<p>We are looking for a skilled and proactive <strong>personal injury</strong> legal assistant to provide essential support to attorneys and legal teams in a dynamic environment. The ideal candidate will help ensure the smooth operation of legal processes by managing documentation, coordinating schedules, and maintaining confidentiality. This role is perfect for someone with a strong attention to detail and a commitment to delivering high-quality assistance in a fast-paced <strong>personal injury department.</strong></p><p><br></p><p>Responsibilities:</p><p>• Offer comprehensive administrative support to attorneys, including drafting and editing legal documents, correspondence, and reports.</p><p>• Prepare, proofread, and format legal materials such as contracts, pleadings, briefs, and memos while ensuring accuracy and adherence to established standards.</p><p>• Oversee the management of physical and electronic filing systems to ensure efficient organization and quick retrieval of documents.</p><p>• Coordinate schedules for attorneys, including court dates, client meetings, and deadlines, while resolving scheduling conflicts as needed.</p><p>• Conduct basic legal research to locate case law, procedural rules, or other relevant information upon request.</p><p>• Assist with billing tasks, including preparing client invoices, tracking time, and processing expense reports.</p><p>• Facilitate the organization of meetings by booking venues, preparing agendas, and managing follow-up actions.</p><p>• Uphold strict confidentiality standards when handling sensitive client and firm-related information.</p><p><br></p>
We are looking for a meticulous Legal Assistant to join a dynamic law firm in Washington, District of Columbia. In this role, you will provide administrative and organizational support to a team of attorneys, including partners, counsel, and associates. This position requires adaptability and the ability to work across multiple practice areas, such as litigation, antitrust, and intellectual property.<br><br>Responsibilities:<br>• Assist attorneys with case management tasks, including organizing client files and maintaining accurate records.<br>• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.<br>• Prepare, edit, and format legal documents using tools like Adobe Acrobat and case management software.<br>• Handle billing functions and ensure timely processing of invoices and expense reports.<br>• Conduct research and compile information using systems such as Aderant and Automated City Register Information System (ACRIS).<br>• Act as a liaison between attorneys and clients, ensuring clear and effective communication.<br>• Monitor deadlines and court dates using tools like CompuLaw to ensure compliance.<br>• Support claim administration processes, including tracking and reporting claims.<br>• Collaborate with team members to ensure efficient workflow and adherence to firm guidelines.
<p>We are looking for a motivated and detail-oriented Legal Assistant to join our team in Washington, District of Columbia. In this role, you will play a crucial part in supporting legal operations by managing client communications, preparing essential documentation, and coordinating with medical providers and insurance companies. This position requires strong organizational skills and the ability to handle multiple tasks efficiently in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Conduct client intake processes to gather necessary information and documentation.</p><p>• Request and manage medical records, bills, and liens from providers.</p><p>• File health insurance claims with medical providers and ensure accuracy.</p><p>• Verify payments and adjustments with medical providers to maintain accurate records.</p><p>• Follow up on bill reductions and ensure compliance with agreements.</p><p>• Communicate with insurance companies to track claim statuses and resolve issues.</p><p>• Maintain regular contact with clients to monitor their medical treatment progress.</p><p>• Compile and prepare comprehensive demand packages for legal cases.</p><p>• Assist with claims processing and documentation for various cases.</p><p>• Open and organize new case files to ensure efficient workflow.</p><p><br></p><p>For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].</p>
We are looking for a skilled Legal Assistant to join a well-established law firm in Washington, District of Columbia. The ideal candidate will bring expertise in legal administrative tasks and demonstrate a strong ability to support attorneys and clients effectively. This role requires attention to detail, organizational skills, and a commitment to delivering high-quality support in a fast-paced legal environment.<br><br>Responsibilities:<br>• Manage and maintain attorneys’ calendars, including scheduling meetings and tracking critical deadlines.<br>• Oversee claim administration processes and ensure documentation is accurate and up-to-date.<br>• Coordinate billing functions, including preparing invoices and tracking client payments.<br>• Build and maintain positive relationships with clients, ensuring their needs are addressed promptly and professionally.<br>• Utilize CompuLaw software to manage legal workflows and deadlines efficiently.<br>• Handle communication tasks such as drafting correspondence and responding to inquiries.<br>• Organize and maintain legal files and records to ensure accessibility and compliance.<br>• Provide administrative support during hearings, depositions, and legal proceedings.<br>• Collaborate with team members to ensure seamless operation of daily legal tasks.<br>• Assist attorneys with preparation of legal documents and other case-related materials.
