Qualifications:         

Bachelor’s degree from Accredited University, other experience deemed necessary by Hiring Authority

Performance Responsibilities

• Process payroll data for all school district employees and maintain accurate up to date files of all payroll information.
• Maintain sick and personal leave records and attendance reports for all district employees
• Calculate all substitute teacher pay monthly and keys information to the payroll software
• Calculate over time and deduction for each employee to ensure compliance with FLSA
• Maintain and review weekly time sheets for all hourly employees.
• Print missed punch and absentee reports
• Prepares, verifies and distributes payroll checks
• Process and respond to all garnishments
• Distributes all payroll deductions for insurances, garnishments, etc.
• Reconciles monthly billings for all deductions to payroll withholding including numerous insurances, retirement, deferred comp, federal and state withholdings, etc.
• Prepares monthly, quarterly and annual payroll reports including 941’s, W-2’s, 1095’s, etc.
• Update and produce pay scales (hourly employees, coaching supplements, etc.
• Create Payroll deadlines and District Accounting Calendars each year
• Prepare all employee contracts
• Acts as a troubleshooter and liaison between school district and insurance companies
• Serve as an Insurance Committee Member
• Maintains COBRA and HIPPA compliance with documentation
• FMLA compliance—Initial Notice, Notice of Medical Certification; Notice when Medical Certification is not received; Notice of Expiration of Leave; Non certified employees leave documentation
• Answers all questions regarding employee accidents and procedures and workers’ compensation reporting, investigations and compliance, etc.
• Process and maintain unemployment reporting, responses, telephone hearings, appeals, etc.
• Notifies employee of changes in benefits programs
• Prepares and maintains MESC records and other duties related to the administration of unemployment compensation claims and benefits and appeals
• Records new or changed payroll rates in computer
• Computes pay according to District policy
• Verify employment for creditors, housing authorities, etc, as needed.
• Assist employees through the retirement process and paperwork completion
• Provide documentation to multiple auditors (PERS, WC, MDES, Yearly Financial Audits, etc. 
• Process reports based or specific needs such as fund reports, outsourcing comparisons, liability insurance comparisons, etc.