare and submit quarterly lobbying disclosure reports and semi-annual lobbying contribution reports.<br>• Take detailed notes during meetings, generate comprehensive minutes, and update records as required.<br>• Create legislative and regulatory hearing summaries, distributing them effectively to clients.<br>• Develop preparatory materials and collateral for client meetings with policy stakeholders.<br>• Assist in crafting visually appealing PowerPoint presentations for team and client use.
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>We are providing an opportunity for a dedicated Human Resources (HR) Administrative Assistant to join our team in Vienna, Virginia. This position combines administrative expertise with a passion for HR, offering an opportunity to gain experience within recruitment, onboarding, benefits administration, and more. If you thrive in a detail-oriented role and enjoy helping people, this opportunity is for you! </p><p>Responsibilities:</p><ul><li>Provide administrative support to the HR team by managing calendars, scheduling interviews, and assisting with recruitment processes.</li><li>Prepare and maintain accurate employee records, including onboarding and offboarding documentation, in compliance with company policies and labor laws</li><li>Serve as the first point of contact for HR inquiries, helping employees navigate benefits, policies, and procedures.</li><li>Assist in organizing company-wide training sessions, employee engagement activities, and compliance initiatives.</li><li>Support payroll and benefits processes by helping to update employee information and troubleshooting issues.</li><li>Conduct initial application reviews and assist in screening candidates for various roles.</li><li>Prepare reports and presentations for HR leadership, compiling data related to hiring metrics, turnover, employee engagement, and more.</li><li>Collaborate with internal departments to streamline HR processes and improve operational efficiency.</li></ul><p><br></p><p> </p>
<p>We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. This is a great opportunity to enhance your skills.</p><p> Your duties include extensive Filing and Data Entry:</p><p> You will check mail and emails daily, respond to inquiries, forward communication, when necessary, </p><p>Your duties also include handling general clerical responsibilities and assist with filing, copying, and faxing.</p><p>You will set up appointments, handle filing, and assist in coordinating schedules and activities.</p><p>The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.</p><p>This position requires strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred.</p>
<p>We are offering a short-term contract employment opportunity in McLean, Virginia. We're seeking a highly organized and personable Office Assistant to support our sales team, manage front desk responsibilities, and assist with administrative duties This role is ideal for someone who thrives in a fast-paced environment and enjoys multitasking across customer service and administrative duties.</p><p>Responsibilities: </p><ul><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li> Write and distribute email, correspondence memos, letters, faxes and forms.</li><li> Develop and maintain a filing system.</li><li> Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li> Provide administrative support to management and other staff.</li><li> Maintain the professional and clean appearance of office areas.</li></ul>
<p>We are looking for an Administrative Assistant to join our team in Fairfax, Virginia. This is a Contract-to-permanent position within a non-profit organization, offering an opportunity to contribute to impactful work while managing office operations. The ideal candidate will be proactive, detail-oriented, and comfortable working in a small office environment.</p><p><br></p><p>Responsibilities:</p><p>• Support membership operations.</p><p>• Manage vendor relationships, including coordinating services and ensuring compliance with organizational standards.</p><p>• Handle confidential documents with discretion and accuracy.</p><p>• Update and maintain membership records using the organization's database system.</p><p>• Support Office Manager. </p><p>• Utilize Microsoft Office Suite and other software platforms efficiently to support office functions.</p><p>• Assist with financial processes</p><p>• Prepare for and facilitate board meetings, ensuring effective communication with senior staff and executives.</p><p>• Conduct data entry tasks with attention to detail and accuracy.</p><p>• Support membership operations, ensuring seamless interactions and record-keeping.</p>
We are accepting applications for the role of an Administrative Assistant in the Real Estate & Property industry, based in Washington, District of Columbia. This role presents an exciting opportunity to support our team by maintaining high levels of organization and detail orientation. <br><br>Responsibilities: <br><br>• Manage inbound calls, providing efficient and detail oriented customer service <br>• Oversee data entry tasks to ensure customer credit records are accurate and up-to-date <br>• Handle email correspondence, responding to inquiries and concerns promptly <br>• Coordinate both inbound and outbound calls, ensuring smooth communication flow <br>• Use Microsoft Excel for various administrative tasks, including data analysis and report generation <br>• Maintain and organize schedules, setting appointments as needed <br>• Operate Microsoft Outlook to manage, send, and receive detail oriented emails <br>• Develop and deliver presentations using Microsoft PowerPoint <br>• Draft, edit, and format documents with Microsoft Word.