<p>Role: Paralegal - Full-Time</p><p>Location: Arlington - On-Site</p><p>Salary: DOE up to $70K </p><p>Benefits: Health insurance, 401k, pto, etc. </p><p><br></p><p>Our client is hiring an experienced Family Law Paralegal in Arlington, VA.</p><p><br></p><p>Responsibilities: </p><p>• Thoroughly coordinate and manage document production tasks, which includes the issuance of subpoenas.</p><p>• Address and rectify any deficiencies in responses by creating deficiency letters and drafting necessary motions to compel.</p><p>• Contribute to all stages of litigation, including monitoring deadlines, managing court filings, and assisting in preparing for depositions, trial, and settlement/mediation.</p><p>• Draft and prepare pleadings, complaints, motions, and discovery requests and responses in an accurate and timely manner.</p><p>• Carry out the process of preparing exhibit binders and other materials needed for trial preparation.</p>
<p>We are seeking a highly organized and experienced Legal Practice Assistant to join our legal team. This role requires a detail-oriented professional with strong administrative and communication skills to support attorneys and contribute to the smooth operation of the practice. The ideal candidate has prior experience in a law firm, specifically in real estate and transactional finance. This is a temp-to-perm opportunity, so don't wait to apply.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, compare, edit, format, and distribute legal documents using Microsoft Office and other software tools.</li><li>Manage administrative tasks including document preparation, electronic filing, scanning, and mailing packages.</li><li>Open new client matters, initiate conflict checks, enter attorney time, and submit invoices for payment.</li><li>Collaborate with the Finance Department to process client billing accurately and efficiently.</li><li>Answer phones, greet attorney guests, and provide overall support to attorneys and staff.</li></ul>
We are looking for a detail-oriented and highly organized Legal Assistant to provide dedicated support to a senior partner within a thriving law firm in Bethesda, Maryland. This role is essential in maintaining efficient operations by managing schedules, preparing legal documents, and handling various administrative and compliance tasks. The ideal candidate will excel in a fast-paced environment, ensuring deadlines are met and processes run smoothly.<br><br>Responsibilities:<br>• Manage the senior partner’s calendar by scheduling meetings, issuing precise invites, and ensuring timely follow-ups.<br>• Draft and finalize engagement letters, conduct conflict checks, and oversee the initiation of new matters independently.<br>• Organize, label, and maintain legal files and documents within firm databases for efficient retrieval.<br>• Monitor and track compliance-related tasks, including bar membership renewals and title insurance processes.<br>• Prepare presentations, meeting notes, and supporting materials for internal and external engagements.<br>• Coordinate logistics for mediations and arbitrations, including scheduling, drafting agreements, and managing session details.<br>• Draft procedural instructions, agreements, and follow-up correspondence related to mediations and arbitrations.<br>• Set up and oversee escrow accounts, manage trust administration tasks, and communicate professionally with clients on accounts receivable matters.<br>• Assist with billing activities, including time entry, invoice preparation, and follow-up actions as required.
We are looking for a skilled Legal Assistant to join our team in Baltimore, Maryland. This role is centered around providing comprehensive support to attorneys in the Real Estate and Transactional Finance Practice Group, including assisting with commercial real estate development and finance matters. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, process-driven environment.<br><br>Responsibilities:<br>• Prepare, edit, format, and distribute legal documents using Microsoft Office and other specialized software.<br>• Manage administrative tasks such as electronic filing, scanning, and preparing mailings and packages.<br>• Open new client matters, initiate conflict checks, and ensure accurate time entry for attorneys.<br>• Process client billing by collaborating with the Finance Department and submitting invoices for payment.<br>• Coordinate meetings using platforms like Zoom and assist with scheduling and calendar management.<br>• Utilize document management systems, such as NetDocs, to organize and maintain files.<br>• Proofread and edit documents to ensure accuracy and attention to detail.<br>• Provide general administrative support to attorneys, ensuring smooth daily operations.
