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Administrative Associate – Provost’s Office Business Services

UNIVERSITY OF TEXAS AT AUSTIN Occupation: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Location: Austin, TX - 78701 Positions available: 1
Job #: 16779233 Work At Home option: Not Specified
Posted: 10/24/2024 Updated: 10/27/2024 Expires: 11/5/2025
Source: WorkInTexas Site: WorkInTexas Agency Job ID: R_00036172

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Job Requirements and Properties
Full Time (30 Hours or More)

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Job Description
Procurement and Travel Facilitate the procurement of goods and services ensuring compliance with university and departmental policies and procedures. Follow good practices when acting on requests. Receive, monitor, and update requests in ticketing/tracking systems. Ensure timely action and that service levels are maintained. Communicate effectively with requestors and vendors. Resolve issues that may emerge. Obtain quotes/bids; collaborate with central offices on requests for proposals. Prepare exclusive acquisition and best value justifications. Assist requestors in completing Official Occasion Expenses Forms (OOEFs). Prepare Employee/Independent Contractor Classification Checklists. Set up vendors in university accounting system. Obtain payee information forms Complete contract templates and/or draft contracts, MOUs, and other agreements. Identify GPOs, state contracts, and UT agreements to facilitate customer purchases. Submit contracts through Contracts+. Prepare purchase orders and purchase order changes. Process UT Market purchases. Serve as purchasing card holder and process Amazon Business Prime orders. Prepare travel authorization forms and updates include request for travel authorizations (RTAs) and Non-Employee Travel Authorization (NETA) forms. Assist with set up of group travel arrangements as assigned. Advise travelers of university and departmental policies and procedures. Serve as Hotel, Meeting, and Event cardholder.  Scholarships and Cash Advances Prepare scholarship award documents and cash prizes as assigned. Create, monitor and reconcile cash advances and participant fee requests. Cash Handling Process checks using proper cash handling protocols. Update logs. Review documentation highlighting any restrictions and purpose. Ensure checks and credit card payments are posted to the correct account in a timely manner meeting service level expectations. Administration and Continuous Improvement Ensure records are complete, accurate, and managed according to university record management protocols. Provide administrative support as assigned. Maintain an expert level of knowledge of university and unit policies and procedures including Certified Texas Contract Manager (CTCM) certification. Engage in the continuous improvement of processes, procedures, and systems. Additional Duties Process payment vouchers as assigned. Serve as back up to EVPP Business Affairs colleagues as needed. Develop robust understanding of procurement, payment, receivable, and scholarship operations. Other related functions as assigned.


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UNIVERSITY OF TEXAS AT AUSTIN
Is a State Universities employer with 40 locations

https://utexas.edu

Company Profile:
The University of Texas at Austin is a nationally ranked, tier-one research institution and one of the largest employers in central Texas, offering thousands of career opportunities in a wide variety of fields. UT is located in the heart of Austin, a vibrant city that frequently appears on lists of best cities to live and work. Committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries and benefits, an extensive support network, and above all, an enriching and highly collaborative community that is deeply passionate about our vision for higher education and public service.
10,000+ employees
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Compensation and Benefits
Salary Range: Not Available Not Applicable Benefits Provided: Not Available Other Benefits: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
View what local employers are paying Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
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Job Type and Required Hours
Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular Special Category: Not a Special Category
Day Shift
Evening/Swing Shift
Night/Graveyard Shift
Night/Graveyard Shift
 
Rotating Shift
 
Split Shift
Split Shift
 
Flexible Shift
 
12AM
6
12PM
6
Hours per Week:
Hours Not Specified

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Minimum Experience Required: Not Specified
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Education and Training
Minimum Education Level Required: No Minimum Education Requirement Required License/Certification: No
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Skills Required
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Jobs Available

This section shows the number of job openings advertised online in Travis County, TX for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive and for the related occupational group of Office and Administrative Support Occupations on January 15, 2025 (Jobs De-duplication Level 2).
BRIGHT OUTLOOK NATIONALLY
There were 354 job openings advertised online in Travis County, TX for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive on January 15, 2025. There are also 1,331 job openings advertised online for the related occupation group of Office and Administrative Support Occupations in Travis County, TX on January 15, 2025.
Source: Online advertised jobs data

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