We are looking for a dedicated Administrative Assistant to join our team in Baltimore, Maryland. This is a long-term contract position, offering an opportunity to contribute to the efficient operation of our department while gaining valuable experience. The role requires a detail-oriented individual to handle a variety of administrative tasks and provide excellent support to the division.<br><br>Responsibilities:<br>• Serve as the receptionist for the division, ensuring a welcoming and organized environment.<br>• Respond promptly and effectively to inquiries from constituents, providing accurate information and assistance.<br>• Sort and distribute incoming mail to the appropriate recipients in a timely manner.<br>• Maintain and update the division's information board to ensure accuracy and relevance.<br>• Issue inspection rights of entry in accordance with established guidelines and procedures.<br>• Assist with more complex administrative tasks as required, showcasing adaptability and problem-solving skills.<br>• Support the team with general office duties, including managing schedules and coordinating meetings.
<p>We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. As a Jr. Administrative Assistant, you will be working within the insurance department. You will be working onsite., Monday to Friday.</p><p>You will be providing support to ensure smooth operations, assisting team members, and managing day-to-day administrative tasks. </p><p>These responsibilities may include:</p><ul><li>Handling correspondence, managing schedules, organizing files (physical and digital), and ensuring the office runs efficiently. </li><li>Assisting with customer inquiries, processing policy updates, and helping maintain customer records. must have the ability to navigate customer data confidently, blending human expertise with technology for better customer experiences </li><li>Regularly updating and verifying policyholder information, claims data, and other essential records in the company’s system</li><li>Facilitating communication between departments, drafting emails, preparing reports, and supporting external communication with clients or partner</li><li>Ensuring that insurance documentation and customer records comply with regulatory requirements and are properly maintained according to company policies.</li><li>Coordinating appointments for adjusters or insurance agents, as well as helping arrange team meetings, training sessions, or industry-related events</li></ul><p><br></p><p><br></p><p><br></p>
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Rockville, Maryland. This Contract to Permanent position is ideal for someone who thrives in a dynamic environment and enjoys being the central point of contact within the office. You will play a key role in supporting daily operations and ensuring smooth communication across departments.<br><br>Responsibilities:<br>• Serve as the primary point of contact for visitors and staff, representing the office with a high level of attention to detail.<br>• Create and edit PowerPoint presentations, ensuring formatting and design align with company standards.<br>• Coordinate with team members to gather necessary information and documentation for various projects.<br>• Assist the finance department by organizing receipts and preparing financial documents.<br>• Draft well-crafted correspondence, including letters and email communications.<br>• Schedule appointments and manage calendars to optimize workflow.<br>• Perform data entry tasks to maintain accurate and updated records.<br>• Handle inbound and outbound calls, providing excellent customer service.<br>• Manage email correspondence and respond promptly to inquiries.<br>• Utilize Microsoft Office tools, including Excel, Outlook, and Word, to support administrative functions.
<p>We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Washington, District of Columbia. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. This position requires excellent communication skills, attention to detail, and the ability to handle confidential information with discretion. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, clients, and staff in a friendly and organized manner.</p><p>• Answer and direct incoming calls using a multi-line phone system, ensuring timely and accurate call transfers.</p><p>• Manage and sort incoming mail, packages, and deliveries while maintaining proper documentation.</p><p>• Handle sensitive and confidential documents with the utmost care and professionalism.</p><p>• Communicate effectively with managers and clients to address job-related or deadline issues.</p><p>• Provide administrative support, including scheduling, filing, and maintaining office records.</p><p>• Assist with switchboard operations and ensure smooth communication flow within the office.</p><p>• Take on additional projects as assigned, ensuring timely and accurate completion.</p><p>• Maintain a clean and organized reception area to create a positive first impression.</p>
<p>Do you thrive in a fast-paced environment and enjoy being the backbone of a well-functioning team? Our client in the construction industry is seeking a highly organized and dynamic <strong>Bilingual Administrative Assistant</strong> to support their growing operations.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for with clients, vendors, subcontractors, and internal teams.</li><li>Assist in managing construction project documentation, including contracts, purchase orders, permits, and blueprints.</li><li>Coordinate meeting schedules, prepare agendas, and ensure translation or interpretation during meetings is clear and thorough for all stakeholders.</li><li>Handle data entry tasks to maintain accurate records in company systems, including orders and inventory updates.</li><li>Manage email correspondence and phone calls, responding promptly and professionally in both languages.</li><li>Assist in organizing project timelines, tracking progress, and preparing reports for management and clients.</li><li>Act as a liaison between field teams and office staff, ensuring strong communication around key updates or urgent needs.</li><li>Maintain an updated filing system (digital and physical) to ensure construction-related documents are easily accessible.</li><li>Support onboarding and training processes for new bilingual staff, ensuring clarity in cross-cultural communication.</li></ul>