We are looking for an experienced Paralegal to join a boutique law firm in McLean, Virginia. In this role, you will provide essential support to attorneys by managing a variety of business transaction tasks and ensuring seamless client service. This is an excellent opportunity to work closely with an accomplished legal team on a wide range of corporate and business law matters.<br><br>Responsibilities:<br>• Prepare and organize documentation related to business entity formation, restructuring, and governance, including LLCs, S-corporations, and partnerships.<br>• Assist attorneys in drafting and reviewing corporate documents such as operating agreements, bylaws, shareholder agreements, and meeting minutes.<br>• Conduct legal research and stay updated on federal and state regulations that may affect clients.<br>• Draft executive and employment agreements in compliance with relevant employment laws.<br>• Maintain corporate records and ensure timely and accurate regulatory filings.<br>• Collaborate with accountants and other advisors on general counsel and tax-related matters.<br>• Provide administrative and transactional support to attorneys handling business law cases.<br>• Monitor and manage deadlines to ensure all legal documentation and filings are completed on time.
We are looking for a meticulous Medical Malpractice Paralegal to join our team on a Contract to Permanent basis in Towson, Maryland. In this role, you will support legal experts by managing medical records, preparing legal documents, and assisting with case management. This is an excellent opportunity for someone with experience in medical malpractice or related fields, such as workers' compensation, who is eager to contribute to a collaborative legal environment.<br><br>Responsibilities:<br>• Organize, review, and analyze medical records to support case preparation.<br>• Create detailed medical chronologies and summaries for legal cases.<br>• Draft and prepare legal documents, including motions and briefs.<br>• Coordinate subpoenas and manage the collection of critical case information.<br>• Conduct legal research and assist with trial preparation activities.<br>• Schedule depositions and maintain accurate case calendars.<br>• Handle electronic medical records (EMR) and ensure proper documentation.<br>• Communicate with clients, attorneys, and other parties in a precise and respectful manner.<br>• Assist with billing and case management using relevant software.<br>• Support overall office operations and administrative tasks as needed.
<p>Position: Commercial Real Estate/Leasing Paralegal</p><p><br></p><p>Responsibilities</p><p>• Negotiate and draft secondary lease documents, including Letter Agreements, Lease Modification Agreements, Waivers, Discovery Responses for third party premises liability litigation, and review of internal lease documents to assist in-house attorneys with assigned research projects</p><p>• Draft telecommunications agreements and other agreements and license forms as needed</p><p>• Adapt existing forms to specific matters/deals and revise form language based upon comments from tenant and/or attorney</p><p>• Manage intake of tenant insurance information and compliance with lease requirements</p><p>• Collaborate with attorneys, other FRIT departments, and current/potential tenants</p><p>• Investigate and gather information from internal and external sources</p><p>• Draft internal and external correspondence relating to areas of responsibility</p><p>• Analyze and assist with written responses to Tenant Legal Notices, Defaults, and other operational matters</p><p>• Provide administrative, drafting, and research support to Legal Counsel</p><p>• Setup and submit documents for signature using DocuSign</p><p>• Complete other projects and duties related to the foregoing as assigned</p><p><br></p><p><br></p>
