<p>For immediate consideration contact Lisa James at (859)788-3684</p><p><br></p><p>We are looking for a Senior Executive Assistant to provide high-level administrative support to senior leadership with our valued client. This role requires exceptional organizational skills, strong communication abilities, and a commitment to maintaining confidentiality. The ideal candidate will excel at managing complex schedules, coordinating projects, and fostering seamless communication across all levels of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, including scheduling appointments, coordinating meetings, and arranging travel plans.</p><p>• Draft, edit, and prepare correspondence, reports, and presentations with great attention to detail.</p><p>• Ensure the confidentiality and secure handling of sensitive information.</p><p>• Organize and oversee logistics for meetings and events, including materials preparation and follow-up tasks.</p><p>• Conduct research and compile data to support decision-making processes.</p><p>• Serve as the primary liaison between executives, internal teams, and external stakeholders.</p><p>• Monitor and respond to communications, ensuring timely distribution of relevant information.</p><p>• Maintain efficient office systems, including file management and data organization.</p><p>• Assist in managing projects by tracking deadlines and ensuring tasks are completed on schedule.</p><p>• Prepare and distribute meeting minutes and summaries to stakeholders.</p>
<p>We are seeking a detail-oriented and proactive Administrative Assistant to support daily operational functions for ongoing opportunities. This role requires excellent organizational skills, effective communication, and the ability to manage multiple tasks in a fast-paced environment. The Administrative Assistant will serve as a key point of coordination, ensuring seamless workflow and assisting team members to achieve departmental goals.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Administrative Support:</strong> Provide comprehensive administrative support, including scheduling appointments, preparing documents, managing emails, and maintaining records. </li><li><strong>Calendar Management:</strong> Coordinate meetings, appointments, and team schedules to ensure time-efficient planning. </li><li><strong>Document Preparation:</strong> Draft and edit correspondence, reports, presentations, and other business materials. </li><li><strong>Database Management:</strong> Update and maintain data in various systems, ensuring accurate records and reporting. </li><li><strong>Client Coordination:</strong> Serve as a liaison between the team and clients, ensuring clear and professional communication. </li><li><strong>Office Operations:</strong> Monitor office supplies, handle vendor coordination, and assist in streamlining departmental processes. </li></ol><p><br></p><p><br></p>
<p><strong>Position Overview:</strong></p><p> We are currently seeking a professional and highly organized <strong>Front Desk Coordinator/Receptionist</strong> to serve as the first point of contact for our company. The ideal candidate will have experience in administrative support and customer service, demonstrating strong communication skills, attention to detail, and the ability to multi-task in a dynamic office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Sort and distribute incoming and outgoing mail to ensure timely handling.</p><p>• Maintain the postage machine, including supplies and currency balance, and coordinate service requests as needed.</p><p>• Organize call tickets and related paperwork for review by the Dispatch Manager.</p><p>• Create and distribute file folders for call tickets to appropriate billing associates.</p><p>• File purchase orders, special handling forms, and credits in open ticket files.</p><p>• Print detailed job sheets to prepare files for billing processes.</p><p>• Compile and distribute weekly departmental totals for reporting purposes.</p><p>• Process zero bill and transferred proposal files for billing operations.</p><p>• Prepare quarterly purge lists for outdated proposals, close and process them according to estimator guidelines.</p><p>• Ensure all visitors sign in and out while being escorted on the property.</p><p><br></p><p><strong><u>Benefits: </u></strong></p><ul><li>PTO</li><li>Medical, Dental and Vision Insurance</li><li>8.5 Paid Holidays</li><li>STD/LTD Options</li><li>Life Insurance</li><li>401K w/ company match </li></ul>
<p>Robert Half Lexington looking for a dedicated Customer Experience Specialist/Office Assistant to join a team in Lexington-Fayette, Kentucky. This is a Contract-to-Permanent position where you will play a vital role in ensuring seamless communication with clients and maintaining accurate records. The ideal candidate will excel in managing client inquiries while demonstrating empathy and professionalism, particularly in high-pressure situations. Apply today to be considered! </p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming and outgoing customer calls, addressing inquiries and resolving concerns promptly.</p><p>• Accurately input data and maintain digital records using proprietary software and Microsoft Office tools.</p><p>• Process paperwork and ensure all client records are complete and up to date.</p><p>• Troubleshoot missing or incomplete information in client files and resolve discrepancies.</p><p>• Communicate empathetically with clients, especially during stressful situations related to injury claims.</p><p>• Collaborate with underwriters and other departments to assist with horse insurance claims.</p><p>• Manage the lifecycle of client claims, from new inquiries to recurring follow-ups.</p><p>• Utilize strong organizational skills to oversee both digital and physical filing systems.</p><p>• Provide exceptional customer service while adhering to company policies and procedures.</p><p>• Work proactively and independently while contributing to team efforts when needed.</p>
<p>We are looking for a dedicated Legal Secretary to join a prominent law firm client in the Louisville area. In this role, you will support attorneys with a variety of support task--ensuring the smooth operation of daily activities. The ideal candidate will bring expertise in litigation and bankruptcy processes, along with a proven ability to manage schedules and court filings efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Provide direct support to one or two attorneys in their daily legal operations.</p><p>• Handle electronic filing processes for state, federal, and appellate courts.</p><p>• Manage calendars, schedule meetings, and maintain accurate records of deadlines.</p><p>• Open new cases and ensure proper documentation is prepared and organized.</p><p>• Coordinate and execute filing tasks in compliance with legal procedures.</p><p>• Assist with litigation and bankruptcy matters, ensuring timely and accurate completion of required steps.</p><p>• Communicate effectively with clients, courts, and other stakeholders as needed.</p><p>• Ensure the office operates smoothly by managing day-to-day administrative tasks.</p>