<p>Position: Legal Assistant</p><p>Location: Columbia, MD</p><p><br></p><p>Description: The ideal candidate will be proactive, organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Candidates considered must be able to work well both independently and within a team. Strong administrative, time management, and communication skills are required.</p><p><br></p><p>Responsibilities:</p><ol><li>Providing support to attorneys and paralegals with extensive document management assistance, editing and proofreading documents, maintaining transactional spreadsheets, and assisting with closing logistics and binder assembly.</li><li>Coordinating and maintaining schedules and calendars, making travel arrangements, updating contracts, creating new business intake forms, saving and directing incoming and outgoing documents, overseeing document checklists, and organizing and maintaining files.</li><li>Tracking attorney expenses and ensuring time entries comply with firm and client guidelines, and assisting with new client business proposals as needed.</li></ol><p><br></p><p>Benefits:</p><ol><li>Medical, dental and vision coverage;</li><li>Life insurance, short and long-term disability;</li><li>401(k) retirement savings plan with a firm contribution; and a generous paid time off program.</li><li>Health care and dependent care flexible spending accounts,</li><li>Paid parental leave; family and medical leave; employee assistance program;</li><li>Pre-tax transportation benefit.</li></ol><p><br></p><p>Schedule:</p><p>This full-time position is 5 days a week in the office, with an option to work a hybrid schedule of 4 days a week in the office after 1 year. May require overtime during peak periods or to meet deadlines. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate.</p><p><br></p><p>For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].</p>
<p><strong>Job Title:</strong> Accounting Manager</p><p><strong>Location:</strong> Arlington, VA</p><p><strong>Salary Range:</strong> $115,000 - $124,000 base salary, with annual step increases (5% every year on anniversary date) and additional cost-of-living increases (4-5% annually in June).</p><p><br></p><p>My client is hiring an <strong>Accounting Manager </strong>who<strong> </strong>will play a critical role as the #1 leader in the Accounting department, managing and overseeing the organization’s financial operations. This individual will supervise a team of three administrative assistants and closely collaborate with the Executive Board to provide accurate monthly financial reports and guidance. This position offers a unique opportunity for career growth, with a <strong>6-month to 1-year planned transition into a Controller role</strong>, currently held by an interim Controller who will provide training and support. The Accounting Manager will be heavily involved in implementing the organization’s new ERP system (<strong>Intaact</strong>) with plans to launch at the start of the new fiscal year (<strong>July 1st</strong>). This role is 100% in-office and requires a proactive, detail-oriented, and highly communicative individual who is eager to manage the financial operations of a well-respected membership-based organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Accounting Oversight:</strong> Maintain an accurate and documented system of accounting policies and procedures, implementing controls to reduce risk and ensure compliance.</li><li><strong>Financial Reporting:</strong> Prepare monthly and annual financial statements for the Executive Board, providing insights through variance analysis and budget-to-actual comparisons.</li><li><strong>Budgeting and Forecasting:</strong> Assist with producing the annual budget, providing forecasts, and reporting significant variances to the Executive Board.</li><li><strong>Payroll Management:</strong> Oversee and sign off on biweekly payroll processing for approximately 500 employees, ensuring the timely and accurate handling of payroll, including accurate 401(k) contribution processing.</li><li><strong>Dues and Membership Reconciliation:</strong> Manage dues collection through the membership department to ensure proper allocation of incoming payments (checks, cash, credit cards) using <strong>Microsoft Dynamics</strong> and oversee integration with the upgraded ERP system (<strong>Intaact</strong>).</li><li><strong>Audit Support:</strong> Provide necessary documentation and coordination to external auditors for annual financial and other audits.</li><li><strong>Regulatory Reporting:</strong> File quarterly and annual reports with the Securities and Exchange Commission and prepare the annual LM-2 with the Department of Labor.</li><li><strong>Collaboration:</strong> Work closely with other departments and the Executive Board to explain financials and support organizational objectives.</li><li><strong>Leadership:</strong> Supervise, review, and delegate work to a team of three accounting administrative assistants, as well as a payroll person.</li></ul>
<p> We are looking for a Collections Assistant who will support the collections department. You are primarily responsible for managing and monitoring outstanding balances owed to an organization. and other administrative tasks as necessary. You will be working on-site Monday to Friday.</p><p><br></p><p>Responsibilities:</p><p>• Review collection reports to monitor outstanding balances and assess the effectiveness of current collection strategies.</p><p>• Conduct audits of overdue accounts to ensure all collection efforts have been properly executed before assigning them as bad debt.</p><p>• Submit delinquent accounts to legal representatives for further collection actions when necessary.</p><p>• Organize and maintain correspondence and documentation related to collections activities.</p><p>• Collaborate with internal teams to streamline collection processes and improve efficiency.</p><p>• Provide timely updates and reports on collection activities and account statuses.</p><p>• Communicate with clients to resolve payment discrepancies and negotiate payment plans.</p><p>• Ensure compliance with all company policies and legal regulations during the collection process.</p><p>• Identify opportunities to enhance collection policies and recommend improvements.</p>