<p><strong>Now Hiring: JD Candidates Taking the Maryland Bar Exam (July 2025)</strong></p><p> <em>Location: Baltimore Metro Area & Surrounding Counties | Contract, Temp-to-Hire, and Direct Hire Roles</em></p><p><br></p><p>Are you sitting for the <strong>Maryland Bar Exam in July 2025</strong>? Congratulations—you're almost at the finish line! We are actively recruiting <strong>recent law school graduates</strong> and <strong>bar exam takers</strong> who are looking to launch their legal careers in a variety of settings, including:</p><p><br></p><ul><li>Law firms (litigation, family law, personal injury, workers’ compensation, and more)</li><li>Corporate legal departments</li><li>Government agencies</li><li>Legal support roles while awaiting bar results</li></ul><p><strong>Opportunities include:</strong></p><p> ✅ Law Clerk and Legal Assistant roles</p><p> ✅ Document Review Projects</p><p> ✅ Entry-Level Attorney positions (contingent on bar passage)</p><p> ✅ Contract and Temp-to-Hire roles to get your foot in the door</p><p><br></p><p>Whether you're looking to gain experience while waiting for bar results or hoping to transition directly into a permanent role post-exam, we can help you find the right fit.</p>
<p><strong>Job Overview:</strong></p><p>We are seeking an experienced <strong>Corporate Governance Paralegal</strong>. This role will support the legal governance and administration of U.S. and international legal entities. The ideal candidate will bring a strong background in corporate governance and paralegal work in multinational or complex legal environments.</p><p>T<strong>Primary Responsibilities:</strong></p><ul><li>Draft, review, and revise corporate governance documents (e.g., resolutions, bylaws, certificates of incorporation, shareholder meeting documents) for U.S. and non-U.S. entities.</li><li>Coordinate updates to director/officer records, addresses, and organizational information across global subsidiaries and branches.</li><li>Support cross-functional groups (Finance, Treasury, Tax, etc.) with corporate transactions such as restructurings, recapitalizations, and dividend declarations.</li><li>Manage notarizations, apostilles, authentications, and obtain corporate certificates and documents.</li><li>Maintain and update the global legal entity database (GEMS) and organize minute books, shareholder registries, and corporate records.</li><li>Assist in M& A and post-acquisition integration tasks.</li><li>Respond to internal/external information requests and coordinate document delivery.</li><li>Prepare state and government filings for U.S. and international entities, including annual state reports.</li><li>Review and submit law firm invoices; coordinate with outside service providers on entity matters.</li><li>Handle administrative responsibilities including document storage, data tracking, and supporting internal compliance tasks.</li></ul>
<p>We are looking for a skilled Litigation Paralegal for a remote role with a healthcare company. This contract-to-permanent position offers an opportunity to work closely with legal professionals on diverse and complex legal matters, including litigation, investigations, and compliance activities. The ideal candidate will play a pivotal role in supporting the legal department through strategic planning, research, and document management. This role heavily deals with subpoenas and medical records, so proven experience will be highly preferred.</p><p><br></p><p>Responsibilities:</p><p>• Conduct internal investigations and manage litigation processes, including coordinating discovery, witness interviews, and court deadlines.</p><p>• Collaborate with outside counsel on depositions, trial calendars, and litigation strategies while ensuring effective communication with clients.</p><p>• Respond to inquiries from state and federal agencies, handling cases involving commercial litigation, employment actions, and disciplinary matters.</p><p>• Oversee the organization's response to subpoenas and third-party requests, safeguarding sensitive corporate and patient information in compliance with privacy regulations.</p><p>• Draft and manage litigation hold notices, document production requests, and other legal documents related to investigative activities.</p><p>• Work closely with Compliance, Risk Management, and IT teams to ensure proper record retention and management.</p><p>• Negotiate, prepare, and revise various business contracts and agreements, such as confidentiality agreements and service agreements.</p><p>• Conduct legal research using tools like LexisNexis and Westlaw to draft memoranda and provide analytical support.</p><p>• Maintain organized records and reports to assist stakeholders in managing legal risks.</p><p>• Participate in quality improvement initiatives and represent the legal department in multidisciplinary teams and community outreach efforts.</p>