<p>We are looking for a detail-oriented Office Assistant to join our client on a long-term contract basis near Waldorf, Maryland. In this role, you will provide essential administrative support helping ensure smooth operations through efficient clerical tasks and organizational skills. This position offers a Monday through Friday schedule from 8:00 AM to 5:00 PM, with an initial three-month term and potential for extension. This position can start immediately!</p><p><br></p><p>Responsibilities:</p><p>• Scan documents to maintain accurate digital records.</p><p>• Organize and file both physical and electronic documents for easy access and retrieval.</p><p>• Input data efficiently and accurately while producing event licenses as required.</p><p>• Assist with updating webpage, including managing content, forms, and other relevant materials.</p><p>• Handle general clerical duties such as answering inbound calls and addressing inquiries.</p><p>• Utilize computer programs to support daily administrative tasks and operations.</p><p>• Collaborate with team members to ensure deadlines and objectives are met.</p>
<p>Robert Half has a fantastic career opportunity for an articulate, highly skilled Mortgage Assistant? This could be a great position for you. Expect this role to exist within a dynamic and fast-paced working environment. The Mortgage Assistant position is based in the Fairfax, Virginia. and is a short-term temporary employment opportunity. You will be working on-site Monday to Friday.</p><p> </p><p>Responsibilities:</p><p>Assisting the mortgage loan officer or underwriters with loan applications.</p><p>Gathering, maintaining, and reviewing loan application documentation, including credit reports, income verification, employment verification, and property appraisals.</p><p>Coordinating with clients to obtain necessary information and documents.</p><p>Scheduling and confirming appointments, meetings, and property showings.</p><p>Providing excellent customer service to clients by answering questions and resolving issues related to their loan applications.</p><p>Ensuring compliance with federal, state, and company policies and regulations.</p><p>Preparing and maintaining reports and records related to loan activity.</p><p>Staying up to date with changes in policies and procedures within the mortgage industry.</p><p>Assisting with loan processing, including coordinating with title companies, appraisers, and other necessary parties.</p><p>Performing administrative tasks as needed, such as filing, answering emails, and handling correspondence.</p>
<p>We are looking for a skilled Legal Assistant to provide comprehensive administrative and legal support to the Real Estate Finance Group. This role involves managing a variety of tasks to ensure the smooth operation of legal practices, including document preparation, communication coordination, and logistical organization. This is a hybrid position and requires in office days.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, organize, and proofread legal documents, ensuring accuracy and completeness for closings and related activities.</p><p>• Coordinate logistics for closing and post-closing processes, ensuring smooth execution.</p><p>• Draft precise and well-structured correspondence, meeting agendas, presentation materials, and minutes to support internal and external communications.</p><p>• Manage the calendar, scheduling meetings and appointments efficiently.</p><p>• Integrate legal files into the firm’s records management system for proper tracking, retention, and destruction.</p><p>• Facilitate travel arrangements and handle logistics for meetings and events.</p><p>• Work collaboratively to achieve goals and objectives effectively.</p><p>• Utilize dashboard reports to assist in tracking progress and outcomes.</p><p>• Support all phases of transactions, including due diligence, term sheet preparation, financing, and closing</p>
We are looking for a dedicated Legal Assistant to join our Trust & Estates Litigation team in Baltimore, Maryland. This role is ideal for someone with a background in legal support, particularly in trusts and estates, who thrives in a fast-paced environment. The successful candidate will play a key role in ensuring efficient administrative and legal operations, while maintaining a high level of professionalism and confidentiality.<br><br>Responsibilities:<br>• Provide administrative support to attorneys, including managing calendars, scheduling meetings, and handling correspondence.<br>• Draft, review, and format legal documents, contracts, agreements, and other relevant materials.<br>• Organize and maintain case files, client records, and legal documentation to ensure accessibility and accuracy.<br>• Coordinate the execution and filing of legal documents, including obtaining signatures and notarization.<br>• Monitor and manage deadlines to ensure timely submissions and filings.<br>• Assist in due diligence processes, document reviews, and compliance matters related to trusts and estates.<br>• Prepare and file necessary regulatory and corporate documents in accordance with federal and state requirements.<br>• Uphold strict confidentiality when handling sensitive legal and client information.<br>• Facilitate team meetings by preparing materials, tracking action items, and ensuring follow-ups are completed.<br>• Support attorneys with billing, time entry, and expense reporting tasks to optimize administrative efficiency.