<p><strong>Mass Tort Paralegal – Maryland</strong></p><p><strong>Position Overview:</strong></p><p>Robert Half is seeking a detail-oriented and highly organized Mass Tort Paralegal to assist with the management and coordination of large-scale litigation cases in Maryland. The ideal candidate will have experience supporting attorneys in mass tort and medical malpractice litigation, including case management, discovery, client communication, and trial preparation. This role requires proficiency in legal research, document review, and strong organizational skills to navigate the complexities of multi-plaintiff litigation.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Case Administration:</strong> Support attorneys in managing mass tort cases, including organizing case files, tracking deadlines, and monitoring case progress </li><li><strong>Document Review & Discovery:</strong> Oversee discovery processes by reviewing medical and legal records, drafting discovery responses, and coordinating document production </li><li><strong>Client Communication:</strong> Serve as the primary contact for plaintiffs, providing updates, gathering necessary information, and resolving client questions related to their cases</li><li><strong>Litigation Support:</strong> Assist attorneys in preparing pleadings, motions, settlement proposals, and trial exhibits. Support trial preparation and onsite logistics during proceedings as needed.</li><li><strong>Legal Research:</strong> Conduct research to support attorneys with litigation strategies, analyzing relevant case law, statutes, and regulations </li><li><strong>Coordination:</strong> Liaise with opposing counsel, healthcare providers, and other third parties to facilitate a smooth workflow and ensure compliance with court deadlines.</li><li><strong>Compliance Monitoring:</strong> Ensure adherence to state and federal rules governing mass tort litigation in Maryland.</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li><strong>Education:</strong> Associates or Bachelor's degree in Paralegal Studies; Paralegal Certification from an ABA-approved program is strongly preferred </li><li><strong>Experience:</strong> Minimum of 3–5 years of experience as a paralegal, with a focus on mass tort, personal injury, or complex litigation cases </li><li><strong>Technology Skills:</strong> Proficiency in legal document management systems, eDiscovery tools, and case management software (e.g., Relativity, TrialWorks). Familiarity with Maryland's e-filing system is a plus </li><li><strong>Communication Skills:</strong> Excellent written and verbal communication skills, with the ability to interact professionally with clients and legal teams.</li><li><strong>Organizational Skills:</strong> Demonstrated ability to manage competing deadlines, multi-task, and organize case files in high-volume litigation settings.</li><li><strong>Attention to Detail:</strong> Strong analytical and problem-solving skills, with an emphasis on accuracy and thoroughness in documentation and filings.</li></ul><p><br></p>
We are looking for a proactive Paralegal to join our legal team in Baltimore, Maryland. In this role, you will provide essential support to attorneys in managing cases, preparing legal documents, and ensuring smooth trial preparation. This is an excellent opportunity for a motivated individual seeking to contribute to a dynamic and collaborative legal environment.<br><br>Responsibilities:<br>• Prepare legal documents, pleadings, and filings with precision to support attorneys in court proceedings.<br>• Organize and maintain case files to ensure easy access to critical information and documentation.<br>• Conduct in-depth legal research to strengthen case strategies and arguments.<br>• Manage data entry tasks related to case management and client records, ensuring accuracy and confidentiality.<br>• Communicate effectively with clients, witnesses, and experts to gather information and support case development.<br>• File documents with courts and relevant agencies, ensuring compliance with deadlines and procedural rules.<br>• Coordinate discovery materials and assist in the creation of trial exhibits.<br>• Collaborate with trial teams and provide comprehensive support during trial preparation.
<p>We are looking for an Accounts Receivable Clerk to join our team in the legal industry, based in Washington, D.C. The role involves a combination of in-office and remote work, offering a dynamic working environment. As an Accounts Receivable Clerk, you will be responsible for managing and maintaining customer accounts, interacting with members, and reporting to the assistant controller.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update customer accounts to ensure accurate records.</p><p>• Process and reconcile account receivables using various software including Oracle, QuickBooks, SAP, and Microsoft Excel.</p><p>• Handle cash applications and billing procedures.</p><p>• Engage with members to address inquiries and resolve account-related issues.</p><p>• Perform commercial collections and cash collection tasks.</p><p>• Generate and manage aging reports to track overdue accounts.</p><p>• Collaborate with the assistant controller to ensure efficient operation of the accounts receivable function.</p><p>• Maintain strict confidentiality of customer data and financial information.</p><p>• Contribute to team efforts by accomplishing related results as needed.</p><p>• Continuously improve accounts receivable processes and procedures.</p><p><br></p><p>All interested candidates in this Accounts Receivable opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>Executive Assistant -French Speaking ~International Consulting firm Washington, D.C. </p><p> $110k hybrid schedule, great benefits, plus career growth</p><p><br></p><p>My client is a well-established international consulting firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant. The Executive Assistant will support the Managing Partner including calendar management, travel arrangements, meeting prep and various other tasks. The Executive Assistant must be fluent in French for translation of documents and assisting in preparing client presentations. The Executive will join an experienced team in a very fast-paced environment, managing complex logistics including, coordinator international travel plans and acting as a liaison between various departments and stakeholders. French speaking candidates with experience working for international organizations are highly encouraged to apply. The Executive Assistant will be responsible for the following duties:</p><p> </p><p> </p><p>· Calendar management, scheduling, and all itinerary coordination in MS Outlook for the</p><p>· Department</p><p>· Responsible for preparing PowerPoint presentations for clients</p><p>· Translating documents from French to English </p><p>· Prioritizing and managing changing schedules efficiently </p><p>· Assisting in special projects, including planning events and engagements </p><p>· Managing and updating Salesforce database </p><p>· Editing and proofreading documents in MS Word </p><p> </p><p>All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn. </p><p><br></p><p>Requirements:</p><p>BS/BA degree</p><p>Fluent in French & English </p><p>3 years’ experience in administrative support of senior leadership </p><p>Calendar management experience, proficient in MS Outlook</p><p>Candidates with Management Consulting or Political consulting experience are highly preferred</p><p>Proficient in MS Office</p><p> </p><p>All interested candidates in this Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant o join a reputable Wealth Management firm in Washington, District of Columbia. In this role, you will play a key part in providing administrative and operational support to a team of Financial Advisors while delivering exceptional service to clients. This position offers an excellent opportunity to contribute to a dynamic team and gain valuable experience in the financial services sector.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate scheduling for client meetings, advisor appointments, and company events using Outlook calendars.</p><p>• Prepare and proofread memos, client reports, and other documents to ensure accuracy and professionalism.</p><p>• Maintain accurate records of client information, contracts, portfolio logs, and industry-specific forms.</p><p>• Track paperwork for pending business, update summaries for advisor review, and manage weekly tallies of outstanding items.</p><p>• Receive and screen incoming calls, prioritize responses, and transfer client inquiries to advisors when necessary.</p><p>• Proactively anticipate the needs of Financial Advisors and address them efficiently.</p><p>• Foster strong relationships with clients through excellent customer service and account maintenance.</p><p>• Assist with event planning and coordination to support company initiatives.</p><p><br></p><p>All interested candidates in the Admin Assistant opportunity and other fulltime opportunities please send your resume to Justin Decker via LinkedIN. </p>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
We are looking for a highly organized and proactive Senior Administrative Assistant to join our team in Washington, District of Columbia. In this Contract-to-permanent position, you will play a vital role in supporting multiple departments and senior leaders, ensuring smooth operations and efficient communication. This role requires excellent scheduling and project management skills, as well as the ability to confidently interact with members and external stakeholders.<br><br>Responsibilities:<br>• Coordinate and manage multiple calendars for senior leaders, ensuring seamless scheduling of meetings and resolving conflicts as needed.<br>• Develop and distribute detailed slide decks and other meeting materials to support departmental goals.<br>• Serve as a key point of contact with members and their assistants, facilitating effective communication and collaboration.<br>• Organize and oversee various projects, including maintaining speaker forms and managing vendor inventory.<br>• Assist in scheduling and hosting conference calls, ensuring all participants have necessary information.<br>• Handle inbound calls efficiently, providing accurate information and routing inquiries appropriately.<br>• Ensure timely updates to schedules, including changes and adjustments, while maintaining accuracy.<br>• Support the preparation and coordination of content for meetings and presentations.<br>• Collaborate with team members to streamline administrative processes and improve efficiency.
<p>Exciting biotech in Germantown, MD is hiring an experienced Executive Assistant to the CEO. This Executive Assistant requires exceptional organizational skills, attention to detail, and the ability to manage complex schedules, travel arrangements, and executive communications. The ideal candidate will be proactive, strategic, and capable of contributing to the company’s growth and success. If you're a skilled Executive Assistant with at least 5 years of C-level support experience - consider applying!</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate CEO's calendar, ensuring seamless scheduling of meetings and events.</p><p>• Prepare and organize materials for meetings, including presentations and agendas.</p><p>• Arrange and oversee domestic and international travel logistics, including itineraries, accommodations, and transportation.</p><p>• Support board activities by organizing meetings, preparing documents, and ensuring timely communication.</p><p>• Process and submit expense reports, ensuring accuracy and compliance.</p><p>• Create high-quality presentations using Microsoft PowerPoint and Canva to support executive communications.</p><p>• Draft and edit detailed correspondence and communications on behalf of leadership.</p><p>• Maintain confidentiality while managing sensitive information and documents.</p><p>• Collaborate with internal teams to ensure smooth operations and alignment with organizational goals.</p>
We are looking for a highly organized and proactive Executive Personal Assistant to support a family in Alexandria, Virginia. This role involves managing various personal and meticulous tasks, ensuring seamless operations across multiple areas, and providing exceptional assistance tailored to the family’s needs. The ideal candidate will excel at multitasking, exhibit strong attention to detail, and demonstrate discretion in handling sensitive information.<br><br>Responsibilities:<br>• Oversee and manage family-related projects, ensuring timely completion and adherence to expectations.<br>• Provide basic technical support for the family, including resolving issues with Apple devices and Microsoft Office 365, scheduling IT vendors, and organizing digital records using Dropbox.<br>• Maintain and update the family’s social media accounts across platforms, including posting content and revising personal and precise details as requested.<br>• Coordinate property management tasks for the family’s primary residence and supervise property managers and staff to ensure timely execution of responsibilities.<br>• Research and arrange travel plans, including booking hotels, activities, and transportation, while monitoring changes and communicating updates to the family.<br>• Assist in organizing and planning events such as holiday gatherings, fundraisers, and receptions, and attend these events as required.<br>• Support the family in expanding their philanthropic initiatives and managing activities related to their family foundation.<br>• Schedule and manage appointments, meetings, and calendars, including setting up virtual meetings through Microsoft Teams and Zoom.<br>• Prepare presentations and materials, such as PowerPoint slides and speeches, to support the family’s detailed engagements.<br>• Run errands and perform other tasks aligned with the family’s needs and expectations.
<p><strong>Your Chance to Shine in Southern Calvert County: Organized and Proactive Executive Assistant Wanted! </strong> </p><p>Are you a highly organized and proactive professional looking for an exciting opportunity? Our client is seeking a skilled <strong>Executive Assistant</strong> to join their team on a <strong>contract basis</strong> in <strong>Solomons, Maryland</strong>. In this vital role, you will provide top-tier administrative support to executives, ensuring seamless daily operations while upholding strict confidentiality standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive schedules and calendars with precision.</li><li>Coordinate meetings, events, and travel arrangements.</li><li>Handle complex correspondence and communications.</li><li>Maintain confidentiality and professionalism at all times.</li></ul><p><strong>Ideal Candidate Attributes:</strong></p><ul><li>Strong attention to detail and organizational skills.</li><li>Ability to prioritize tasks in a fast-paced environment.</li><li>Efficient in managing multiple projects simultaneously.</li></ul><p>This is a rare opportunity in <strong>Southern Calvert County, MD</strong> for someone who thrives in a dynamic administrative role and enjoys making an impact by ensuring executives’ success.</p><p>Take the next step in your career by applying today!</p>
<p>We are looking for an Executive Assistant who will provide a high-level of administrative support to top executives in an organization. This is a contract position based in Chanitlly, Virginia and you will work Monday to Friday. Key responsibilities may include Preparing reports, presentations, and other business documents.</p><p>· Planning meetings, events, or conferences, including logistics, catering, and material preparation.</p><p>· Conducting research and preparing relevant materials for executive briefings.</p><p>· Managing travel arrangements, such as flight bookings, hotel reservations, and itinerary creation.</p><p><strong>· </strong>Managing calendars, emails, and appointments</p><p><strong>·</strong>Vendor management and handling facility support </p><p><br></p><p><br></p>